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HomeMy WebLinkAboutC22-036 IGA EC_County of Pitkin_Town of BasaltINTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, THE COUNTY OF PITKIN AND THE TOWN OF BASALT REGARDING USE OF THE MAIL BALLOT DROP BOX FOR MUNICIPAL ELECTION ON APRIL 5, 2022 THIS AGREEMENT, made and entered into this day of ��I1l f , 2022, by and between the CLERK AND RECORDER FOR EAGLE COUNTY, oft State of Colorado, whose address is 500 Broadway, Eagle, Colorado (hereinafter referred to as the "Eagle Clerk"), the CLERK AND RECORDER FOR PITKIN, of the State of Colorado, whose address is 530 East Main Street, Suite 104, Aspen, Colorado (hereinafter referred to as the "Pitkin Clerk") and the CLERK FOR THE TOWN OF BASALT, of the State of Colorado, whose address is 101 Midland Avenue, Basalt, Colorado (hereinafter referred to as the "Basalt Clerk") (together referred to as the "Clerks"). WHEREAS, the Eagle Clerk and Pitkin Clerk have installed a mutually shared mail ballot drop box outside of the offices of the Town of Basalt, located at 101 Midland Avenue, Basalt, Colorado, to better serve its citizens; and WHEREAS, the Clerks have discussed the Basalt Clerk utilizing the drop box to better serve its citizens for elections conducted by the Town of Basalt; and WHEREAS, pursuant to 8 Colorado Code of Regulations Sec. 1505-1:7.5.1, all mail ballot drop- off locations must be monitored by an election official or video security surveillance recording system; and WHEREAS, the Pitkin Clerk maintains surveillance of the video security surveillance recording system; and WHEREAS, the Clerks desire to enter into an Intergovernmental Agreement setting forth compatible terms and conditions for use of the mail ballot drop box located outside the Town of Basalt office; and WHEREAS, Intergovernmental Agreements are authorized and encouraged by Article XIV, Section 18 of the Colorado Constitution and COLO. REv. STAT. § 29-1-203. AGREEMENT: NOW THEREFORE, in consideration of the conditions contained herein, the Clerks hereto agree as follows: Page 11 1. Use of Masi Ballot Drop Box. The Basalt Clerk is authorized to utilize the mail ballot drop box located at 101 Midland Avenue, Basalt, Colorado after the execution of this Agreement. Use shall be granted for the period between when ballots are mailed on March 14, 2022 through Election Day on April 5, 2022 (`Basalt Term of Use"). 2. Possession of-Iftil Drop Box Keys. A. Keys to the mail ballot drop box shall be transferred from the custody of the Pitkin County Clerk to the custody of the Basalt Clerk at a time reasonably and mutually agreed upon by the Clerks. The Basalt Clerk shall make all reasonable effort to keep keys to the mail ballot drop box in a secure location at all times during the Basalt Term of Use. B. Keys to the mail ballot drop box shall be returned immediately to the Pitkin Clerk after the municipal election. C. If keys to the mail ballot drop box are ever stolen or lost, the cost of a replacement lock and keys shall be the responsibility of the Basalt Clerk. 3. Signage. The Clerks recognize the need for the Basalt Clerk to clearly label and identify the mail ballot drop box as an eligible location for the Town of Basalt voters to return their ballots for the municipal election. Proper signage is the responsibility of the Basalt Clerk. A. All signage placed on the mail ballot drop box by the Basalt Clerk shall sufficiently cover all Eagle County and Pitkin County names and logos. B. All signs placed on the mail ballot drop box shall be easily removable so as not to damage the current logos and information and all signs shall be removed by the Basalt Clerk at the end of the Basalt Term of Use. 4. Video Surveillance. The Pitkin Clerk hosts the video surveillance and software installed for this mail ballot drop box. Should statute dictate that municipalities need to monitor video surveillance for the mail ballot drop box; the Basalt Clerk shall coordinate with the Pitkin County Clerk the hard drive used to record and retain all relevant video surveillance. The Basalt Clerk shall identify an individual for the Pitkin Clerk to contact should they need to obtain copies of the video surveillance outside of regularly scheduled hours. 5. Damage to -Property. The Basalt Clerk shall be responsible for repair/replacement of property damage to the mail ballot drop box should damage occur during the Basalt Term of Use. Page 12 IN WITNESS WHEREOF, the Clerks hereto have executed this Agreement the day and year first above written. CLERK AND RECORDER OF THE COUNTY OF EAGLE g ¢ e nd Recorder, Eagle County CLERK AND RECORDER OF THE COUNTY OF PITKIN and Recorder, Pitkin County CLERK OF, HE TOWN OF ASALT C , Town of Basalt 06(t Of SEAL . C) rr; Page 13