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HomeMy WebLinkAboutECAT C01-156 Van Sant Group - terminal building expansionC! of - r ~ ~-`?~; AGREEMENT REGARDING PROVISION OF PROFESSIONAL SERVICES FOR EAGLE COUNTY TERMINAL BUILDING AEXPANSION- EAGLE COUNTY AIRPORT PROFESSIONAL SERVICES This Agreement Regarding Provision of Professional Services dated as of ~r~~.~ ~ `f`f , 2001, is between the Eagle County Air Terminal Corporation (ECAT), and Van Sant G o4- up, a sole proprietorship ("Van Sant Group"). A. ECAT plans to design and construct and expansion of Terminal A at the Eagle County Airport. The ECAT desires architectural and engineering services to prepare the design documentation for the site, programming and design documentation for the building and associated site and to administer the construction contracts. B. Van Sant Group is a sole proprietorship organized and authorized to do business in the State of Colorado, a principal of which is Terrence A. Van Sant, AIA, whose expertise is in architecture and who is a licensed to act as such in the State of Colorado. C. Van Sant Group has submitted to ECAT a Proposal consisting of letters dated April 9, 2001, ("Proposal"), for performing the Work (defined in Exhibit A hereof) and represented that it has the expertise and personnel necessary to properly and timely perform the Work. D. Van Sant Group and ECAT intend by this Agreement to set forth the Scope of the responsibilities of Van Sant Group in connection with the Work and related terms and conditions to govern the relationship between Van Sant Group and ECAT in connection with the Work. AGREEMENT Therefore, based upon the foregoing premises and the representations by Van Sant Group, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: Scope of the Work: Van Sant Group shall provide all labor, materials and equipment necessary to perform and complete the work described in the "Scope Of Work" attached hereto as Exhibit A and incorporated herein ("Work"). a) In the event of any conflict between the text of this Agreement document and Exhibit A attached hereto, the text of the Agreement document shall control. b) The Work shall comply with all applicable laws and regulations including, but not limited to, Americans With Disabilities Act and local building codes. Ci ~CVKOJGCT\Auport\design contract-vansant ~tipd c) The Parties hereto recognize that the scope of the Work may change. When Van Sant Group believes that the scope of the Work has been changed or that by reason of a decision of SCAT it will be required to redo properly completed Work, Van Sant Group shall within five (5) days advise ECAT of such belief and shall also provide a statement of the maximum additional charges for such work. Van Sant Group shall not be entitled to be paid for any such additional work unless and until ECAT agrees in writing that the scope of the Work has changed and accepts the statement of the maximum additional charges. All Work done hereunder shall be done by or under the direction and control of an Architect qualified to practice in the State of Colorado or an Engineer registered and licensed in the State of Colorado. All plans and documents shall be approved by and bear the stamp and signature of an Architect qualified to practice in the State of Colorado or bear the seal and signature of an Engineer registered and licensed in the State of Colorado. Van Sant Group shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all designs, plans, reports, specifications, drawings and other services rendered by Van Sant Group (including its subcontractors) and shall, without additional compensation, promptly remedy and correct any errors, omissions or other deficiencies which may occur. Nothing herein is intended to or constitutes a representation by ECAT that it will construct the proposed project or that it will do so at a particular time. 2. Construction and Post-Construction Services: The Work as defined in Section 1 hereof includes construction and post-construction services which include, but are not limited to, the following: 1. During the Construction Phase, which shall commence upon execution of the Construction Contract by ECAT, Van Sant Group shall provide the following services: a. Van Sant Group shall be a representative of ECAT during the Construction Phase and shall advise and consult with ECAT. Van Sant Group and ECAT's Representatives shall administer (review and approve) all schedule related requirements of the Construction Contract including, but not limited to: initial submittals, revisions and approval of an acceptable schedule; updating of the schedule; and submittal of all required back-up information pertaining to changes in the work or claims. Van Sant Group shall be responsible for scheduling, attending and chairing all meetings with the construction contractor, and ECAT's Representatives necessary for obtaining the construction contractor's compliance with the scheduling requirements of the Contract. All communications between the Construction Contractor and ECAT shall be forwarded through Van Sant Group. Van Sant Group shall comply with any Project administration and/or paperwork management procedures instituted by ECAT. c. Van Sant Group shall be the interpreter of the Construction Contract Documents and the Judge of the performance thereunder by the Contractor. Van Sant Group shall render interpretations necessary for the proper execution or progress of the work with reasonable promptness on written request of either ECAT or the Contractor G ',('PROJECT\Atrport\desrgn contract-oansant wpd and shall render written decisions, within a reasonable time, on all claims, disputes and other matters in question between ECAT and the Contractor relating to the execution or progress of the work or the interpretation of the Contract Documents. Any such interpretation or decision by Van Sant Group shall be subject to review and final determination by ECAT in those instances deemed necessary by ECAT. In the event the determination of ECAT is contrary to the interpretation or decision of Van Sant Group, Van Sant Group and the Contractor shall abide by the determination of ECAT, provided such determination is not in violation of any codes or the normal standard of professional care. d. Van Sant Group shall at all times have access to the work wherever it is in preparation or progress. e. Van Sant Group shall determine the amount owing to the Contractor based on its detailed observations of the work at the site, evaluations of the Contractor's Applications for Payment, and review of the schedule as currently updated, and shall issue Certificates for Payment in such amounts as provided in the Contract Documents.. f. The issuance of a Certificate for Payment shall constitute a representation by Van Sant Group to ECAT, based on Van Sant Group's detailed observations and monitoring at the site, that the work has progressed to the point indicated; that, to the best of Van Sant Group's knowledge, information and belief, the quality of the work is in accordance with the terms and conditions of the Contract Documents (subject to an evaluation of the work for conformance with the Contract Documents upon Substantial Completion, to the results of any subsequent tests required by or performed under the Contract Documents, to minor deviations from the Contract Documents correctable prior to completion, and to any specific qualifications stated in the Certificate for Payment); and that the Contractor is entitled to payment in the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that Van Sant Group has made any examination to ascertain how and for what purpose the Contractor has used the monies paid on account of the Contract Sum. g. Van Sant Group shall have authority to reject work which does not conform to the Contract Documents. Whenever, in Van Sant Group's reasonable opinion, it is necessary or advisable for the implementation of the intent of the Contract Documents, Van Sant Group will have authority to require special inspection or testing of the work in accordance with the provisions of the Contract Documents, whether or not such work be then fabricated, installed or completed. However, neither Van Sant Group's authority to act under this section, nor any decision made by it in good faith either to exercise or not to exercise such authority, shall give rise to any duty or responsibility of Van Sant Group to the Contractor, any subcontractor, any of their agents or employees, or any other person performing any of the work. Van Sant Group will not be responsible for and will not have control or charge of the Contractor's construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the work. h. Van Sant Group shall prepare Change Orders for ECAT's approval and execution in accordance with the Contract Documents, and shall have authority to order, in writing, minor changes in the work not involving an adjustment to the Contract Sum or V \CPRO.tEC7lAirport\design contract-vansant.wpd an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. I. Van Sant Group shall review and approve or take other appropriate action upon the Contractor's submittals made in conformance with schedules agreed upon by ECAT, Architect and Contractor in the Contract for Construction such as Shop Drawings, Product Data, and Samples, but only for conformance with the design concept of the work and for conformance with the information given in the Contract Documents. Such action shall be taken with reasonable promptness so as to cause no delay. Van Sant Group's approval of a specific item shall not indicate approval of an assembly of which the item is a component. j. Van Sant Group shall become familiar with and observe and monitor the progress and quality of the work to determine if the work is proceeding in accordance with the Contract Documents and the Contractor's Project Schedule. Van Sant Group shall inform ECAT of the progress, quality and quantity of the work. Van Sant Group shall be responsible for advising ECAT of any observable faults, defects or non- conformities of which it has knowledge or it should reasonably have knowledge in the Project or observable non-conformities with the Contract Documents and shall give prompt written notice thereof to ECAT's Designated Representatives. k. Van Sant Group shall, with ECAT's Designated Representatives, conduct inspections to determine the dates of substantial completion and final completion of the construction, but ECAT's Designated Representatives shall make the final determination regarding said dates. Whenever necessary, Van Sant Group shall advise and consult with the County on: (a). Any aspect of the design, materials or construction work; (b). Any Change Order; (c). Interpretation of the Contract Documents; (d). The necessity or advisability of performing special inspections or testing of the work; (e). Written warranties and related documents provided by the Contractor or required by the Contract Documents. m. Van Sant Group shall provide full-time, on-site construction observation as an additional service if requested by ECAT, as indicated in Exhibit B, not to exceed a total cost to ECAT of $84,765.00 for the duration of the construction. 2. During the Post-construction Phase, which shall commence on the date of final completion and end one year from that date, Van Sant Group shall provide the post- construction services specified in Exhibit A. G \CPROJECT1Airport\desgn contract-vansan[.wpd 3. During the Construction and Post-canstruction phases, no design or specification contained in Van Sant Group's final documents shall be changed or modified without first obtaining written approval of Van Sant Group. 3. Construction Cost: Van Sant Group shall design the Project within a total estimated cost of construction in the amount of SEVEN MILLION THREE HUNDRED THOUSAND DOLLARS ($7,300,000), assuming a construction period commencing in May 2001, and completion by the end of December of 2001. County may increase the fixed limits in its sole discretion after approving the Schematic Design; the parties may mutually agree to increase or decrease the fixed limits not later than the approval of the Schematic Design. If the lowest bona fide bid or negotiated proposal exceeds the fixed limit by more than ten percent (10%), County may (1) give written approval of an increase in such fixed limit, or (2) authorize rebidding or renegotiating of the Project within a reasonable time, or (3) abandon or terminate in accordance with Section 5, or (4) cooperate in revising the Project scope and quality as required to reduce the construction cost to within the estimated cost of construction provided herein or such lesser amount as may be agreed to prior to soliciting bids or negotiated proposals. In the case of (4), Van Sant Group, without additional charge, shall modify the drawings and specifications as necessary to comply with the fixed limit, and providing of such service shall be the limit of the Architect's responsibility arising from the establishment of such fixed limit. 4. Van Sant Group's Professional Level of Care: Van Sant Group shall be responsible for the completeness and accuracy of the Work, including all supporting data and other documents prepared or compiled in performance of the Work, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that ECAT has accepted or approved Van Sant Group's work shall not relieve Van Sant Group of any of its responsibilities. Van Sant Group and its professional consultants shall perform the Work in accordance with the terms hereof and, to the extent that specifications for the provision of professional services are not set forth, shall perform such Work in a skillful, professional and competent manner and in accordance with the standards of care, skill and diligence applicable to architects, structural, electrical, mechanical and other engineers, and other professionals, as the case may be, with respect to similar work. 5. Time of Performance and Termination: a) Van Sant Group shall commence the Work within five (5) business days after the date of this Agreement. Van Sant Group shall complete the Work in accordance with the Project Schedule dates contained in Exhibit A and incorporated herein by this reference, provided that completion dates for any one or more of the tasks identified in the Project Schedule may be extended by ECAT at its sole discretion. b) It is mutually agreed that time is of the essence in the successful completion of the Work and that such Work shall be performed diligently and without interruption at such rate of progress so as to accomplish completion within the Project Schedule. The completion dates as set forth in the Project Schedule G \CPROJEC71Airport\design contract-vansant.wpd include a reasonable time for the reviews and approvals required by this Agreement. Should Van Sant Group be unreasonably delayed by the failure of any person or entity to provide the required review or approval within such reasonable time, Van Sant Group shall be entitled to an appropriate extension of time after a written request for such extension has been submitted to and approved by County's designated representative in writing. No time extension will be granted without a determination that good cause exists for such extension. Should circumstances and events reasonably permit, Van Sant Group will complete the work prior to the cumulative times set forth above. c) County may terminate this Agreement, in whole or in part, for its convenience upon providing notice to Van Sant Group. Upon such a termination, County shall be liable only for Work satisfactorily completed prior to the notice and for unavoidable expenses directly incurred for performance of those parts of the Work which have not been satisfactorily completed, provided that, at its sole option, County may require that Van Sant Group complete particular portions of the Work on a time and reimbursable expenses basis consistent with paragraph 4 hereof. Upon termination Van Sant Group shall deliver to County all drawings, illustrations, text, data and other documents entirely or partially completed, together with all material supplied to Van Sant Group by County. Payment will be due within thirty (30) days after Van Sant Group has delivered the last of the partially completed documents, together with any records that may be required to determine the amount due. 6. Compensation and Payment: In consideration of its performance of the Work, Van Sant Group shall be paid a fee of $558,100.00 (not including on-site construction observation, paragraph 2.1.m.). This fee is the total amount payable to Van Sant Group for performance of the Work, including time and Direct Expenses. Direct Expenses are direct costs incurred in conjunction with the project, including, telephone, facsimile, postage, delivery fees, mileage reimbursement, vehicle rental, housing, meals, entertainment, photocopies, photo reductions, film processing, progress blue prints, check sets of construction documents including specifications at the end of each design phase (maximum 6 sets each) and miscellaneous and normal job material costs. The total payment for the Work, and for each task identified in the Proposed Fee and Cost schedule attached hereto as Exhibit A and incorporated herein by this reference shall not exceed the amounts set forth on Exhibit A. Services in addition to the Work, if any, shall be compensated in accordance with the rate schedules set forth in Exhibit A attached hereto and incorporated herein by this reference. Prior to performing any additional services to the Work, Van Sant Group shall submit an estimate of the probable cost and a maximum, "not-to-exceed" cost for the additional services based on those rate schedules. No additional services shall be performed prior to execution of a written amendment to this Agreement. Payments shall be made in accordance with the following: a) Van Sant Group shall submit to County monthly invoices of the progress made and expenses incurred during the previous calendar month. Such invoices shall segregate the charges for work done by task, and shall describe the Work 6 G ~CPROJECT~Airport\design contract-vansant wpd performed, including the percentage of completion Van Sant Group contends was accomplished during the month, and expenses incurred. Upon request, Van Sant Group shall provide County with such other supporting information as County may request. b) Progress invoices shall be made in conformance with Van Sant Group's allocation of the fee among the classes of services set forth in its Proposal. c) Van Sant Group's invoice shall be payable within thirty (30) days after submittal by Van Sant Group together with submission of any required clarification and documentation. d) Van Sant Group shall maintain comprehensive, complete and accurate records and accounts of its performance relating to this Agreement for a period of three (3) years following final payment hereunder, which period shall be extended at County's reasonable request. County shall have the right within such period to inspect such books, records and documents upon demand, with reasonable notice and at a reasonable time, for the purpose of determining, in accordance with acceptable accounting and auditing standards, compliance with the requirements of this Agreement and the law. 7. Project Management: Terrence A. Van Sant, AIA, is designated as Van Sant Group's Project Director and Kevin Gould, AIA, is designated as Van Sant Group's Project Manager for the Work. Richard Cunningham shall be County's manager responsible for this Agreement. All correspondence between the parties hereto regarding this project shall be between and among the project managers. Either party may designate a different project manager by notice in writing. 8. lndependent Contractor: It is expressly acknowledged and understood by the parties hereto that nothing contained in this Agreement shall result in, or be construed as establishing, an employment relationship. Van Sant Group shall be, and shall perform as, an independent contractor. No agent, subcontractor, employee, or servant of Van Sant Group shall be, or shall be deemed to be, the employee, agent or servant of County, Van Sant Group shall be solely and entirely responsible for its acts and for the acts of Van Sant Group's agents, employees, servants and subcontractors during the performance of this Agreement. 9. Personnel: Van Sant Group understands and hereby acknowledges that County is relying primarily upon the expertise and personal abilities of Van Sant Group, and specifically Terrence A. Van Sant, AIA. ECAT understands and accepts that Van Sant Group will subcontract portions of the Work as follows: Mechanical, Electrical and Plumbing Engineering to Schendt Engineering; Civil Engineering to Washington Infrastructure; and Structural Engineering to MGA, Inc. The tangible "deliverables" to be provided to County shall be completely reviewed by Terrence A. Van Sant and Van Sant Group. This Agreement is conditioned upon the continuing direct personal involvement of the persons identified in this Section in the Work. Neither Van Sant Group nor its approved G'\CPROJECT\Airport\designcontraa-vansant.wpd subcontractors may assign its interest in the Agreement or in their subcontract, including the assignment of any rights or delegation or subcontracting of any obligations provided therein, without the prior written consent of County, which consent County may withhold in its sole discretion. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 10. Ownership of Documents: County acknowledges that Van Sant Group's (including its respective consultant's) plans and specifications are instruments of professional service. However, Van Sant Group's design, all plans, specifications and all other instruments of professional services pursuant to this Agreement, in any form, and regardless of stage of completion, shall be the sole and exclusive property of ECAT, whether or not the project is completed. Van Sant Group shall be permitted to retain copies of all such plans, specifications and other documents, but agrees not to use them for any other project. County agrees it will not use the plans, specifications and other documents for any other project or purpose other than for the project (including post-completion maintenance, reconstruction, expansion and remodeling) described in this Agreement. County shalt have the sole and exclusive right to assign, se11, transferor convey any or all of its right, title and interest in and to the design and all drawings, plans, specifications and any and all other work products produced by Van Sant Group pursuant to this Agreement, subject to the same use limitation. County agrees, to the extent allowed by law, to hold harmless and indemnify Van Sant Group against all damages, claims and losses, including defense costs, which arise out of any other use by County of the plans and specifications without the written authorization of Van Sant Group. 11. County Responsibility for Disputes: Any dispute arising as to the interpretation of this Agreement shall be resolved by ECAT's designated representative, and, subject to the qualification next following, it is mutually agreed that his/her decision shalV be final in the matter and Van Sant Group shall abide by that decision. Such action by ECAT's representative shall not preclude Van Sant Group from petitioning the District Court of Eagle County for a final determination of the issue(s), however Van Sant Group shall not cease its work under this Agreement pending that determination. 12. Insurance: At all times during the term of this Agreement, Contractor shall maintain the following insurance: a} ape of Insurance b} Professional Liability c) Workers' Compensation Coverage Limits $1,000,000 minimum As required by Colorado law c) All insurance required hereby shall be issued by an insurance company or companies authorized to do business in the State of Colorado. Van Sant Group shall deliver certificates of required insurance to ECAT before commencing the Work. d) Before permitting any subcontractor to perform any work under this Agreement, Van Sant Group shall either (1) require each of his subcontractor to procure and G \CPROJPC71Airport\design contract-vansant wpd maintain, during the life of his subcontracts, insurance which meets the requirements for the Contractor herein, or (2) provide for insurance of the subcontractor in Contractor's own policies in the amounts required here-in- above. 13. Indemnification: Within the limits allowed by law, each party hereto shall indemnify the other party for, and hold and defend the other party and its officials, boards, officers, principals and employees, harmless from all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the negligent, reckless or willful acts or omissions of, or representations by, the indemnifying party in the performance of this Agreement. This indemnification shall not apply to claims by third parties against the indemnified party to the extent that the indemnified party is liable to such third party for such claim without regard to the involvement of the indemnifying party. Notwithstanding the foregoing, Van Sant Group acknowledges that County is relying on, and does not waive or intend to waive, the monetary limitations, or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act, (C.R.S ยง24-10-101 et seq.), as from time-to-time amended or as otherwise available to County, its commissioners, officers and employees, all of which rights, immunities and protections County expressly retains. 14. PATENTS -COPYRIGHTS: Van Sant Group agrees to protect, defend, and save harmless ECAT against any demand for payment for the use of any patented or copyrighted material, process, design, article or device that may enter into the work being performed by Van Sant Group under this Agreement. 15. [There is no paragraph 15] 16. Notices: Any notice and all written communications required under this Agreement shall be given in writing by personal delivery, FAX or mail to the appropriate party at the following addresses: a) Van Sant Group: Terrence A. Van Sant, AIA 16 E. Kiowa Street Colorado Springs, CO 80903 Tel 719-578-8778 Fax 719-578-9278 b) County: Richard Cunningham Director, Facilities Management Eagle County P.O. Box 850 Eagle, CO 81631 Tel 970-328-8700 Fax 970-328-7720 9 G'~CPROJECT\A~rport\design contract-vansant wpd [rest of page is blank] io G \CPROJECT\Airport\design contract-vansant wpd With a copy to: County Attorney's Office P.O. Box 850 Eagle, CO 81631 Fax 970-328-5219 c) Notices shall be deemed given on the date of delivery; on the date a FAX is transmitted and confirmed received or, if transmitted after normal business hours, on the next business day after transmission, provided that a paper copy is mailed the same date; or three days after the date of deposit, first class postage prepaid, in an official depository of the U.S. Postal Service. d) This Agreement is managed by the Eagle County Facilities Management Department. Day-to-day issues and communications, not requiring formal, contractual notice, should be directed to that department. 17. Miscellaneous: a) Van Sant Group shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement on the basis of race, color, religion, national origin, sex, ancestry, physical handicap, sexual orientation, age, political affiliation or family responsibility. Van Sant Group shall require all consultants to agree to the provisions of this subparagraph. b) The making, execution and delivery of this Agreement by the parties hereto has not been induced by any prior or contemporaneous representation, statement, warranty or agreement as to any matter other than those herein expressed. This Agreement embodies the entire understanding and agreement of the parties, and there are no further or other agreements or understandings, written or oral, in effect between them relating to the subject matter hereof. This Agreement may not be amended, including by any modification or, deletion from or addition to the scope of the Work, except by a.written document of equal formality executed by both parties hereto. c) This Agreement shall be governed by and construed in accordance with the internal laws of the State of Colorado, without reference to choice of law rules. The parties agree that venue in any action to enforce or interpret this Agreement shall be in the District Court in the 5th District for the State of Colorado. d) No waiver of any breach or failure of either party to insist on strict performance of any one of the agreements, terms, conditions or covenants herein set forth, shall be deemed to imply or constitute a waiver of any other agreement term, condition, or covenant or the right thereafter to enforce any other default of such agreement. e) This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach thereof. 11 G \CPR03ECT\A~rport\desgn contract-vansant.vopd f) Subject to the prohibitions against assignment and subcontracting above, this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective successors and assigns, and shall not be deemed to be for the benefit of or enforceable by any third party. g) Van Sant Group hereby consents to Owner assigning its rights under this Agreement to the Corporation, or on the behalf of bondholders or for the purposes of financing the construction. //// [rest of page is blank; next page is signature page] //// t2 G.\CPROJFCT\A~rport\des~gn contract-vansant.wpd IN WITNESS WHEREOF, the parties have executed this agreement the day and year first written above. ATTEST: -~ erkt~the~tr~t~l-cf- ommissTarrers Secretary Eagle County Air Terminal Corp. G \CPROJECT'~AirporP~des~gn contract-vansant wpd EAGLE COUNTY AIR TERMINAL CORPORATION ~~ Terrence A. Van Sant, AIA, NCARB dba Van Sant Group By: - I ~~'~/~/~~~~~~ ,d-. V,d9V ~~+11'r .. OlwycGf' [PRINT NAME & TITLE] 13 Van Sant Group VAN SANT GROUP ~ ~ . . I. . ,a~, . _ :~c . ,. , _~ _,._ ... ,n~,r. ..- April 9, 2001 PROPOSAL FOR PROFESSIONAL SERVICES PROPOSED TERMINAL EXPANSION TERMINAL BUILDING A EAGLE COUNTY REGIONAL AIRPORT 0 PROJECT OVERVIEW VAN SANT GROUP and the members of our Project Team will provide the required Professional Design Services for the PROPOSED TERMINAL EXPANSION at the Eagle County Regional Airport. It is our understanding that the Project will include the approximately 37,500 square feet addition to the existing Terminal Building. The work includes the required modifications to the building to accommodate the expansion. The total estimated construction cost for the expansion is estimated at $ 7,300,000. Security Screening Equipment as well and other Owner supplied items, in addition to the Airline tenant improvements are not included in ourwork scope and will be contracted and/or purchased separately by the Airport. 0 SCOPE OF SERVICES VAN SANT GROUP will provide the following as part of our Basic Services: ARCHITECTURE STRUCTURAL ENGINEERING CIVIL ENGINEERING (co-ordination only) Design-Build CM/GC provided co-ordination of the following MECHANICAL ENGINEERING Includes HVAC, plumbing and fire suppression systems ELECTRICAL ENGINEERING Includes power, emergency power, modification to security card access, fire alarm system interface The work to be performed on the Project will include the following phases: TASK ONE -SCHEMATIC DESIGN 1. Assist the Owner and CM/GC in the establishment of the overall schedule, including milestones, completion, and meeting dates for all Phases. 2. Verify existence of the following (provided by others): a. Topographic survey (includes site utilities) PRbPOSED TERMINAL A BUILDING EXPANSION EAGLE COUNTY REGIONAL AIRPORT ' Page Two 3. Prepare Basic Design Documents to include: a. Overall layout plan b. Elevations c. Building Section 4. Review all above with Owner TASK TWO -DESIGN DEVELOPMENT 1. Prepare updated documents 2. Develop preliminary Technical Specifications 3. Review all with Owner and appropriate parties TASK THREE -CONSTRUCTION DOCUMENTS 1. Review with Owner and CM/GC overall Project Schedule 2. Prepare Final Bid Documents in Packages, to be determined, inGuding, but not limited to: a. Demolition Package b. Foundation Package c. Main Building Package d. Interior Finishes Package e. Site Package 3. Prepare Final Project Manual to include: a. Required Eagle County requirements b. Instructions to Bidders c. Bid forms d. Technical Specifications 4. Submit all to Owner and other parties for Final Review 5. Review Bidding and Construction Phases with Owner and CM/GC PROPOSED TERMINAL A BUILDING EXPANSION , EAGLE COUNTY REGIONAL AIRPORT Page Three TASK FOUR - BIDDING PHASE 1. Assist Owner and CM/GC in bidding activities a. Provide originals of plans and specifications 2. Assist in Pre-Bid Conference, if necessary 3. Prepare and issue addenda and /or clarifications, as necessary 4. Evaluate proposed submittals 5. Assist in review of bid packages, if required 6. Advise Owner of analysis and obtain approval 7. Review bid packages with appropriate authorities TASK FNE -CONSTRUCTION ADMINISTRATION 1. Verify contractor securing all requirement permits 2. Assist in Pre-Construction Conference 3. Review and approve Contractor's list of subcontractors 4. Review Contractor's construction schedule 5. Review and approve all project submittals, shop drawings, etc. 6. Review and approve Contractor's monthly statements to Owner for payment 7. Conduct periodic inspections to ensure conformance with specifications 8. Review test reports 9. Arrange and attend regular project meetings and advise Owner of progress 10. Issue Notice of Substantial Completion PROPOSED TERMINAL A BUILDING EXPANSION EAGLE COUNTY REGIONAL AIRPORT Page Four 11. Obtain all project close-out items from Contractor: a. Guarantees b. Certificates of Inspection c. Operations Manuals d. Final keying schedule e. Provide one set as-bunt reproducible mylar, AutoCad format, three copies bluelines, and diskette 12. Review final completion of punch-list items 13. Assist Owner in move-in and occupancy 14. Prior to expiration of one-year period, conduct walk-through to determine if, any remedial work is required by Contractor. 0 FEE COMPENSATION VAN SANT GROUP recommends Fee Compensation for the services of the Project as follows: Tasks A. BASIC SERVICES 1. Schematic Design 2. Design Development 3. Construction Documents 4. Construction Administration (Periodic Inspections) 5. Reimbursable Expenses Sub-total Compensation $ 72, 765 97,020 315,315 40,500 32,500 $ 558,100 6. Additional requested Construction Administration Services To be billed on an as -needed basis, with not -to- exceed maximum amount (full-time) 84 765 GRAND TOTAL $ 642,865 1. CONSTRUCTION ADMINISTRATION -ADDITIONAL SERVICES Provide additional inspections and observation of construction as requested by Owner. Van Sant Group will provide these additional services for the amount of compensation listed above as Item # 7, on an hourly basis. PROPOSED TERMINAL A BUILDING EXPANSION EAGLE COUNTY REGIONAL AIRPORT Page Five 0 SCHEDULE VAN SANT GROUP will meet your mutually acceptable schedule and will staff the project accordingly. Milestone dates established include the following: Schematic Design April 15, 2001 Design Development May 15, 2001 Construction Documents June 15, 2001 Construction Administration December 15, 2001 0 ACCEPTANCE Kindly acknowledge your acceptance of this Proposal by signing in the appropriate place below and return one executed copy for our files. Accepted by: NAME TITLE DATE COUNTY OF EAGLE, STATE OF COLORADO, BOARD OF COUNTY COMMISSIONERS TERRENCE A. VAN SANT, A.I.A, NCARB OWNER DATE VAN SANT GROUP