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HomeMy WebLinkAboutC22-365 CDHS_Emergency Management grant award letter 700 Kipling Street, Lakewood, CO 80215 | www.colorado.gov/publicsafety Jared Polis, Governor | Stan Hilkey, Executive Director Birch Barron Director of Emergency Management Eagle County 500 Broadway, PO Box 850 Eagle, CO 81631 September 30, 2022 Re: 2022 Emergency Management Performance Grant Program (EMPG) Award Letter 22EM-23-17 Dear Mr. Barron, The Colorado Division of Homeland Security & Emergency Management (DHSEM) is pleased to inform you that your application for funding pursuant to the 2022 Emergency Management Performance Grant (EMPG) is approved in the amount of $147,658.00 (funding source: $73,829.00 Federal funds and $73,829.00 Local funds). Included with this Award Letter is a Letter of Acceptance for signature, the Statement of Work (SOW), and terms and conditions to review for this grant award. Please take note of the following requirements effective January 1, 2022. All supporting documentation will accompany Requests for Reimbursement (RFRs) for EMPG awards as outlined in the attached Statement of Work (SOW) §§3.2.1 and 3.2.2, and as described on page 6 in the 2022 EMPG Master Guidance document. Delays to reimbursements as a result of missing documentation will occur until documentation requirements are satisfied. 1) Certified time card for 100% EMPG funded staff or signed Job Description with proof of payment. a) Print out from the accounting system (i.e. General Ledger) b) Print out from the payroll system 2) All other backup documents will be required with proof of payment a) Invoice b) Print out from the accounting system (i.e. General Ledger) The requirements of part one (1) above are found in the Federal Regulations under Title 2 Code of Federal Regulations (CFR) Part 200.430 Compensation—personal services. The following link is directly to the Federal Guidance section: OMB Guidance Section 200.430 Compensation-Personal Services The project funds awarded is based on the project description provided in the application and outlined in the table on the following page. Office of Grants Management 8000 South Chester Street, Suite 575 Centennial, CO 80112 DocuSign Envelope ID: 2FD7E82D-D050-4E0E-BDDA-B591D9F49BEC 700 Kipling Street, Lakewood, CO 80215 | www.colorado.gov/publicsafety Jared Polis, Governor | Stan Hilkey, Executive Director The period of performance for the 2022 Emergency Management Performance Grant Program (EMPG) SDGA is from January 1, 2022 to December 31, 2022. All requests for reimbursements must cover work completed, or expenditures claimed, within this period of perfo rmance. RFR and Progress Report submissions will continue to be submitted to your assigned Regional Field Service Manager. DHSEM will issue your grant award as a Small Dollar Grant Agreement (SDGA). The issuance of the SDGA functions like a ‘purchase order’ for RFRs in the State financial system, and does not require original signatures on a formal agreement from your approving authorities. To issue the SDGA, DHSEM must receive the Letter of Acceptance signed by an Authorized Signatory (See attached) submitted electronically to cdps_dhsem_empg-admin@state.co.us DHSEM will issue the completed SDGA and terms and conditions for your grant award to you after receiving the above-mentioned required form. If your organization has updated or changed W-9 or banking information, new forms are required to update our financial system prior to issuing and completing the SDGA process. For questions regarding your SDGA or the EMPG Program, please contact your assigned Regional Field Service Manager, or: Charina Velasquez at Charina.Velasquez@state.co.us or (303) 552-6147. Please feel free to contact me at (720) 656-5864 or Charli.North@state.co.us if you have further questions on the award agreement process or agreement documents. Thank you for your assistance in managing this grant award. Sincerely, Charli Pringle-North, MPH Grants and Agreements Supervisor Colorado Department of Public Safety Division of Homeland Security and Emergency Management Attachments: Letter of Acceptance W-9 Form EFT Form Project Activity/Line Item Federal Share Required Non- Federal Local Share Total Project EMPG Activities $ 73,829.00 $ 73,829.00 $ 147,658.00 Total Award Amount $ 73,829.00 DocuSign Envelope ID: 2FD7E82D-D050-4E0E-BDDA-B591D9F49BEC 700 Kipling Street, Lakewood, CO 80215 | www.colorado.gov/publicsafety Jared Polis, Governor | Stan Hilkey, Executive Director Letter of Acceptance September 30, 2022 Encumbrance Number: 22EM-23-17 Subrecipient Name: Eagle County Grant Name: 2022 EMPG This letter serves as notification and acceptance of the Small Dollar Grant Agreement (SDGA) for 2022 EMPG in the amount of $147,658.00 (funding source: $73,829.00 Federal funds and $73,829.00 Local funds) issued by the Colorado Department of Public Safety, Division of Homeland Security and Emergency Management (CDPS/DHSEM). By signing below, the agency, in accordance with acceptance, acknowledges the receipt, review and concurrence of the provided terms and conditions, scope of work, and any additional requirements identified. Additionally, if the agency has updated W-9 or banking information, such documents are included with this Letter of Acceptance for issuance of the award through the State financial system. By signing and returning this letter, the undersigned holds authority to enter into, and understands and accepts all the terms and conditions outlined for the Small Dollar Grant Agreement referenced ab ove. By (Printed Name): Title: Date: *Signature DocuSign Envelope ID: 2FD7E82D-D050-4E0E-BDDA-B591D9F49BEC County Manager 11/8/2022 Jeff Shroll