HomeMy WebLinkAboutC23-017 Roaring Fork School District1
AGREEMENT FOR SERVICES
BETWEEN EAGLE COUNTY, COLORADO
AND
THE ROARING FORK SCHOOL DISTRICT
THIS AGREEMENT (“Agreement”) is effective as of ___________________ by and between Roaring Fork School
District- Basalt Elementary a Colorado Public School District (hereinafter “Contractor”) and Eagle County,
Colorado, a body corporate and politic (hereinafter “County”).
RECITALS
WHEREAS, the County, through its Department of Human Services (“DHS”) works to promote the health, safety
and welfare of County residents of all ages; and
WHEREAS, the County uses outside providers and professionals to enhance the ability of County to promote such
health, safety and welfare; and
WHEREAS, the county is the recipient of Early Head Start grant funds and where the county has agreed to provider
certain Early Head Start services in partner child care sites; and (the “Property”); and
WHEREAS, Contractor is authorized to operate a licensed child care site providing early childhood programs to
eligible children in accordance with federal Early Head Start standards; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and
experience necessary to provide the Services as defined below in paragraph 1 hereof; and
WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the
services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as
follows:
1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials
necessary to perform and complete the services or work described in Exhibit A (“Services” or “Work”) which is
attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the
provisions and conditions of this Agreement.
a. Contractor agrees to furnish the Services in accordance with the schedule established in Exhibit
A. If no completion date is specified in Exhibit A, then Contractor agrees to furnish the Services in a timely and
expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it
has the expertise and personnel necessary to properly and timely perform the Services.
b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit
A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement
shall prevail.
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
1/13/2023
2
2. County’s Representative. The Human Services Department’s designee shall be Contractor’s contact with
respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to
the provisions of paragraph 11 hereof, shall continue in full force and effect through the 30th day of June, 2023.
4. Extension or Modification. This Agreement may be extended for up to three additional one year terms
upon written agreement of the parties. Any amendments or modifications shall be in writing signed by both parties.
No additional services or work performed by Contractor shall be the basis for additional compensation unless and
until Contractor has obtained written authorization and acknowledgement by County for such additional services in
accordance with County’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor
verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that
County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust
enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written
authorization and acknowledgment by County for such additional services is not timely executed and issued in strict
accordance with this Agreement, Contractor’s rights with respect to such additional services shall be deemed waived
and such failure shall result in non-payment for such additional services or work performed.
5. Compensation. County shall compensate Contractor for the performance of the Services in a sum
computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not
exceed $32,000. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside
of normal business hours unless specifically authorized in writing by County.
a. For reimbursement Contractor must submit invoices quarterly. Invoices shall include a
description of the Services performed. If County is not satisfied with the completeness of a submitted invoice,
County may request Contractor to either revise the invoice or provide additional information. Payment will be made
for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from
Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task
and such other detail as County may request.
All invoices must be mailed or delivered in-person to the following address to ensure proper payment.
Invoices sent by fax or e-mail will not be accepted.
Eagle County Health and Human Services
Business Office
550 Broadway
Post Office Box 660
Eagle, CO 81631
b. If, at any time during the term or after termination or expiration of this Agreement, County
reasonably determines that any payment made by County to Contractor was improper because the Services for
which payment was made were not performed as set forth in this Agreement, then upon written notice of such
determination and request for reimbursement from County, Contractor shall forthwith return such payment(s) to
County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall
forthwith be returned to County.
c. All funds received by Contractor under this Agreement shall be or have been expended solely for
the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes,
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
3
shall be returned to County. Contractor shall provide the County with progress reports upon County’s request; or
Contractor shall furnish progress reports as more specifically set forth in the attached Exhibit A.
d. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made
pursuant to the terms of this Agreement.
e. Notwithstanding anything to the contrary contained in this Agreement, County shall have no
obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after
December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the
Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local
Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X,
Sec. 20).
6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in reliance upon the
particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for
the performance of any of the Services or additional services without County’s prior written consent, which may be
withheld in County’s sole discretion. County shall have the right in its reasonable discretion to approve all
personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom
County has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each
subcontractor, as approved by County and to the extent of the Services to be performed by the subcontractor, to be
bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and
responsibilities which Contractor, by this Agreement, assumes toward County. County shall have the right (but not
the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and
Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its
agents, employees and subcontractors.
7. Insurance. Contractor agrees to provide and maintain at Contractor’s sole cost and expense, the following
insurance coverage with limits of liability not less than those stated below:
a. Types of Insurance.
i. Workers’ Compensation insurance as required by law.
ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined
bodily injury and property damage liability insurance, including coverage for owned, hired, and non-owned
vehicles.
iii. Commercial General Liability coverage to include premises and operations,
personal/advertising injury, products/completed operations, broad form property damage with limits of liability not
less than $1,000,000 per occurrence and $1,000,000 aggregate limits This policy shall be endorsed to include
coverage for physical/sexual abuse and molestation.
iv. Third party fidelity/crime coverage including coverage for theft and mysterious
disappearance. The policy shall include coverage for all directors, officers, agents and employees of the Contractor.
The policy shall name Eagle County and Eagle County’s clients as loss payee as their interests may appear. The
policy shall not contain a condition requiring an arrest or conviction. Policies shall be endorsed to provide coverage
for computer crime/fraud.
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
4
b. Other Requirements.
i. The automobile and commercial general liability coverage and as set forth above shall be
endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials,
emplo yees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing
requirements is attached hereto as Exhibit C.
ii. Contractor’s certificates of insurance shall include subcontractors, if any as additional
insureds under its policies or Contractor shall furnish to County separate certificates and endorsements for each
subcontractor.
iii. The insurance provisions of this Agreement shall survive expiration or
termination hereof.
iv. The parties hereto understand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and
protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise
available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and
volunteers.
v. Contractor is not entitled to workers’ compensation benefits except as
provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage
is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax
on any moneys paid pursuant to this Agreement.
8. Indemnification. The Contractor shall indemnify and hold harmless County, and any of its officers, agents
and employees against any losses, claims, damages or liabilities for which County may become subject to insofar as
any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon
any performance or nonperformance by Contractor or any of its subcontractors hereunder; including claims for
bodily injury or personal injury including death or loss or damage to tangible or intangible property; and Contractor
shall reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in
connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification
shall not apply to claims by third parties against the County to the extent that County is liable to such third party for
such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or
termination hereof.
9. Ownership of Documents. All documents (including electronic files) and materials obtained during,
purchased or prepared in the performance of the Services shall remain the property of the County and are to be
delivered to County before final payment is made to Contractor or upon earlier termination of this Agreement.
10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally
delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx
or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv)
when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing
the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with
confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days
prior written notice of such change to the other party.
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
5
COUNTY:
Eagle County, Colorado
Attention: Leigh Carlson-Hernandez, EHS Manager
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 970-328-2609
E-Mail: leigh.carlson-hernandez@eaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970-328-8685
E-Mail: atty@eaglecounty.us
CONTRACTOR:
Roaring Fork School District
Name: Jesus Rodriguez, Superintendent
Telephone: 970-384-6000
Email: jrodriguez@rfschools.com
11. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason,
with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the
Contractor. Upon termination of this Agreement, Contractor shall immediately provide County with all documents
as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials
and documents. County shall pay Contractor for Services satisfactorily performed to the date of termination.
12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this
Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the
sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be
governed by the laws of the State of Colorado.
13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same
instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following
two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or
facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized
signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of
electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121.
14. Other Contract Requirements and Contractor Representations.
a. Contractor has familiarized itself with the nature and extent of the Services to be provided
hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and
regulations that in any manner affect cost, progress, or performance of the Services.
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
6
b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems
necessary for the performance of the Services.
c. To the extent possible, Contractor has correlated the results of such observations, examinations,
investigations, tests, reports, and data with the terms and conditions of this Agreement.
d. To the extent possible, Contractor has given County written notice of all conflicts, errors, or
discrepancies.
e. Contractor shall be responsible for the completeness and accuracy of the Services and shall
correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that the
County has accepted or approved the Services shall not relieve Contractor of any of its responsibilities. Contractor
shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of
care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants
that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest
standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to
ensure the Services are performed in accordance with this Agreement. In the event County finds these standards of
customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon
seven (7) days’ notice to Contractor. This paragraph shall survive termination of this Agreement.
f. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and
professional standards, in the performance of this Agreement. Time is of the essence with respect to this
Agreement.
g. This Agreement constitutes an agreement for performance of the Services by Contractor as an
independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to
create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship
between County and Contractor except that of independent contractor. Contractor shall have no authority to bind
County.
h. Contractor represents and warrants that at all times in the performance of the Services, Contractor
shall comply with any and all applicable laws, codes, rules and regulations.
i. This Agreement contains the entire agreement between the parties with respect to the subject
matter hereof and supersedes all other agreements or understanding between the parties with respect thereto.
j. Contractor shall not assign any portion of this Agreement without the prior written consent of the
County. Any attempt to assign this Agreement without such consent shall be void.
k. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their
respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations
hereunder are reserved solely for the parties, and not to any third party.
l. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver
thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach.
m. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the
validity or enforceability of any other provision hereof.
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
7
n. The signatories to this Agreement aver to their knowledge no employee of the County has any
personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor
has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the
Services and Contractor shall not employ any person having such known interests.
o. Contractor shall comply with the Civil Rights Act of 196 and Section 504, Rehabilitation Act of
1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or
handicap.
[Rest of page intentionally left blank]
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
8
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its COUNTY MANAGER
By: ______________________________
Jeff Shroll, County Manager
CONTRACTOR:
By:________________________________
Print Name: _________________________
Title: ______________________________
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
Superintendent
Dr. Jesus Rodriguez
9
EXHIBIT A
SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE
Description of Services: This contract is for services provided beginning in January 1, 2023 and ending June 30,
2023 The Roaring Fork School District is defined as a Contractor for purposes of this Exhibit. Contractor will
provide Early Head Start child care services for up to 4 children enrolled in the Eagle County Early Head Start
(“EHS”) program in compliance with State child care licensing regulations, the most current Head Start
Performance Standards (HSPPS) and the Head Start Act. The child care services are 5 days a week from 7:15 am –
5:15 pm
The EHS Grantee will:
1. Share children's assessments with classroom teachers, with parent permission.
2. Organize and participate in monthly Kid talks with classroom teachers
3. Work with the Contractor to develop, implement and assess action plans for issues or concerns that arise
during program monitoring and observation of the Contractor's site.
4. Offer training opportunities to Contractor's staff that care for infants and toddlers in specific issues
pertaining to infants and toddlers up to age three.
Program Provisions:
Contracted centers must comply with all Head Start Performance Standards and the Head Start Reauthorization Act
as defined in Exhibit B, including teacher credentials, teacher-child ratios, and group size at all times of the
day. Exhibit B will be updated and replaced to reflect and assure compliance with any changes in state licensing
regulations and/or Head Start Performance Standards.
1. Policies, procedures:
a. Maintain a current, working Policy and Procedure manual that is distributed to EHS,
b. EHS families should not provide diapers, wipes, or formula. These should be provided by the
program via EHS funding. 1302.42 (e) (1) unless the family chooses otherwise.
c. It is the responsibility of the Contractor to enforce the Policy and Procedures manual including
health exclusions, pick-up and drop-off policies and procedures.
d. Child care center director will participate in meetings with EHS staff as scheduled.
e. Child care center director will contact County staff prior to denying services excluding health
related issues.
f. Allow County staff access to childcare sites and files during the hours of operation. This includes
the EHS Manager, Supervisor, Program Coordinator, Health Coordinator, Education Coordinator,
and Home visitors who will conduct classroom observations and or training.
g. MaintFile on site and, as requested, provide EHS a copy of current child care license(s) for child
care facilities in this agreement.
h. File on site and, as requested, provide EHS with a copy of the Notice of Survey Findings from
every health department visit to the Center.
i. File on site and, as requested, provide EHS with copies of educational credentials for all staff
members working with EHS children.
j. File on site and, as requested, provide EHS with a copy of stated private pay tuition rates.
2. Eligibility Determination:
a. County will determine the eligibility of the children to be enrolled under this agreement and
inform families of eligible children of their rights, and obligations.
b. The County will also notify the Contractor when an enrolled child ages out of EHS at age three or
drops from the program. Payment for individual clients will not be made after the Contractor is
notified
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
10
c. It is agreed that when EHS children transition out of the EHS program, that the parties will make
every effort to provide a smooth transition into another early childhood program including but not
limited to Head Start, Colorado Preschool Program, or Colorado Child Care Assistance Program
(“CCCAP”).
3. Enrollment:
a. Vacancies in EHS spots must be filled within 30 days, no spaces can be reserved for longer
periods of time.
b. The center and EHS will work together collaboratively to enroll within 30 days
c. Center will provide families with an orientation, Family handbook and observation prior to the
first day of care
4. Education and Child Development:
a. Contractor must provide primary caregiving and continuity of care to all EHS infants and toddlers
as defined in the performance standards:
i. 45 CFR 1304.52(g)(4)—Grantee and delegate agencies must ensure that each teacher
working exclusively with infants and toddlers has responsibility for no more than four
infants and toddlers and that no more than eight infants and toddlers are placed in one
group.
ii. 45 CFR 1304.21(0)(1)(i)— Grantee and delegate agencies' program of services for
infants and toddlers must encourage: The development of secure relationships in out-of-
home care settings for infants and toddlers by having consistent teachers over an
extended period of time. Teachers must demonstrate an understanding of the child's
family culture and, whenever possible, speak the child's language.
iii. 45 CFR 1304.21(a)(3)(ii)-Grantee and delegate agencies must support social and
emotional development by: Planning for routines and transitions so that they occur in a
timely, predictable and unrushed manner according to each child's needs.
b. Inclusion of infants and toddlers with special needs and disabilities.
c. Allow for and participate in assessments to be conducted in classrooms such as, but not limited to,
Ages and Stages Developmental Questionnaire, the Infant/Toddler Environment Rating Scale,
Colorado Shines ratings, EHS ongoing monitoring, and EHS annual self-assessment. Results will
be shared with the EHS Manager and the EHS Education Coordinator so that information can be
shared with the governing bodies and parent committees.
d. Staff will be involved in the development and implementation of quality improvement plans based
on the results of the assessments.
e. Teachers will complete individual portfolio files for each child per Teaching Strategies GOLD
online system assessment system.
f. Teachers will meet children's early learning needs by individualizing the curriculum for each child
based on their observations and the child's developmental goals.
g. At the time of transition to a new classroom or childcare site, the child's portfolio will accompany
them to the new placement.
h. Teachers will participate in the development of individual child goals for each child by convening
two parent teacher conferences at the child care site annually and participating in two EHS home
visits annually. Based on observations and assessments, all parties will contribute to a plan for the
child's development. Copies of conference reports and the child's GOLD assessments will be filed
in the child's portfolio on site and in the child’s, chart maintained by the EHS program.
i. Notify the County of planned transitions and develop a transition plan with each family.
j. Complete weekly lesson plans and document observations for quarterly checkpoints in GOLD
k. Contractor must identify a research-based curriculum (HSPPS 1302.32) to be used in each
classroom and inform the County which curriculum will be used.
l. Children will not be required to participate in religious activities. Contractor must offer alternate
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
11
developmentally appropriate activities at these times.
5. Health, Nutrition and Safety
a. Share menus, health and safety checklist, and licensing reports with the County as requested.
b. Provide snacks and meals to the children served under this Agreement and submit receipts for
USDA reimbursement.
c. Adhere to all CACFP program requirements and audits and report to the EHS grantee any issues
needing corrective action.
6. Family Engagement
a. Contractor must have a process for all parents to sign their children in and out in order to assure
safety
b. All information regarding children and families must be kept confidential.
7. Professional Development
a. Contractor shall work cooperatively with Coaching and Consultation agencies as funds allow in
the infant and toddler classrooms.
The above-listed services will be provided expeditiously to the children served under this Agreement. The
legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative
and supportive approach from existing local and state agencies to enhance the efficacy of Early Head Start and its
proposed measurably productive, pro-social impact on involved families. Performance Standards and the Head Start
Act are located at the Early Childhood Learning and Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc.
Reporting Requirements-
1. Contractor shall follow the EHS Reporting Policy and procedure including a written report to the child’s
guardian(s).
2. Contractor will inform EHS immediately about incident related to any significant incidents affecting the
health and safety of program participants, circumstances affecting the financial viability of the program,
breaches of personally identifiable information, or program involvement in legal proceedings, any matter
for which notification or a report to state, tribal, or local authorities is required by applicable law, including
at a minimum:
a. Any reports regarding agency staff or volunteer compliance with federal, state, or local laws
addressing child abuse and neglect or laws governing sex offenders;
b. Incidents that require classrooms or centers to be closed for any reason;
c. Legal proceedings by any party that are directly related to program operations; and,
d. All conditions required to be reported under §1304.12, including disqualification from the Child
and Adult Care Food Program (CACFP) and license revocation.
3. Contractor must complete the Google Form “Early Head Start Reporting Requirements” within 24 hours of
knowledge of an incident. The form asks the following questions:
○ Name and email address of person completing the form
○ Date of incident
○ Name of child care provider
○ Name of the child impacted by the incident
○ Narrative of the incident
○ Narrative of follow up actions
○ Narrative and documentation of incident report notifying the parents
○ If this incident has been reported to the child abuse hotline and if not why
4. DHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
12
make those reports directly to the Colorado statewide hotline 1-844-264-5437. Contractor must report any
incidents of lack of supervision or suspected abuse or neglect within 24 hours to the EHS Leadership via
the Google Form so that the EHS program can appropriately report to the Regional Head Start Offices.
Maintenance and Access to Records:
The Contractor agrees to keep records dealing with frequency of service delivery, services provided, fiscal
records, and retain all bookkeeping, records, and other documents relevant to this agreement for three years
after final payment and such records must be destroyed within a reasonable timeframe after such records
are no longer needed or required to be maintained. The Contractor agrees that any persons duly authorized
by the EHS Program (county, state or federal) shall have full access to and the right to examine any of said
materials.
Program Records, Controls, Reports, and Monitoring Procedures:
1. The Contractor agrees to maintain program records required by County and agrees that a program and
facilities review including meetings with consumers, review of service records, review of staffing ratios,
job descriptions, staff qualifications and meetings with any staff directly or indirectly involved in the
provision of services may be conducted at any reasonable time by state and federal personnel and other
persons duly authorized by the County.
2. The Contractor agrees to maintain program records required by the County and to complete an invoice on
forms furnished by the County. Further, the Contractor agrees to make available its facilities/services to
County's designees (staff, students, parents), for training or observation.
3. Regular Reports to EHS-
a. Weekly: Attendance and reason absent updated
b. Monthly by the 5th:
i. Update to staff list including new staff and staff no longer employed with reason and
documentation of staff education qualifications
ii. Care plans for children with special health care needs
c. Quarterly (January, March, June, September):
i. Completed Health and Safety Checklists for each classroom and outdoor space-EHS
Program Operations Coordinator will complete at FLC quarterly and share with the
program.
ii. Menu sample
iii. Documentation of monitoring of curriculum individualization for all children, including
individualization for children with IFSPs
d. Access to program’s ongoing assessment in order to track developmental progress of children
Staff Qualifications and Professional Development:
1. Individuals employed and representing the Contractor shall demonstrate the skills/qualifications required
by the Federal Office of Head Start. Section 645A(h)(1) of the Head Start Act requires that “not later than
September 30, 2010, all teachers providing direct services to children and families participating in Early
Head Start programs located in Early Head Start centers, have a minimum of a child development associate
credential (CDA), and have been trained (or have equivalent coursework) in early childhood development."
2. Contractor must make every effort to reach and sustain compliance with the requirements for infant and
toddler center-based teaching staff. The first priority is to hire qualified, credentialed staff in accordance
with the Head Start Act. If the program cannot recruit and hire qualified, credentialed staff, the program
may hire a person who is in the process of completing their credential, has experience working with infants
and toddlers, and has one of the following:
a. Course work with infant and toddler content.
b. Degree in a related field.
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
13
c. Training with infant and toddler content.
3. All staff not meeting education qualifications must have a professional development plan with timelines to
meet requirements in 24 months of hire. If staff do not meet education qualification at time of hire, a
detailed professional development plan will be provided to EHS within 30 days of hire outlining how the
staff will obtain the required qualifications. Plans must include timelines for completion in accordance with
1302.90(a)(b)(1-6)Personnel Policies- HSPPS.
a. A comparable credential for the CDA can be obtained by following the PDW IT Credential
Crosswalk for Colorado PDIS 2.0 credential along with guidance from the Division of Early
Childhood outlining PDIS 2.0 equivalencies for PDIS 3.0. Staff that obtains a minimum of PDIS
3.0 Credential Level II including coursework specific to infants and toddlers which may include
ECE 111 or EQIT. A Level II PDIS 3.0 or higher will be counted as meeting the educational
qualifications for EHS within 24 months of hire. (approved May 17, 2022)
4. Staff needing to obtain education qualifications for EHS will be eligible for reimbursement for the cost of
obtaining their CDA as funds are available through EHS training and technical assistance budget.
5. If staff are unable to meet the education qualifications within the designated time period they will not be
eligible to work in the EHS classrooms.
6. Staff must keep their CDA current with renewal every three years.
7. Every teacher must attend at least 15 hours of professional development per year.
8. Contractor must keep a copy of education qualifications for all staff working with EHS children which may
include; state teaching license and CDA, an Associate’s degree, Bachelor of Arts with transcripts in staff
files and provide a sample to EHS for monitoring per this agreement.
9. Contracted staff working with EHS children will review and sign a Standard of Conduct annually
Payment and Fee Schedule: Contractor shall be compensated for the performance of assigned services as follows:
1. County agrees to pay to Contractor $1,500 per month per space for up to 4 full-time child-care slots starting
January 1, 2023. County will only compensate the Contractor for spaces being occupied by an EHS
enrolled child during each month. Said child care tuition payments may not exceed $30,000 annually.
2. Contractor shall notify the County within 2 working days of a child care slot vacancy. Vacancies of such
slots shall be filled within 30 days. If the child care slot is not filled within this time frame, the County will
request a pro rata amount from the monthly payment for the time the child care slot remains vacant.
3. County will compensate the Contractor for the purchase of supply items such as diapers, wipes and
educational supplies at the rate of $250 per family. Said supply purchases may not exceed $1,000 annually.
annually.
4. County will provide funding for Contractor's staff training and/or professional development, whose
expenses may not exceed $1,000 annually. Practice Based Coaching is a requirement outlined in the Head
Start Standards. Contractor will prioritize staff participation in Practice Based Coaching.
5. Maximum compensation under this Agreement shall not exceed $32,000.
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
14
EXHIBIT B
HEAD START PROGRAM PERFORMANCE STANDARDS
POLICIES/PROCEDURES
Contracted child care centers will have policies and procedures for the following:
1. Suspension and Expulsion of children- Center will have a procedure for handling these circumstances
that meets the HSPPS 1302.17 stating that expulsion is prohibited.
2. Active Supervision- Center will have a procedure for meeting active supervision requirements, including
reporting requirements
3. Mandated Reporting- Center will have a procedure for handling cases of suspected child abuse and
neglect
a. Establish a reporting plan to utilize in case of suspected abuse
b. Train staff to identify and report abuse to proper agencies annually
c. Cooperate with enforcement agencies
d. Ensure confidentiality of the individual reporting the abuse
FACILITIES
Classrooms and indoor spaces
1. Safe, clean, attractive and spacious
a. Soft areas
b. Open areas for movement
c. Clearly defined activities areas (centers)
d. Toys and materials are accessible to children on low shelves
e. A variety of surfaces outdoors
f. Areas for sun and shade play
g. A variety of physical activities for outdoors
h. Outdoor activities for individual and group
2. Appropriate areas for all program activities such as:
a. Food preparation
b. Resting and napping areas
c. Diapering
3. Classroom arrangement to promote spaces for centers, provide for interaction and prevent running and
unattended children.
4. Infants and toddlers must be separate from walkways and areas used by preschoolers at the same time
5. 35 square feet of usable indoor space per child and 75 square feet of usable outdoor space per child
6. Facilities must meet all state licensing requirements
7. Adequate provisions are made for children with disabilities by, having an accessible environment,
accommodations for special diets, emergency plans and appropriate space
8. Provide a variety of equipment, furniture, and toys that can impact the children in the program, that is safe
and durable
a. Materials are chosen that are developmentally appropriate for all areas of learning
b. Rotate toys to provide a variety and new experiences
c. Materials and equipment are inviting for play, child sized and allow children to make choices
d. Each infant is to have their own crib
e. Walkers are not to be used
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
15
f. Provide safe, durable storage, low shelves for children's activities and high shelves for adult items
g. Toys must be made of non-toxic materials and must be sanitized regularly
h. Non-mobile infants should sleep in their own crib on a firm mattress on their back, avoiding the
use of fluffy blankets and other soft materials
i. Avoiding overdressing infants during play or sleep
j. Burping infants during and after feedings, and before they are put to sleep
9. Ensure the facility is free of toxins
a. Prohibit the use of tobacco, alcohol, marijuana, psilocybin and illegal drugs in center
b. Pesticides applied by a licensed exterminator
c. Remove children from areas being exterminated and ensure that children cannot touch or mouth
surfaces that have been sprayed
d. Inspection and removal of any environmental health hazards only by certified or licensed
contractors
e. Maintain a smoke-free environment
Outdoor play areas
10. Outdoor play areas will be safe
a. Areas will be fenced preventing exit of children from premises
b. Children will be buckled into strollers and seats, and will be supervised at all times
c. Outdoor play is fully supervised at all times using active supervision strategies
d. Establish and enforce procedure for loading and unloading children from bus and checking to
ensure no children are left on the bus
Maintenance
11. Provides for maintenance, repair, safety and security of facilities, materials and equipment
a. Weekly check of all toys and equipment
b. Remove or replace all broken toys and equipment immediately
c. Play areas are safe i.e. no broken glass, sharp objects, standing water, etc.
d. Monitor entry into the building
e. Daily cleaning of indoor and outdoor areas
f. Check for conditions that present hazards to children, plumbing, electrical, or structural
g. If facility is owned by another party, define the landlord responsibilities for maintenance and
responsibilities
12. Insure that physical environments are consistent with the health, safety, and developmental needs of the
children
a. Heating and cooling systems are safe and effective at all times
b. No flammable furnishings, materials, or equipment
c. Dangerous materials and potential poisons are stored in locked cabinets
d. All medications (including those required by staff and volunteers) are labeled, stored under lock
and key, and kept out of the reach of children
e. Rooms are well lit and provide emergency lighting i.e. Flashlights
f. Working fire extinguishers are in accessible locations and staff is trained on their use
g. Appropriate number of smoke detectors are installed and tested regularly
h. Exits are clearly visible and evacuation routes are marked and posted
i. Indoor and outdoor premises are cleaned regularly
j. Paint coatings do not contain lead, are in good repair and do not have chipping or peeling paint.
k. Minimizing the possibility of injury by inspection of playground equipment
l. Situate equipment so that proper clearance space is available
m. Electrical outlets are safety proofed
n. Windows and glass doors are adapted to prevent injury to children
o. Only approved sources of water are used
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
16
p. Toilets and handwashing facilities are adequately clean and in good repair and can be reached by
children.
q. Toilet and diapering areas are separate from food service and other activities
r. Handwashing sink is adjacent to diapering table
s. Clean and sanitized toilet training equipment is available for children
t. Garbage and trash are stored away from children in closed containers and emptied regularly
CHILD HEALTH AND SAFETY
Group Size and Ratios
1. Ratios and group size are maintained consistently
a. An Early Head Start class that serves children under 36 months old has two teachers with no more
than eight children, or three teachers with no more than nine children for brief periods. Each
teacher is assigned consistent, primary responsibility for no more than four children to promote
continuity of care for individual children.
Active Supervision
1. Supervision is given at all times following the EHS Active Supervision policy
Emergency Preparedness
1. Emergency plans are made and posted in clear sight, including first aid procedures and emergency phone
numbers
2. Emergency contact list for each child including: names and phone numbers of parents, emergency contact
person, child's primary health care professional, immunizations, allergies and parent's written consent for
emergency care
3. Posted emergency evacuation plans
a. Two planned exit routes
b. Unannounced drills, recording the drills and the time it took to evacuate
4. In event of accident or injury to a child, immediately inform family and document the injury on an incident
form
5. Program must exclude a child from the program for a short term if:
a. Child has a contagious illness as stated from the health department, that could harm the child or
other children, this policy needs to be conveyed to parent at enrollment
b. Child has an injury that the program cannot accommodate
Health and wellbeing
1. Parents will be consulted when a health problem is suspected
2. Program may not exclude a child that is currently enrolled due to a health care reason
a. Must make accommodations for the child
b. Ensure that parents and health care professionals supply instructions on proper care for the child
c. Ensure program has policies, staff training, and equipment to perform necessary health procedures
d. Understand child's health needs and parent's concerns, and protect the family's privacy
3. Parents must inform program of special health or safety needs of the child
a. Establish and enforce a policy for medication distribution, and storing of medicine
b. Medication must be labeled and stored in a locked box
i. Medicine is to be labeled by a pharmacist, with the child's first and last name, name of
the medication, date medicine was filled, name of the doctor, expiration date,
administration, storage and disposal instructions
ii. Over the counter medicine with a note from a doctor will have instructions, including the
applicable specifications from above
c. Medicine is provided in the original child resistant container
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
17
d. Medicine (including staff medicine) will be stored away from food, in a locked container, (in the
refrigerator if it is required)
e. Medicine will not be used after it has expired
f. Medication needs to be transported, an adult will be in charge, making sure the temperature of the
medication is controlled
4. A designated trained staff member or nurse administers the medication
5. Parents must fill out a form for medicine distribution, including doctor’s instructions, and parent's written
authorization
6. Medication forms are kept in the child's file listing: the time and date medicine was given, amount, name of
person administering the medicine, and the dose given
7. Watch for medication reactions, record and contact parents if necessary
8. Staff knowledge of proper ways of handling medications for the safety of the children
9. Ensure that all staff and volunteers are trained to use safety precautions
a. Use universal precautions
b. Use proper seat belts for vehicles, strollers, car seats, highchairs, swings and infant seats
c. Keep firearms, medications, and other hazardous material away from children
d. Supervise children at all times
10. Incorporate safety practices into child and parent activities
a. Involve the child in making and enforcing rules of safety
b. Use teachable moments when someone gets hurt
c. Teach children what to do in an emergency
11. Staff and volunteers must wash their hands with warm water and soap
a. After diapering or toilet use
b. Before handling food
c. Whenever hands are contaminated due to blood or other bodily fluids
d. After handling animals
12. Staff and volunteers must also wash their hands
a. Before and after administering medicine
b. Before and after treating a wound
c. After assisting a child in the bathroom
13. Non-Porous gloves must be worn when in contact with blood, or other bodily fluids
a. At all diaper changes, a clean pair of gloves needs to be used on each child
14. Spills of bodily fluids must be cleaned immediately with disinfectant (red bags, table, changing table)
15. When diapering a child, safety procedures must be used
a. Child is safe at all times
b. Diaper on a flat, elevated, nonporous surface that is used only for diapering
c. Talk to the child while diapering
d. Have access to a water source near the changing table
e. Change children at regular intervals and when needed
f. Minimize the contamination risks i.e. use gloves, wash hands between children, and sanitize the
changing table
16. Portable potties must be emptied and disinfected after each use
17. Infant cribs should be placed three feet apart and children should sleep head to foot
a. No child is to sleep on an uncovered surface
18. Accessible first aid kits must be available, fully stocked
19. First aid kits must be restocked after each use and inventoried on a regular basis
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
18
CHILD NUTRITION
1. Each center's food program must meet the nutritional needs for each child
a. Programs will serve a variety of foods which consider cultural and ethnic preferences
b. CACFP will be the primary source of reimbursement for food
c. Children in a full day program must receive meals and snacks that provide 1/2 to 2/3 of the child's
daily nutritional needs
d. In center-based settings, children are to receive breakfast if they have not had breakfast at home
e. Parents and community agencies must be involved in planning and evaluating center's nutritional
services
f. Infants and toddlers are to receive foods appropriate to their needs and feeding skills
g. Breast milk is the optimal food for infants
h. Cow's milk is not recommended for children under 12 months of age
i. Solid foods are introduced between four and seven months of age (after consultation with the
primary health provider and parent)
j. New foods are introduced one at a time, a week apart to look for allergies
k. To avoid choking hazards, Contractor will not serve the following foods: hot dogs, sausage
rounds, whole grapes, hard raw vegetables and fruits uncooked, dried fruit, candy, whole nuts,
pretzels, chips, popcorn, marshmallows, gum, spoonful of peanut butter, and chunks of meat. Hot
dogs, sausage rounds and grapes must be cut lengthwise and across rounds to make pieces small
enough and non-circular to prevent choking. Honey will not be served to children under 12
months of age.
l. A variety of food is served to broaden each child's food experience
m. A small amount of new food is offered with a familiar meal
n. Children are prepared for new foods through activities
o. Medically-based diets or other dietary requirements are accommodated
p. Staff set good examples of eating different foods, and polite behaviors, ideally staff join children
in all meals using a family style approach.
Meals
2. All EHS Children
a. Wash hands before and after feeding with soap and water
b. Are never be forced to eat
c. Nutritious snacks are part of children's daily intake of food
d. Serve meals in a pleasant, well-lit, and ventilated area
e. Food is not to be used for punishment or rewards
f. Sufficient time is allowed for children to eat
g. When high chairs are used for infants, security straps are used
h. Young infants are held while being bottle fed and not laid down to sleep with a bottle
i. Establish eye contact with infants while feeding and talk to the baby
j. Providers will cut food into small pieces for young children
3. Infants (under 18 months)
a. Feed infants when they are hungry and comfort them when they are distressed
b. Feeding infants on demand to meet nutritional and emotional needs
c. Hold infants in a semi-sitting position with head tilted forward and slightly higher than the rest of
the body
d. Teachers hold bottle still and at an angle, never prop bottles with an inanimate object
e. Ensure that the liquid flows from the bottle
f. Burp the infant at a natural break in feeding and at the end of feeding
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
19
g. Infant cereal is fed with a spoon, as is all infant food
4. Toddlers (18 months and older)
a. Encourage toddlers to select from a variety of foods
b. Milk is served at each meal
c. 100% juice is served
d. Meals and snacks must be scheduled, but flexible to meet the needs of the children
e. Children and adults prepare meals together, cleaning, sharing conversation and sometimes pass
food among themselves
Dental Health, and Toothbrushing
f. Staff promote good dental hygiene after meals
g. For dental reasons, children are not to carry bottles around for long periods of time
h. Food related activities and leisurely meal times provide opportunities to develop positive attitudes
i. Food related activities are provided
EDUCATION AND EARLY CHILDHOOD DEVELOPMENT
1. The contracted program will be required to complete for each child:
a. Two parent-teacher conferences each year
b. Two home visits per year that include classroom teachers
c. Completion of on-going assessments of children 4 times per year and the sharing of completed
assessment with parents
2. Invite parents to be involved in the program development by attending 2 parent teacher conferences and 2
home visits per year
a. Encourage input from observations at home
b. Communicate regularly with parents through conferences, home visits and daily reports
c. Staff communicate informally as well as formally with families
3. Program is arranged to meet a variety of children's needs and strengths
a. Program is developmentally, culturally and linguistically appropriate
b. A variety of supplies and planned activities for group and individual play
c. Provide experiences for children to succeed
d. Increase the complexity and challenge of activities as children develop
e. Identify the children's preferred ways of interacting with the environment
f. Develop learning environments that are varied and interesting
g. Universality is the key in organizing and planning the environment
h. Balance the program with child-initiated activities and teacher directed activities
i. Provide opportunities for children to take initiative, make meaningful choices, and learn the
consequences of decision-making
j. Take opportunities to extend children's thinking, interests and develop problem solving skills
k. Assist children in developing decision-making skills
l. Allow children to independently use toilet facilities when appropriate
m. Toilet training provides opportunities for children to learn: self-control, autonomy, and
responsibility
n. Milestones for toilet training include: muscle control, emotional readiness, willingness to
cooperate, and ability to communicate toilet needs
4. Support each child's learning, experimentation, inquiry, observation, play and exploration
a. Support children's cognitive development by posing problems and asking questions
b. Have conversations with the children to expand their thinking and learning
c. Provide opportunities for children to gain knowledge in areas such as science, social studies,
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
20
creative arts, numeracy, and language
d. Ensure opportunities for creative self-expression through activities, such as art, music, movement,
and dialogue
e. Support using art materials, engaging in rhythmic activities, and music, stimulate imagination and
language through drama and other dialogues
f. Encourage all language interactions
g. Recognize infants' communication skills and respond to their cues
h. Allow children processing time to respond and talk to each other and teachers
i. Use simple, clear sentences when communicating to young children
j. Speak in pleasant tones
k. Expand children's language through songs, games, poems and stories
l. Engage in dramatic play
m. Model appropriate language
n. Expand upon rather than correct children's speech
o. Set a foundation for reading and mathematics
p. Activities should be developmentally appropriate, interesting, engaging and meaningful
q. Read and discuss stories everyday
r. Have reading and writing material accessible every day
s. Plan opportunities for children to hear stories every day
t. Encourage oral traditions through storytelling
u. Provide opportunities for children to reflect upon experiences
v. Provide books and stories with repetitive verses, words, sounds or pictures
w. Use rhymes to help children develop an awareness of language sounds
x. Show children functional uses of language, (ex. street signs, grocery list)
y. Provide objects for counting, and sequencing
z. Provide toys that show cause and effect
aa. Plan family activities
bb. Support the use of libraries and other community resources
5. Promote each child's physical development by:
a. Providing sufficient time, indoor and outdoor space, equipment, materials, and adult guidance for
active play and movement that support gross motor skills
b. Arranging physical space so children have room to roll over, crawl, sit, walk, and test new skills
c. Providing climbing structures that are challenging and give opportunities for success
d. Providing padded and safe structures for exploration
e. Encouraging the use of riding, pushing and pulling toys
f. Providing time and space for the development of children's fine motor skills
g. Planning experiences for developing motor skills and physical activity through repetition of
actions
h. Increasing the complexity of manipulative activities
i. Fostering self-help skills, like buttoning, lacing, and zipping
j. Providing an appropriate environment and adult guidance for children with special needs
k. Adapting materials and equipment so all children can share activities
l. Ensuring equipment and materials are accessible
m. Assisting children in using materials
n. Integrating all children and enabling them to participate in activities
6. Develop secure relationships in out of home care by having consistent teachers who understand the child's
family structure
Children with Disabilities and Developmental Delays
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
21
1. Services, referrals and resources for children with disabilities will be provided
2. Teachers will integrate strategies from the IFSP goals into lesson planning and individualization
3. Ensure that children receive specialized education and support if needed
4. Enable teachers to include children with disabilities thoroughly into their program
5. Children with special needs require an environment that is responsive and inclusive
6. If a child has an IFSP, use routines and experiences to help achieve those goals
7. Participate in meetings with experts in disabilities to implement IFSP
Curriculum and Planning
1. The child care program will provide and implement an evidence-based curriculum that focuses on
relationships, respect, and responsiveness
a. Curriculum meets individual needs, developmental levels, interests, temperaments, languages,
cultural backgrounds, and learning styles
b. Program responsiveness to individual children is accomplished through comprehensive curriculum
c. Curriculum is intellectually engaging and meaningful
d. Implement a curriculum that is compliant with Head Start Performance standards
e. Ensure the curriculum is comprehensive, based on child development principles, specific goals
and objectives for children's development and learning that is achievable yet challenging
f. Ensuring an inclusive and developmentally appropriate curriculum
2. Lesson planning
a. Focuses on implementing intentional, purposeful, high-quality teaching practices for children
ideally with a collaborative, reflective team approach
b. Designing lesson plans with a mix of child lead and adult directed learning experiences which are
based upon children’s interests and needs
c. Follow an ongoing teaching cycle that utilizes standards and curriculum goals, ongoing
monitoring of children’s progress, designing explorations, interactions and instruction, facilitating
and documenting learning which is built on a foundation or reflection, inquiry and collaboration.
3. Individualization and Positive Interactions
a. Safe and secure environment nurtures positive relationships with peers and adults
b. Provide trust and emotional security to enable children to explore the environment
c. Interact with infants and toddlers by gently holding, talking and gesturing with them
d. Provide an emotionally secure and physically safe environment
e. Give children choices and provide opportunities for them to do things for themselves
f. Provide opportunities for children to explore a variety of sensory and motor experiences
g. Honor child and family values, culture, language, diversity, etc. through a strength’s based
individualized lens.
h. Move infants or reposition them to have a change of scenery
i. Change or rotate toys to promote stimulation
j. Encourage movements and playfulness
k. Engage children in sensory activities
l. Interact with children face to face
Materials and Activities
1. Materials and activities will be age appropriate, diverse and support ongoing developmental progress, the
will include:
a. Use pictures of children and their families
b. Respond to children's behaviors associated with fears and needs
c. Provide opportunities for children to express themselves freely
d. Engage children in verbal and non-verbal communication
e. Use descriptive language during routine activities
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
22
f. Support the physical development of children including gross motor skills: grasping, pulling,
pushing, crawling, walking and climbing
g. Assist children, rather than do the task, when it becomes frustrating
h. Recognize developmental milestones that indicate children's changing needs for independence
i. Allow children to play and explore objects in a safe environment
j. Bring objects and activities to non-mobile children
k. Provide open and accessible indoor and outdoor space for children to practice skills
l. Create opportunities for fine motor development
m. Provide activities that promote grasping, dropping, pulling, pushing, throwing, touching and
mouthing
n. Provide activities for hand-eye coordination
o. Program is supportive of spontaneous learning opportunities
p. Plan time for children's involvement in teacher planned activities
q. Plan opportunities for children to work alone or with other children
r. Respond to children's interests and learning styles
s. Enable children to develop emerging skills and practice existing skills
t. Provide for the development of cognitive skills
u. Provide environments that offers experiences which vary in complexity
v. Ask questions that have more than one answer to extend children's thinking
w. Engage children in creative activities and problem-solving
x. Integrate aspects of health, nutrition, and mental health into activities
y. These aspects are incorporated into daily experiences: hand washing, brushing teeth, preparing
food, and talking about feelings
z. Provide an environment of acceptance and respect
aa. Facilitate opportunities for children to develop social skills
bb. Nurture children's friendships
cc. Model communication with conflict resolution techniques
dd. Help children manage stressful situations
ee. Provide individual space for each child
ff. Use photos, drawings and tape recordings of children and their families
gg. Model respect
hh. Provide children with opportunities to succeed
ii. Encourage individuality and self-awareness
jj. Encourage children to resolve their own conflicts
kk. Encourage children to do things for themselves
Ongoing Monitoring Child Development
ll. Program supports each child's individual pattern of development and learning
mm. Regularly and continuously observing and recording children's behaviors and progress
nn. Knowing each child's capabilities and modes of learning
oo. Include parents in ongoing assessments
pp. Rearranging the program environment to respond to children's developmental progress
qq. Develop and monitor child development and educational goals by utilizing tools such as classroom
and child observations, review of ongoing monitoring and or assessments, IFSP goal review, input
from family, collaboration with others etc.
SOCIAL EMOTIONAL AND MENTAL WELLBEING SERVICES
1. Agencies must work collaboratively with parents
a. Request parental observations, information, and concerns about their child's mental health
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
23
b. Staff will use positive guidance techniques: undesirable behaviors will be discouraged or
redirected, anticipation of potential problems, giving the child choices that are acceptable to staff
and parents, helping children learn about natural consequences, and encouraging respect for the
feelings and right of others NEVER USE CORPORAL PUNISHMENT, such as spanking with
hand or any implement, slapping, swatting, pulling hair, yanking arm, etc.
c. If a child has mental health issues, design the program to be beneficial to the child i.e. make
curricula enhancements, implement practices responsive to infants and toddlers and their rapidly
changing needs.
d. Staff support the social and emotional development of children
i. Staff provide an environment that is responsive to children, predictable and consistent,
which strengthens a child's confidence and builds trust
ii. Staff fosters children's independence
iii. Staff promotes the development of self-help skills
iv. Staff provide opportunities for language development
v. Staff encourage self-control by setting clear, consistent limits and having realistic
expectations
vi. Staff use positive techniques to assist children to develop self-control, such as modeling
expected behaviors, redirecting children, and intervening to enforce consequences for
unacceptable or harmful behaviors
vii. Staff provide activities daily that challenges children mentally and physically
viii. Staff develop clear, and consistent rules
ix. Staff reinforce positive social behavior
x. Staff encourage the children to learn respect for others feelings and rights
xi. Staff encourage children to understand expressions of emotions model respect of others
xii. Staff foster positive social behaviors such as cooperating, helping, and turn-taking
xiii. Staff discuss the consequences of behaviors and redirect children
xiv. Staff plans for routines and transitions so they occur timely and predictable.
xv. Staff give children notice to prepare for a change
xvi. Staff allow children to participate in routines
xvii. Staff minimize waiting time in group setting
xviii. Support the social and emotional development of children by providing environments
that encourage self-awareness, autonomy and self-expression
xix. Affirm each child as an individual
xx. Respond to each child's sense of pleasure in their successes
xxi. Help children develop emotional security and social relationships
CULTURAL AND LINGUISTIC RESPONSIVE PRACTICES
1. Provide environments that reflect different cultures, each child's primary language, avoid activities that
stereotype, and model respect and help children appreciate others
a. Provide positive communication with family members encouraging families to volunteer to
increase understanding of a child's culture and home routines
b. Provide stories from children's own culture
c. Provide equipment that demonstrate: gender, family, race, language, and culture
d. Program is informed by the community, cultural beliefs, and the language of those being served
e. Respect children's developing skills in English and in their home language
Dual Language Learners
2. Staff support and respect each child's home language, culture and family composition, in ways that support
the child's health and well-being
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
24
a. Staff communicate with children in their home language
b. Staff give children a sense of acceptance by learning key words from their home language, or
providing books, and other materials that reflect their family's home culture
PARENT, FAMILY, COMMUNITY ENGAGEMENT
Families are children’s first, longest lasting, and most important teachers, advocates, and nurturers. Positive
parenting and strong family engagement are central-- not supplemental-- to promoting children’s healthy
development and wellness. This includes social-emotional and behavioral development; preparing children for
school; seamlessly transitioning them to kindergarten; and supporting academic achievement in elementary school
and beyond. Families’ engagement in children’s learning at home and in early care and education programs can
impact lifelong health, developmental and academic outcomes.
1. Contractors will use a strength-based approach to family engagement
a. Be sensitive to parent's expectations
2. Partner with the EHS staff to implement parent committee meetings and learning opportunities for families,
3. Agencies must work collaboratively with parents
a. Parents are involved in the program: assist in the development and implementation of curricula,
part of which is based on relationships, routines, and daily experiences
b. Staff discuss with parents how to strengthen nurturing and supportive environments, in the home
and program by: smiling, comforting, and reassuring children to promote self-esteem.
c. Share observations with parents about child behavior, development, and other issues
d. Information on child development should be shared with parents such as: typical development of
young children, development of individual children, recognizing and understanding behaviors
expressed when children are under stress, assisting parents with separation and attachment issues
e. Discuss with parents appropriate, positive response to their child's behaviors
f. Provide children with opportunities to succeed
g. Staff talk with parents about child rearing practices to support the child and bridge the gap
between home and the program
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
25
EXHIBIT C
Insurance Certificate
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
DocuSign Envelope ID: 352B0B7B-BF65-4FF2-8601-DA315E658729
