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HomeMy WebLinkAboutR95-083 revising financial management policies Commissioner ~ ~.~ moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO. 95 - RESOLUTION REVISING THE FINANCIAL MANAGEMENT POLICIES WHEREAS, the Board of County Commissioners (hereinafter "Board) is empowered by Section 30-11-107, et. se ., C.R.S., to make such orders concerning the County financial matters, budgetary and otherwise; and WHEREAS, on August 30, 1993, by Eagle County Resolution No. 93-103 the Board adopted and approved Financial Management Policies, all as set forth therein; and WHEREAS, on January 9, 1995, By Eagle County Resolution No. 95-6 the Board revised the Financial Management Policies, all as set forth therein; and WHEREAS, the Board here desires to revise the Financial Management Policies to reflect the approved changes to computer purchasing practices of the County; and WHEREAS, the revision to the Financial Management Policies is set forth in Exhibit "A", attached hereto and incorporated herein by this reference, and will replace Page 11 of the existing Financial Management Policies; and WHEREAS, all other policies and procedures set forth in the Financial Management Policies, as adopted, shall remain unchanged. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO: That, the revision to the Financial Management Policies is set forth in Exhibit "A" and will replace Page 11 of the existing Financial Management Policies. THAT, all other provisions of the Financial Management Policies shall remain unchanged. THAT, this resolution shall become effective upon its approval and signature by the Board of County Commissioners. R THAT, this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County. MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the ~~/„~~_ day of ~1~~, 1995 . ATTEST: COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUI~SY COMMISSIONERS By: . J(on,~Chairman George Gates, Commissioner ohnnette Phillips, Commiss ' oner Commissioner ~~ seconded adoption of the fore- going resolution. The roll having been called, the vote was as follows: Commissioner Johnson puA~ Commissioner Gates ~,~ Commissioner Phillips This Resolution passed by S~ --~ vote of the Board of County Commissioners of the County of Eagle, State of Colorado. mta\r\revise2.fmp 86-60 County Commissioners EAGLE COUNTY GOVERNMENT Financial Management Policies o Central Stores Standard office supplies are supported by the Central Stores operation in the General Fund. Office supplies provided to non-General Fund departments will be charged to those funds. In addition, certain General Fund programs will be charged since their grants and reimbursements are designed to cover these costs. The Finance Department shall establish ade- quate operating policy and procedures necessary to effec- tively run the Central Stores function. o Equipment Center The Equipment Center is funded in the General Fund and is designed to provide "special purpose" equipment to all de- partments on a limited basis. Individual departments/of- fices will not be charged for these services. The Finance Department shall establish adequate operating policy and procedures necessary to effectively run the Equipment Cen- ter. o Computer Repairs & Maintenance The Data Processing department will budget funds to provide a "spare parts" inventory for both central computers and professional computers, and to cover repair & maintenance costs for all General Fund departments/offices. While the "spare parts" inventory will be made available to all other Funds on a "loaner" basis, other Funds should budget for their repair & maintenance costs. o Computer Supplies Diskettes and printer ribbons will be funded in the Central Stores budget and will be handled like office supplies. "Stock" computer paper will be funded in the Data Processing budget for General Fund. Stock computer paper provided to non-General Fund departments will be charged to those funds. o Professional Computer Software General purpose computer software will be budgeted in the Data Processing department (General Fund). Professional computer software provided for non-General Fund departments will be charged to those funds. In addition, certain Gen- eral Fund programs will be charged since their grant reim- bursements are designed to cover these costs. Data Process- ing will provide cost estimates and coordinate purchasing. o Professional Computer Hardware The Data Processing department will coordinate the purchase " of all professional computer equipment. Data Processing will provide cost estimates and coordinate purchasing. Pur- chasing will be performed on a item/unit basis via a tele- phone solicitation process. 11 EXHIBIT A