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HomeMy WebLinkAboutC22-146 Advanced Network ManagementAGREEMENT FOR SERVICES
BETWEEN EAGLE COUNTY, COLORADO
AND
ADVANCED NETWORK MANAGEMENT, INC.
THIS AGREEMENT (“Agreement”) is effective as of ________________ by and between
Advanced Network Management, Inc. (hereinafter “Contractor” or “Consultant”) and Eagle
County, Colorado, a body corporate and politic (hereinafter “County”).
RECITALS
WHEREAS, the county needs ad hoc information technology engineering services for ongoing
support and upgrades of on-prem datacenters and cloud computing objectives and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time,
skill, expertise, and experience necessary to provide the Services as defined below in paragraph 1
hereof; and
WHEREAS, this Agreement shall govern the relationship between Contractor and County in
connection with the Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor
and County agree as follows:
1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel
and materials necessary to perform and complete the services or work described in Exhibit A
(“Services” or “Work”) which is attached hereto and incorporated herein by reference. The
Services shall be performed in accordance with the provisions and conditions of this Agreement.
a. Contractor agrees to furnish the Services in accordance with the schedule
established in Exhibit A. If no completion date is specified in Exhibit A, then Contractor agrees
to furnish the Services in a timely and expeditious manner consistent with the applicable
standard of care. By signing below Contractor represents that it has the expertise and personnel
necessary to properly and timely perform the Services.
b. In the event of any conflict or inconsistency between the terms and conditions set
forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and
conditions set forth in this Agreement shall prevail.
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Eagle County Professional Services IT Final 5/14
2. County’s Representative. The IT Department’s designee shall be Contractor’s contact
with respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written
above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect
through the 31 day of December, 2022.
4. Extension or Modification. This Agreement may be extended for up to five additional
one year terms upon written agreement of the parties. Any amendments or modifications shall be
in writing signed by both parties. No additional services or work performed by Contractor shall
be the basis for additional compensation unless and until Contractor has obtained written
authorization and acknowledgment by County for such additional services in accordance with
County’s internal policies. Accordingly, no course of conduct or dealings between the parties,
nor verbal change orders, express or implied acceptance of alterations or additions to the
Services, and no claim that County has been unjustly enriched by any additional services,
whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in
the compensation payable hereunder. In the event that written authorization and acknowledgment
by County for such additional services is not timely executed and issued in strict accordance with
this Agreement, Contractor’s rights with respect to such additional services shall be deemed
waived and such failure shall result in non-payment for such additional services or work
performed.
5. Compensation. County shall compensate Contractor for the performance of the Services
in a sum computed and payable as set forth in Exhibit A. The performance of the Services under
this Agreement shall not exceed $20,000. Contractor shall not be entitled to bill at overtime
and/or double time rates for work done outside of normal business hours unless specifically
authorized in writing by County.
a. Payment will be made for Services satisfactorily performed within thirty (30)
days of receipt of a proper and accurate invoice from Contractor. All invoices shall include
detail regarding the hours spent, tasks performed, who performed each task and such other detail
as County may request.
b. If, at any time during the term or after termination or expiration of this
Agreement, County reasonably determines that any payment made by County to Contractor was
improper because the Services for which payment was made were not performed as set forth in
this Agreement, then upon written notice of such determination and request for reimbursement
from County, Contractor shall forthwith return such payment(s) to County. Upon termination or
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Eagle County Professional Services IT Final 5/14
expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be
returned to County.
c. County will not withhold any taxes from monies paid to the Contractor hereunder
and Contractor agrees to be solely responsible for the accurate reporting and payment of any
taxes related to payments made pursuant to the terms of this Agreement.
d. Notwithstanding anything to the contrary contained in this Agreement, County
shall have no obligations under this Agreement after, nor shall any payments be made to
Contractor in respect of any period after December 31 of any year, without an appropriation
therefor by County in accordance with a budget adopted by the Board of County Commissioners
in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government
Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution,
Article X, Sec. 20).
6. Subcontractors. Contractor acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter
into any subcontractor agreements for the performance of any of the Services or additional
services without County’s prior written consent, which may be withheld in County’s sole
discretion. County shall have the right in its reasonable discretion to approve all personnel
assigned to the subject Project during the performance of this Agreement and no personnel to
whom County has an objection, in its reasonable discretion, shall be assigned to the Project.
Contractor shall require each subcontractor, as approved by County and to the extent of the
Services to be performed by the subcontractor, to be bound to Contractor by the terms of this
Agreement, and to assume toward Contractor all the obligations and responsibilities which
Contractor, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any subcontractor hired by
Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible
for the acts and omissions of its agents, employees and subcontractors.
7. Insurance. Contractor agrees to provide and maintain at Contractor’s sole cost and
expense, the following insurance coverage with limits of liability not less than those stated
below:
a. Types of Insurance.
i. Workers’ Compensation insurance as required by law.
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ii. Auto coverage with limits of liability not less than $1,000,000 each
accident combined bodily injury and property damage liability insurance, including coverage for
owned, hired, and non-owned vehicles.
iii. Commercial General Liability coverage to include premises and
operations, personal/advertising injury, products/completed operations, broad form property
damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate
limits.
iv. Professional Liability (Errors and Omissions) including Cyber Liability
with prior acts coverage for all deliverables, Services and additional services required hereunder,
in a form and with insurer or insurers satisfactory to County, with limits of liability of not less than
$3,000,000 per claim and $3,000,000 in the aggregate. The insurance shall provide coverage for
(i) liability arising from theft, dissemination and/or use of confidential information stored or
transmitted in electronic form; (ii) Network Security Liability arising from unauthorized access to,
use of or tampering with computer systems including hacker attacks, inability of an authorized
third party to gain access to your Software or Services including denial of access or Services unless
caused by a mechanical or electrical failure; (iii) liability arising from the introduction of a
computer virus into, or otherwise causing damage to, County or a third person’s computer,
computer system, network or similar computer related property and the data, software and
programs thereon.
v. Crime Coverage shall include employee dishonesty, forgery or alteration
and computer fraud. If Consultant is physically located on County premises, third party fidelity
coverage extension shall apply. The policy shall include coverage for all directors, officers and
employees of the Consultant. The bond or policy shall include coverage for extended theft and
mysterious disappearance. The bond or policy shall not contain a condition requiring an arrest or
conversion. Limits shall be a minimum of $1,000,000 per loss.
b. Other Requirements.
i. The automobile and commercial general liability coverage shall be
endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns,
elected officials, employees, agents and volunteers as additional insureds. A certificate of
insurance consistent with the foregoing requirements is attached hereto as Exhibit B.
ii. Contractor’s certificates of insurance shall include subcontractors, if any
as additional insureds under its policies or Contractor shall furnish to County separate certificates
and endorsements for each subcontractor.
iii. The insurance provisions of this Agreement shall survive expiration or
termination hereof.
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iv. The parties hereto understand and agree that the County is relying on, and
does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or
rights, immunities and protections provided by the Colorado Governmental Immunity Act, as
from time to time amended, or otherwise available to County, its affiliated entities, successors or
assigns, its elected officials, employees, agents and volunteers.
v. Contractor is not entitled to workers’ compensation benefits except as
provided by the Contractor, nor to unemployment insurance benefits unless unemployment
compensation coverage is provided by Contractor or some other entity. The Contractor is
obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement.
8. Indemnification; Limitation of Liability.
a. The Contractor shall indemnify and hold harmless County, and any of its officers, agents
and employees against any third party losses, claims, damages or liabilities for which
County may become subject to the extent such third party losses, claims, damages or
liabilities arise out of, directly or indirectly, Contractor’s breach of this Agreement, or are
based upon any negligent performance or nonperformance or willful misconduct by
Contractor or any of its subcontractors hereunder; and Contractor shall reimburse County
for reasonable attorney fees and costs, legal and other expenses incurred by County in
connection with investigating or defending any such loss, claim, damage, liability or
action. This indemnification shall not apply to claims by third parties against the County
to the extent that County is liable to such third party for such claims without regard to the
involvement of the Contractor. This paragraph shall survive expiration or termination
hereof.
b. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW AND
REGARDLESS OF WHETHER ANY REMEDY FAILS OF ITS ESSENTIAL
PURPOSE AND REGARDLESS OF WHAT CAUSE OF ACTION (INCLUDING
NEGLIGENCE) OR CLAIM FOR RELIEF IS ASSERTED, IN NO EVENT WILL
CONTRACTOR BE LIABLE FOR ANY INDIRECT, INCIDENTAL,
CONSEQUENTIAL, PUNITIVE, OR OTHER SPECIAL DAMAGES. THE
AGGREGATE LIABILITY OF CONTRACTOR FOR ANY CLAIMS ARISING OUT
OF OR RELATING TO THIS AGREEMENT WILL BE LIMITED TO THE AMOUNT
OF CONTRACTOR’S INSURANCE COVERAGE AS REQUIRED BY THIS
AGREEMENT.
9. Ownership of Documents. All documents (including electronic files) and materials
obtained during, purchased or prepared in the performance of the Services shall remain the
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property of the County and are to be delivered to County before final payment is made to
Contractor or upon earlier termination of this Agreement.
10. Notice. Any notice required by this Agreement shall be deemed properly delivered when
(i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid,
or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the
parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the
sending party can provide facsimile machine or other confirmation showing the date, time and
receiving facsimile number for the transmission, or (v) when transmitted via e-mail with
confirmation of receipt. Either party may change its address for purposes of this paragraph by
giving five (5) days prior written notice of such change to the other party.
COUNTY:
Eagle County, Colorado
Attention: Jake Klearman
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 970-328-3595
E-Mail: Jake.klearman@eaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970-328-8685
E-Mail: atty@eaglecounty.us
CONTRACTOR:
Advanced Network Management, Inc
304 Inverness Way S. Suite 400
Englewood, CO 80112
Telephone: (866) 527-8822
E-mail: info@anm.com
11. Termination. County may terminate this Agreement, in whole or in part, at any time and
for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’
prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall
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immediately provide County with all documents as defined in paragraph 9 hereof, in such format
as County shall direct and shall return all County owned materials and documents. County shall
pay Contractor for Services satisfactorily performed to the date of termination.
12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies
related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle
County, Colorado, which shall be the sole and exclusive forum for such litigation. This
Agreement shall be construed and interpreted under and shall be governed by the laws of the
State of Colorado.
13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in
two or more counterparts, each of which shall be deemed an original, but all of which shall
constitute one and the same instrument. The parties approve the use of electronic signatures for
execution of this Agreement. Only the following two forms of electronic signatures shall be
permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully
executed copy of the signature page; (ii) the image of the signature of an authorized signer
inserted onto PDF format documents. All documents must be properly notarized, if applicable.
All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act,
C.R.S. 24-71.3-101 to 121.
14. Other Contract Requirements and Contractor Representations.
a. Contractor has familiarized itself with the nature and extent of the Services to be
provided hereunder and the Property, and with all local conditions, federal, state and local laws,
ordinances, rules and regulations that in any manner affect cost, progress, or performance of the
Services.
b. Contractor will make, or cause to be made, examinations, investigations, and tests
as he deems necessary for the performance of the Services.
c. To the extent possible, Contractor has correlated the results of such observations,
examinations, investigations, tests, reports, and data with the terms and conditions of this
Agreement.
d. To the extent possible, Contractor has given County written notice of all conflicts,
errors, or discrepancies.
e. Contractor shall be responsible for the completeness and accuracy of the Services
and shall correct, at its sole expense, all significant errors and omissions in performance of the
Services. The fact that the County has accepted or approved the Services shall not relieve
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Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful,
professional and competent manner and in accordance with the standard of care, skill and
diligence applicable to contractors performing similar services. Contractor represents and
warrants that it has the expertise and personnel necessary to properly perform the Services and
shall comply with the highest standards of customer service to the public. Contractor shall
provide appropriate supervision to its employees to ensure the Services are performed in
accordance with this Agreement. This paragraph shall survive termination of this Agreement.
f. Contractor agrees to work in an expeditious manner, within the sound exercise of
its judgment and professional standards, in the performance of this Agreement. Time is of the
essence with respect to this Agreement.
g. This Agreement constitutes an agreement for performance of the Services by
Contractor as an independent contractor and not as an employee of County. Nothing contained
in this Agreement shall be deemed to create a relationship of employer-employee, master-
servant, partnership, joint venture or any other relationship between County and Contractor
except that of independent contractor. Contractor shall have no authority to bind County.
h. Contractor represents and warrants that at all times in the performance of the
Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations.
i. This Agreement contains the entire agreement between the parties with respect to
the subject matter hereof and supersedes all other agreements or understanding between the
parties with respect thereto.
j. Contractor shall not assign any portion of this Agreement without the prior
written consent of the County. Any attempt to assign this Agreement without such consent shall
be void.
k. This Agreement shall be binding upon and shall inure to the benefit of the parties
hereto and their respective permitted assigns and successors in interest. Enforcement of this
Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to
any third party.
l. No failure or delay by either party in the exercise of any right hereunder shall
constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding
or succeeding breach.
m. The invalidity, illegality or unenforceability of any provision of this Agreement
shall not affect the validity or enforceability of any other provision hereof.
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n. The signatories to this Agreement aver to their knowledge no employee of the
County has any personal or beneficial interest whatsoever in the Services or Property described
in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would
conflict in any manner or degree with the performance of the Services and Contractor shall not
employ any person having such known interests.
o. The Contractor, if a natural person eighteen (18) years of age or older, hereby
swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully
present in the United States pursuant to federal law, (ii) to the extent applicable shall comply
with C.R.S. 24-76.5-103 prior to the effective date of this Agreement.
[REST OF PAGE INTENTIONALLY LEFT BLANK]
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IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set
forth above.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its COUNTY MANAGER
By: ______________________________
Jeff Shroll, County Manager
CONTRACTOR:
By:________________________________
Print Name: _________________________
Title: ______________________________
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Paul Cooke
Senior Account Manager
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Eagle County Professional Services IT Final 5/14
EXHIBIT A
SCOPE OF SERVICES, SCHEDULE, FEES
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EXHIBIT B
INSURANCE CERTIFICATE
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ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT
NAME:
FAXPHONE
(A/C, No):(A/C, No, Ext):
E-MAIL
ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence)
MED EXP (Any one person)$
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $
PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT
OTHER:$
COMBINED SINGLE LIMIT
$(Ea accident)
ANY AUTO BODILY INJURY (Per person)$
OWNED SCHEDULED
BODILY INJURY (Per accident)$AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
$AUTOS ONLY AUTOS ONLY (Per accident)
$
OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below
INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER:REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
3/21/2022
License # 0757776
40142
Advanced Network Management, Inc.
4001 Jefferson Plaza NE
Albuquerque, NM 87109
26247
36940
11150
A 1,000,000
X CPO970401200 3/1/2022 3/1/2023 300,000
10,000
1,000,000
2,000,000
2,000,000
1,000,000A
X CPO970401200 3/1/2022 3/1/2023
10,000,000B
AUC998562200 3/1/2022 3/1/2023
10,000 10,000,000
A
998068900 3/1/2022 3/1/2023 1,000,000
N 1,000,000
1,000,000
C Cyber/Privacy/Networ MTP9040641 02 3/1/2022 Per Occur/Aggregate 5,000,000
D Crime PCD1002685-02 3/1/2022 3/1/2023 Ded $25,000 3,000,000
.
SEE ATTACHED ACORD 101
Eagle County, Colorado
Attn: Jake Klearman
PO Box 850
Eagle, CO 81631
ADVANET-04 CKEEFE
HUB International Insurance Services (SOW)
6565 Americas Parkway
Suite 720
Albuquerque, NM 87110
Christine Keefe
christine.keefe@hubinternational.com
American Zurich Insurance Company
American Guarantee & Liability Insurance Company
Indian Harbor Insurance Company
Arch Insurance Company
Aggregate
X
3/1/2023
X
X
X X
X
X
X
X
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FORM NUMBER:
EFFECTIVE DATE:
The ACORD name and logo are registered marks of ACORD
ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE
FORM TITLE:
Page of
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
ACORD 101 (2008/01)
AGENCY CUSTOMER ID:
LOC #:
AGENCY NAMED INSURED
POLICY NUMBER
CARRIER NAIC CODE
© 2008 ACORD CORPORATION. All rights reserved.
HUB International Insurance Services (SOW)
ADVANET-04
SEE PAGE 1
1
SEE PAGE 1
ACORD 25 Certificate of Liability Insurance
License # 0757776
0
SEE P 1
Advanced Network Management, Inc.
4001 Jefferson Plaza NE
Albuquerque, NM 87109
Bernalillo
SEE PAGE 1
CKEEFE
1
Description of Operations/Locations/Vehicles:
Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and vounteers are
listed as additional insured regarding the General Liabiity including ongoing & completed operations and Automobile Liability
policies.
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