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Home My WebLink AboutC23-063 AccruentDocument Q-258303-1 1 Statement of Work Information Preamble Term Information Client Contact Information 11500 Alterra Pkwy Tel: (512) 861-0726 Suite 110 Web: www.accruent.com Austin, TX 78758 Client Name: Eagle County Quote #: Q-258303-1 Project Name: This Statement of Work ("SOW" and "Statement of Work"), issued on February 21, 2023 ("Issue Date"), incorporates by reference and is governed by the terms and conditions of Agreement (“Agreement") dated , between Eagle County (“Client”) and Accruent, LLC (“Accruent”) , and is effective as of (“Statement of Work Effective Date”). When in conÁict, the terms of this SOW shall supersede those of the Agreement solely in relation to the Project listed below. Term of Offer Accruent reserves the right to reject this Statement of Work if it is not signed and returned to Accruent, sent to Michael Nieto (michael.nieto@accruent.com), by March 24, 2023. Term of Service Professional Services ordered hereunder will be available to Client for 365 days from Statement of Work Effective Date. After such date any unused portion of the Services deÀned will be forfeited unless otherwise agreed to by both parties. No forfeiture will occur as long as the parties are diligently working to completion. Services shall not be scheduled or started pursuant to this SOW if Client has an Accounts Receivable balance with Accruent that is more than 30 days delinquent. Client SOW Contact Name: Jan Miller Email: jan.miller@eaglecounty.us Phone: 19703288889 Document Q-258303-1 2 USD 2,640.00 Services Fees The billing will be sent to the following unless information is otherwise provided. Eagle County IT OfÀce 500 Broadway St Eagle, CO 81631 United States facinvoices@eaglecounty.us Fixed Fee Services Service Description Fee Maintenance Connection - Professional Services – Version Upgrade - Fixed Fee USD 2,640.00 TOTAL USD 2,640.00 100% of FIXED FEE TOTAL plus any applicable sales, use, or similar (VAT, GST) tax, will be invoiced upon execution of this SOW. All actual and reasonable travel, lodging, and living expenses incurred as result of this SOW will be invoiced based on Client Billing Information on a monthly basis. All invoices shall be due within Net 30 days of invoice date. ESTIMATED TOTAL FOR PURCHASE ORDER (if applicable): Client Billing Information Document Q-258303-1 3 Client: Eagle County Accruent, LLC Signature: Signature: Print Name: Print Name: Title: Title: Date: Effective Date: Accruent requires a PO, send PO to your Accruent representative or customerpo@accruent.com. If you are tax exempt, provide exemption certiÀcation to your Accruent representative or salestax@accruent.com. Acknowledged and Agreed by the Duly Authorized Representatives of the Parties Document Q-258303-1 4 DeÀned Terms “Change Control” is deÀned as the process by which requests for changes in deliverables, responsibilities, resources or project schedule are properly recorded, evaluated, distributed and incorporated into the SOW. Change Control process will be deÀned by Client and Accruent as part of project planning. “Change Order” is deÀned as a document which captures any and all alterations to this SOW with regard to changes in deliverables, responsibilities, resources, Term Information or Services Fees. "NotiÀcation Period" is deÀned as the period of time in which the Client must notify Accruent of material non-conformance with services provided herein. Changes to Scope and/or Schedule If at any time either party does not meet deadlines outlined within the agreed upon project schedule, Client and Accruent both agree and acknowledge the following may occur: • Project Schedule will be revised to accommodate any delays, and a new, mutually agreed upon schedule will be drafted by the Accruent project manager and signed by appropriate Client and Accruent representatives: • If delays are extensive, project resources will be reallocated to other engagements. • Fees for additional work or extension of resources may be incurred During the course of the project, if Accruent determines or could reasonably determine any Client actions or direction constitute a requirement to perform additional work, not otherwise speciÀed herein, Accruent shall notify Client within 30 days that Client has requested Accruent to perform additional work. Accruent agrees and acknowledges that it waives the right to request reimbursement for work already performed if Accruent fails to notify Client of the requirement to perform additional work. Accruent will complete a Change Order containing the changes to the project, project schedule, deliverables and/or Services and Fees contained in this SOW. Client may request up to 10 business days to determine whether to execute the Change Order. After the 10 business days, the terms of the Change Order may be subject to change depending upon availability of resources, impact to project schedule or severity of impact on existing activities. Travel and Expense Accruent will provide notice of any requested travel that will occur on a non-business day (weekend or holiday) Accruent will provide services via phone, internet, and email or otherwise remotely from the Accruent premises unless otherwise stated herein. In the event Client cancels or reschedules any travel with less than 30 business days of notice prior to the scheduled travel date, Client is responsible for up to 50% of any additional fees associated with rebooking or cancelling the arrangements. In the event Client cancels or reschedules any travel with less than 7 business days of notice prior to the scheduled travel date, Client is responsible for up to 100% of any additional fees associated with rebooking or cancelling the arrangements. If applicable, travel time is calculated as the time between departure from Accruent p remises, local airport or home ofÀce and arrival at destination address, as determined by both Parties prior to departure, or destination airport. Terms and Conditions Document Q-258303-1 5 Project Close The NotiÀcation Period prior to the closure of the project is 10 business days from the date that Accruent provides written notice to Client that states the delivery of services is complete. In the event Client does not provide notice of material non- conformance or request for change during NotiÀcation Period, the project will be closed and no additional work will be performed by Accruent pursuant to the services contained herein. In the event Client does provide notice of material non- conformance or request for change after the expiration of Noti Àcation Period, such work shall only be performed under a new contractual arrangement. In the event material non-conformance is identi Àed within the NotiÀcation Period, Accruent shall promptly correct such non-conformance, which was due to fault or negligence of Accruent, at no additional cost to Client.