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HomeMy WebLinkAboutECAT22-008 Hertz Corporation
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CONCESSION AGREEMENT
FOR OPERATION OF RENTAL CAR SERVICES
EAGLE COUNTY AIR TERMINAL CORPORATION
THIS AGREEMENT, made and entered into this 1st day of November, 2022, by and
between Eagle County Air Terminal Corporation, a not for profit 63-20 Corporation of the
State of Colorado (“Corporation”), and The Hertz Corporation ("Concessionaire”).
W I T N E S S E T H:
WHEREAS, Corporation is owner, constructor and operator of the Commercial
Passenger Terminal Building and associated support facilities (“TERMINAL BUILDING”)
located on Eagle County Regional Airport in Eagle County, Colorado, and has the right to
lease portions of the TERMINAL BUILDING and to grant operating privileges thereon
subject to the terms and conditions hereinafter set forth; and
WHEREAS, CONCESSIONAIRE desires to lease certain premises within the
TERMINAL BUILDING, and use certain facilities at the TERMINAL BUILDING, and
acquire certain rights and privileges from Corporation in connection with its use of the
TERMINAL BUILDING and CORPORATION is willing to lease and grant same to
CONCESSIONAIRE under terms and conditions hereinafter stated; and
WHEREAS, CORPORATION has the power and authority to enter into this
agreement;
NOW, THEREFORE, for and in consideration of the premises and the mutual
covenants and considerations herein contained, CORPORATION and
CONCESSIONAIRE agree as follows:
Article 1
Definitions
Section1.1 Definitions
The terms and phrases defined in this Article 1 for all purposes of this Agreement shall
have the following meanings:
A. “Airport” shall mean Eagle County Regional Airport.
B. “Auditor” shall mean the Corporation’s Auditor and his authorized
representative.
C. “Concession Space” shall mean the concession counter/queuing area
and associated office space, if applicable, as generally depicted on the “Terminal Space
Plan”, attached hereto as Exhibit A, located within the TERMINAL BUILDING and
dedicated ready/return parking spaces and overflow parking as generally depicted on the
attached Exhibit B. The parking shall only include those spaces designated on Exhibit
B, the location of which may be modified by CORPORATION at any time in its sole
discretion. The Concession Space does not include use of a service facility.
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D. “Concessionaire’s Proposal” shall mean the Proposal as submitted by
CONCESSIONAIRE, which CONCESSIONAIRE represents one or two brands, and
accepted by the CORPORATION and consisting of CONCESSIONAIRE’s proposed
minimums and its plan of operation, which is hereby incorporated herein by reference. In
the event the Concessionaire’s Proposal and the terms of this Agreement conflict, the
terms of this Agreement shall govern.
E. “Multiple Branding” Dual or triple branding shall be permitted for
companies who wholly own (100% ownership interest) multiple rental car brands or by
franchisees whose franchisor or franchisor’s parent or affiliate wholly owns (100%
ownership interest) multiple rental car brands. Dual or triple branding shall only be
permitted for those who submit proposals under the Request for Proposal for Non-
Exclusive Rental Car Concession (the “RFP”) as dual or triple brands. Concessionaires
who have not proposed dual or triple brands will not be allowed to operate as such during
the term of this Agreement.
F. "Eagle County" or "County" shall mean Eagle County, Colorado.
G. “Director” shall mean the Aviation Director, designated as such by the
Eagle County Air Terminal Corporation. The word also means the designee of that
official or acting Aviation Director, if any, of CORPORATION whenever the Aviation
Director is unable to act in such capacity, or the successor of the Aviation Director in
functions, if any.
H. “Past Due Interest Rate” shall mean interest accruing at 18% per annum
commencing on the fifth calendar date after the date such amount is due and owing until
paid to CORPORATION.
I. “Lease Year” The initial Lease Year shall commence on November 1,
2022 and end on October 31, 2025. Successive Lease years shall commence on
November 1 and end on October 31 each following year throughout the term of this
AGREEMENT.
J. “Leased Premises” shall mean the Concession Space.
ARTICLE 2
Grant of Concession Rights
Section 2.1 Concession Rights Granted. CORPORATION grants to
CONCESSIONAIRE the right to occupy, improve, and use the Concession Space
consistent with and subject to all the terms and provisions of this Agreement.
Section 2.2 Uses and Privileges of Concession Space. CONCESSIONAIRE shall
enjoy the following privileges in connection with its use of the Concession Space:
A. The nonexclusive right, privilege and obligation to conduct and operate a
rental car concession at the TERMINAL BUILDING. CONCESSIONAIRE understands
and agrees that it shall not engage in any other business on the Airport under this
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Agreement.
B. The right, privilege, and obligation to service and maintain in good and
safe operating order, free from known mechanical defects, only passenger-type rental
vehicles; rent and check in rental vehicles, including the right to offer for sale related
collision damage waiver protection, personal injury and accident insurance, personal
effects insurance, and rent equipment incidental to the rental of motor vehicles, such as
cellular phones, ski racks, luggage racks, infant seats and such other equipment as may
be approved by CORPORATION; and occupy operations office, storage, turnaround and
ready/return parking spaces. It is the intent of this Agreement that the rental car
customers of CONCESSIONAIRE will operate the vehicle rented only from the
ready/return parking spaces provided herein, and CONCESSIONAIRE shall not engage
in customer shuttle operations of any kind to or from the TERMINAL BUILDING.
CONCESSIONAIRE shall not service or perform maintenance on any vehicles on Airport
property.
C. No signs, poster or other display of advertising media, including material
supplied by manufacturers of merchandise offered for sale, shall be installed by
CONCESSIONAIRE on or about the TERMINAL BUILDING, including in the Concession
Space, without the prior written approval of the CORPORATION. Permission will not be
granted for any advertising material, fixture or equipment which extends beyond the
Concession Space. The CORPORATION intends to implement and enforce signage
standards in the TERMINAL BUILDING, including, but not limited to, rental car counter
back wall standards, signage for ready/return parking spaces, and ready/return lot
directional signage. No temporary signs or displays shall be permitted on the back wall or
the counter surfaces without the prior written approval of the Director which approval
shall not be unreasonably withheld. Procurement and installation of all signs, sign poles
and other displays of advertising media and all concessionaire equipment shall be the
responsibility of the Concessionaire and all such signage, poles, advertising media and
equipment shall be maintained in good working order and appearance.
D. The ready/return parking spaces were allocated by CORPORATION
among the CONCESSIONAIRES on the basis of the proportion each
CONCESSIONAIRE’s total Minimum Monthly Guarantee for the Term of this Agreement
bears to the total of all Minimum Monthly Guarantees for all CONCESIONAIRES.
Notwithstanding the foregoing, the allocation for Avis Budget Car Rental, LLC was based
on the proportion of Avis Rent A Car System’s total Minimum Monthly Guarantee as
compared to the total of all Minimum Monthly Guarantees for all Concessionaires.
CORPORATION reserves the right, in its sole discretion, to revise the parking layout, and
to improve all or parts of the parking areas, and to develop other or additional parking
areas, provided that it shall provide CONCESSIONAIRE the number of ready/return
parking spaces and the amount of overflow parking identified in Exhibit B.
Section 2.3 Rights Not Exclusive. CORPORATION reserves the right, in its sole
discretion, to grant up to four (4) other concessionaires the right to offer rental car
services in other locations in the TERMINAL BUILDING and CONCESSIONAIRE
understands and agrees that its right to offer rental car services is not exclusive.
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Section 2.4 Means of Access. CONCESSIONAIRE, its agents, invitees, guests,
employees and suppliers have a non-exclusive right of ingress to and egress from the
Concession Space by a means of access located outside the boundaries of such space
as specified by CORPORATION. Such access shall, without exception, be in common
with such other persons (including, at the option of the CORPORATION, the general
public) as the CORPORATION may authorize or permit, and the CORPORATION may at
any time close, relocate, reconstruct or modify such means of access, provided that a
reasonable convenient and adequate means of ingress and egress is available for the
same purposes. This right of access is subject to the security requirements of the section
herein entitled “Security.”
Section 2.5 Right of Inspection. CORPORATION retains the full right of entry in and
to the Concession Space for any purpose necessary, incidental to or in connection with
its obligations hereunder, or in the exercise of its functions, or for the purpose of making
any inspection it deems necessary.
Section 2.6 Employee Parking. CONCESSIONAIRE shall require its employees at
the Concession Space and, during periods of construction in the TERMINAL BUILDING,
its construction contractors, to use parking areas designated for TERMINAL BUILDING
employees. CONCESSIONAIRE’S employees and construction contractors shall not
park elsewhere on the Airport, and any such parking will be treated as a civil and/or
criminal trespass. CORPORATION reserves the right to limit the number of spaces to be
made available to CONCESSIONAIRE, to designate specific parking spaces for some or
all TERMINAL BUILDING tenants, to move, contract, and expand the parking area(s)
designated for employee parking, and to make such rules and regulations for the use of
the parking area(s) designated for employee parking, in its sole discretion.
ARTICLE 3
Term
Section 3.1 Term.
A. This Agreement shall become effective on 12:01 a.m. local time on
November 1, 2022 hereinafter called the “Effective Date” and shall remain in effect until
12:01 a.m. October 31, 2025, subject to prior termination as provided in Article 8 hereof
(the “Term”).
B. The Term of this Agreement may be renewed for up to three additional
one-year periods following the end of the initial Term, upon mutual agreement of the
parties. The Minimum Monthly Guarantee during Ski Season (December through April)
for any renewal period shall be equal to the highest amount proposed for those calendar
months during the Term of this Agreement. The fee per space per month for ready/return
parking spaces for any renewal period shall continue to increase by three dollars ($3.00)
for each consecutive Lease Year during the extension period(s).
C. Notwithstanding the foregoing, upon the defeasance of the bonds issued
by Corporation to finance acquisition or construction of the TERMINAL BUILDING and
related facilities and services (the “Bonds”), following maturity or earlier as provided in
the Trust Indenture with respect to any Bonds, this Agreement shall terminate, as of the
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date of defeasance, and CONCESSIONAIRE shall vacate the premises leased
hereunder within not more than ninety (90) days. CORPORATION will give not less than
thirty (30) and not more than sixty (60) days’ notice of an intent to defease the Bonds in
accordance with the Trust Indenture. CORPORATION also will give CONCESSIONAIRE
notice of the date of defeasance within two (2) business days following the actual
defeasance.
Section 3.2 Surrender of Concession Space. Upon the expiration or earlier
termination of this Agreement or on the date specified in any demand for possession by
CORPORATION after any Default by CONCESSIONAIRE, CONCESSIONAIRE
covenants and agrees to surrender possession of the Concession Space to
CORPORATION in the same condition as when first occupied, ordinary wear and tear
excepted.
Section 3.3 Holding Over. If CONCESSIONAIRE remains in possession of the
Leased Premises after the expiration of this Agreement with the permission of
CORPORATION and without any written renewal thereof, such holding over shall not be
deemed as a renewal or extension of this Agreement, but shall create only a tenancy
from month to month that may be terminated at any time by CONCESSIONAIRE or
CORPORATION upon thirty (30) days written notice to the other party. Such holding over
shall otherwise be upon the same terms and conditions as set forth in this Agreement
and at the same Minimum Monthly Guarantee as set forth herein for year three of this
Agreement.
ARTICLE 4
Compensation
Charges, Fees, and Accounting Records
Section 4.1 Space and Facilities Charges: During the term hereof,
CONCESSIONAIRE shall pay the following space and facilities charges:
A. For the use of the counter/queuing area and associated office space, if
applicable, in the TERMINAL BUILDING, the sum of four dollars and one cent ($4.01)
per square foot per month totaling 320 square feet, as shown on Exhibit A, all payments
to be made in advance and without demand, on the first day of each calendar month of
this Agreement. This rate is subject to annual adjustment as determined by the
CORPORATION, in its sole discretion.
B. For 101 ready/return parking spaces as set forth in Exhibit B, as follows:
the sum of fifty-nine dollars ($59.00) per space per month, payable in advance and
without demand, on the first day of each calendar month of the First Lease Year, sixty
two dollars ($62.00) per space per month, payable in advance and without demand, on
the first day of each calendar month of the Second Lease Year, and sixty-five dollars
($65.00) per space per month, payable in advance and without demand, on the first day
of each calendar month of the Third Lease Year of this Agreement.
C. For 57,214 square feet of overflow parking as set forth in Exhibit B, as
follows: the sum of $0.08 per square foot per month, payable in advance and without
demand, on the first day of each calendar month,
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D. Waiver Charges. In the event that there is no commercial air service
operating from the TERMINAL BUILDING during an entire calendar month, the Minimum
Monthly Guarantee shall be waived in such month(s). CONCESSIONAIRE must continue
to pay the Percentage Fee and the charges for use of the counter/queuing area and
associated office space and charges for each ready/return space during such month(s).
E. CONCESSIONAIRE shall supply its own janitorial service and
maintenance services. Should CONCESSIONAIRE fail to clean and maintain the
premises, CORPORATION shall enter the premises and perform such janitorial service
and maintenance and CONCESSIONAIRE shall reimburse CORPORATION for actual
charges incurred plus a reasonable administrative charge. Said payment shall be made
at the office of the CORPORATION, or such other place as the CORPORATION may
designate in writing, within fifteen (15) days of receipt of CORPORATION's invoice
therefor.
Section 4.2 Privilege Fee: For the concession privileges granted hereunder, and in
addition to the charges paid for the Leased Premises described in Section 1.1 C and
Subsection 4.1 hereof, CONCESSIONAIRE shall pay to CORPORATION: the
Percentage Fee described in Subsection 4.2(B); or, beginning on the Commencement of
the Term and for each month designated thereafter, the Minimum Monthly Guarantee
described in Subsection 4.2(A), whichever sum is greater, as follows:
A. Minimum Monthly Guarantee. A minimum monthly fee payable in
advance, as follows:
2022-2023 Ski Season:
December 2022 $45,620.00
January 2023 $94,270.00
February 2023 $86,630.00
March 2023 $96,790.00
April 2023 $31,840.00
2023-2024 Ski Season:
December 2023 $47,450.00
January 2024 $98,040.00
February 2024 $90,090.00
March 2024 $100,658.00
April 2024 $33,111.00
2024-2025 Ski Season:
December 2024 $49,350.00
January 2025 $101,960.00
February 2025 $93,700.00
March 2025 $104,680.00
April 2025 $34,440.00
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B. Percentage Fee. Ten percent (10%) of the monthly Gross Revenue under
this Agreement (the “Percentage Fee”), said Gross Revenue being hereinafter defined in
Subsection 4.4. Twenty (20) days after the beginning of each calendar month during the
Term hereof, CONCESSIONAIRE shall report and pay to CORPORATION without billing
a sum of money which represents the amount by which the Percentage Fee exceeds the
Minimum Monthly Guarantee for the previous month. In the event the Percentage Fee
does not exceed the Minimum Monthly Guarantee during any month in the Term hereof,
then no Percentage Fee shall be due and payable for such month.
C. During the months of May, June, July, August, September, October and
November during the Term hereof there shall be no Minimum Monthly Guarantee.
However, during said period of time, CONCESSIONAIRE shall continue to report and
pay to CORPORATION the Percentage Fee from the operations hereunder as
hereinbefore defined.
Section 4.3 Airport Fee. CORPORATION acts on behalf of Eagle County to collect
Eagle County’s Airport Fee. At the time of entering into this Agreement, the Airport Fee is
six percent (6%) of monthly Gross Revenue as defined in Subsection 4.4. The Airport
Fee is due and payable on the twentieth (20th) day of each month for the preceding
month. CONCESSIONAIRE shall report and pay the Airport Fee to CORPORATION at
the time payments of the Percentage Fee are due; CONCESSIONAIRE shall compute
and report the Airport Fee separately when making its payments to CORPORATION.
The Airport Fee is subject to adjustment as determined by the CORPORATION, in its
sole discretion.
Section 4.4 Gross Revenue. As used herein, the term "Gross Revenue" shall
mean, as determined in the reasonable discretion of the CORPORATION, all amounts
charged to its customers by CONCESSIONAIRE for or in connection with agreements it
secures through its operations and business at EGE, regardless of whether such
amounts are actually paid to or received by CONCESSIONAIRE. Gross Revenue shall
include all monies or other consideration of whatever nature paid or payable to
CONCESSIONAIRE by customers for all sales made and services performed for cash,
credit or consideration with automobile and vehicle rentals or other products or services
provided to persons through CONCESSIONAIRE’s operations at the TERMINAL
BUILDING without regard to the ownership, area, fleet or location assignment of vehicles
and without regard to the manner in which or place at which vehicles or other products or
services are furnished to CONCESSIONAIRE’s customers and without regard to whether
the vehicles or other products are returned to EGE or some other location.
A. The term "Gross Revenue" shall include anything and everything that is
not specifically excluded. The only exclusions from Gross Revenue permitted under this
Agreement shall be the specific exclusions set forth below:
1. Federal, state, county, city or municipal sales, use or excise taxes, now or
hereafter levied or imposed, separately stated on the rental contracts and collected from
customers of CONCESSIONAIRE;
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2. Amounts received as insurance proceeds or amounts actually received from
customers of CONCESSIONAIRE for loss of or damages of vehicles or other property of
CONCESSIONAIRE;
3. Amounts received from the sale of vehicles off Airport premises: provided
however, any amounts paid in connection with automobiles and vehicle rentals or other
products or services provided to persons through CONCESSIONAIRE’s operations that
are applied to or otherwise reimbursed as a result of sale of a vehicle shall not be
excluded from Gross Revenues;
4. Reimbursements for amounts actually paid to third parties for towing, impound
fees, parking tickets, red light tickets, and windshield replacement and administrative
costs associated with the collection of these amounts; and
5. Any Customer Facility Charges (CFCs) hereinafter levied by the County or
CORPORATION.
Section 4.5 Title To CORPORATION’s Compensation. Immediately upon
CONCESSIONAIRE's receipt of monies from the sales of services which it is authorized
to sell under the terms of this Agreement, the percentages of said monies belonging to
CORPORATION shall immediately vest in and become the property of the
CORPORATION. CONCESSIONAIRE shall be responsible as trustee for said monies
until the same are delivered to CORPORATION.
Section 4.6 Interest on Past Due Amounts. Any payments not made to
CORPORATION when due shall accrue interest at the Past Due Interest Rate, as herein
defined.
Section 4.7 Place and Manner of Payments. All sums payable to CORPORATION
hereunder shall be made without notice at the following:
Eagle County Air Terminal Corporation
C/O Aviation Director
P.O. Box 850
Eagle, Colorado 81631
or at such other place as the Director or his authorized representative may hereafter
designate by notice in writing to CONCESSIONAIRE. All sums shall be made in legal
tender of the United States. Any check given to the CORPORATION shall be received
by it subject to collection, and CONCESSIONAIRE agrees to pay any charges, fees or
costs incurred by the CORPORATION for such collection, including reasonable
attorney's fees.
Section 4.8 Books of Account and Auditing. CONCESSIONAIRE shall keep true
and complete records and accounts of all Gross Revenue and business transacted,
including daily bank deposits. Not later than February 28 for each and every year during
the Term hereof, CONCESSIONAIRE shall furnish to CORPORATION a true and
accurate statement of the total of all revenues and business transacted during the
preceding Lease Year (showing the authorized deductions or exclusions in computing
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the amount of such Gross Revenue and business transactions). Such statement shall
be prepared and certified to be true and correct by an independent certified public
accountant. Such statement shall be furnished for every Lease Year in which business
was transacted under this Agreement during the whole or part of any year.
CONCESSIONAIRES who have been granted the right to dual or triple brand shall
provide Gross Revenue information to CORPORATION for each brand.
CONCESSIONAIRE agrees to maintain a system of records and controls pertaining to
the transactions performed in the TERMINAL BUILDING satisfactory to CORPORATION
and CORPORATION’s auditors. Such system shall be kept in a manner as to allow each
location of the CONCESSIONAIRE’s operations hereunder to be distinguished from all
other locations or operations of CONCESSIONAIRE, and such system shall be available
for inspection and examination at all times by CORPORATION, CORPORATIONS’s
auditor, the Director and their respective duly authorized representatives upon forty-eight
(48) hours advance written notice from CORPORATION. If the records are not available
at the Concession Space, CONCESSIONAIRE agrees to pay all reasonable expenses of
auditors who travel to conduct such audit. The electronic storage of records is acceptable
so long as such storage is in a format that is readily accessible by CORPORATION and
its duly authorized representatives. CORPORATION agrees to provide thirty (30) days’
notice to CONCESSIONAIRE for requests for reports from autopay and electronic
records systems. This thirty (30) day notice period shall not apply to reports due as of
February 28 as set forth in the first paragraph of Section 4.8, above.
The CORPORATION may require CONCESSIONAIRE to install point-of-sale cash
register equipment as part of its Concession Improvements. The cost of such
requirement shall be reasonable in relation to the size of CONCESSIONAIRE’s operation
and volume of business.
CONCESSIONAIRE shall keep and preserve for at least three years, or until sooner
audited by CORPORATION, all rental car contract forms, cash register tapes, sales
books, bank books or duplicate deposit slips, and all other evidence of Gross Revenue
and business transacted for such period. The CORPORATION’s auditor and Director
and their respective authorized representatives shall have the right at any time, upon
forty-eight (48) hours advance written notice from CORPORATION to audit all of the
books of account, bank statements, documents, records, returns, papers and files of
CONCESSIONAIRE relating to the Gross Revenue and business transacted.
CONCESSIONAIRE, upon ten (10) days’ written notice, shall make all such documents
available for examination at the Concession Space. If CORPORATION determines after
an audit for any year that the Gross Revenue and business transacted shown by
CONCESSIONAIRE’s statement for such year was understated by more than 3%,
CONCESSIONAIRE shall pay to CORPORATION the cost of such audit and the amount
of any deficiency, plus interest on such amount at 18% per annum from the date due.
The CORPORATION’s right to perform such an audit shall expire three years after
CONCESSIONAIRE’s statement for that year has been delivered to CORPORATION.
CONCESSIONAIRE expressly agrees that CORPORATION’s Director and auditor and
their authorized representatives may inspect any sales tax return or report and
accompanying schedules and data which CONCESSIONAIRE may file pursuant to any
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retail sales tax regulations and waives any claim of confidentiality which it may have in
connection therewith.
Section 4.9 Customer Facility Charge/ Right to Construct New Facilities. County
and/or CORPORATION may plan or implement a development program at the Airport
during the term of this Agreement. County and CORPORATION reserve the right to
pursue the planning, financing and construction of new car rental facilities of any nature
as County or CORPORATION may determine to accommodate County or
CORPORATION’S business needs, and County or CORPORATION may take any action
that it deems desirable in connection therewith. Without limitation, County or
CORPORATION may at any time require CONCESSIONAIRE to commence collection of
a Customer Facility Charge in a manner and amount to be determined by County or
CORPORATION, whether before or after commencing construction. CORPORATION
also reserves the right to terminate this Agreement prior to the term hereof in order to
commence construction, and in such a case, County or CORPORATION shall issue a
new solicitation to all car rental concessionaires.
Section 4.10 Multiple Branding. If a CONCESSIONAIRE has been granted the right to
operate as a dual or triple brand, it shall provide a Minimum Monthly Guarantee for each
brand. The Privilege Fee shall include the combined Minimum Monthly Guarantees and
Percentage Fees for each of its brands. CONCESSIONAIRE shall not be permitted to
add or remove any brand or brands during the term of this Agreement.
Section 4.11 ACDBE Requirements. CONCESSIONAIRE agrees to make good faith
efforts to ensure that business concerns owned and controlled by socially and
economically disadvantaged individuals as defined in the U.S. Department of
Transportation's regulations, 49 CFR Part 23 and 26, as amended, participate in at least
1% of the activity, service or facility provided by CONCESSIONAIRE during the entire
term of this Agreement by means of a joint venture, partnership, franchise or any other
legal arrangement that results in bona fide ownership and control of the activity, service
or facility. Said participation shall be measured as a percentage of total annual gross
revenues obtained by CONCESSIONAIRE in its operations under this Agreement. If the
CONCESSIONAIRE is unable to achieve this goal under joint venture, partnership,
franchise or similar legal arrangement, CONCESSIONAIRE shall seek to obtain the
required DBE participation by other means, such as the purchase of goods, services,
supplies and/or products from certified ACDBE vendors. If CONCESSIONAIRE fails to
achieve the 1% goal, it shall provide documentation to CORPORATION demonstrating
that it made good efforts in attempting to meet the goal. In the event that the
CONCESSIONAIRE qualifies as a certified ACDBE, the 1% goal shall be deemed to
have been met.
CONCESSIONAIRE shall identify in writing to CORPORATION within sixty (60) days of
execution of this Agreement the DBEs which it will retain as subtenants, joint venture
partners, suppliers, or service providers to participate in the operations to be carried out
under this Agreement. After execution of this Agreement, CONCESSIONAIRE agrees to
use its best efforts to enter into agreements with the DBE firms it identifies. Throughout
the term of this Agreement, CONCESSIONAIRE agrees that it shall continue to utilize
qualified and available DBE firms which have been and continue to be certified to the
fullest extent which is reasonably possible to achieve and to an extent necessary to
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comply with the above-stated goals. If a DBE subtenant, joint venturer, supplier or
service provider must be replaced for any reason during the term of this Agreement,
CONCESSIONAIRE agrees that it shall replace the subtenant, joint venturer, supplier or
service provider with another DBE, or if it cannot, then CONCESSIONAIRE shall
demonstrate to CORPORATION that it made good faith efforts to do so.
Each year CONCESSIONAIRE, no later than (90) days following the end of each Lease
Year, shall provide to CORPORATION the following annual ACDBE information: the
name and address of each certified ACDBE with which it has done business during the
past year, a description of the nature of the services performed by and/or items
purchased from each firm named, and the dollar value of each transaction.
ARTICLE 5
OPERATION AND USE OF CONCESSION SPACE
Section 5.1 Operations. CONCESSIONAIRE agrees to conduct its business to
accommodate the public using the TERMINAL BUILDING and to operate the concession
in the following manner:
A. CONCESSIONAIRE shall operate the concession in a first-class manner
satisfactory to the Director or his authorized representative. Service shall be prompt,
clean, courteous and efficient. CONCESSIONAIRE shall brand its entire counter area
with signs or other branding to designate its operations. No counter space shall be left
open or unbranded.
B. CONCESSIONAIRE shall be open for business, have automobiles for
rental, and accept rental returns for all arrivals until at least one hour following the actual
arrival. The CORPORATION will consult with CONCESSIONAIRE concerning hours of
operation and changes to the hours of operation.
C. CONCESSIONAIRE shall maintain, at all times and at its own expense,
an adequate number of automobiles on the Airport to meet the reasonable public
demand. Only late-model vehicles shall be used by CONCESSIONAIRE in the
performance of the privileges granted hereunder. CONCESSIONAIRE agrees that at no
time will it use automobiles whose year model is more than two (2) years older than the
current year model for each vehicle type provided.
D. CORPORATION and its agents and employees shall not engage in open,
notorious, and public disputes, disagreements, or conflicts tending to deteriorate the
quality of the car rental service of CORPORATION and its compatibility with the best
interests of the public at the Airport.
E. The management, maintenance and operation of privileges under this
Agreement shall at all times during the term hereof be under the supervision and
direction of an active, qualified, competent, and experienced manager representing
CONCESSIONAIRE, who shall be subject at all times to the direction and control of
CONCESSIONAIRE. CONCESSIONAIRE will cause such manager to be assigned a
duty station or office on the premises at which he or she shall be available during normal
business hours; and CONCESSIONAIRE will, at all times during the absence of such
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manager, assign or cause to be assigned a qualified subordinate to be in charge of the
premises, services, and facilities and to be available on the premises and to act for the
Manager in his or her absence.
F. CONCESSIONAIRE shall, in the operation of the services under this
Agreement, employ or permit the employment of only such personnel as will assure a
high standard of service to the public. All such personnel, while on duty, shall be clean,
neat in appearance, and courteous at all times and shall be appropriately attired, with
uniforms in such instances as are appropriate. No personnel employed by
CONCESSIONAIRE while on or about the premises shall use improper language, act in
a loud, boisterous or otherwise improper manner, or be permitted to solicit business in an
inappropriate manner.
G. CONCESSIONAIRE shall maintain a close check over attendants and
employees to ensure the maintenance of a high standard of service to the public, the
performance of such obligation to be determined at the sole discretion of
CORPORATION’s Manager. CONCESSIONAIRE shall ensure all of its employees
attend the Airport’s customer service training as required by the CORPORATION’s
Manager. CONCESSIONAIRE shall take all proper steps to correct the behavior of
employees who participate in acts of misconduct while on duty.
H. CONCESSIONAIRE shall install and maintain all ready/return parking
space and directional signage. Proposed major repairs and installation, including those
requiring repair, installation, or modification of concrete or asphalt shall be subject to
CORPORATION’s review and approval.
I. CONCESSIONAIRE shall be responsible for snow and ice control and
removal in the ready/return parking spaces and adjacent drive lanes.
Section 5.2 Vending Machines. No amusement or vending machines or other
machines operated by coins, tokens or credit cards shall be installed or maintained in or
upon the Concession Space except with the prior written consent of the Director or his
authorized representative. This prohibition includes, but not by way of limitation, sales
from vending machines of such items as cigarettes, candy, maps, coffee, soft drinks,
newspapers, stamps and insurance policies; telephones; dispensation of cash, money
orders and checks; and operation of mechanical or electronic game devices, electronic
video games, and entertainment devices.
Section 5.3 Compliance with all laws and Regulations. CONCESSIONAIRE agrees
not to use or permit the Concession Space to be used for any purpose prohibited by the
laws of the United States or the State of Colorado or the resolutions or ordinances of
Eagle County or Airport Rules and Regulations, all as amended from time to time, and
not otherwise authorized hereunder, and it further agrees that it will use the Concession
Space in accordance with all applicable federal, state and local laws, ordinances,
resolutions and all rules and regulations adopted by the County or the CORPORATION
for the management, operation and control of the Airport, either promulgated by the
CORPORATION or Eagle County on its own initiative or in compliance with regulations or
actions of the Federal Aviation Administration or other authorized federal agency
including the Transportation Security Administration. CONCESSIONAIRE additionally
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agrees to comply with the Federal Assurances attached hereto as Exhibit C and
incorporated herein by this reference. CONCESSIONAIRE further agrees to submit any
report or reports or information which the CORPORATION is required by law or
regulation to obtain from CONCESSIONAIRE or which Director may reasonably request
relating to CONCESSIONAIRE’s operations.
Section 5.4 Compliance with Environmental Requirements. CONCESSIONAIRE,
in conducting any activity on the Concession Space, shall comply with all applicable
local, state or federal environmental rules, regulations, statutes, laws or orders
(collectively “Environmental Regulations”), including but not limited to Environmental
Requirements regarding the storage, use and disposal of Hazardous Materials or Special
Wastes to the Environment. CONCESSIONAIRE shall acquire all necessary federal,
state, and local environmental permits and comply with all applicable federal and state
environmental permit requirements.
Section 5.5 Hazardous Use. CONCESSIONAIRE agrees that nothing shall be done
or kept in the Concession Space and no improvements, changes, alterations, additions,
maintenance or repairs shall be made to the Concession Space which might be unsafe
or hazardous to any person or property. Further, CONCESSIONAIRE shall not do or
permit to be done any act or thing upon the Concession Space which will invalidate,
suspend or increase the rate of any fire insurance policy required under this Agreement,
or carried by CORPORATION, covering the Concession Space or the buildings in which
the Concession Space is located or which, in the opinion of the Director or his authorized
representative, may constitute a hazardous condition that will increase the risks normally
attendant upon the operations contemplated under this Agreement. If, by reason of any
failure by CONCESSIONAIRE to comply with the provisions of this section, after receipt
of notice in writing from CORPORATION, any fire insurance rate on the Concession
Space or on the buildings in which the same is located, shall at any time be higher than it
normally would be, then CONCESSIONAIRE shall pay the CORPORATION, on demand,
that part of all fire insurance premiums paid by the CORPORATION which have been
charged because of such violation or failure of CONCESSIONAIRE; provided, that
nothing herein shall preclude CONCESSIONAIRE from bringing, keeping or using on or
about the Concession Space such materials, supplies, equipment and machinery as are
appropriate or customary in carrying on its business, or from carrying on the normal
operations contemplated herein.
Section 5.6 Structural, Electrical or System Overloading. CONCESSIONAIRE
agrees that nothing shall be done or kept on the Concession Space and no
improvements, changes, alterations, additions, maintenance or repairs shall be made to
the Concession Space which might impair the structural soundness of the building, result
in an overload of utility, plumbing, or HVAC systems serving the TERMINAL BUILDING
or interfere with electric, electronic or other equipment at the Airport. In the event of
violations hereof, CONCESSIONAIRE agrees to immediately remedy the violation at
CONCESSIONAIRE's expense.
Section 5.7 Noise, Odors, Vibrations and Annoyances. CONCESSIONAIRE shall
conduct its operations in an orderly and proper manner so as not to commit any nuisance
in the Concession Space or annoy, disturb or be offensive to others in the TERMINAL
BUILDING and shall take all reasonable measures, using the latest known and
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practicable devices and means, to eliminate any unusual, nauseous or objectionable
noise, gases, vapors, odors and vibrations and to maintain the lowest possible sound
level in its operations.
Section 5.8 Accessibility CONCESSIONAIRE shall not do or permit to be done
anything which might interfere with the effectiveness or accessibility of utility, heating,
ventilating or air conditioning systems or portions thereof on the Concession Space or
elsewhere on the Airport, nor do or permit to be done anything which may interfere with
free access and passage in the Concession Space or the public areas adjacent thereto,
or hinder police, firefighting or other emergency personnel in the discharge of their
duties. CONCESSIONAIRE shall not place any additional lock of any kind upon any
window or interior or exterior door in the Concession Space, or make any change in any
existing door or window lock or the mechanism thereof, unless a key therefor is
maintained on the Concession Space, nor refuse, upon the expiration or sooner
termination of this Agreement, to surrender to CORPORATION any and all keys to the
interior or exterior doors on the Concession Space, whether said keys were furnished to
or otherwise procured by CONCESSIONAIRE. If any keys furnished to
CONCESSIONAIRE by CORPORATION are lost, Concessionaire shall pay
CORPORATION, on demand, the cost for replacement thereof.
Section 5.9 No Auction. CONCESSIONAIRE agrees not to allow or permit any sale
by auction or hawking on the Concession Space.
Section 5.10 Restrictions on Changes and Alterations. Subject to the requirements
of the section herein entitled "Renovation of Concession Space," CONCESSIONAIRE
agrees not to improve, change, alter, add to, remove or demolish the Concession
Improvements, as defined herein, or any improvements, on the Concession Space
without the prior written consent of the Director or his authorized representative.
CONCESSIONAIRE must comply with all conditions which may be imposed by the
Director, in his sole discretion. Full and complete specifications for all work and
improvements, along with a statement of the time required to complete such work shall
be submitted to and approved in writing by the Director or his authorized representative
before construction work commences. Copies of plans for all changes or alterations shall
be given to the Director for review and written approval prior to commencement of
construction.
First-class standards of design and construction will be required in connection with all
such work, facilities and improvements, and all improvements shall conform with
applicable statutes, ordinances, building codes, regulations and other general
requirements of CORPORATION, procurement of general liability and builder's risk
insurance and performance and payment bonds, and compliance with worker's
compensation, prevailing wage, MBE/WBE participation requirements, and compliance
with the Americans with Disabilities Act, 42 U.S.C. 12,000 et seq., and its regulations.
The approval given by CORPORATION shall not constitute a representation or warranty
as to such conformity; responsibility therefor shall at all times remain with
CONCESSIONAIRE.
Approval by CORPORATION shall extend to and include consideration of architectural
and aesthetic matters, and CORPORATION expressly reserves the right to reject any
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designs submitted and to require CONCESSIONAIRE to resubmit designs and layout
proposals until they meet with CORPORATION's approval. CORPORATION agrees to
act promptly upon a request for approval of such plans and/or revisions thereto.
Section 5.11 Title to Improvements. CONCESSIONAIRE agrees that all
improvements to the Concession Space, including approved changes and renovations,
which are affixed to the realty, shall become the property of the CORPORATION upon
their completion and acceptance by CORPORATION.
SECTION 5.12 Removal of CONCESSIONAIRE'S Equipment. CONCESSIONAIRE
shall retain title to and shall remove, at its sole cost, prior to the expiration or termination
of this Agreement, all of CONCESSIONAIRE's Equipment, as hereinafter defined.
"Concessionaire's Equipment" shall mean all equipment, apparatus, machinery, signs,
furnishings, trade fixtures and personal property installed by CONCESSIONAIRE and
used in the operation of the business of Concessionaire (as distinguished from the use
and operation of the Concession Space). If such removal shall injure or damage the
Concession Space, CONCESSIONAIRE agrees, at its sole cost, at or prior to the
expiration or termination of this Agreement, to repair such injury or damage in good and
workmanlike fashion and to place the Concession Space in the same condition as the
Concession Space would have been if such Concessionaire's Equipment had not been
installed. If CONCESSIONAIRE fails to remove any of Concessionaire's Equipment by
the expiration or termination of this Agreement, CORPORATION may, at its option, keep
and retain any such Concessionaire's Equipment or dispose of the same and retain any
proceeds therefrom, and CORPORATION shall be entitled to recover from
CONCESSIONAIRE any costs of CORPORATION in removing the same and in restoring
the Concession Space in excess of the actual proceeds, if any, received by
CORPORATION from disposition thereof.
ARTICLE 6
UTILITIES AND SERVICES
Section 6.1 Corporation Improvements and Services. CORPORATION shall
provide and maintain, water, sewer, general lighting, electrical power, and heating and
air-conditioning for the TERMINAL BUILDING and make such utilities (with the exception
of water and sewer) available to the Concession Space. If CONCESSIONAIRE requires
additional water, lighting, electrical power, telephone outlets, or adjustments to the air
conditioning system, such additional improvements or services shall be subject to the
prior written approval of CORPORATION, and any such improvements shall be made at
CONCESSIONAIRE’s expense.
Section 6.2 Common Use Services. The Director may establish common use
services at the Airport, including but not limited to trash and refuse removal, deliveries,
industrial waste handling, recycling, and security guards. The Director reserves the right
to establish charges for common use services based upon documented actual costs.
Trash, sewer, and deliveries will be common use services which CONCESSIONAIRE
may be required to use and pay its prorata actual share; however, other common use
services may be utilized at CONCESSIONAIRE's option. CONCESSIONAIRE agrees to
pay the charges for those common use services which are utilized by
CONCESSIONAIRE.
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Section 6.3 Interruption of Services. CONCESSIONAIRE agrees that
CORPORATION shall not be liable for failure to supply any utility services.
CORPORATION reserves the right to temporarily discontinue utility services at such time
as may be necessary by reason of accident, unavailability of employees, repairs,
alterations or improvements or whenever by reason of strikes, lockouts, riots, acts of God
or any other happenings beyond the control of the CORPORATION, CORPORATION is
unable to furnish such utility services. CORPORATION shall not be liable for damages
to persons or property for any such discontinuance, nor shall such discontinuance in any
way be construed as cause for abatement of compensation or operate to release the
CONCESSIONAIRE from any of its obligations hereunder, except as otherwise provided
in the section entitled "Damage, Destruction or Loss."
ARTICLE 7
Indemnity, Insurance and Bonds
Section 7.1 Indemnity. CONCESSIONAIRE hereby agrees to release and indemnify
and save harmless County and CORPORATION, its officers, agents and employees
from and against any and all loss of or damage to property, or injuries to or death of any
person or persons, including property and employees or agents of the CORPORATION,
and shall defend, indemnify and save harmless County and CORPORATION, its officers,
agents and employees from any and all claims, damages, suits, costs, expense, liability,
actions, penalties or proceedings of any kind or nature whatsoever, including worker's
compensation claims, of or by anyone whomsoever, in any way resulting from, or arising
out of, directly or indirectly, its operations in connection herewith, its construction of the
Concession Improvements, or its use or occupancy of any portion of the Airport and
including acts and omissions of officers, employees, representatives, suppliers, invitees,
contractors, subcontractors, and agents of the CONCESSIONAIRE; provided, that the
CONCESSIONAIRE need not release, indemnify or save harmless the County and
CORPORATION, its officers, agents and employees from damages resulting from the
sole negligence of the County and CORPORATION's officers, agents and employees.
The minimum insurance requirements prescribed herein shall not be deemed to limit or
define the obligations of CONCESSIONAIRE hereunder.
Section 7.2 Insurance. CONCESSIONAIRE further agrees to secure at its own
expense, and to keep in force at all times during the Term hereof, Commercial General
Liability Insurance in the minimum amount of Five Million Dollars ($5,000,000.00) for
bodily injury and property damage combined single limit each occurrence. The required
insurance coverage also shall include Personal Injury, Blanket Contractual Coverage for
this Agreement, broad form property damage, products, and Independent Contractors
Coverage or CONCESSIONAIRE shall furnish separate insurance certificates and
endorsements for each independent contractor. All coverage(s) for independent
contractors shall be subject to the same minimum requirements identified above.
CONCESSIONAIRE shall also maintain in force, during the term of this Agreement,
Automobile Liability Insurance, which shall insure all CONCESSIONAIRE's vehicles used
by CONCESSIONAIRE at Airport pursuant to this Agreement, in the minimum amount of
Five Million Dollars ($5,000,000.00), for bodily injury and property damage combined
single limit per occurrence. CONCESSIONAIRE shall also maintain in force during the
term of this Agreement, environmental impairment liability coverage to cover loss,
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leakage, or spillage of fuel or gasoline products in such amounts as may now or
hereafter be required by any and all applicable federal, state, or local laws, rules and
regulations. CONCESSIONAIRE shall also maintain in force during the term of this
Agreement Workers Compensation and Employers Liability Insurance in accordance with
the provisions of Colorado law. The limit of such insurance coverage shall be for
statutory Worker's Compensation benefits, and shall not be less than One Hundred
Thousand Dollars ($100,000.00) for Employer’s Liability Insurance.
CONCESSIONAIRE agrees that County and CORPORATION shall be named as an
additional insured under such policy or policies of insurance and said policy or policies
shall include the severability of interest provision.
A certificate or certificates evidencing such insurance coverage shall be filed with
CORPORATION within ten (10) days after execution of this Agreement, and said
certificate(s) shall provide that such insurance coverage will not be canceled or reduced
without at least thirty (30) days prior written notice to CORPORATION. At least ten (10)
days prior to the expiration of said insurance policy or policies, a certificate showing that
such insurance coverage has been renewed or extended shall be filed with
CORPORATION. If such coverage is canceled or reduced, CONCESSIONAIRE shall
within seven (7) days of notice of cancellation or reduction, but in any event more than
fifteen (15) days before the effective date of said cancellation or reduction, file with
CORPORATION a certificate showing that the required insurance has been reinstated in
full, or provided through another insurance company or companies.
In the event that CONCESSIONAIRE shall at any time fail to provide CORPORATION
with the insurance required under this section, CORPORATION may immediately
terminate this Agreement.
The insurance carried by the CONCESSIONAIRE, as required by this Agreement, shall
be primary over any insurance carried by the CORPORATION or County for the
CORPORATION or County’s own protection. The Certificate must be signed by the
insurance company's authorized representative.
The CORPORATION will conditionally accept self-insurance under this section, subject
to review and approval of appropriate County and State requirements. All preceding
coverages and limits will apply.
The parties understand and agree that should the amount of insurance required herein
become inadequate during the term of this Agreement, CONCESSIONAIRE agrees that
it will increase the amount of insurance to meet new minimum limits reasonably
established by CORPORATION.
Section 7.3 Performance Bond. Upon execution of this Agreement,
CONCESSIONAIRE shall deliver to the Director, and maintain in effect at all times
throughout the Term, a valid corporate performance bond, or such other acceptable
surety as first approved in writing by the CORPORATION, in an amount equal to the sum
of five months Minimum Monthly Guarantees for the months of December, January,
February, March and April of the first Lease Year, which amount is subject to increase by
the Director. Such bond shall be payable without condition to the CORPORATION and
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shall guarantee to the CORPORATION full and faithful performance of all of the terms
and provisions of this Agreement by CONCESSIONAIRE, as said Agreement may be
amended, supplemented or extended.
All bonds shall be in forms satisfactory to CORPORATION, and be executed by such
sureties as are satisfactory to CORPORATION and (a) are licensed to conduct business
in the State of Colorado, and (b) are named in the current list of “Companies Holding
Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable
Reinsuring Companies” as published in Circular 570 (amended) by the Audit Staff
Bureau of Accounts, U.S. Treasury Department. All bonds signed by an agent must be
accompanied by a certified copy of the authority to act.
If the surety on any bond furnished by CONCESSIONAIRE is declared bankrupt, or
becomes insolvent, or its right to do business in Colorado is terminated, or it ceases to
meet the requirements of clauses (a) and (b) of the preceding paragraph,
CONCESSIONAIRE shall within five days thereafter substitute another bond and surety,
both of which shall be acceptable to CORPORATION.
Section 7.4 No Personal Liability. No director, officer, manager or employee of
either party hereto shall be held personally liable under this Agreement or because of its
execution or attempted execution.
Section 7.5 Taxes, Licenses, Liens and Fees. CONCESSIONAIRE agrees to
promptly pay all taxes, excises, license fees and permit fees of whatever nature
applicable to its operations hereunder and to take out and keep current all municipal,
state or federal licenses required for the conduct of its business at and upon the
Concession Space and further agrees not to permit any of said taxes, excises, license
fees or permit fees to become delinquent. CONCESSIONAIRE also agrees not to permit
any mechanic's or materialman's or any other lien to become attached or be foreclosed
upon the Concession Space or improvements thereto, or any part or parcel thereof, by
reason of any work or labor performed or materials furnished by any mechanic or
materialman. CONCESSIONAIRE agrees to furnish to the Director, upon request,
duplicate receipts or other satisfactory evidence showing the prompt payment by it of
Social Security, unemployment insurance and worker's compensation insurance, and all
required licenses and all taxes. CONCESSIONAIRE further agrees to promptly pay
when due all bills, debts and obligations incurred by it in connection with its operations
hereunder and not to permit the same to become delinquent and to suffer no lien,
mortgage, judgment or execution to be filed against the Concession Space or
improvements thereon which will in any way impair the rights of the CORPORATION
under this Agreement.
ARTICLE 8
DEFAULT AND REMEDIES
Section 8.1 Default. CONCESSIONAIRE shall be in default under this Agreement if
CONCESSIONAIRE:
A. Fails to timely pay when due to CORPORATION the compensation or any other
payment required hereunder; or
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B. Is in default under any other Agreement with CORPORATION or Eagle County;
or
C. Becomes insolvent, or takes the benefit of any present or future insolvency or
bankruptcy statute, or makes a general assignment for the benefit of creditors, or
consents to the appointment of a receiver, trustee or liquidator of any or
substantially all of its property; or
D. Transfers its interest under this Agreement, without the prior written approval of
CORPORATION, by reason of death, operation of law, assignment, sublease or
otherwise, to any other person, entity or corporation; or
E. Fails to timely submit plans and specifications, bonds and other preconstruction
submittals, fails to promptly begin and complete construction of concession
improvements, or fails to occupy and use the Concession Space after
construction is completed; or
F. Abandons, deserts or vacates the Concession Space; or
G. Suffers any lien or attachment to be filed against the Concession Space, the
Airport or CORPORATION's property because of any act or omission of
CONCESSIONAIRE, and such lien or attachment is not discharged or contested
by CONCESSIONAIRE in good faith by proper legal proceedings within 20 days
after receipt of notice thereof by CONCESSIONAIRE; or
H. Fails to keep, perform and observe any other promise, covenant or agreement set
forth in this Agreement and such failure continues for a period of more than 30
days after delivery by Director of a written notice of such breach or default, except
where a shorter period is specified herein, or where fulfillment of its obligation
requires activity over a period of time and CONCESSIONAIRE within 10 days of
notice commences in good faith to perform whatever may be required to correct
its failure to perform and continues such performance without interruption except
for causes beyond its control; or
I. Gives its permission to any person to use for any illegal purpose any portion of
the TERMINAL BUILDING made available to CONCESSIONAIRE for its use
under this Agreement.
Section 8.2 Remedies. If CONCESSIONAIRE defaults in any of the covenants, terms
and conditions herein, the CORPORATION may exercise any one or more of the
following remedies:
A. CORPORATION may elect to allow this Agreement to continue in full
force and effect and to enforce all of CORPORATION's rights and remedies hereunder,
including without limitation the right to collect compensation as it becomes due together
with Past Due Interest; or
B. CORPORATION may cancel and terminate this Agreement and
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repossess the Concession Space, with or without process of law, and without liability for
so doing, upon giving 30 days written notice to CONCESSIONAIRE of its intention to
terminate, at the end of which time all the rights hereunder of the CONCESSIONAIRE
shall terminate, unless the default, which shall have been stated in such notice, shall
have been cured within such 30 days. Notwithstanding the foregoing, during the Term
herein, CONCESSIONAIRE shall be allowed only two notices of default hereunder which
it may cure within the time specified in this section. The third notice shall be final and
without opportunity for cure, unless otherwise agreed by CORPORATION, and
CORPORATION in its sole discretion may elect (1) to cancel and terminate all of the
rights hereunder of the CONCESSIONAIRE, and CORPORATION may, upon the date
specified in such third notice, reenter the Concession Space and remove therefrom all
property of the CONCESSIONAIRE and store the same at the expense of the
CONCESSIONAIRE, or (2) to proceed under subparagraph C. below.
If CORPORATION elects to terminate, CONCESSIONAIRE shall be liable to
CORPORATION for all amounts owing at the time of termination, including but not limited
to compensation due plus interest thereon at the Past Due Interest together with any
other amount to fully compensate CORPORATION for all loss of compensation,
damages, and costs, including attorney's fees, caused by CONCESSIONAIRE's failure to
perform its obligations hereunder, or which in the ordinary course would likely result
therefrom.
C. CORPORATION may elect to reenter and take possession of the
Concession Space and expel CONCESSIONAIRE or any person claiming under
CONCESSIONAIRE, and remove all effects as may be necessary, without prejudice to
any remedies for damages or breach. Such reentry shall not be construed as termination
of this Agreement unless a written notice specifically so states; however,
CORPORATION reserves the right to terminate the Agreement at any time after reentry.
Following reentry, the CORPORATION may relet the Concession Space, or any portion
thereof, for the account of Concessionaire, on such terms and conditions as
CORPORATION may choose, and may make such repairs or improvements as it deems
appropriate to accomplish the reletting. CORPORATION shall not be responsible for any
failure to relet or any failure to collect compensation due for such reletting.
CONCESSIONAIRE shall be liable to CORPORATION for all costs of reletting, including
attorney's fees and repairs or improvements. Notwithstanding re-entry by
CORPORATION, CONCESSIONAIRE shall continue to be liable for all amounts due as
compensation under this Agreement, on the dates specified and in such amounts as
would be payable if default had not occurred. Upon expiration of the Term, or any earlier
termination of the Agreement by CORPORATION, CORPORATION, having credited to
the account of CONCESSIONAIRE any amounts recovered through reletting, shall
refund, without interest, any amount which exceeds the compensation, damages, and
costs payable by CONCESSIONAIRE under this Agreement.
Section 8.3 Remedies Cumulative. The remedies provided in this Agreement shall
be cumulative and shall in no way affect any other remedy available to CORPORATION
under law or equity.
Section 8.4 Waivers. No failure of CORPORATION to insist upon the strict
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performance of a term, covenant or agreement contained in this Agreement, no failure by
CORPORATION to exercise any right or remedy under this Agreement, and no
acceptance of full or partial payment during the continuance of any default by
CONCESSIONAIRE shall constitute a waiver of any such term, covenant or agreement
or a waiver of any such right or remedy or a waiver of any default by
CONCESSIONAIRE.
Article 9
DAMAGE, DESTRUCTION OR LOSS
Section 9.1 Damage to or Destruction of Concession Space. If the Concession
Space, or any portion thereof, is destroyed or damaged by fire or otherwise to an extent
which renders it unusable, CORPORATION may rebuild or repair any portions of the
building structure destroyed or damaged, and, if the cause was beyond the control of
CONCESSIONAIRE, the obligation of CONCESSIONAIRE to pay the compensation
hereunder shall abate as to such damaged or destroyed portions during the time they are
unusable. If CORPORATION elects not to proceed with the rebuilding or repair of the
building structure, it shall give notice of its intent within 90 days after the destruction or
damage. CONCESSIONAIRE may then, at its option, cancel and terminate this
Agreement.
Section 9.2 Cooperation in Event of Loss. If CORPORATION elects to rebuild,
CONCESSIONAIRE must replace all Concession Improvements at its sole cost.
CORPORATION and CONCESSIONAIRE shall cooperate with each other in the
collection of any insurance proceeds which may be payable in the event of any loss or
damage.
Section 9.3 Loss or Damage to Property. CORPORATION shall not be liable for
any loss of property by theft or burglary from the Airport or for any damage to person or
property on the Airport resulting from lightning, or water, rain or snow, which may come
into or issue or flow from any part of the Airport, or from the pipes, plumbing, wiring, gas
or sprinklers thereof or that may be caused by the CORPORATION's employees or any
other cause, and CONCESSIONAIRE agrees to make no claim for any such loss or
damage at any time, except for any abatement of compensation or right to insurance
proceeds provided for in this Section.
Section 9.4 Mutual Waiver/Insurance Coverage. CORPORATION and
CONCESSIONAIRE each waive any and every claim for recovery from the other for any
and all loss of or damage to the Concession Space or to the contents thereof, which loss
or damage is covered by valid and collectible fire and extended insurance policies, to the
extent that such loss or damage is recoverable under such insurance policies. Since this
mutual waiver will preclude the assignment of any such claim by subrogation or
otherwise to an insurance company or any other person, CONCESSIONAIRE agrees to
give to each insurance company which has issued, or may issue, to the Concessionaire
policies of fire and extended coverage insurance, written notice of the terms of this
mutual waiver, and to have such insurance policies properly endorsed, if necessary, to
prevent the invalidation of the insurance coverage by reason of this waiver.
Article 10
MISCELLANEOUS PROVISIONS
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Section 10.1 Agreement Binding Upon Successors. This Agreement, subject to the
provisions of the section entitled "Assignment," shall be binding upon and extend to the
heirs, personal representatives, successors and assigns of the respective parties hereto.
Section 10.2 Agreement Made in Colorado. This Agreement shall be deemed to
have been made in and shall be construed in accordance with the laws of the State of
Colorado.
Section 10.3 Agreement Subordinate to Agreements with “United States.” This
Agreement is subject and subordinate to the terms, reservations, restrictions and
conditions of any existing or future agreements between CORPORATION or Eagle
County and the United States, the execution of which has been or may be required as a
condition precedent to the transfer of federal rights or property to Eagle County for
Airport purposes or the expenditure of federal funds for the development of the Airport or
airport system.
Section 10.4 Agreement Subordinate to Ground Lease with Eagle County. This
agreement is subject to the written approval of Eagle County and is subject and
subordinate to the terms, reservations, restrictions and conditions of the Ground Lease
and any existing or future agreements between CORPORATION and Eagle County.
Section 10.5 Assignment. CONCESSIONAIRE shall not assign this Agreement or in
any way transfer or hypothecate any of its interest in this Agreement without first
obtaining the written consent of the CORPORATION, which consent will not be
unreasonably withheld, provided that CONCESSIONAIRE acknowledges that
CORPORATION need not consent to any such assignment or subletting at any time, and
to the extent, that CORPORATION has space available to lease to rental car companies.
As used herein, "assignment" means and includes, but is not limited to, (i) if
CONCESSIONAIRE is a limited liability company, a change in the chief operating officer,
manager or other person responsible for the day-to-day performance by
CONCESSIONAIRE of the Agreement, (ii) the grant or transfer of any right, title, lien,
encumbrance, security interest or other interest in, on or to some or all of the income or
profits (however they may be measured or defined, e.g., gross income, gross profit,
operating profit, net profit) of CONCESSIONAIRE, and (iii) the grant or transfer of any
right, title, lien, encumbrance, security interest or other interest in, on or to some or all of
the cash flow (however it may be measured or defined) of CONCESSIONAIRE. If
CONCESSIONAIRE shall assign or attempt to assign its interest in the whole or any part
of this Agreement in violation of this section, such assignment shall be void and this
Agreement shall thereupon automatically terminate. CORPORATION's consent to one
assignment shall not be deemed to be a consent to any subsequent assignment.
Section 10.6 Bond Indentures. This Agreement is in all respects subject and
subordinate to any and all CORPORATION bond indentures applicable to the
TERMINAL BUILDING and Airport and to any other bond indentures which should
amend, supplement or replace such bond indentures. The parties to this Agreement
acknowledge and agree that all property subject to this Agreement which was financed
by the net proceeds of tax-exempt bonds is owned by CORPORATION or Eagle County,
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and CONCESSIONAIRE agrees not to take any action that would impair, or omit to take
any action required to confirm, the treatment of such property as owned by
CORPORATION or Eagle County for purposes of Section 142(b) of the Internal Revenue
Code of 1986, as amended. In particular, the CONCESSIONAIRE agrees to make, and
hereby makes, an irrevocable election (binding on itself and all successors in interest
under this Agreement) not to claim depreciation or an investment credit with respect to
any property subject to this Agreement which was financed by the net proceeds of tax-
exempt bonds and shall execute such forms and take such other action as
CORPORATION or Eagle County may request in order to implement such election.
Section 10.7 Force Majeure. Neither party hereto shall be liable to the other for any
failure, delay or interruption in the performance of any of the terms, covenants or
conditions of this Agreement due to causes beyond the control of that party, including
without limitation strikes, boycotts, labor disputes, embargoes, shortages of materials,
acts of God, acts of the public enemy, acts of superior governmental authority, weather
conditions, floods, riots, rebellion, sabotage or any other circumstance for which such
party is not responsible or which is not in its power to control, but in no event shall this
paragraph be construed so as to allow CONCESSIONAIRE to reduce or abate its
obligation to pay the Monthly Guarantee or Percentage Fee herein.
Section 10.8 Inconvenience During Construction. CONCESSIONAIRE recognizes
that from time to time during the Term of this Agreement, it may be necessary for
CORPORATION to commence or complete programs of construction, expansion,
relocation, maintenance and repair in order that the TERMINAL BUILDING and its
facilities may be completed and operated as ECAT determines, and that such
construction, expansion, relocation, maintenance and repair may inconvenience the
CONCESSIONAIRE in its operation at the Airport. Concessionaire agrees that no
liability shall attach to CORPORATION or Eagle County, its officers, agents, employees,
contractors, subcontractors and representatives by way of such inconveniences, and
CONCESSIONAIRE waives any right to claim damages or other consideration therefrom,
except for claims for damages caused by the sole negligence of Eagle County and
CORPORATION's officers, agents and employees.
Section 10.9 Nondiscrimination.
A. In connection with the performance of its rights, privileges and obligations
under this Agreement, CONCESSIONAIRE shall not discriminate against any person
otherwise qualified, solely because of race, color, religion, national origin, gender, age,
military status, sexual orientation, marital status, or physical or mental disability. In
addition, the Parties shall use the premises in compliance with all other requirements
imposed by or pursuant to Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in
Federally-Assisted Programs of the Department of Transportation-Effectuation of Title VI
of the Civil Rights Act of 1964, as said Regulations may be amended.
B. This Agreement is subject to the requirements of the U.S. Department of
Transportation's regulations, 49 CFR Part 23. The CONCESSIONAIRE agrees that it will
not discriminate against any business owner because of the owner's race, color, national
origin, or sex in connection with the award or performance of any concession agreement,
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management contract, or subcontract, purchase or lease agreement, or other agreement
covered by 49 CFR Part 23.
C. CONCESSIONAIRE agrees to include the above statements in Section
10.09 (A) and (B) in any subcontract concession agreement or contract covered by 49
CFR Part 23, that it enters into and cause those businesses to similarly include the
statements in further agreements.
Section 10.10 Not Partnership. Notwithstanding the provisions herein for payment by
CONCESSIONAIRE to CORPORATION of sums based upon a percentage of Gross
Revenues, it is expressly understood and agreed that the CORPORATION shall not be
construed or held to be a partner, associate or joint venturer of CONCESSIONAIRE in
the conduct of its business. CONCESSIONAIRE shall at all times have the status of an
independent contractor without the right or authority to impose tort or contractual liability
upon the CORPORATION.
Section 10.11 Notices. All notices required to be given to CORPORATION or
CONCESSIONAIRE hereunder shall be in writing and sent by first class mail, facsimile
(with an original by first class mail), or personal delivery to:
CORPORATION: Aviation Director
Eagle County Air Terminal Corporation
P.O. Box 850
Eagle, Colorado 81631
Phone: (970) 328-2680
Copy to: Eagle County Attorney's Office
P.O. Box 850
Eagle, CO 81631
Phone: (970) 328-8685
CONCESSIONAIRE The Hertz Corporation
Joshua Blum, Vice President Real Estate
8501 Williams Road, Estero, Florida 33928
847-323-4533
Either party hereto may designate in writing from time to time the address of substitute or
supplementary persons within the State of Colorado to receive such notices. The
effective date of service of any such notice shall be three calendar days after the date
such notice is mailed, the date it is personally delivered or the first business day after
delivery by facsimile.
Section 10.12 Paragraph Headings. The paragraph headings herein are for
convenience in reference only and are not intended to define or limit the scope of any
provision of this Agreement.
Section 10.13 Patents and Trademarks. CONCESSIONAIRE represents that it is the
owner of or fully authorized to use any and all services, processes, machines, articles,
marks, names or slogans used by it in its operations under this Agreement.
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CONCESSIONAIRE agrees to save and hold harmless CORPORATION, its officers,
employees, agents and representatives from any loss, liability, expense, suit or claim for
damages in connection with any actual or alleged infringement of any patent, trademark
or copyright arising from any alleged or actual unfair competition or other similar claim
arising out of the operations of CONCESSIONAIRE under this Agreement.
Section 10.14 Security. CONCESSIONAIRE shall cause its officers, contractors,
agents and employees to comply with any and all existing and future security regulations
or Security Plan adopted by CORPORATION or Eagle County pursuant to requirements
of the Transportation Security Administration or Part 107, Federal Air Regulations of the
Federal Aviation Administration, as it may be amended from time to time.
Section 10.15 Severability. If any provision in this Agreement is held by a court to be
invalid, the validity of other provisions herein which are severable shall be unaffected.
Section 10.16 Third Parties. This Agreement does not, and shall not be deemed or
construed to, confer upon or grant to any third party or parties except parties to whom the
CONCESSIONAIRE may assign this Agreement in accordance with the terms hereof,
and except any successor to CORPORATION any right to claim damages or to bring any
suit, action or other proceeding against either CORPORATION or the
CONCESSIONAIRE because of any breach hereof or because of any of the terms,
covenants, agreements and conditions herein.
Section 10.17 Entire Agreement. The parties acknowledge and agree that the
provisions herein constitute the entire agreement and that all representations made by
any officer, agent or employee of the respective parties unless included herein are null
and void and of no effect. No alterations, amendments, changes or modifications, unless
expressly reserved to the Director herein, shall be valid unless executed by an instrument
in writing by all the parties with the same formality as this Agreement.
Section 10.18 Concessionaire's Warranty of Its Ability To Enter Agreement.
CONCESSIONAIRE represents and warrants, which representation and warranty form a
material part of the consideration of this Agreement without which CORPORATION
would not enter into this Agreement, that it is authorized to and lawfully able to enter into
and perform, and is under no prohibition against entering into and performing, this
Agreement and that entering into this Agreement and performing pursuant to the terms
thereof shall not constitute or cause a default or breach of any other contract, covenant
or duty.
Section 10.19 Most Favored Nations Provision. CORPORATION agrees it will not
charge a more favorable rental, fee or charge to any other rental car concession
executing a similar agreement with CORPORATION for comparable space, facilities or
rights at the Terminal Building than that being paid by CONCESSIONAIRE hereunder,
unless the CORPORATION also makes those more favorable terms available to
CONCESSIONAIRE. The provisions of this section 10.19 do not apply to the Minimum
Monthly Guarantee amounts identified in Article 4 hereof.
Section 10.20. Substitution of Facilities. CORPORATION may build or provide, or
cause to be built or provided, substitute facilities at the Airport. In the event of the
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construction and occupancy of new or substitute facilities at the Airport during the term of
this Agreement, the following shall apply:
A. CORPORATION agrees to set aside counter/queuing space, associated
office space, if applicable, and ready/return parking spaces for use of
CONCESSIONAIRE.
1. CONCESSIONAIRE agrees to relocate operations from the Concession
Space to the new or substituted facilities at its own expense and to thereafter
conduct its operations therefrom. The new or substituted facilities shall be
comparable to the previous facilities in terms of size, location and finish, all in the
reasonable discretion of the CORPORATION.
2. Upon such relocation, CORPORATION shall have the right to demolish or
use the existing TERMINAL BUILDING or other buildings or facilities located at
the Concession Space as it sees fit.
3. The fees provided for in this Agreement shall be subject to adjustment to
reflect the substitution of space for the TERMINAL BUILDING and facilities
located at the Concession Space. In the event CORPORATION and
CONCESSIONAIRE are unable to agree to such adjustment, then such
adjustment shall be determined by a qualified real estate appraiser selected by
the mutual agreement of CORPORATION and CONCESSIONAIRE, with the
appraisal costs to be shared equally by them.
4. Except as modified by the substitution of facilities and the fee adjustment as
provided for herein, this Agreement shall continue in full force and effect without
change or modification until the expiration or termination of the license term.
B. If, in the opinion of CORPORATION, the Concession Space shall be
wholly or partially required for other operations of the Airport or if the use of the
Concession Space should be changed or abated by reason of other operations of the
Airport, then the following shall apply:
1. CORPORATION shall substitute for the Concession Space another area
at the Airport of comparable size and with comparable facilities and shall, at
Corporation’s expense, provide thereon facilities reasonably comparable to the
facilities existing at the Concession Space, including, but not by way of limitation,
the buildings, structures, paved areas, vehicle parking areas, utilities, and other
improvements, either by the relocation of the existing facilities and/ or by the
construction of new facilities.
2. CONCESSIONAIRE agrees to accept such other area at the Airport and
the facilities to be provided thereon by CORPORATION in substitution for the
Concession Space and agrees to promptly relocate its operations to such other
area at CONCESSIONAIRE’s expense.
3. CORPORATION shall schedule the preparation of such substituted area
and shall affect such substitution and relocation of the CONCESSIONAIRE's
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operations in such manner as shall not result in the unreasonable interruption of
the conduct of CONCESSIONAIRE's operations.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written.
CORPORATION
Eagle County Air Terminal Corporation
By:______________________________
Attest:
______________________________
Secretary
CONCESSIONAIRE
By: ___________________________
Name: ___________________________
Print
Title: ___________________________
Print
The Hertz Corporation
Joshua Blum
Vice President, Real Estate & Concessions
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CommissionerJeanne McQueeney
Jeff Shroll
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EXHIBIT A
Terminal Space plan
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EXHIBIT B
Dedicated ready/return and spaces
Ready Lot
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Return Lot
Overflow Lot
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EXHIBIT C
Standard Federal Assurances
CIVIL RIGHTS NON-DISCRIMINATION
1. COMPANY agrees to comply with pertinent statutes, Executive Orders and
such rules as are promulgated to ensure that no person shall, on the grounds
of race, creed, color, national origin, sex, age, or disability be excluded from
participating in any activity conducted with or benefiting from Federal
assistance. If COMPANY transfers its obligation to another, the transferee is
obligated in the same manner as COMPANY. This provision obligates
COMPANY for the period during which the property is used or possessed by
COMPANY and the Airport remains obligated to the FAA. This provision is in
addition to that required by Title VI of the Civil Rights Act of 1964.
2. During the performance of this Agreement, COMPANY for itself, its
assignees, and successors in interest, agrees to comply with the following
non-discrimination statutes and authorities:
A. Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78
stat. 252) (prohibits discrimination on the basis of race, color, national
origin);
B. 49 CFR part 21 (Non-discrimination in Federally-assisted programs of
the Department of Transportation—Effectuation of Title VI of the Civil
Rights Act of 1964);
C. The Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of
persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
D. Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.),
as amended (prohibits discrimination on the basis of disability); and 49
CFR part 27;
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E. The Age Discrimination Act of 1975, as amended (42 USC § 6101 et
seq.) (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982 (49 USC § 471, Section
47123), as amended (prohibits discrimination based on race, creed,
color, national origin, or sex);
G. The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the
scope, coverage and applicability of Title VI of the Civil Rights Act of
1964, the Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms
“programs or activities” to include all of the programs or activities of the
Federal-aid recipients, sub-recipients and contractors, whether such
programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act of 1990, which
prohibit discrimination on the basis of disability in the operation of
public entities, public and private transportation systems, places of
public accommodation, and certain testing entities (42 USC §§ 12131 –
12189) as implemented by U.S. Department of Transportation
regulations at 49 CFR parts 37 and 38;
I. The Federal Aviation Administration’s Nondiscrimination statute (49
USC § 47123) (prohibits discrimination on the basis of race, color,
national origin, and sex);
J. Executive Order 12898, Federal Actions to Address Environmental
Justice in Minority Populations and Low-Income Populations, which
ensures nondiscrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-
income populations;
K. Executive Order 13166, Improving Access to Services for Persons
with Limited English Proficiency, and resulting agency guidance,
national origin discrimination includes discrimination because of limited
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English proficiency (LEP). To ensure compliance with Title VI, you
must take reasonable steps to ensure that LEP persons have
meaningful access to your programs (70 Fed. Reg. at 74087 to
74100);
L. Title IX of the Education Amendments of 1972, as amended, which
prohibits you from discriminating because of sex in education programs
or activities (20 USC 1681 et seq).
3. COMPANY, including personal representatives, successors in interest, and
assigns, as a part of the consideration hereof, does hereby covenant and
agree, as a covenant running with the land, that (1) no person on the ground
of race, color, or national origin, will be excluded from participation in, denied
the benefits of, or be otherwise subjected to discrimination in the use of said
facilities, (2) that in the construction of any improvements on, over, or under
such land, and the furnishing of services thereon, no person on the ground of
race, color, or national origin, will be excluded from participation in, denied
the benefits of, or otherwise be subjected to discrimination, (3) that
COMPANY will use the premises in compliance with all other requirements
imposed by or pursuant to the list of non-discrimination acts and authorities,
as enumerated in the preceding subsection. In the event of breach of any of
the above nondiscrimination covenants, COUNTY will have the right to
terminate this Agreement and to enter or re-enter and repossess said land
and the facilities thereon, and hold the same as if the Agreement had never
been made or issued.
4. During the performance of this Agreement, COMPANY, for itself, its
assignees, and successors in interest, agrees as follows:
A. Nondiscrimination: COMPANY, with regard to the work performed by
it during the Agreement, will not discriminate on the grounds of race,
color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment.
COMPANY will not participate directly or indirectly in the discrimination
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prohibited by the Nondiscrimination Acts and Authorities, including
employment practices when the contract covers any activity, project, or
program set forth in Appendix B of 49 CFR part 21.
B. Solicitations for Subcontracts, including Procurements of Materials
and Equipment: In all solicitations, either by competitive bidding or
negotiation made by COMPANY for work to be performed under a
subcontract, including procurements of materials, or leases of
equipment, each potential subcontractor or supplier will be notified by
COMPANY of contractor’s obligations under this Agreement and the
Nondiscrimination Acts and Authorities.
C. Information and Reports: COMPANY will provide all information and
reports required by the Acts, the Regulations, and directives issued
pursuant thereto and will permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined by
COUNTY or the FAA to be pertinent to ascertain compliance with such
Nondiscrimination Acts and Authorities and instructions. Where any
information required of a contractor is in the exclusive possession of
another who fails or refuses to furnish the information, COMPANY will
so certify to COUNTY or the FAA, as appropriate, and will set forth what
efforts it has made to obtain the information.
D. Sanctions for Noncompliance: In the event of COMPANY’S
noncompliance with the non-discrimination provisions of this
Agreement, COUNTY will impose such contract sanctions as it or the
FAA may determine to be appropriate, including, but not limited to,
cancelling, terminating, or suspending this Agreement, in whole or in
part.
E. Incorporation of Provisions: COMPANY will include the provisions of
this subsection in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the Acts, the
Regulations, and directives issued pursuant thereto. COMPANY will
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take action with respect to any subcontract or procurement as COUNTY
or the FAA may direct as a means of enforcing such provisions
including sanctions for noncompliance. Provided, that if COMPANY
becomes involved in, or is threatened with litigation by a subcontractor,
or supplier because of such direction, COMPANY may request
COUNTY to enter into any litigation to protect the interests of COUNTY.
In addition, COMPANY may request the United States to enter into the
litigation to protect the interests of the United States.
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