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Home My WebLink AboutC22-374 Colorado Mtn. College_Group 14 Engineering Page 1 of 2 AMENDMENT TO COLORADO MOUNTAIN COLLEGE AND GROUP 14 ENGINEERING’S BLANKET PURCHASE ORDER THIS AMENDMENT (the “Amendment”) is entered into by and between COLORADO MOUNTAIN COLLEGE (the “College” or “CMC”) and GROUP 14 ENGINEERING (“Group 14”). PURPOSE. This Amendment is intended to incorporate additional services commissioning work for the College’s student housing project to add a second building at the Edwards Campus. FACTUAL RECITALS A. The College issued Blanket Purchase Order #14829 with associated Terms and Conditions for Group 14 to provide services described in RFP #968-21P and Group 14’s proposal in response thereto dated February 7, 2022 (the “BPO”). The BPO was subsequently increased to include additional commissioning services for the CMC Spring Valley Campus geothermal relocation commissioning pursuant to Group 14’s proposal dated July 18, 2022. B. The parties now desire to amend the BPO to include additional commissioning services for the Phase 2 building in Edwards; and C. The commissioning services of the Phase 2 building are on behalf of and for the benefit of the Eagle County Housing and Development Authority (“ECHDA”) and CMC is acting as the contracting party and primary contact with Group 14. D. Authority exists and funds have been budgeted, appropriated, and otherwise made available and a sufficient unencumbered balance thereof remains available for payment. NOW THEREFORE, it is hereby agreed that: AGREEMENT 1. Consideration for this Amendment consists of the payments, which shall be made pursuant to this Amendment and the promises, and agreements herein set forth. 2. It is expressly agreed by the parties that this Amendment is supplemental to the BPO, as amended, which is by this reference incorporated herein, that all terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this Amendment as though they were expressly re-written, incorporated, and included herein. 3. It is agreed the BPO is and shall be modified, altered, and changed in the following respects only: a. Group 14’s scope of work shall be amended to add in the project scope described in Exhibit A attached hereto and incorporated by reference as relates to the Edwards Campus. b. Group 14’s fee shall be as described on Exhibit A and, specifically for the Edwards Campus, shall be $27,246.00 to be paid by ECHDA. c. Group 14 shall package all invoices specific to ECHDA each month and send to the College. The College will then forward on to ECHDA stating they have been reviewed and approved. ECHDA will then pay Group 14 directly. DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02 Page 2 of 2 d. The Parties hereby agree that payment of any fees under this Amendment are to be paid exclusively from ECHDA funds and that ECHDA is third party beneficiary to the Agreement and are the obligors to Group 14 with respect to payment of the additional fees stated herein. CMC shall not be liable to Group 14 for payment of the additional fees stated herein unless such funds have previously been received by CMC from ECHDA. Amount Total Contract Sum BPO #14829 $116,168 $116,168 BPO #14829 increase for SV geothermal $14,570 $130,738 Amendment for Edwards Services $27,246.00 $157,984 TOTAL $157,984 4. Except with respect to the “Special Provisions,” in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment and any of the provisions of the Agreement, the provisions of this Amendment shall in all respects supersede, govern, and control. The “Special Provisions” shall always be controlling over other provisions in Agreement or Amendments. 5. FINANCIAL OBLIGATIONS OF THE COLLEGE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT Persons signing for Group 14 hereby swear and affirm that they are authorized to act on Group 14’s behalf and acknowledge that the College is relying on their representations to that effect. Principal is not a recognized title and will not be accepted. GROUP 14 ENGINEERING COLORADO MOUNTAIN COLLEGE _____________________________________ _________________________________ By:__________________________________ By: Matt Gianneschi Title: ________________________________ Title: COO and Chief of Staff Date: _________________________________ Date: _____________________________ _________________________________ By: Julie S. Hanson Title: Director of Purchasing & Contracts Date: _____________________________ ACKNOWLEDGED AND AGREED TO: ECHDA hereby acknowledges and agrees to the terms and conditions stated herein and assumes obligation for payment of the additional fees agreed upon in this Amendment. ____________________________ By: _________________________ Title: ________________________ Date: ________________________ DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02 10/24/2022 Celeste Cizik President Commissioner Jeanne McQueeney 10/27/2022 10/27/2022 10/28/2022 1 September 27, 2022 CMC Purchasing Department Colorado Mountain College RE: Additional Commissioning Services for Phase 2 buildings in Breckenridge and Edwards Group14 Engineering, PBC. (Group14) is pleased to submit this additional services proposal for the Phase 2 buildings in Breckenridge and Edwards. Group14’s proposal has been prepared based upon our recent communication with Reilly O’Brien and the Dynamic PM team. The proposal herein includes commissioning of additional projects using the same scope of services as the base contract, while excluding Design phase tasks. Please let me know if you have any questions on our added services proposal. We appreciate the opportunity to submit a proposal for these services. Sincerely, Matt Cooper, PE, CCP, CxA, LEED-AP Principal / Commissioning Team Leader mcooper@group14eng.com | (720) 221-1086 1325 East 16th Avenue Denver, CO 80218 (303) 861-2070 group14eng.com EXHIBIT A DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS ADDED SERVICES PROPOSAL | 2 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS SCOPE OF ADDITIONAL SERVICES Cx Task Cx Task Description Review 50% CDs Provide one design document review and a back-check. Coordinate the appropriate milestones for Cx design review and back-check with the Owner and Design Team and shall update the Cx Plan accordingly. Each Cx Design Review shall be followed-up with a conference call/web meeting (GoToMeeting or similar) to review the CxA comments and design team responses. Cx Specifications Provide specification sections for equipment and systems being commissioned. These specifications detail the contractual expectations, requirements, deliverables, methods of communication and schedules associated with the Commissioning process. Provide Cx Plan Develop and implement a project-specific commissioning plan (one per site) that includes the Commissioning Program Overview, Commissioning Team, and Description of Commissioning Process Activities. Cx Kick-off Meeting Lead one commissioning kickoff meeting with the construction team per project. Conduct meeting, provide meeting minutes, and update the Cx Plan and distribute to the Commissioning Team. The Commissioning Kick-off Meeting shall take place prior to submittal review. Note: Kick-off Meeting will be via web conference, i.e. zoom, teams or similar. Review Contractor Submittals Review Contractor Submittals for equipment being commissioned. The review is completed concurrently with the A/E review and written comments are provided to the Designer of Record for inclusion or coordination with their comments. Additionally, a sampling approach is utilized during the submittal reviews. The commissioning submittal review does not replace the Designer of Record’s submittal review and it is the responsibility of the Designer of Record to review and incorporate the commissioning review comments as appropriate. Construction Phase Controls Meeting Work with the design engineer and controls contractor to establish a fully detailed Construction Phase sequence of operation for the building. Use the final sequences of operation to write detailed testing procedures used to validate each required operation and function. Note: One (1) Building Automation Systems and one (1) lighting web conference meeting per site is included in the proposal Pre-Functional Checklists Create Pre-Functional Checklists for the installing Contractors to execute for the equipment and components being commissioned. Pre-functional checklists verify the physical installation. The forms serve as a supplement to the Contractors' own Quality Control process and the manufacturer's startup forms. Develop Functional Test Scripts Write project specific functional performance testing scripts. Site Observations Review a quality-based sampling of the Contractors’ installation and their executed PFCs for completeness and thoroughness. Proposal includes four (4) site visits per EXHIBIT A DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS ADDED SERVICES PROPOSAL | 3 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS Cx Task Cx Task Description project with time included for on-site meetings and issuing a site observation report within 2 business days of each site visit. TAB Report Review the TAB report and facilitate the turnover of the Testing, Adjusting and Balancing Contractor’s report to the Owner. Review the report for completeness and accuracy and include as identified installation deficiencies that prevented the TAB process from being fully complete. Maintain Cx Issues Log Maintain a commissioning issues log to document our findings during the commissioning process. It is the responsibility of the Contractors, Designers, and Owner to review the log and to resolve all issues fully and completely. Review corrective measures (often using sampling) and close items on the log based on the reporting provided others, conditions we witness, and as directed to by the Owner. Items closed on the log do not absolve the Contractor or Designer of Record of their contractual responsibility to provide a complete and functional design or installation nor does it indicate that Group14 warrants or guarantees the performance of the commissioned equipment or systems. Functional Performance Testing Verification and Retesting Execute functional performance testing to review that the installation and operation of components, systems and system-to-system interfacing relationships. Testing shall include all modes and sequences of operation included in the Construction Documents. Functional performance testing and verification may be achieved by direct manipulation of system inputs, manipulation of system inputs with the building automation system, trend logs of system inputs and outputs using the building automation system or a supplemental software tool, or short-term monitoring of system inputs and outputs using standalone data loggers. A combination of methods may be required to test the sequences of operation. The CxA will determine which method, or combination, is most appropriate. • Our proposal includes one (1) testing and one (1) retesting effort per Functional Performance Testing procedure. • Testing Prerequisites: Testing, Adjusting and Balancing Report; Contractor Executed Pre-Functional Checklists; Manufacturer’s Startup Documentation; and 72 hours of Trend Data. • Each open item on the commissioning issues log must be responded to prior to Group14 starting a review or retesting effort. Responses must include the specific corrective action(s) taken and who completed the correction(s). Trend data, photographic evidence or similar proof of completion are also equally acceptable responses to Cx issues. Preliminary Cx Report Provide the building owner with a report listing deficiencies found, tests that were deferred because of climatic conditions and the climatic conditions required for the performance of the deferred tests. Final Cx Report Provide the building owner with report listing the disposition of deficiencies found during testing and the corrective measures suggested or used, results of the functional performance testing, and copies of the functional performance testing procedures. EXHIBIT A DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS ADDED SERVICES PROPOSAL | 4 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS Cx Task Cx Task Description At the conclusion of the testing and retesting effort, any open issues will be submitted via the Final Cx Report to the Owner and General Contractor as warranty items for resolution by others. BUILDING ENCLOSURE TESTING BECx Task BECx Task Description Water Penetration Resistance Testing Provide limited performance verification in situ testing of the installed fenestration systems for water penetration resistance. Field performance verification tests will be conducted as described below: a. Work will be completed over as many as two (2) additional mobilizations (one building each at Edwards and Breckenridge) consisting of up to six (6) hours on each site. b. ASTM E783 air infiltration test and ASTM E1105 water penetration tests. Our fees and scope of services assume the following: a. Includes positive and negative chamber testing b. The maximum specimen size shall not exceed 100 square feet with no dimension greater than 10 feet. c. Testing shall be completed utilizing a mobile elevated work platform (MEWP) to be provided by the Client. d. Document, evaluate and report the testing results. c. Work with the Client and the design team to test specimens selected by the design team, subject to the technical limitations of the tests (e.g. access, interior construction, structural penetrations, HVAC/MEP and other encumbrances, façade adornments, etc.). Note: It will be the responsibility of the Client to arrange access for the Consultant’s personnel to the areas to be tested. Group14 will have no supervisory authority or responsibility over construction activities. Group14 will not authorize any deviation from the contract documents or substitution of materials or equipment; undertake any of the responsibilities of the Contractor, subcontractors, suppliers, or contractor superintendent; advise on, issue directions relative to or assume control over any aspect of the means, methods, techniques, sequences or procedures of construction. Building Thermal Envelope Testing Group14 will perform building thermal envelope testing per ASTM E779. Assumes one (1) virtual coordination meeting and no more than one (1) mobilization and one (1) whole-building air barrier test at each building (2 total) during regular business hours. Assumes General Contractor will provide power and accommodation to prepare for test(s) and keep building sealed as testing is in progress (no entrance/ egress, keep windows closed, etc.). Group14 to provide checklist of required preparations for General Contractor to complete in advance of scheduled testing as well as a report to summarize the completed testing. Re-testing for failed test or as otherwise requested is considered Additional Scope of Services and is not included herein. EXHIBIT A DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS ADDED SERVICES PROPOSAL | 5 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS BECx Task BECx Task Description Building Thermal Envelope Diagnostics If the measured air leakage rate exceeds 3 air changes per hour (ACH), or otherwise as required by the authority having jurisdiction (AHJ), a diagnostic evaluation using infrared imaging or smoke tracer shall be conducted while the building is still pressurized and/or depressurized. A report identifying findings to be provided by Group14. Contractor to provide documentation of corrective actions taken to seal noted leaks. EXHIBIT A DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS ADDED SERVICES PROPOSAL | 6 PHASE 2 BUILDINGS IN BRECKENRIDGE AND EDWARDS PROJECT FEE Group14’s fees for the items outlined in the Project Scope are detailed below. The fees are based on the original project amounts with the design scope removed and expenses prorated. A significant amount of work goes into the in-house setup for the project, since this was covered under the original scope we discounted those hours from the fee. Summary of Changes Fee Original Contract Original approved Fixed Fee for Commissioning Services $116,168 Add Service #1 Geothermal Piping Relocation Commissioning Services $14,570 Add Service #2 Cx Scope Edwards Building Cx Scope Breckenridge Building Building Enclosure Testing Edwards Building Building Enclosure Testing Breckenridge Building Discount hours for project setup ($2,928 x 2) Total $16,524 $15,084 $13,650 $13,550 ($5,856) $52,952 UPDATED CONTRACT TOTAL $183,690 EXHIBIT A Edwards approved: $27,246.00 add DocuSign Envelope ID: C5D62F81-CF47-4BE9-8B72-37DEDF13DA02