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Home My WebLink AboutC23-121 Walking Mountains Science Center_first amendment FIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND WALKING MOUNTAINS SCIENCE CENTER THIS FIRST AMENDMENT (“First Amendment”) is effective as of _____________by and between Walking Mountains Science Center, a Colorado nonprofit corporation (hereinafter “Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, County and Contractor entered into an agreement dated the 12th day of April, 2022 (C22-184), for certain Services (the “Original Agreement”); and WHEREAS, the term of the Original Agreement expired on the 31st day of July, 2022 with the ability to extend such term for up to 3 additional 1-year terms upon the written agreement of the parties; and WHEREAS, the parties desire to extend the term of the Original Agreement for an additional year on the same terms and conditions as set forth in the Original Agreement. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Original Agreement shall be amended to extend the term to the 31st day of July, 2023. 2. The Original Agreement shall be amended by the replacement in its entirety of Exhibit A (Zero Waste Services Plan), with the Zero Waste Services Plan attached hereto as Exhibit A1, and incorporated herein by reference. 3. The compensation for the Services to be performed at the 2023 Eagle County Fair and Rodeo shall not exceed $11,677.00, as documented in Exhibit A1, for a total maximum compensation under the Original Agreement and this First Amendment of $21,211.00. 4. Section 15 of the Original Agreement shall be deleted in its entirety. 5. Capitalized terms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. DocuSign Envelope ID: 03B83258-686F-4643-8D0D-CB74C2346A0B 4/10/2023 2 Eagle County Amendment Ext Term Final 4/28/2022 6. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 7. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. [Rest of Page Intentionally Left Blank] DocuSign Envelope ID: 03B83258-686F-4643-8D0D-CB74C2346A0B 3 Eagle County Amendment Ext Term Final 4/28/2022 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager CONTRACTOR Walking Mountains Science Center Amelia Kovacs By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ DocuSign Envelope ID: 03B83258-686F-4643-8D0D-CB74C2346A0B Sustainability Coordinator Amelia Kovacs ZERO WASTE SERVICES PLAN – EAGLE COUNTY FAIR & RODEO Date Submitted: February 28, 2023 EVENT Eagle County Fair & Rodeo POINT PERSON/ORGANIZATION Tanya Dahlseid, Eagle County Facilities Management DATE OF EVENT July 24th-29th, 2023 LOCATION OF EVENT Eagle, CO Walking Mountains Science Center (WMSC) provides education and outreach about recycling and composting while supporting special events with their environmental sustainability initiatives. The Walking Mountains Zero Waste program is available to special events in Eagle Valley on a contract service basis. Each event is unique and requires pre-planning and coordination with event staff and vendors to ensure success. Walking Mountains will provide expertise, coordination, trained staff, communication materials for event organizers and vendors, and training to event staff and volunteers to ensure each event is a sustainability success. EVENT BRAND DEVELOPMENT THROUGH SUSTAINABILITY Zero waste is an important aspect of sustainable events and can help to achieve the following goals: 1.Reduce waste headed for landfill. 2.Reduce the event’s carbon footprint. 3.Educate and empower event participants to make changes toward more sustainable practices. 4.Engage staff, vendors and volunteers in sustainable event practices. 5.Help “Green” the event image. Walking Mountains Science Center encourages you to share your success and will offer additional sustainability best practices and messaging for marketing/social media as needed. EVENT WASTE MANAGEMENT BY WALKING MOUNTAINS SCIENCE CENTER (WMSC) -Educate and advise vendors on back of house compost and recycling operations, including proper sorting. -Training and management of staff/volunteers during the event. -Outreach and education to event participants. -Manage venue waste disposal operations and communicate with waste haulers as needed. -Oversee waste collection throughout the event. -Reporting of waste totals and diversion numbers when possible. VENDOR MANAGEMENT AND EXPECTATIONS -The event organizer must require all vendors, including food & beverage vendors, vendors operated by the event company, and any vendor or sponsor giving out disposable items or serviceware, to adhere to the Zero Waste vendor guidelines.Event organizers must distribute the Vendor Guidelines and collect signed forms to return to WMSC at least two weeks prior to the event to give ample time to acquire proper items if needed. Walking Mountains Science Center P.O. Box 9469 Avon, CO 81620 (970) 827-9725 www.walkingmountains.org DocuSign Envelope ID: 03B83258-686F-4643-8D0D-CB74C2346A0B -Vendor products and service ware will be verified by Walking Mountains Zero Waste staff, who will follow up with vendors as needed to ensure all service ware at the event is zero waste compliant and divertible according to your hauler’s rules. -WMSC Staff will educate and advise vendors on proper sorting and waste management on-site. -If vendors are not in compliance, there will be up to an additional 30% fee added to the final invoice.This fee accounts for the additional staff time required to ensure that all waste is sorted properly and is free of the contamination that comes with noncompliance and non-divertible items being used on site. See fee details in the Description of Services for more information. REQUIRED EQUIPMENT/SERVICES TO BE PROVIDED BY EVENT -Compost bags, black trash bags, clear or blue recycling bags, and cardboard event boxes (for back of house vendor waste). -Coordinate hauling and dumpsters/toters for trash, recycling, and compost. VOLUNTEER/STAFF COORDINATION -Support staff are needed for each date and are included in the Description of Services below. Having a person (volunteer or staff person) at every Zero Waste station is crucial to the success of the event. It is imperative that the recycling and composting streams are kept clean. If too much contamination occurs, the entire load can be rejected and sent to the landfill. -Having additional volunteers is welcome. Green Team volunteers are a great way to engage participants and increase public education. -Please note that our staff is onsite until all tasks are completed. Our proposed cost includes estimated setup and breakdown time. The final invoice will be for actual staff time. *NEW* EVENT ORGANIZER COMPLIANCE CHECKLIST Walking Mountains Science Center P.O. Box 9469 Avon, CO 81620 (970) 827-9725 www.walkingmountains.org DocuSign Envelope ID: 03B83258-686F-4643-8D0D-CB74C2346A0B DESCRIPTION OF SERVICES DESCRIPTION OF SERVICES – PROPOSED AMOUNT Zero Waste Coordinator: Includes pre-planning and coordination with hauler, guest education, interaction with all supporting partners, best practices and troubleshooting during the event, volunteer training, sorting of materials to eliminate contamination & on-site management. Approx. 66 hours (64 on-site + 2 pre-planning/coordination) $2,970.00 Support Staff: Maintain on-site waste streams, ensuring that as much as possible is diverted and compost and recycling streams are free of contamination. Provide waste and sustainability education to event guests and vendors. Approx. 331.5 hours Monday, 07/24, 4:00pm-12:00am (4 staff ) Tuesday, 07/25, 4:00pm-12:00am (4 staff ) Wednesday, 07/26, 2:00pm-12:00am (7 staff ) Thursday, 07/27, 2:00pm-12:00am (7 staff ) Friday, 07/28, 2:00pm-9:00pm (5 staff ), 8:00pm-1:00am (5 staff) Saturday, 07/29, 9:00am-2:00pm (1 staff ), 2:00pm-10:00pm (5 staff ), 8:30pm-1:00am (5 staff) $6,298.00 Additional Services and fees: Common Costs – Insurance, overhead, etc. $2,409.00 Noncompliance Fee: ***Waived if all vendors and event organizers follow vendor and event guidelines.*** All vendors (including food & beverage vendors, vendors operated by the event company, and any vendor or sponsor giving out disposable items or serviceware) are required to abide by the vendor guidelines to prevent any charges due to noncompliance. It is the responsibility of the event organizer to communicate and share these guidelines with all vendors and connect with Walking Mountains as needed. This fee will be 100% waived if all vendors are in compliance, OR will be proportionately be waived due to the documented amount of compliance at event (ex: if 8/10 vendors are compliant, 80% of this fee will be taken off, and you will be required to pay the remaining 20% of the fee). Utilize the compliance checklist attached to reference any forms of noncompliance. If a noncompliance fee is charged, Walking Mountains will provide an explanation including which vendors were found in noncompliance. This fee accounts for the additional staff time required to ensure that all waste is sorted properly and is free of the contamination that comes with noncompliance and non-divertible items on site. $2,780.00 Compliance Discount **5% discount off of total cost is provided if all vendors and event organizers follow vendor guidelines** -$583.00 ESTIMATED TOTAL FOR SERVICES $11,677.00 ESTIMATED TOTAL FOR SERVICES (W/FULL NONCOMPLIANCE FEE)$14,457.00 ESTIMATED TOTAL FOR SERVICES (W/COMPLIANCE DISCOUNT)$11,084.00 Walking Mountains Science Center P.O. Box 9469 Avon, CO 81620 (970) 827-9725 www.walkingmountains.org DocuSign Envelope ID: 03B83258-686F-4643-8D0D-CB74C2346A0B I acknowledge that I have read and understand the proposed zero waste services plan: _______________________________________________________________ Signature Date We look forward to continuing a strong partnership and enriching your event’s sustainability efforts! Please contact us with any questions you have regarding this proposal or budget. Emily Dennis Zero Waste Lead Email:emilyd@walkingmountains.org Phone:(970) 827-9725 ext. 175 Amelia Kovacs Sustainability Programs Coordinator Email:ameliak@walkingmountains.org Phone:970.827.9725 ext. 142 Walking Mountains Science Center P.O. Box 9469 Avon, CO 81620 (970) 827-9725 www.walkingmountains.org DocuSign Envelope ID: 03B83258-686F-4643-8D0D-CB74C2346A0B