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Amendment Contract Number: 23 QAAA 175331 Page 1 of 4 CDEC V.1 Rev. 03/15/2022
CONTRACT AMENDMENT #1
SIGNATURE AND COVER PAGE
State Agency
Colorado Department of Early Childhood
1575 Sherman Street, 1st Floor
Denver, CO 80203
Original Contract Number
22 IHIA 169522
Contractor
Eagle County Government, Department of Human Services
551 Broadway
PO BOX 660
Eagle, CO 81631
Amendment Contract Number
23 QAAA 175331
Current Contract Maximum Amount
Initial Term
Contract Performance Beginning Date
July 12, 2021
State Fiscal Year 2022 $175,000
Extension Terms
State Fiscal Year 2023 $175,000
Current Contract Expiration Date
June 30, 2023
Total for All State Fiscal Years $350,000
Signature Page begins on next page
DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Amendment Contract Number: 23 QAAA 175331 Page 2 of 4 CDEC V.1 Rev. 03/15/2022
THE PARTIES HERETO HAVE EXECUTED THIS AMENDMENT
Each person signing this Amendment represents and warrants that he or she is duly authorized to execute this Amendment
and to bind the Party authorizing his or her signature.
CONTRACTOR
Eagle County Government, Department of Human Services
______________________________________________
By: Jeanne McQueeney, Chair, Board of County
Commissioners
Date: _________________________
STATE OF COLORADO
Jared Polis, Governor
Colorado Department of Early Childhood
Signed: ___________________________________________
Printed Name: _____________________________________
Title: ____________________________________________
Date: _________________________
In accordance with §24-30-202 C.R.S., this Amendment is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By:___________________________________________
Andrea Eurich / Janet Miks / Toni Williamson
Amendment Effective Date:_____________________
-- Signature and Cover Pages End --
DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Jeanne McQueeney
6/14/2022
Commissioner
Lisa Castiglia
CFO, Office of Early Childhood
6/14/2022
6/16/2022
Amendment Contract Number: 23 QAAA 175331 Page 3 of 4 CDEC V.1 Rev. 03/15/2022
1. PARTIES
This Amendment (the “Amendment”) to the Original Contract shown on the Signature and Cover
Page for this Amendment (the “Contract”) is entered into by and between the Contractor, and the
State.
2. TERMINOLOGY
Except as specifically modified by this Amendment, all terms used in this Amendment that are
defined in the Contract shall be construed and interpreted in accordance with the Contract.
3. AMENDMENT EFFECTIVE DATE AND TERM
A. Amendment Effective Date
This Amendment shall not be valid or enforceable until the Amendment Effective Date
shown on the Signature and Cover Page for this Amendment. The State shall not be bound
by any provision of this Amendment before that Amendment Effective Date, and shall have
no obligation to pay Contractor for any Work performed or expense incurred under this
Amendment either before or after of the Amendment term shown in §3.B of this
Amendment.
B. Amendment Term
The Parties’ respective performances under this Amendment and the changes to the
Contract contained herein shall commence on the Amendment Effective Date shown on the
Signature and Cover Page for this Amendment or July 1, 2022, whichever is later and shall
terminate on the termination of the Contract.
4. PURPOSE
In accordance with the provisions of this contract and its exhibits and attachments, the Contractor
shall: Offer case management, services linkages, financial planning/budgeting education and
flexible funds to children, youth and families who are at risk of child maltreatment. The goals of
the Colorado Community Response program also include improving children, youth and
families’ financial health and literacy and promoting safe, stable, nurturing relationships that
allow children to reach their full potential. This Amendment shall extend the contract expiration
date, increase funds for services to be provided in SFY23, and amend Exhibits A, B and C.
5. MODIFICATIONS
The Contract and all prior amendments thereto, if any, are modified as follows:
A. Extend the Contract Expiration Date from June 30, 2022, to June 30, 2023.
The Contract Initial Contract Expiration Date on the Contract’s Signature and Cover Page
is hereby deleted and replaced with the Current Contract Expiration Date shown on the
Signature and Cover Page for this Amendment.
B. Increase the Contract Amount for SFY23 by $175,000 and Increases the Maximum
Amount for All State Fiscal Years from $175,000 to $350,000.
DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Amendment Contract Number: 23 QAAA 175331 Page 4 of 4 CDEC V.1 Rev. 03/15/2022
The Contract Maximum Amount table on the Contract’s Signature and Cover Page is
hereby deleted and replaced with the Current Contract Maximum Amount table shown on
the Signature and Cover Page for this Amendment.
C. Exhibit A – Statement of Work
Exhibit A – Amendment #1, which is attached and incorporated by this Amendment, shall
be added to Exhibit A of the Original Contract.
D. Exhibit B – Budget
Exhibit B – Amendment #1, which is attached and incorporated by this Amendment, shall
be added to Exhibit B – of the Original Contract.
E. Exhibit C – Additional Provisions
Exhibit C – Amendment #1, which is attached and incorporated by this Amendment, shall
replace Exhibit C of the Original Contract.
6. LIMITS OF EFFECT AND ORDER OF PRECEDENCE
This Amendment is incorporated by reference into the Contract, and the Contract and all prior
amendments or other modifications to the Contract, if any, remain in full force and effect except
as specifically modified in this Amendment. Except for the Special Provisions contained in the
Contract, in the event of any conflict, inconsistency, variance, or contradiction between the
provisions of this Amendment and any of the provisions of the Contract or any prior modification
to the Contract, the provisions of this Amendment shall in all respects supersede, govern, and
control. The provisions of this Amendment shall only supersede, govern, and control over the
Special Provisions contained in the Contract to the extent that this Amendment specifically
modifies those Special Provisions.
DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 1 of 10 STATEMENT OF WORK (SOW) EAGLE COUNTY GOVERNMENT DEPARTMENT OF HUMAN SERVICES P.O. BOX 660 EAGLE, COLORADO 81631 JULY 1, 2022 - JUNE 30, 2023 DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 2 of 10 INTRODUCTION/BACKGROUND In 2013, Governor John Hickenlooper introduced the enhanced child welfare plan, “Keeping Kids Safe and Families Healthy 2.0" that recognized the importance of child abuse and neglect prevention. In Colorado, many families are referred to the child welfare system and either screened out or closed after assessment without the provision of formalized services. As part of the cornerstone prevention programs formed under this plan, Colorado Community Response (CCR) is a promising practice for preventing child neglect and strengthening family functioning. CCR is a voluntary prevention program working with families who have been reported to county child welfare programs for alleged child abuse or neglect, but who are not receiving services because the referral was 1) screened out, or 2) screened in for further assessment, but the assessment was closed due to a finding that the report could not be substantiated. CCR may not serve families with open child welfare cases. This grant funding must address child abuse and neglect prevention. CCR in Eagle County receives referrals directly from the local child welfare program at Eagle County Department of Human Services (ECDHS). Families work with a CCR Specialist to define their most pressing needs, develop family goals, and implement a plan to reach their goals. All program efforts are geared toward stabilizing the family so that risk factors are reduced, and protective factors enhanced. The CCR program seeks to prevent child neglect and strengthen family functioning by providing access to needed concrete services and enhancing support networks to meet family needs. The program was developed around the Strengthening Families Protective Factors Framework, a research-based and cost-effective framework developed by the Center for the Study of Social Policy over the last decade. The purpose is to increase family strengths, enhance child development, and reduce child maltreatment. This approach helps child welfare systems, early education, child maltreatment prevention organizations, and other programs work with parents to build five protective factors that, when present, increase the overall well-being of children and families. The five protective factors include social connections, parental resilience, concrete support in times of need, knowledge of parenting and child development, and social emotional competence in children. CCR is also designed to be a two-generation strategy providing opportunities that meet both the needs of the parents and the needs of the children at the same time. SCOPE OF WORK The CCR program at Eagle County Department of Human Services (ECDHS) offers case management, service linkages, financial planning/budgeting education and flexible funds to children, youth and families who are at risk of child maltreatment. The goals of the CCR program include: ● Provide voluntary prevention services to families reported to child welfare but "screened out" or "closed after initial assessment”. ● To reduce re-referrals to child welfare related due to escalation of risks. ● Prevent the high costs associated with being "screened in" to the child protection services. ● Increase the five protective factors in children, youth, and families (listed above). ● Connect families to public assistance and other economic support services to mitigate risk factors associated with child neglect. ● Improve children, youth and families' financial health and literacy. ● Promote safe, stable, nurturing relationships that allow children to reach their full potential. PERIOD OF PERFORMANCE July 1, 2022 - June 30, 2023 DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 3 of 10 WORK PLAN Work Plan OUTCOMES, BENCHMARKS, AND MILESTONES Outcomes Statement: CCR shall partner with families who are at risk of child maltreatment to increase protective capabilities and improve child safety in Eagle County, Colorado Key Activity A: Shall provide comprehensive voluntary services for a MINIMUM of 80 families (60 families referred with a screen-out or closed assessment from child welfare and 20 families referred from community partner/provider agencies during the 2022-2023 fiscal grant year - 75 percent of referrals shall come from child welfare and 25 percent of referrals shall come from community partner/provider agencies) Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category A.1 Referrals provided to program via secure method. July 1, 2022, to June 30, 2023 Referrals delivered via secure method to CDEC data-system. Referrals shall be available via secure method from SACWIS (Trails) and accessed via CDEC data-system CCR Specialist & Supervisor Personnel for CCR Specialists & County match A.2 Referred families reviewed by CCR supervisor and assigned to CCR advocate for outreach. Family outreach shall be done using the CCR Greeting Card Series. July 1, 2022, to June 30, 2023 CCR supervisors shall assign referred families to CCR Specialists within 48 business hours of receiving referral. Outreach to families shall begin with phone calls, a home visit, and greeting card series. All referred families information shall be reviewed and a minimum of 4 outreach attempts shall be completed as outlined in the CCR Implementation Manual. Outreach attempts shall be documented in the CDEC data system within 48 business hours of completion. CCR Specialist & Supervisor Personnel for CCR Specialists & County match A.3 Families shall voluntarily enroll in the CCR program demonstrated by completing CCR instrumentation tools. July 1, 2022, to June 30, 2023 A minimum of 60 unduplicated child welfare referred families and 20 unduplicated provider agency referred families shall enroll in CCR services. FTE Caseload = 40 families CW referrals = 75% PA referrals = 25% 100% of families agreeing to participate in the program shall complete CCR survey tools/worksheets as outlined in the CCR implementation manual. This includes Data Consent, Participation Agreement, Intake, CFSA 2.0, Goal Setting Worksheet, Financial Health Survey, Budget Inventory, and Substance Use Screening Questions with an 80% post comparison match. CCR Specialist & Enrolled Family Personnel for CCR Specialists, Supplies, and Operating costs, and Contractors: FHI subscription DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 4 of 10 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category A.4 Colorado Family Support Assessment 2.0 training July 1, 2022, to June 30, 2023 CCR Specialist and supervisor shall complete CFSA 2.0 training. CCR Specialist and supervisor shall be certified in the use of the CFSA 2.0 tool. Training shall be documented in the CDEC data system within 48 hours of completion. CCR Specialist Supervisor Personnel, Training, Professional Development & County match A.5 Family functioning shall be measured across 14 domains using the CFSA 2.0 tool. July 1, 2022, to June 30, 2023 Utilizing motivational Interviewing skills, CCR Specialists shall engage families in a conversation and complete the CFSA 2.0. CFSA tool includes family functioning domains, Part B Protective Factors Survey, and Part C the readiness for change scale. 100% of families agreeing to participate in the program shall complete part A – C of the CFSA 2.0 with an 80% post comparison match. Data collected from the tool shall be entered into the CDEC data system within 48 business hours of completing. CCR Specialist Enrolled Family Personnel A.6 Families shall voluntarily engage in prevention service areas identified by the family during the goal setting phase of the program. July 1, 2022, to June 30, 2023 In partnership with the family, CCR Specialists shall complete the family goal setting worksheet to include actions steps necessary to achieve goal attainment. Families agreeing to participate in the program to create one goal in the ESS domain and up to 2 additional goals during program completion. ESS goals include Income, Employment, Housing, Transportation, Food Security, Adult Education, Cash Savings, and Health Coverage). 100% of families agreeing to participate in the program shall set 1 ESS and up to 2 other goals during program participation. Worksheet identifies topics and activities to support goal attainment. Goal worksheet shall be entered into the CDEC data system within 48 business hours of goal establishment. CCR Specialist Enrolled Family Personnel, Operating A.7 Resources provided to assist the family in achieving identified goals. July 1, 2022, to June 30, 2023 CCR Specialists shall discuss goals and identify with the family resources needed to support goal attainment. 100% of resource referrals shall be documented in CDEC data system within 48 business hours of completion. This includes internal and external referrals. CCR Specialist Supervisor Enrolled Family Personnel Operating DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 5 of 10 Key Activity B: Shall increase enrolled families’ protective capacities by promoting individual, family, and community strengths during the 2021-2022 fiscal grant year. Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category B.1 Strengthening Families Protective Factors are integrated throughout all CCR services offered. July 1, 2022, to June 30, 2023 All CCR Specialists shall complete the online Strengthening Families training or in-person/virtual training utilizing the certified Colorado trainer network. CCR Specialists shall receive a Strengthening Families Protective Factors certificate of completion that shall be maintained in the employee personnel file. Training must be completed within 30 days of hire and training completion documented in the CDEC data system. CCR Specialist Supervisor Personnel County match & Training Travel B.2 Families’ existing strengths shall be identified and used throughout the duration of the program. Advocates shall use the learned knowledge from PF training to provide opportunities to promote protective factors. July 1, 2022, to June 30, 2023 CCR Specialists in partnership with the family shall complete the Protective Factors survey; section B of the CFSA 2.0. Specialists shall discuss the framework with the family and promote opportunities to increase family protective factors. Special emphasis shall be given to protective factors integrated in the CCR model and include Parental Resilience, Concrete supports and social connections. 100% of families who enroll in CCR services shall complete Protective Factors survey; section B of the CFSA with an 80% post comparison match. Survey results shall be entered into the CDEC data system within 48 business hours of completing. CCR Specialist Enrolled Families Personnel for CCR Specialist, Supplies, and Operating Costs & Contractors: FHI subscription B.3 Social capital builds relationships, mobility, and trust in low-income families and communities. Social capital, at the level of the individual, is defined as the resources one gains by being part of a social network. July 1, 2022, to June 30, 2023 At minimum, one social capital building opportunity shall be offered to families. Activities should reinforce the availability and return of resources provided as a result of participation in a social network. Families should gain a better understanding of how giving and receiving resources as part of a social network benefits the group. Social capital building activities shall be entered into the CDEC data system within 48 business hours of the event. Details of the event and benefits to the families must be documented. CCR Specialist Enrolled Families Personnel, Training, Operating Costs & Contractors Key Activity C: Shall address the link between poverty and child maltreatment by connecting enrolled families to vital economic and other support services during the 2021-2022 fiscal grant year. Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category C.2 CCR Specialists shall provide one-time flex funding to meet an immediate family need that if left un-met may result in child maltreatment. July 1, 2022, to June 30, 2023 CCR Specialist shall complete the flex funding form for any family receiving funds. 100% of families receiving flex funding shall have flex funding form completed in the CDEC data system CCR Specialist Enrolled Family Personnel for CCR Specialists, Supplies, & Operating Costs: Flex Funding DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 6 of 10 DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 7 of 10 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category C.3 All families receiving flex funding shall complete and work towards a flex funding goal. July 1, 2022, to June 30, 2023 CCR Specialists shall work with families to set a goal associated with flex funding. 100% of families receiving flex funding shall set a flex funding goal. Goal information shall be documented in the CDEC data system. CCR Specialist Enrolled Family Personnel for CCR Specialists, Supplies, & Operating Costs: Flex Funding C.4 Assess families' understanding of economic well-being. July 1, 2022, to June 30, 2023 In partnership with families, CCR Specialists shall complete the Financial Health worksheet. 100% of families shall complete the financial health worksheet pretest with an 80% post comparison match. CCR Specialist Enrolled Family Personnel, Contractors, Training C.5 CCR Specialists shall increase knowledge of financial well-being for families. July 1, 2022, to June 30, 2023 Newly Onboarded CCR Specialists shall complete the required Financial Health 2 day in person/virtual training and 5 FHI online courses required before working with a family. CCR staff shall also complete 3 additional FHI trainings as appropriate in the online learning environment. CCR Specialists shall receive certificates of completion for in-person/virtual two-day training and 5 online learning courses. Specialists shall complete 3 additional training available through the E-Learning environment. All training must be recorded as complete in the CDEC data system. CCR Specialist Personnel C.6 Incentives July 1, 2022, to June 30, 2023 All enrolled CCR families who complete a CFSA 2.0 post assessment shall receive a $25 gift card. CCR family advocates shall maintain records of all families who qualify and receive a gift card for completing the post CFSA 2.0 post assessment. CCR Specialist Supervisor Enrolled Families Personnel County match, & Operating Expenses Key Activity D: Performance Monitoring and Reporting Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category D.1 Invoices. Monthly Invoices submitted on a monthly basis to CDHS Contractor shall submit all invoices by the 20th day of each month. Final billing must be submitted by July 3rd. Manager of Integrated Support Team at ECDHS County match D.2 Submit programmatic progress reports to CDHS. Q2 and Q4 Reports shall be submitted in a timely fashion and include all requested information. Reports shall be submitted to CDHS twice per year on a state fiscal calendar year. The first report shall be due no later than last business day of January each year. The final shall be due no later than the last business day of July each year. CCR Specialist & Supervisor Personnel DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 8 of 10 Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category D.3 Report on CDHS’ designated outcomes and measures and comply with CDHS data collection methodology system. July 1, 2022, to June 30, 2023 All required data is entered into CDEC data-system Required data shall be entered into CDEC data-system within 48 hours of completing the task (i.e. outreach attempts, case management notes, instrumentation tool). CCR Specialist & Supervisor Personnel Key Activity E: Other Program Requirements Tasks Time Period Deliverable Measurement Person(s) Responsible Budget Category E.1 Participation in the regional hub for knowledge sharing, skill development, networking and other activities identified by the region July 1, 2022, to June 30, 2023 Attendance and active participation at the regional hub meetings. This is a required component of the model and CCR Specialists and or/supervisor shall benefit from the knowledge gained and social connections built during regional meetings. Attendee is responsible for sharing information with other colleagues in the agency as needed. Attendance shall be tracked at the meetings. Information related to attendance shall be recorded in the regional hub chatter group. CCR Specialist & Supervisor Personnel, County match E.2 Participation in the monthly CCR collaborative call. July 1, 2022, to June 30, 2023 Attendance and active participation at the monthly CCR collaborative call. This is a required component of the model and the CCR Specialists and/or supervisor shall benefit from the knowledge gained and social connections built during collaborative calls. Attendee is responsible for sharing information with other colleagues in the agency as needed. Attendance shall be tracked at the meetings. Information related to attendance shall be recorded in the Statewide CCR chatter group. CCR Specialist & Supervisor Personnel for CCR & County match E.3 Continuous Quality Improvement (CQI) July 1, 2022 to June 30, 2023 Model implementation and CQI is part of the ongoing process to ensure model fidelity and program delivery. CCR staff shall participate in the CQI process as needed. CQI shall be monitored through the program performance year. The process requires timely data entry for review and feedback. CCR staff shall ensure data entry is met and participate in CQI activities. Record of participation shall be obtained by CCR program manager or designee. CCR Specialist & Supervisor Personnel for CCR & County match E. 4 Work in partnership with the forthcoming CCR Intermediary organization, regarding model fidelity, CQI, technical assistance/training, and performance monitoring. July 1, 2022 to June 30, 2023 CCR sites shall maintain fidelity to CCR program delivery and actively collaborate with the intermediary regarding CQI, TA and training, and performance monitoring. Attendance at meetings and training shall be tracked and monitored. Required data shall be entered in the CDEC data system. CQI shall be monitored throughout the year. Assessment of collaboration with the intermediary shall be obtained by the CCR Program Manager. CCR Specialist & Supervisor Personnel for CCR & County match DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 9 of 10 SCHEDULE/MILESTONES During the SFY 2022 - 2023, the CCR program at Eagle County Department of Human Services shall provide comprehensive voluntary services for a minimum of 80 families total. The families referred to CCR shall be a combination of families referred with a screen-out or closed assessment from child welfare and families referred from community partner/provider agencies (75 percent of referrals shall come from child welfare and 25 percent of referrals shall come from community partner/provider agencies). ACCEPTANCE CRITERIA The acceptance of all deliverables shall reside with the Colorado Department of Early Childhood (CDEC). The designated program manager shall monitor all deliverables in order to ensure the completeness of each stage of the project and that the scope of work has been met. CDEC’s designated program manager shall monitor all deliverables to ensure the completeness of each stage of the project and that the scope of work has been met. The CDEC program manager shall either sign off on the approval, or reply to the vendor, in writing, advising what tasks must still be accomplished to ensure the successful completion of this contract. PERFORMANCE TARGETS If Contractor fails to meet any one of the performance targets in this Contract and as specifically identified below, Contractor shall be in breach as defined in section 13 entitled "Breach." 1. Contractor shall ensure that a minimum of 80 families enroll in CCR services and complete all assessment tools. 2. Contractor shall ensure, at minimum, 100% of families complete a baseline CFSA 2.0 with an 80% post comparison match. 3. Contractor shall ensure that 100% of families shall complete the family goal setting worksheet and work towards attainment of a minimum of 1 economic self-sufficiency (ESS) goal. 4. Contractor shall ensure, at minimum 100% of families shall set an ESS goal; 75% of families shall have overall positive movement in the ESS domain between pre and posttest CFSA 2.0 5. Contractor shall ensure that 100% of families enrolled in CCR services shall complete the income and benefits inventory worksheet. 6. Contractor shall ensure that all families shall complete the Financial Health worksheet pretest and 80% of all families complete the posttest. 7. Contractor shall ensure staff receive and document in the CDEC data system all required training prior to assigning families for outreach. Required training include CFSA2.0, Motivational Interviewing, FHI virtual/in-person 2-day training and 5 online-courses, CCR model training, Strengths-Based Case Management, Protective Factors, Mandated Reporter, and CDEC data system training. 8. Contractor shall submit all invoices by the 20th day of each month. Final billing must be submitted by the July 3rd. 9. Contractor shall support and provide resources necessary for the CCR Specialists to meet standard caseload expectations. The FTE requirement is 40 families served during a SFY. Caseload standards include 75% child welfare referrals and 25% provider agency referrals. Families are considered “served” when the following three activities have been completed in the CDEC data system; CCR Intake form, Baseline CFSA 2.0 and one strengths-based goal created. O DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit A Page 10 of 10 Confidentiality 1. CCR Provider Agency and its employees recognize that reports of child abuse or neglect and the name and address of any child, family, or informant or any other identifying information contained in such reports are confidential and shall not be public information. C.R.S. 19-1-307(1)(a), except as decided by family through a release of information. 2. CCR Provider Agency and its employees acknowledge there may be criminal sanctions related to the release of such information pursuant to C.R.S 19-1-307; C.R.S. 19-1-303; 18-1.3-501 or other state, local or federal laws. 3. CCR Provider Agency and its employees shall not access the CDEC data system for any purpose other than in the performance of providing Colorado Community Response services as outlined by this agreement. The CCR Provider Agency and its employees agree to only access those areas of the CDEC data system necessary to perform contracted functions, to access only information of those children and families referred for services, and to keep confidential all information gained during performance of Colorado Community Response services. DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit B - Amendment #1
Project Name Colorado Communtiy Response Program (CCR)
Position Title Gross or Annual
Salary Fringe Percent of Time
on Project
Total Amount
For Project
A. Other
Sources of
Funding
B. CDEC
Funding
CCR Specialist 1
$62,800 $21,050 100%$83,850 $6,048 $83,850
CCR Specialist 2
$58,240 $16,390 100%$74,630 $6,179 $74,630
$158,480 $12,227 $158,480
Item
A. Other
Sources of
Funding
B. CDEC
Funding
Subscriptions $0 $2,495
$0 $2,495
Item
A. Other
Sources of
Funding
C. CDEC
Funding
Conference $1,400 $500
$2,900 $500
Item
A. Other
Sources of
Funding
C. CDEC
Funding
Flex funds $3,735 $13,125
Cell Phones $0 $400
$8,235 $13,525
Name
A. Other
Sources of
Funding
C. CDEC
Funding
$0 $0
$1,400 $0
TOTAL DIRECT COSTS $24,762 $175,000
$24,762 $175,000
Item
A. Other
Sources of
Funding
C. CDEC
Funding
10% de minimis Indirect rate: $0 $0
$0 $0
$24,762 $175,000
Description of Item
FY 2023
Description of Item
2 CCR Specialists travel/lodging for Strengthing Colorado Families and Communities Conference
Total Contractors/Consultants
Travel
3. Total Travel
Supplies & Operating Expenses FY 2023
Total Personnel Services (including fringe benefits)
Contractors/Consultants (payments to third parties or entities)FY 2023
Description of Item
Financial Health Institute Annual Subscription
Personnel Services - Salaried Employees FY 2023
Description of Work and Fringe Benefits Include
Provides direct services to CCR clients (Fringe: SS
taxes/Medicare Taxes/Employer Policy Health & Life
Insurance/Workman's Comp/401A Retirement
Provides direct services to CCR clients (Fringe: SS
taxes/Medicare Taxes/Employer Policy Health & Life
Insurance/Workman's Comp/401A Retirement
Email
Expenditure Categories
Budget Period July 1, 2022 - June 30, 2023
Fiscal Contact Name, Title Rita Woods, ISS Deputy Director
Phone 970-328-8817
Rita.Woods@eaglecounty.us
Colorado Department of Early Childhood
BUDGET WITH JUSTIFICATION FORM
Contractor Name Eagle County Department of Human Services
Program Contact Name, Title Kendra Kleinschmidt, CFAS Deputy Director
Phone 970-328-8827
Email kendra.kleinschmidt@eaglecounty.us
Description of Item
No costs in this category shall be reimbursed by CDEC
Total Indirect
TOTAL
*Figures are rounded using basic accounting standards. (0.00-0.49 = 0; 0.50-0.99 = 1.0)
No costs in this category shall be reimbursed by CDEC
Total Training and Technical Assistance
MODIFIED TOTAL DIRECT COSTS (MTDC) Uniform Guidance § 200.68
- MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward. MTDC
excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the
portion of each subaward in excess of $25,000.
Indirect Costs
[not to exceed 10% unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached]
FY 2023
5. Total Supplies and Operating Expenses
Training and Technical Assistance FY 2023
Description of Item
Flex funds
2 Cell Phones for CCR Specialists
Page 1 of 1
DocuSign Envelope ID: 92551DD5-868F-431D-9E9D-6577DECBA568
Exhibit C – Amendment #1
Page 1 of 4 Revision Date 04/01/2022
ADDITIONAL PROVISIONS
1. SERVICE PROVISIONS
The Contractor shall provide the services according to the plans submitted in the “Statement of Work”, attached
and incorporated herein by this reference as EXHIBIT A. In all cases, the descriptions, plans, timetables, tasks,
duties, and responsibilities of the Contractor as described in the Statement of Work, shall be adhered to in the
performance of the requirements of this contract. In the event of a conflict, the terms and conditions of this
contract shall control over the Statement of Work. Any significant changes to the Statement of Work (SOW)
require an amendment to the contract.
2. GOALS AND OBJECTIVES
The Contractor shall be responsible for the achievement of any goals and objectives as specified within the
Statement of Work (EXHIBIT A) of this contract unless written notice of any modifications are furnished by
the State to the Contractor allowing adequate time for compliance during the term of this contract.
3. COPY OF SUBCONTRACT
The Contractor shall provide to the State a copy of any executed subcontract between the Contractor and any
provider of services to fulfill any requirements of this contract. Subcontracts shall be emailed to the Contract
Representative upon execution.
4. PAYMENT
In consideration of the provision of services and reporting and subject to all payment and price provisions and
further subject to verification by the State of full and satisfactory compliance with the terms of this contract, the
State shall pay to the Contractor an amount not to exceed the amount specified in the Budget (EXHIBIT B), of
this contract.
A. The Contractor shall submit requests for payment to CDHS_OEC_Invoicing@state.co.us no less than
monthly on forms prescribed and provided by the State.
B. Payment shall be made on a cost reimbursement basis for services rendered.
C. It is understood any vacancy savings in the personnel category and/or any savings in any other category
shall require written approval from the State prior to any redistribution of any savings by the Contractor.
ANY COST SAVINGS THAT ARE REDISTRIBUTED BY CONTRACTOR WITHOUT WRITTEN
APPROVAL SHALL NOT BE REIMBURSED BY THE STATE.
D. IT IS UNDERSTOOD ANY COSTS THAT EXCEED THE CONTRACTED AMOUNT SHALL NOT
BE PAID BY CDEC. If Contractor has a legitimate need for additional funds, the Contractor shall request
additional funds from the CDEC 60 days prior to projected depletion of contracted funds. CDEC shall
review each request and notify Contractor in writing of approval or denial. Approval of additional funds
shall require an official modification to the Contract by Amendment or Option Letter.
E. Timely Invoicing - Invoices shall be submitted no later than 30 days following the last day of the month.
End of State Fiscal Year invoices are on a compressed timeframe. Invoices for all services provided prior
to June 30th shall be invoiced by July 5th. Contractors who are unable to provide the invoice by July 5th
shall notify the state of the amount to be booked as accounts payable by July 13th by sending an email to
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CDHS_OEC_Invoicing@state.co.us. Final invoices for services prior to June 30th shall be submitted by
September 14th. Invoices received after September 14th may not be paid.
F. The Contractor shall maintain source documentation to support all payment requested pursuant to this
contract. All source documentation shall be provided to the State by the Contractor upon request.
G. It is understood that the State reserves the right to offset funds pursuant to this contract based on the
discovery of overpayment or improper use of funds by the Contractor. Overpayment or improper use of
funds is interpreted to apply to specific terms of prior year contracts, and includes without limitation
requirements of the Generally Accepted Accounting Principles (GAAP) issued by the American Institute
of Certified Public Accountants, and applicable sections of the Colorado Revised Statutes.
H. The State shall review monthly invoices throughout the fiscal year. If, after a number of months, the State
determines the Contractor is not needing/using the funding allocated for the Contractor’s work in the
Contract, the State shall remove these funds from the contract budget by Option Letter for a proportional
reduction of services with prior written notification to the Contractor.
5. PARTICIPATION
The Contractor representative(s) is required to participate in any Department of Early Childhood sponsored
meetings related to this contract.
6. SUPPLANTING
Payments made to the Contractor under this contract shall supplement and not supplant other state, local or
federal expenditures for services associated with this contract.
7. BUDGET CHANGES
Contractor may request in writing adjustments to the direct costs in the current year budget (EXHIBIT B) not
to exceed 10% of the total budget. Requests shall be made in the form of a written budget revision request to
the appropriate program staff. Written approval for the budget revision shall be required prior to any changes to
the budget related to the budget revision request. The total dollar amount of the contract budget cannot be
changed as a result of the budget revision request. Budget adjustment requests over 10%, adding new expense
lines, and/or changes to the total dollar amount of the budget require a formal amendment. No adjustments to
the Indirect Costs portion of the budget are allowable without a formal amendment.
Contractor may request in writing up to a 5% increase to the "Gross or Annual Salary" of an individual
employee if a position currently listed in the contract becomes vacant and the new incoming employee shall be
hired at a higher or lower salary. No increase within the salary range is authorized without prior written
approval from CDEC. Adding additional staff requires an amendment to the contract. Vacancy savings cannot
be used to change salary amounts for existing personnel without an amendment. Any change to personnel
requires prior written approval from CDEC staff. This process shall never change the Contract Maximum
Amount. Contractor must use available unused funds from either vacancy savings or another category within
the contract. The revision request may not at any time compromise the integrity of the funded program as
determined by CDEC program staff.
8. TRAVEL
A. Mileage shall not exceed the State mileage rate per https://www.colorado.gov/pacific/osc/travel-fiscal-rule.
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Exhibit C – Amendment #1
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B. Per Diem shall not exceed State per diem rate for the area of travel per
https://www.colorado.gov/pacific/osc/travel-fiscal-rule.
C. Hotel rates cannot exceed any rate established for conference attendance.
D. Usage of airfare or Out of State Travel requires pre-approval from CDEC.
9. SUBRECIPIENT
Contractors determined to be a Sub-recipient of federal funds shall complete the sub-recipient performance
report and assessment survey at: https://forms.gle/QTXGEabvipymdsfd8 upon contract execution. Failure to
complete the performance report and assessment survey shall delay payment to the Contractor.
10. CRITICAL INCIDENT REPORTING
Within 48 hours of the occurrence of a critical incident involving any child or family and/or an on duty agency
staff member of any family support program staff funded through the Department of Early Childhood (CDEC),
the agency must report in writing the details of the critical incident to the CDEC Program Manager for the
involved family support program. Critical incidents may include, but are not limited to, awareness of an
egregious incident of abuse and/or neglect, near fatality, or fatality of any child currently enrolled in a family
support program; involuntary termination of a program staff’s employment; criminal allegations involving
program staff and related to his/her employment; negative media attention about the family support program;
any major injury or threat to the security of an agency staff member while on duty and visiting an enrolled child
or family.
11. MANDATED REPORTING
A. All program staff are required by law to report suspected child abuse and neglect. Mandatory reporters
must report suspected child abuse and neglect to the local county child welfare agency, the local law
enforcement agency, or by calling the child abuse reporting hotline system at 1-844-CO-4KIDS (1-844-
264-5437).
B. All program staff are required to take the online mandatory reporter training on the Colorado Department
of Human Services (CDHS) Child Welfare Training System: https://www.coloradocwts.com/mandated-
reporter-training.
12. GIFT CARDS
The Distribution of Gift Cards, where applicable, shall adhere to the following:
A. The contractor agency must have a written Gift Card Distribution Policy in place and this plan must
be approved by the Department of Early Childhood before gift cards may be purchased. The policy
must include maintaining an audit log of gift card purchases and disbursements and a process for
routine reconciliations.
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Exhibit C – Amendment #1
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B. The contractor agency’s gift card policy must ensure that gift cards cannot be redeemed for cash and
must restrict the recipient from using gift cards for alcohol, firearms, tobacco, lottery tickets, or
entertainment.
C. Gift Cards must be distributed to recipients within five (5) business days of purchase.
D. Gift Cards should be given at the conclusion of an event or upon completion of an activity or
milestone.
E. Contractor agency staff shall have recipients sign a form that includes the following: Date, Name of
Gift Card Recipient, Purpose of Gift Card, Signature of Gift Card recipient acknowledging receipt of
Gift Card and Gift Card Amount.
F. The contractor cannot request reimbursement for the cost of gift cards until distribution of the gift
cards has been made to recipients. Additionally, the contractor must maintain adequate
documentation to show a record of all gift card distributions.
G. The contractor shall be held responsible for inappropriate use of gift cards.
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