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HomeMy WebLinkAboutC22-325 Letter of Intent_Multi Jurisdictional Hazard Mitigation Eagle County Emergency Management 970-328-3545 emergency@eaglecounty.us www.eaglecounty.us 500 Broadway, P.O. Box 850, Eagle, Colorado 81631 Re: “Letter of Intent to Participate” as a participating jurisdiction in the Eagle County Multi-Jurisdictional Hazard Mitigation Plan (HMP) To whom it may concern, In accordance with the Federal Emergency Management Agency’s (FEMA) Local Hazard Mitigation Plan (HMP) requirements, under 44 CFR §201.6, which specifically identify criteria that allow for multi-jurisdictional mitigation plans, Eagle County Government is submitting this letter of intent to confirm that Eagle County Government has agreed to participate in the Eagle County Multi-Jurisdictional Hazard Mitigation Planning effort. Further, as a condition to participating in the mitigation planning, Eagle County Government agrees to meet the requirements for mitigation plans identified in 44 CFR §201.6 and to provide such cooperation as is necessary and in a timely manner to Eagle County to complete the plan in conformance with FEMA requirements. Eagle County Government understands that it must engage in the following planning process, as more fully described in FEMA’s Local Mitigation Planning Handbook dated March 2013 including, but not limited to: ● Identification of hazards unique to the jurisdiction; ● The conduct of a vulnerability analysis and an identification of risks, where they differ from the general planning area; ● The formulation of mitigation goals responsive to public input and development of mitigation actions complementary to those goals. A range of actions must be identified specific for each jurisdiction; ● Demonstration that there has been proactively offered an opportunity for participation in the planning process by all community stakeholders (examples of participation include relevant involvement in any planning process, attending meetings, contributing research, data, or other information, commenting on drafts of the plan, etc.); ● Documentation of an effective process to maintain and implement the plan; ● Formal adoption of the Multi-Jurisdictional Hazard Mitigation Plan by the jurisdiction’s governing body (each jurisdiction must officially adopt the plan). Therefore, with a full understanding of the obligations incurred by an agreement between the Lead Jurisdiction and the Participating Jurisdiction, I, Jeff Shroll, commit Eagle County Government to the Eagle County Multi-Jurisdictional Hazard Mitigation Planning effort. Executed this 19th day of September, 2022 __________________________________________ Jeff Shroll County Manager, Eagle County, Colorado DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 1 1. Scope of Work (SoW) A. The proposed project will develop a Hazard Mitigation Plan (HMP) Update for 2024 that meets the requirements of the Disaster Mitigation Act (DMA) of 2000, 44 CFR Part 201.6 and the most current Federal Emergency Management Agency (FEMA) “how-to” planning guidance. The plan will meet the most current FEMA and DHSEM Local Mitigation Plan Review Tool requirements. In addition, the plan will be aligned with the current State of Colorado Hazard Mitigation Plan. B. This will be a multi-jurisdictional plan. Eagle County Government will be participating in this Hazard Mitigation Plan Update along with additional participating jurisdictions (as defined by FEMA) outlined in Appendix A: Participating Jurisdictions. C. Eagle County will procure a contractor with FEMA grant funds to facilitate the planning process, identify the data requirements, conduct research, develop and facilitate the public input process, document the planning process, produce the draft and final plan document, and facilitate the plan adoption process. The contractor will be responsible to the Eagle County Project Manager for the following four stages: Organizing Resources; Hazard Identification and Risk Assessment (HIRA); Developing a Mitigation Strategy; and Plan Adoption, Monitoring & Evaluation. The contractor will maintain its project management role until FEMA approves the plan update. The contractor will assist the Eagle County Project Manager, as necessary, with documentation for grant management, to include quarterly progress reports, reimbursements for contractual fees, and time spent towards eligible in-kind activities with participating jurisdiction representatives. D. Plan Development Tasks. The proposed planning project has five tasks: 1) Task 1. Organize Resources. The plan will document the planning process used to develop the plan update and how the plan will be maintained within a five-year cycle, including the following information: a) Eagle County will establish a planning team to oversee the development of the plan. The planning team will include representatives from: participating jurisdictions; local elected officials; local, regional, and state agencies involved in hazard mitigation activities; agencies that have the authority to regulate development; neighboring communities; and other public, private, and non-profit interests. Each jurisdiction’s participation in the planning process and how they met FEMA’s participation requirements. b) An action plan, involving a variety of methods, for public involvement and comment during the plan development tasks and a public review/comment period. The plan will document both the process and results. c) Which plans, studies, reports, and technical information were reviewed and incorporated. This could include local comprehensive plans, local ordinances, Capital Improvement Plans (CIPs), warning systems, Community Wildfire Protection Plans (CWPPs), public education initiatives, local building codes and zoning ordinances, Floodplain Management Plans, mitigation planning-type activities such as Risk MAP, and others. d) A description of building codes, hazard overlay districts, zoning and subdivision codes, or other hazard mitigation measures currently in effect for each participating jurisdiction DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 2 that has land use authority. Building code information shall include the version of the code and any local changes that may affect hazard mitigation. e) A description of how the plan update incorporates Plan Assessment comments from the previous plan’s Review Tool. f) The participating jurisdictions’ implementation and maintenance of the current plan since FEMA’s approval. g) How each jurisdiction will continue public participation and monitor, evaluate, and update the plan within a five-year cycle. 2) Task 2. Hazard Identification and Risk Assessment (HIRA). The updated plan will include an assessment of the changes in development in hazard prone areas and how the vulnerability of each jurisdiction has been affected. The updated plan will also include hazard events that have occurred and any other appropriate changes in data and analysis since the last plan was developed. The HIRA will include the following information, at a minimum: a) A review of and comments about all natural, human-caused, and technological hazards listed in the Colorado State Hazard Mitigation Plan (SHMP), with updated or new descriptions of those specific hazards that most affect or impact the participating jurisdictions. b) Updated information on the location, extent, and previous occurrences of each hazard affecting each jurisdiction. c) Updates on any hazard events that have occurred since the last plan date. d) Updated information on the probability of future hazard events. e) An overall summary for each jurisdiction’s vulnerability to each hazard. Rate the impact, for example high, medium, or low and explain the rating system used and the process followed to achieve the ranking. f) For each jurisdiction, describe in general each hazard’s impact on buildings, infrastructure, critical facilities, the vulnerable population, and Lifelines, based upon FEMA’s Lifeline Assessment Toolkit. Lifeline analysis should include ingress/egress challenges during hazard events. g) Describe vulnerability in terms of types and numbers of National Flood Insurance Program (NFIP) insured properties, to include repetitive loss (RL) and severe repetitive loss (SRL) properties, located in the identified hazard areas. Include information regarding insured values and previous claims. h) Include the most current FEMA Flood Insurance Rate Map (FIRM) in plan, if available. i) Based on best available data, provide updated information on the vulnerability of existing and future buildings, infrastructure, critical facilities, and Lifelines for each jurisdiction. Specify the types and numbers of buildings, infrastructure, critical facilities, and Lifelines. DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 3 j) Based on best available data, provide estimated potential dollar losses to vulnerable structures and infrastructure, describing the methodology used to prepare the estimate. k) Based on best available data, describe vulnerability in terms of land use and development trends. l) Based on best available data, analyze the economic impacts from potential hazards. m) Based on best available data, describe how potential climate adaptation may impact each jurisdiction’s current and future vulnerability to specific hazards. n) Based on the Future Avoided Cost Explorer (https://cwcb.colorado.gov/FACE), an assessment or evaluation of potential losses from climate change associated with flood, drought, and wildfire. 3) Task 3. Develop a Mitigation Strategy. Each jurisdiction will participate in the development of a mitigation strategy that reflects the results of the risk assessment and includes the following: a) Document each jurisdiction’s existing capabilities (authorities, policies, programs, and resources) related to hazard mitigation, and its ability to expand on and improve these existing tools. Overall goals for reducing risk in the planning area. The participating jurisdictions may also create objectives as part of the mitigation strategy. The plan will describe how the planning team reviewed, and if applicable, updated the goals and objectives. b) The plan update will describe mitigation actions in the current plan, identifying which are complete, incomplete (and why), deleted, or continued for each jurisdiction. c) Specific mitigation actions and projects to reduce the impacts identified in the risk assessment, with an emphasis on new and existing buildings, community lifeline assessments, and infrastructure for each jurisdiction. There must be new identifiable action items for each jurisdiction seeking adoption of the plan. d) A description of each jurisdiction's participation in the NFIP and continued compliance with NFIP requirements, as appropriate. e) A description of each jurisdiction’s compliance with the Colorado Rules and Regulations for Regulatory Floodplains (2 CCR 408-1). f) A description of how the jurisdictions will prioritize and implement the mitigation actions identified for each jurisdiction. 4) Task 4. Plan Adoption, Monitoring, and Evaluation. The plan will describe a process for adopting, monitoring, and evaluating this plan update, to include: a) The method and schedule for monitoring and evaluating the plan, including progress on action items, updates to the HIRA or mitigation goals and objectives, and adding new mitigation actions before the next plan update. DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 4 b) The process to incorporate the mitigation plan into other local planning mechanisms for each jurisdiction, and how the previous mitigation plan elements were incorporated into the same. c) A strategy for continued public participation. d) Eagle County will submit the draft plan and completed FEMA Local Mitigation Plan Review Tool to the DHSEM Mitigation Planning Team for review of compliance with FEMA HMP requirements. DHSEM will forward the plan to FEMA Region VIII for review and Approval Pending Adoption (APA) status. The contractor will make revisions to the plan as required by DHSEM and FEMA (Note- These changes may be required after final payment is made to the contractor in order to maximize the grant award, but final payment does not relieve the contractor of delivery of a FEMA approved plan). Upon receiving APA status, all participating jurisdictions will formally adopt the plan and provide their resolutions of adoption to DHSEM within three months. DHSEM will provide local resolutions to FEMA for final plan approval. e) Posting the FEMA-approved plan, FEMA approval packet, and all local adoptions to the Eagle County website within three months of FEMA’s approval date. 5) Task 5. Grant Management. Eagle County and participating jurisdictions’ staff will assist the County Project Manager, as necessary with the following tasks: a) Grant application development. b) Setting up grant documentation and accounting upon award. c) Consultant procurement and compliance with local, state, tribal, and federal procurement rules. d) Documenting and reporting in-kind labor and quarterly progress reporting. e) Documenting grant reimbursements, close-out, and records maintenance. 2. Part II: Project Work Schedule A. Eagle County will complete this HMP update within the following timeline. B. All time periods in this schedule begin from the date FEMA awards this grant. 1) Award Date + 3 Months: State-Local Grant Agreement Process; Local Procurement Complete 2) Award Date + 4-16 Months: HMP development; DRAFT plan complete 3) Award Date + 17-18 Months: State HMP Review and potential revisions 4) Award Date + 19-21 Months: FEMA HMP Review and potential revisions; FEMA APA Status 5) Award Date + 21-23 Months: HMP local adoptions DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 5 6) Award Date + 24 Months: Official FEMA HMP approval; End State Period of Performance 7) Award Date + 25.5 Months: Complete Local-State Grant Closeout 8) Award Date + 27 Months: Complete FEMA Grant Closeout 3. Budget Cost Estimate and Breakdown A. The proposed budget for Eagle County is a $66,065.00 total project cost, rounded to the nearest whole dollar. DHSEM provided guidance for a range of costs that combines inputs from FEMA Region VIII and the cost breakdowns of recent HMPs throughout Colorado. Based on that guidance, a mitigation plan for Eagle County should be between $60,000- $80,000. This range accounts for the total population in the planning area (55,624 according to the Colorado State Demography Office), the number of participating jurisdictions (see Appendix A: Participating Jurisdictions), and the complexity of the planning area’s terrain and hazards such wildfires, floods, severe winter weather, landslides, avalanches, drought, lightning, and severe wind. B. Cost Estimate (by Scope of Work Tasks) (Pasted from Supporting Document “A. Draft Budget (HMGP 4498))” Eagle County 2022 HMP Budget Task Description Cost (% of Total) Unit Cost # of Units Total 1 ORGANIZE RESOURCES: Management Costs, Kickoff Meetings, and Outreach Activities (% of Total Cost Estimate) 19.94% 1a. Contractual (% of estimated contract cost) 19.28% $11,568.00 n/a $11,568.00 1b. Local In-Kind (% of estimated total cost) 2.4% $1,607.01 Personnel $31.51 51 $1,607.01 Mileage (at IRS 2019 rate of $0.58/mile) $0.625 0 $0.00 Other Eligible Costs (e.g.- Room Fees,etc.) $300.00 0 $0.00 Cost Line 1a rounded to nearest whole dollar $11,568.00 Cost Line 1b rounded to nearest whole dollar $1,607.00 Task 1 Sub-Total $13,175.00 2 HAZARD IDENTIFICATION & RISK ASSESSMENT (HIRA) (% of Total Cost Estimate) 32.78% 2a. Contractual (% of estimated contract cost) 33.41% $20,046.00 n/a $20,046.00 2b. Local In-Kind (% of estimated total cost) 2.4% $1,607.01 DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 6 Personnel $31.51 51 $1,607.01 Mileage (at IRS 2019 rate of $0.58/mile) $0.625 0 $0.00 Other Eligible Costs (e.g.- Room Fees,etc.) $300.00 0 $0.00 Cost Line 2a rounded to nearest whole dollar $20,046.00 Cost Line 2b rounded to nearest whole dollar $1,607.00 Task 2 Sub-Total $21,653.00 3 DEVELOP A MITIGATION STRATEGY (% of Total Cost Estimate) 28.97% 3a. Contractual (% of estimated contract cost) 30.11% $18,066.00 n/a $18,066.00 3b. Local In-Kind (% of estimated total cost) 1.6% $1,071.34 Personnel $31.51 34 $1,071.34 Mileage (at IRS 2019 rate of $0.58/mile) $0.625 0 $0.00 Other Eligible Costs (e.g.- Room Fees,etc.) $300.00 0 $0.00 Cost Line 3a rounded to nearest whole dollar $18,066.00 Cost Line 3b rounded to nearest whole dollar $1,071.00 Task 3 Sub-Total $19,137.00 4 PLAN ADOPTION, MONITORING & EVALUATION: Plan Review/Adoption (% of Total Cost Estimate) 13.14% 4a. Contractual (% of estimated contract cost) 14.02% $8,412.00 n/a $8,412.00 4b. Local In-Kind (Personnel) (% of estimated total cost) 0.4% $31.51 8.5 $267.84 Cost Line 3a rounded to nearest whole dollar $8,412.00 Cost Line 3b rounded to nearest whole dollar $268.00 Task 4 Sub-Total $8,680.00 5 GRANT MANAGEMENT & OTHER ELIGIBLE COSTS (% of Total Cost Estimate) 5.18% 5a. Contractual (% of estimated contract cost) 3.18% $1,908.00 n/a $1,908.00 5b. Local In-Kind (% of estimated total cost) 2.3% $1,512.48 DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 7 Personnel $31.51 48 $1,512.48 Other Eligible Costs (e.g.- Printing, Supplies, etc.) $52.38 0 $0.00 Cost Line 5a rounded to nearest whole dollar $1,908.00 Cost Line 5b rounded to nearest whole dollar $1,512.00 Task 5 Sub-Total $3,420.00 Total Budget Estimate Total Project Cost (Rounded to nearest whole dollar per cost line) $66,065.00 - Total Contractual Costs (Rounded to nearest whole dollar per cost line) $60,000.00 - Total Local In-Kind Costs (Rounded to nearest whole dollar per cost line) $6,065.00 Federal Share of Total Project Cost (90%- Rounded DOWN to nearest whole dollar) $59,458.00 Local Share of Total Project Cost (10%- Rounded UP to nearest whole dollar) $6,607.00 - Local Share of Total Contractual Cost (Total Contract Cost - Federal Share) $542.00 - Local In-Kind Cost $6,065.00 C. Explanation of Budget Breakdown 1) The $66,065.00 total project cost was broken down into the five tasks listed in Section I: Scope of Work in this document. The cost percentages in the Cost Estimate reflect average HMP contract prices in Colorado and estimates of local participation and eligible costs. 2) The local costs percentages noted above were modified based on criteria such as the number of participating communities, projected size of the planning team, expected amount of travel required, and other items. The final budget was reviewed and approved by the sub-applicant and DHSEM as being reasonable. 3) Each of the budget cost lines are separated into contractual fees and local in-kind. The in-kind will primarily consist of staff participation during planning meetings and follow-up work, mileage to attend meetings in non-government vehicles, room rental fees, and other eligible costs. A default value of $31.51 is used to value an hour of time - this value comes from the Independent Sector value of a volunteer hour for Colorado for 2021, which is the most recent year available. Each participating jurisdiction will track its staff and volunteer participation for the sub-applicant’s grant management tasks. Although we are estimating the budget with the volunteer rate of $31.51 per hour, many participants will provide documentation necessary to use their actual “loaded wage,” which is a combination of their hourly salary/wage rate and their fringe benefits rate. These loaded wages will frequently exceed $29.95 per hour but it was not feasible to include them during this application process. 4) The Federal Award amount will only apply to contractual costs. The participating jurisdictions will be responsible for any cash differences between the total contract price and the Federal Award. Each jurisdiction’s Funding Match Commitment Letter (attached to the application) supports the local cash and in-kind portions of the cost estimate. 5) The justifications for the Personnel cost lines items follow: DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Project SoW, Schedule, and Budget for the Eagle County Hazard Mitigation Plan Update 8 a) Task 1- Organize Resources: 51 hours are estimated for the participating jurisdictions and districts. They derived from one, three-hour meeting at $31.51 per participant per jurisdiction [20 personnel total including Eagle County and participating jurisdictions] - to be identified in the planning process. We also anticipate 15 hours of participant follow- up with the contractor to prepare for the meeting in Task 2 (see below). Travel time/mileage throughout all sections of the cost estimate are reasonable based on the distances between jurisdictions. Mileage is based on the 2022 IRS business mileage rate of $0.625 per mile. b) Task 2- Hazard Identification & Risk Assessment (HIRA): The contractor will complete the bulk of the hazard identification and risk assessment work but the planning team will provide data and analysis to complete this effort. Approximately 51 hours are provided for all participating jurisdictions, in both meeting attendance and follow-up with the contractor. We anticipate that the Kickoff Meeting in Task 1 will begin the HIRA update process. Therefore, we anticipate that the HIRA-specific meeting during this phase will last two hours instead of three, with a slight reduction to 34 hours of participation and in- kind values compared to the Kickoff Meeting. The additional 17 hours estimated for this task beyond the HIRA Meeting are a conservative estimate of follow-up time required for participants to finalize the HIRA. c) Task 3- Develop a Mitigation Strategy: The contractor will facilitate the Mitigation Strategy Meeting and complete the plan writing during this stage. The planning team is focused on developing a viable local mitigation strategy, based on the HIRA, and reviewing the plan. Approximately 34 hours are provided for all participating jurisdictions, in both meeting attendance and follow-up with the contractor. We anticipate a three-hour Mitigation Strategy Meeting, with 27.2 hours of participation and in-kind values. The additional 6.8 hours estimated for this task beyond the Mitigation Strategy Meeting are a conservative estimate of follow-up time required for participants. d) Task 4- Plan Adoption, Monitoring, & Evaluation: 8.5 hours is for working with the contractor and individual communities to ensure the "Approvable Pending Adoption" (APA) plan is adopted, providing assistance to participating communities in the plan review process, and similar activities. e) Task 5- Grant Management: 48 hours- Eagle County staff, as the grant fiscal agent, will monitor the HMGP grant, supervise the contractor, track in-kind personnel and other costs, and provide necessary quarterly financial and progress reporting to the state and FEMA. The number of personnel units (48) is derived from an estimate of 2 hours per month over the period of the grant (24 months). [_Signature of Chief Elected Official or Authorized Agent_] Date: __________________ [_Title of Chief Elected Official or Authorized Agent_] DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A County Manager 9/19/2022 Jeff Shroll Eagle County Emergency Management 970-328-3545 emergency@eaglecounty.us www.eaglecounty.us Appendix A: Participating Jurisdictions 2024-2029 Eagle County Hazard Mitigation Plan Update The Eagle County Hazard Mitigation Plan (HMP) Update for 2024 will meet the requirements of the Disaster Mitigation Act (DMA) of 2000, 44 CFR Part 201.6 and the most current Federal Emergency Management Agency (FEMA) “how-to” planning guidance. The plan will meet the most current FEMA and DHSEM Local Mitigation Plan Review Tool requirements. In addition, the plan will be aligned with the current State of Colorado Hazard Mitigation Plan. This will be a multi-jurisdictional plan. At a minimum, the following cities, towns, and special districts are anticipated to be participating jurisdictions (as defined by FEMA) in this multi-jurisdictional plan update: ●Eagle County Government ●Town of Vail ●Town of Minturn ●Town of Red Cliff ●Town of Avon ●Town of Eagle ●Town of Gypsum ●Eagle River Fire Protection District ●Greater Eagle Fire Protection District ●Gypsum Fire Protection District ●Roaring Fork Fire & Rescue ●Eagle County Paramedic Services ●Eagle-Vail Metropolitan District ●Beaver Creek Metropolitan District ●Eagle River Water & Sanitation District ●Basalt Sanitation District ●Mountain Recreation District ●Vail Recreation District __________________________________________ Birch X. Barron Director of Emergency Management Eagle County, Colorado 500 Broadway, P.O. Box 850, Eagle, Colorado 81631 DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A OMB Number: 4040-0004 Expiration Date: 12/31/2022 * 1. Type of Submission: * 2. Type of Application: * 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: 5b. Federal Award Identifier: 6. Date Received by State: 7. State Application Identifier: * a. Legal Name: * b. Employer/Taxpayer Identification Number (EIN/TIN): * c. Organizational DUNS: * Street1: Street2: * City: County/Parish: * State: Province: * Country: * Zip / Postal Code: Department Name: Division Name: Prefix: * First Name: Middle Name: * Last Name: Suffix: Title: Organizational Affiliation: * Telephone Number: Fax Number: * Email: * If Revision, select appropriate letter(s): * Other (Specify): State Use Only: 8. APPLICANT INFORMATION: d. Address: e. Organizational Unit: f. Name and contact information of person to be contacted on matters involving this application: Application for Federal Assistance SF-424 Preapplication Application Changed/Corrected Application New Continuation Revision Eagle County Government 84-6000762 0000084024447 500 Broadway St Eagle Eagle CO: Colorado USA: UNITED STATES 81631-5149 Emergency Management Fernando Almanza Deputy Emergency Manager 970-230-1783 fernando.almanza@eaglecounty.us DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A * 9. Type of Applicant 1: Select Applicant Type: Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: * Other (specify): * 10. Name of Federal Agency: 11. Catalog of Federal Domestic Assistance Number: CFDA Title: * 12. Funding Opportunity Number: * Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): * 15. Descriptive Title of Applicant's Project: Attach supporting documents as specified in agency instructions. Application for Federal Assistance SF-424 B: County Government Federal Emergency Management Agency 97.039 Hazard Mitigation Grant Program DR-4498-CO COVID-19 Hazard Mitigation Grant Program (DR-4498-CO) Eagle County Hazard Mitigation Plan Update View AttachmentsDelete AttachmentsAdd Attachments View AttachmentDelete AttachmentAdd Attachment DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A * a. Federal * b. Applicant * c. State * d. Local * e. Other * f. Program Income * g. TOTAL . Prefix: * First Name: Middle Name: * Last Name: Suffix: * Title: * Telephone Number: * Email: Fax Number: * Signature of Authorized Representative:* Date Signed: 18. Estimated Funding ($): 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. Authorized Representative: Application for Federal Assistance SF-424 * a. Applicant Attach an additional list of Program/Project Congressional Districts if needed. * b. Program/Project * a. Start Date:* b. End Date: 16. Congressional Districts Of: 17. Proposed Project: CO-2,3 CO-2,3 Add Attachment Delete Attachment View Attachment 08/04/2022 08/04/2024 59,458.00 0.00 0.00 6,607.00 0.00 0.00 66,065.00 a. This application was made available to the State under the Executive Order 12372 Process for review on b. Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372. Yes No Add Attachment Delete Attachment View Attachment ** I AGREE Jeff Shroll County Manager 970-328-8607 Jeff.shroll@eaglecounty.us * 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.) * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? If "Yes", provide explanation and attach DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A 9/19/2022 1. OMB Number: 4040-0007 Expiration Date: 02/28/2022 ASSURANCES - NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE:Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U. S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3.Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4.Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5.Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6.Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Previous Edition Usable Standard Form 424B (Rev. 7-97) Prescribed by OMB Circular A-102Authorized for Local Reproduction 7.Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8.Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A Standard Form 424B (Rev. 7-97) Back 9. 12. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally-assisted construction subagreements. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 10.Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11.Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 13.Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14.Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15.Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16.Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17.Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 18.Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE DATE SUBMITTEDAPPLICANT ORGANIZATION County Manager Eagle County Government Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award. 19. DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A 9/19/2022 Certification for Contracts, Grants, Loans, and Cooperative Agreements (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, ''Disclosure of Lobbying Activities,'' in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, ''Disclosure of Lobbying Activities,'' in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. * APPLICANT'S ORGANIZATION * SIGNATURE: * DATE: * PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE Suffix: Middle Name: * Title: * First Name: * Last Name: Prefix: CERTIFICATION REGARDING LOBBYING (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. The undersigned certifies, to the best of his or her knowledge and belief, that: Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: Eagle County Government Jeff County Manager Shroll DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A 9/19/2022 FUNDING MATCH COMMITMENT LETTER State Hazard Mitigation Officer (SHMO) Colorado Division of Homeland Security & Emergency Management (DHSEM) 9195 East Mineral Avenue, Suite 200 Centennial, CO 80112 Re: “Funding Match Commitment Letter” as a participating jurisdiction in the Eagle County Multi- jurisdictional Hazard Mitigation Plan (HMP) Dear Mr. Thompson, This letter serves as Eagle County commitment to meet the matching fund requirements for the Eagle County Hazard Mitigation Plan (HMP) Update. If awarded an HMA Planning Grant, Eagle County will provide local in-kind services in lieu of cash funds in the amount of at least 10% of the estimated project cost ($6,607) via staff time (labor) to assist in the planning process, compilation of data, and other services related to development of the Eagle County HMP. Documentation of in-kind costs will be tracked by hourly wages and participation in planning activities via official sign-in sheets, and other data gathering needs as assessed and assigned by the Local Planning Committee (LPC). AND / OR If awarded an HMA Planning Grant, Eagle County will provide local cash matching funds in the amount of $6,607 for development of the Eagle County HMP. These cash funds will be available as of 2023. Therefore, with a full understanding of the fiscal obligations incurred by this agreement, I, Jeff Shroll, commit Eagle County match funding to the Eagle County Multi-Jurisdictional Hazard Mitigation Planning effort. Executed this ___ day of September, 2022 ________________________ Signature ________________________ Name, Title DocuSign Envelope ID: DCA92EC4-E676-44DF-827C-0FF96EEAFE5A County Manager 19th Jeff Shroll