HomeMy WebLinkAboutECHDA22-05 COHMIS_Designation FormDPAL Designation Form v1.1
COHMIS
DATA PARTNER AGENCY LIAISON
DESIGNATION FORM
Part of the COHMIS Manual
The COHMIS Manual comprises the policies and procedures and other
documentation used to operate the Colorado Homeless Management
Information System (COHMIS). These materials were developed by the
Colorado HMIS Statewide Collaborative, which represents the state’s
participating HUD-designated continuums of care (CoCs). The CoCs maintain
the COHMIS to help reduce homelessness in Colorado.
DocuSign Envelope ID: 153DD0D0-5230-4F6D-B4E0-B5B68BD47A88
DPAL Designation Form v1.1
Colorado HMIS (COHMIS)
Data Partner Agency Liaison (DPAL)
Roles and Responsibilities
It is a requirement of the HMIS Standard Operating Procedures that each COHMIS Partner
Agency designate an HMIS Liaison, referred to in this document as a Data Partner Agency
Liaison [DPAL]. The purpose of this document is to clarify the roles and responsibilities of the
designated DPAL.
Who are the DPALs?
COHMIS users who have been identified by the CEO or the Executive Director at their agency as
having the experience and ability to ensure accurate and complete HMIS data entry,
communicate well across all of their agency programs, and serve as on-site experts and trainers
to other COHMIS users within the agency. The designated DPAL has responsibility for the
administration of the COHMIS in their agency.
The DPAL Defined: Roles and Responsibilities
Roles:
●The primary point of contact for the CoC HMIS Lead Agency
●The go-to person for all COHMIS users within the agency
●Committed to fully understanding the system and able to edit, create, and append data
for all programs and services operated by the DPAL’s agency
●Able to run reports regarding agency programs and services; frequently logging into the
system
Responsibilities:
●Responsible for agency data quality and reports
●Ensure compliance with the COHMIS Statewide Policies and Procedures and COHMIS
Security, Privacy & Data Quality Plan
●Ensure that the agency and programs are in compliance with all HMIS, HUD, and other
Federal Partner standards
●Ensure all agency information is up-to-date with COHMIS Lead Agency
●Be the source for all COHMIS-related forms and consents within the agency
●Authorize End Users and access levels
●Responsible for ongoing training and support of all agency staff in addition to the
trainings offered by COHMIS Lead Agency
●Oversee internal HMIS monitoring
Depending upon an agency’s size (+15 End Users) and organizational structure, an agency may
consider designating a second DPAL to act as a backup. If an organization would like to
designate multiple DPALs, please contact the HMIS Lead Agency.
DocuSign Envelope ID: 153DD0D0-5230-4F6D-B4E0-B5B68BD47A88
DPAL Designation Form v1.1
Agency:
Designated DPAL:
Name:
Email:
Phone number:
Date:
Signature:
Back-up DPAL:
Name:
Email:
Phone number:
Date:
Signature:
Executive Director or Authorized Person:
Name:
Signature:
Date:
Eagle County Housing and Development Authority
Monica Brutout
Monica.Brutout@eaglecounty.us
06/08/2022
Daniel Murray
Daniel.Murray@eaglecounty.us
970-328-8779
06/08/2022
Kimberly Bell Williams
06/08/2022
DocuSign Envelope ID: 153DD0D0-5230-4F6D-B4E0-B5B68BD47A88
