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HomeMy WebLinkAboutC21-305 EHS Continuation Grant and Budget 2022DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 EAGLE COUNTY Human Services Early Head Start Continuation Application & Budget Justification Narrative 2022 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Table of Contents Section I. Program Design and Approach to Service Delivery Impacts and Actions Related to COVID-19 Pandemic Sub -Section A: Program Goals Sub -Section B: Service Delivery Service and Recruitment Area Needs of Children and Families Demographics Affordable Housing Challenges Self Sufficiency Local early childhood education challenges Impact of COVID-19 on early childhood education Program Options Center -based: Home -based: Pregnant women: Centers and Facilities Eligibility, Recruitment, Selection, Enrollment, and Attendance Education and Child Development Health Health highlights from 2020-2021 program year Mental health/behavioral health Family and Community Engagement Services families received during the 2020-2021 program year Parent engagement highlights Research -based parenting curriculum Examples of community partnerships Services for Children with Disabilities Transition Services to Enrolled Pregnant Women Transportation Sub -Section C: Governance, Organizational and Management Structures Governance Human Resources Management Program Management and Quality Improvement Section II. Budget and Budget Justification Narrative 3 3 4 5 5 5 5 6 7 7 8 8 9 9 10 11 12 13 17 18 18 19 19 20 20 20 22 23 24 24 24 24 25 26 29 C21-305 1 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 2021 challenges 30 Personnel 30 Fringe Benefits 34 Supplies 35 Event sponsorship 35 Training and technical assistance 35 Contracts 36 Other 38 Planned use of cost -of -living -adjustment (COLA) 40 Internal control 41 Property management system 42 Cap on employee compensation 43 Non-federal share summary 43 Section III. Appendices List 44 Appendix A: Self Assessment Report 44 Appendix B: Annual Report to the Public 44 Appendix C: Selection Criteria 44 Appendix D: Program and School Readiness Goals 44 Appendix E: Governing Body and Policy Council Decisions 44 Appendix F: Program Improvement Plan 44 Appendix G: Approved Quality Improvement Plan 44 Appendix H: Training and Technical Assistance Plan 44 2 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Section I. Program Design and Approach to Service Delivery Eagle County Department of Human Services (ECDHS) is pleased to submit this grant application to continue the Early Head Start (EHS) program. EHS has successfully ensured enrolled children leave the program school ready, healthy, and surrounded by parents and the community. This continuation application describes the EHS program design, progress on program goals and school readiness goals, approach to service delivery, and supporting budget for 2022. EHS operates within ECDHS with the mission of building safe, stable, and hopeful futures. EHS in Eagle County is equally committed to the Administration for Children and Families (ACF) official mission statement of the Office of Head Start, "promoting the school readiness of young children from low- income families by enhancing their cognitive, social and emotional development." Center -based and home -based are the two EHS program options that operate year-round and deliver comprehensive services in Eagle County, Colorado. EHS supports the comprehensive development of children from birth to age three and pregnant women through home visitation and two child care centers in Eagle County, Colorado. EHS services align with the ACF descriptions: early learning, health, and family well-being. EHS funded enrollment breakdown: Home -based 38 children Center -based 28 children Pregnant women Eight pregnant women Total funded enrollment 74 children & pregnant women Table 1 Impacts and Actions Related to COVID-19 Pandemic The EHS program has remained dedicated to safely serving children and families throughout the C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 COVID-19 pandemic and made the necessary changes to the program design and service delivery approach. This continuation application outlines the ways that the COVID-19 pandemic has created numerous challenges for the EHS program. Overall, the program has demonstrated flexibility and creativity to deliver high -quality services in these unusual and challenging times. In March 2020, Eagle County had one of the first confirmed COVID-19 cases in Colorado, and shortly after, evidence of community spread. As a result of the Public Health orders, EHS transitioned in March 2020 to virtually complete all program services, combining telephone calls and video conferencing. Home visitors regularly connect with families to provide support, resources, referrals, and early childhood education individualized for each family. In May 2021, the EHS program began to resume in -person services to families once a month and has actively increased visits throughout the summer, intending to have all services delivered in -person by mid -fall 2021. The Family Learning Center reopened in May 2020 with a reduced four -day -a -week schedule and is working to reopen for five days a week beginning in late September 2021 as they regain consistent staffing. Eagle Valley Elementary School Preschool reopened in August 2020 and followed the school district protocols for keeping families and children healthy and safe during the program year. The economic effects of COVID-19 have impacted Eagle County. The unemployment rate before the pandemic was a historically low 2.5%. During the height of the pandemic, unemployment rates peaked at 23.2% and have gradually decreased to 6.8%, with many industries reassessing future job openings. (Department of Labor Statistics, 2021). This type of economic crisis has impacted the families enrolled in EHS. The continued support of home visitors has been critical to helping EHS families access basic needs and navigate the stresses of raising young children during a pandemic. Sub -Section A: Program Goals Through the program management, planning, and oversight process that includes an annual 4 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 self -assessment (see Appendix A: 2021 Self Assessment Report), a yearly report with updated community needs (see Appendix 8: EHS Annual Report), and ongoing program monitoring, the EHS program has updated the current program and school readiness goals. Sub -Section B: Service Delivery 1. Service and Recruitment Area There are no proposed changes to the service and recruitment area. Eagle County Early Head Start will continue to serve the entire geographic region of Eagle County, Colorado. Eagle County is a mountainous, rural community located in the heart of the Rocky Mountains on Colorado's Western Slope. 2. Needs of Children and Families Demographics wj,� .ate, According to the U.S. Census Bureau (American Community Survey, 2019), in Eagle County, the total population was 54,681, with 3,087 children under five years of age accounting for 5.6% of the population. According to the data available, the percent of Eagle County children 18 and under living in poverty in Eagle County remains steady at 10%. The American Community Survey estimates that 964 households in Eagle County with related children under five years live in poverty. They may be eligible for Early Head Start services based on family income. The birth rate for women 15-50 years of age living in Eagle County was 2.7%, which is about half the rate in Colorado (5.1%). However, EHS is currently limited to serving 74 children at one time and will serve 119 in the 2020 program year. 5 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 According to the United States Bureau, American Community Survey in 2019, the race and ethnicity of children born in Eagle County were: • 51.8 % White/ non -Hispanic • 46% White/ Hispanic, an 16.4% increase 9 15% Other frequently includes non-White Hispanic people who do not fit in the other two categories Also, according to the United States 2020 Census data, Eagle County has a higher percentage of foreign -born residents than the state as a whole at 17.5 percent, compared to Colorado at 9.8 percent (2015-2019). Similarly, 28.8% of Eagle County residents speak a language other than English at home compared with Colorado at 16.8 percent (2015-2019), with an estimated 3,859 households that categorize as limited English speaking. Of the 116 clients enrolled in Early Head Start during the 2020- 2021 program year, 101 reported Spanish as their primary language (EHS Program Information Report, 2022). Affordable Housing Challenges As a rural resort area, Eagle County attracts wealth, which tends to skew economic indicators. Housing is the crucial element pushing Eagle County's overall cost of living above the U.S. average. Eagle County's cost of living index in 2020 is 165.2 against a nationwide average of 100. A number above 100 is more expensive than the U.S. average in the cost of living index, and a number below 100 is less costly than the U.S. average. Housing costs in Eagle County are indexed at 314.8, while most other consumer goods and services in the county fall slightly above or below the U.S. average, making housing the primary driver of elevating local living expenses. Eagle County's cost of living is comparable to, or in many cases, more than that found in many major metropolitan areas across the country. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Self Sufficiency Eagle County's median household income level is $84,790, 17% higher than the median household income for Colorado, at $72,331. While median household income is higher, it does not provide adequate resources for families to be self-sufficient. In the 2018 Colorado Center on Law and Policy Self -Sufficiency Standard, a family with two adults, one infant, or toddler has an annual salary of $63,789 or 291% of the federal poverty level. This means that many families do not qualify for Early Head Start services based on family income and are not economically self-sufficient in Eagle County. Like many other communities, Eagle County continues to recover from the impact of the COVID-19 pandemic. The unemployment rate before the pandemic was a historically low 2.5%. During the height of the pandemic, unemployment rates peaked at 23.2% and have gradually decreased to 6.8%, with many industries reassessing future job openings. (Department of Labor Statistics, 2021). Local early childhood education challenges The early childhood education (ECE) system in Eagle County continues to experience challenges. There are 46 licensed early childhood programs (including both public and private providers) to serve 1,459 children. However, there are 369 spaces available that can't be filled because of staffing challenges. Various centers are currently capping their enrollment due to staffing challenges, demonstrating the community's inability to meet childcare demand. In the past three years, Eagle County experienced a 77% turnover in Early Childhood Professionals compared to the state rate of 50%. The waitlist for children in Eagle County remains long and spaces for infants and toddlers are complicated to secure. Moreover, according to the 2020 Colorado Kids Count, approximately two-thirds of the estimated 3,087 children in Eagle County under the age of 6 have one or more parents employed and may, therefore, need child care (2018). The average cost of childcare for one child in Eagle County is $13,289. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Impact of COVID-19 on early childhood education COVID-19 has highlighted the insufficiencies of the operational models for many ECE programs. Previous challenges for the early childhood centers to recruit, hire and retain qualified early childhood professionals due to low wages have only increased throughout the pandemic. Eagle County Government (ECG) continues to prioritize supporting the licensed early childcare providers through County -Only funding to offer grant funding to address and offset some of the financial difficulties to keep programs open. Unfortunately, Eagle County has yet to realize the true impact of COVID-19 on the viability of local child care services. According to the Early Milestones 2020 survey, since COVID-19, providers have lost an average of 39% of their enrollment for children under five years old, 10.6% of childcare providers in the Northwestern region of Colorado have closed permanently due to the strain of COVID. To stay open during a pandemic requires increased cleaning, the use of personal protective equipment (PPE), daily health monitoring, and smaller group sizes. Providers need to spend more on supplies, staffing, and space adaptations. One positive impact of COVID-19 is an increased public awareness and interest in the child care system at the local, state, and national levels. Increased funding for recovery and relief helps stabilize the system as it recovers but does not solve the overall problems to ensure sustainability. Increased public funding is critical for the survival of the industry. 3. Program Options This application does not propose any changes to the number of funded enrollment slots of 74 There are no requests for a locally -designed program option variation waiver. EHS supports the comprehensive development of children from birth to age three and pregnant women through home visitation and three child care centers in Eagle County, Colorado, through the program year and will expand to a third center beginning in the program year 2021-2022. Center -based and home -based C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 programs operate year-round and deliver comprehensive services in Eagle County, Colorado. Center -based: In 2020-2021, EHS was funded to serve a total of 28 children in its center -based program option, 4 in the Roaring Fork Valley and 24 in the Eagle River Valley. All children enrolled in the center -based program meet the Head Start Program Performance Standards requirements for at least 1,380 hours per year. EHS has transitioned the four families receiving child care services in the Roaring Fork Valley at Basalt Elementary School Preschool to the home -based program. EHS continues to actively seek a new child care provider for Roaring Fork Valley families to contract in the future. For the 2021-2022 school year, EHS will offer home -based program options only and provide additional center -based programming in the Eagle River Valley to meet the needs of families. The program contracts with two community organizations to provide care in the Eagle River Valley; The Family Learning Center (FLC) in Edwards, Colorado, and Eagle County Schools, either at Eagle Valley Elementary School Preschool in Eagle, Colorado, or at Edwards Early Learning Center. Both programs through Eagle County Schools operate on the school year calendar- with an eight -week summer vacation. The children enrolled in these child care programs meet, or exceed, the annual 1,380-hour requirement for child care. While on summer break, the families receive regular home -based services and monthly phone contacts. All children enrolled in the center -based program receive a minimum of two home visits per year by their Family Advocate. The classroom teachers from the center provide two additional home visits and two parent -teacher conferences. Home -based: EHS serves up to 46 children in the home -based program option. Due to COVID-19, the majority of home visits took place virtually during the past program year. With updated Public Health orders and C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 guidance from the Office of Head Start, the program began offering in -person home visits to families in May 2021 and plans to complete in -person comprehensive services by the end of 2021. The program maintains a number one priority of protecting the health and wellness of children, families, and staff and will monitor disease spread in the future. Weekly home visits are completed either in person or through a virtual platform using the evidence -based home visiting parent education program, Parents as Teachers (PAT), to teach parents skills to promote positive child development and prevent child maltreatment. PAT increases parental knowledge of early childhood development, improves parenting practices, promotes early detection of developmental delays and health issues, and increases school readiness and success. Before virtual home visits, the EHS staff often drop off supplies for developmentally appropriate activities and provide instruction remotely. Group socials are offered virtually twice per month (before COVID-19, family -style meals were provided, and EHS intends to go back to this practice but cannot gather in person or share meals at the time of this grant application). The EHS program uses evidence -based curricula PAT and Ready Rosie to promote parent knowledge of child development and activities at group socials. Group socials promote positive parent -child interactions, foster children's social -emotional development, and increase social capital for parents. Group socials include a language and literacy -focused circle time activity, including reading or singing. Pregnant women: The EHS program can serve up to 8 pregnant women with weekly home visits completed either in person or virtually and opportunities to participate in group socials twice per month. Due to the nature of pregnancies, there is not always a pregnant woman enrolled. The same evidence -based home visiting parent education program, PAT, is also utilized with pregnant women. PAT allows families to 10 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 begin the program prenatally. When the baby is born, the family either transitions to the center -based program or stays within the home -based program, depending on the family needs. The program engages in recruitment activities as outlined in the Annual Recruitment Plan developed in partnership with parents and staff that are focused on pregnant women, which include: ERSEA Specialist regularly goes with the Mobile Intercultural Resource Alliance (MIRA) bus to visit low- income neighborhoods and talks with pregnant women who inquire about resources and services on MIRA, recruitment materials designed for pregnant women, and incentives for referrals from families, including a $25 gift card for families who refer a family or a pregnant woman and the family or pregnant woman completes the application and eligibility process and is put on the waitlist. The gift cards are funded as part of the non-federal share contribution and paid for with County -Only funds. 4. Centers and Facilities The EHS contract with Roaring Fork School District, which served four children with full-time child care during the Basalt Elementary School Preschool school year, was terminated in July 2020. Due to COVID-19, the Roaring Fork School District will not serve toddlers at Basalt Elementary School Preschool as the toddler classroom will become a preschool classroom indefinitely. The EHS program explored new partnerships with two other licensed child care centers in the area. However, neither center was able to meet the Head Start Performance Standards and CCAFP requirements. As a result of these challenges, EHS could not provide child care to the four families as planned, and these four families transitioned into the home -based program. EHS continues its contractual agreements with The Family Learning Center and Eagle County Schools at Eagle Valley Elementary School Preschool and the new Edwards Early Learning Center. EHS offices and group socialization sites continue to be at the Lake Creek Village Community Center in Edwards, Colorado. 11 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Classroom teachers receive practice -based coaching (PBC) at the contracted child care centers through a contract with Early Childhood Partners (ECP). The EHS coaching model focuses on utilizing assessment data from the CLASS and ITERS to help drive instruction and decision -making within the classrooms. In addition, the teaching staff at the Family Learning Center participated in LENA Grow coaching for 11 weeks in each classroom to improve the classroom's language environment and child outcomes. LENA Grow couples LENA's "talk pedometer" technology with weekly coaching sessions to bring those improved outcomes to fruition in both the short and long term. With LENA Grow, every level of the early childhood workforce collaborates more effectively and achieves positive results within months: Teachers deepen their focus on each child's individual classroom experience, Coaches use data and resources to leverage strengths in teacher practice, and Leaders track progress on quality improvement. This application does not include any requests for minor renovations or repairs. There are no facility activities subject to purchase, construction, major renovation, loan or mortgage, or subordination agreement. S. Eligibility, Recruitment, Selection, Enrollment, and Attendance EHS maintained full enrollment throughout the 2020-2021 program year. During the program year, EHS services reached 119 children and eight pregnant women. There are currently 78 children on the waiting list. There are no proposed changes to this section. During the 2020-2021 program year, recruitment and eligibility were challenging due to the Public Health restrictions. EHS experienced many difficulties in getting new applicants, and those interested failed to provide the necessary documentation to determine their eligibility and move forward with the application process. The increased challenges experienced by families with the COVID-19 pandemic were taken into consideration when reviewing and revising the Selection Criteria (see Appendix C: Selection Criteria). 12 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Another aspect that had significantly impacted the EHS program this year is the families that decided to drop off from the program. Due to COVID-19, many families chose to drop off from the program unexpectedly as parents saw working hours reduced, and others lost their jobs entirely. They were forced to move out of the service area for these reasons, looking for better opportunities to provide for their families. The EHS program explored what other means for recruitment were available to be able to keep up enrollment. EHS had conversations with the Policy Council and asked for their input. Policy Council members suggested utilizing social media to post information about the program and create a Facebook page. Another strategy recommendation was to use current and former families to spread the word about the EHS program's services. EHSnow has a growing Facebook page and is implementing new options to reach out to the neediest families in the Eagle County community. 6. Education and Child Development In 2020, EHS implemented a new parenting curriculum, ReadyRosie, for families in both center - based and home -based programs. ReadyRosie offers research -based tools that help families create a meaningful home learning environment to promote school readiness. ReadyRosie is an excellent curriculum to use in the current COVID-19 reality because it uses video and mobile technologies to empower families. Over the past year, parent engagement has increased with Ready Rose from 53% in 2020 to 84% in 2021. Parents actively engage via text through the ReadyRosie platform with their Family Advocates, Home Visitors, or classroom teachers. ReadyRosie is an excellent method of engaging male participation in the EHS program. For example, EHS Father commented on the Family Sensory Walk activity shared through ReadyRosie "When we go out on walks, I try to observe what he is curious about and describe the object. Let him feel the different plant life and explain their benefits to the ecosystem. We adventure 3 or more times per week". As mentioned earlier, ReadyRosie is also used to support parent education during group socials. 13 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 EHS uses Teaching Strategies GOLD for ongoing child assessment in the program. EHS contracted centers for the center -based program option utilize Creative Curriculum Infants, Toddlers, and Twos as the curriculum. EHS implements Parents as Teachers (PAT) with fidelity in the home -based program option and PAT for activities at group socials. The EHS Education Coordinator, along with collaboration from the EHS Supervisor and contracted center directors, support staff in the effective implementation and individualization of the curricula, monitors curricula implementation and fidelity and provides support, feedback, and supervision for continuous improvement of its performance through the system of training and professional development (outlined in the T/TA plan). Moreover, this year the EHS Leadership and Program Content team have led the review and update of program policies for continuous quality improvement and ongoing monitoring of the EHS program. EHS hopes to implement these updated policies in 2022 to identify and address concerns regarding a child's development effectively. There are no proposed changes to parent, family, and community engagement. EHS continues to structure education and child development services to recognize parents' roles as children's lifelong teachers and encourage parents to engage in their child's education. The program offers opportunities for parents and family members to be involved in the program's education services. Parents continue to provide leadership through joint -planning home visits and playgroups, providing oversight through Policy Council and participation in the EHS Annual Self -Assessment, by giving recommendations on programming through surveys and Parent Committee meetings, and helping us develop and continue revising EHS School Readiness and Parent Family Community Engagement (PFCE) Goals, curriculum, and child assessment. EHS focused on providing flexible virtual opportunities for families to be engaged during the pandemic while adhering to Public Health orders. 14 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 There are no proposed changes to the program or school readiness goals. School readiness goal progress 2019-2021 (see Appendix D: Program and School Readiness Goals) are as follows: • Children will demonstrate growth in forming positive attachments and relationships with adults and peers. Social -emotional development is the emergence of a child's experience, expression, understanding, and regulation of emotions from birth through late adolescence. A range of growth between 2 and 19 meets widely held expectations. • The Program Growth report for Social -Emotional development for children from Fall through Spring of this program year is as follows: ♦ Birth to 1 age group 0 80% of all children are meeting or exceeding in the Social -Emotional area. ♦ 1-2 age group 0 90% of all children are meeting or exceeding in the Social -Emotional area. ♦ 2-3 age group 0 100% of all children are meeting or exceeding in the Social -Emotional area. • Children will approach activities with increasing curiosity, initiative, and creativity. Approaches to learning do not follow one specific developmental area within TS Gold. EHS pulls data from multiple domains to assess how children are doing, including emotional and behavioral self - regulation, executive functions, initiative, curiosity, and creativity. The older the child, the more dimensions EHS assesses. • Snapshot report (which looks at children at a point in time) shows the following: ♦ Fall 2020 Snapshot 0 90% of children program -wide were meeting or exceeding in the Approaches to Learning area. ♦ Winter 2021 Snapshot 0 94% of children program -wide were meeting or exceeding in the Approaches to 15 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Learning area. ♦ Spring 2021 Snapshot 0 88% of children program -wide were meeting or exceeding in the Approaches to Learning area. ♦ Summer 2021 Snapshot 0 89% of children program -wide were meeting or exceeding in the Approaches to Learning area. • Children will increase their skills of observation, memory, and discovery. Cognitive development is the construction of thought processes, including remembering, problem -solving and decision making. A range of growth between 2 and 19 meets widely held expectations. • The Program Growth report for Cognitive development for children from Fall through Spring of this program year is as follows: ♦ Birth to 1 age group 0 80% of all children are meeting or exceeding in the Cognitive area. ♦ 1-2 age group 0 78% of all children are meeting or exceeding in the Cognitive area. ♦ 2-3 age group 0 78% of all children are meeting or exceeding in the Cognitive area. • Children will have linguistic and culturally appropriate growth in early language and literacy skills by using words and engaging with stories, books, and songs. Language development is the process by which children come to understand and communicate language during early childhood. A range of growth between 2 and 16 meets widely held expectations. Literacy is commonly understood as reading and writing, but before children can read and write, they need to learn about sounds, words, language, books, and stories. • The Program Growth report for language and literacy for children from Fall through Spring of this program year is as follows: 16 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 ♦ Birth to 1 age group: 0 87% of all children are meeting or exceeding in the Language area. 0 100% of all children are meeting or exceeding in the Literacy area. ♦ 1-2 age group 0 91% of all children are meeting or exceeding in the Language area. 0 83% of all children are meeting or exceeding in the Literacy area. ♦ 2-3 age group 0 100% of all children are meeting or exceeding in the Language area 0 100% of all children are meeting or exceeding in the Literacy area 7. Health The program provides a comprehensive, culturally, and linguistically appropriate health program for children and families. The program identifies all child health and developmental concerns through collaboration with families, staff, and health professionals. Children are linked to an ongoing source of continuous, accessible care to meet their basic health needs. There are no proposed changes to the workaround partnerships with parents, oral health, child nutrition, or health status and care. Since Mountain Family Health Centers (MFHC), the local federally qualified health center, terminated their agreement with EHS in 2020, the EHS program coordinator assumed responsibility for overseeing all health program services. This change has allowed for increased oversight and monitoring of Health Services for EHS program's enrolled children and families. The staff supports healthy physical development by encouraging family practices that prevent illness and injury by providing health prevention information to children, families, and staff and maintaining healthy and safe environments. While EHS saw an increase in families not being able to make all well -child visits due to Covid, 85% of children were up-to-date on their last required preventative health care visits by the end of the program year. Additionally, 81% of EHS children were up to date on preventative dental services. 17 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 This past year, EHS strengthened collaborations with numerous community partners, such as Early Intervention Vision and Hearing services to provide added support and guidance on best practices during the pandemic. EHS also continued to strengthen its collaboration with medical and dental providers to ensure families were able to access preventative services as much as possible as well as to decrease the amount of time it takes for requested medical records to be received. Health highlights from 2020-2021 program year as follows: o 100% (8 of 8) Pregnant women, had health insurance, five of those receiving Medicaid o 8/8 enrolled pregnant women received prenatal health care o 81% of EHS children were up to date on preventative dental services o 85% of children were up to date on their last required preventative health care visits by the end of the enrollment o 96% of enrolled children had medical insurance at the end of enrollment. o 99% of enrolled children had an ongoing source of continuous, accessible health care o 82% of children who have been determined by a healthcare professional to be up to date on all Immunizations o 14% of children who have been determined by a healthcare professional to have received all Immunizations appropriate for their age (combined this is 96% of EHS children) Mental health/behavioral health Oversight of mental health consultation services was by an internal employee with the credentials of a Licensed Professional Counselor. This team member resigned from her position at ECDHS in September 2020 to transition into a full-time clinical role as a child and family therapist. EHS recognizes the importance of cultural competence and the need for mental health consultants to speak Spanish. As a result, EHS has contracted with La Cocina for a bilingual, bicultural mental health consultation to best support the mental health needs of enrolled children and families. 18 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 S. Family and Community Engagement There are no proposed changes to building trust and respectful relationships, family engagement activities, family literacy, language development and bilingualism, and family partnership services. EHS recognizes parents as their children's primary teachers and nurturers and implements intentional strategies to engage parents in their children's learning and development and support parent -child relationships, including specific strategies for father engagement. The program develops relationships with parents and designs services to encourage trust and respectful, ongoing two-way communication between staff and parents to create welcoming program environments that incorporate families' unique cultural, ethnic, and linguistic backgrounds in the program and community. The program collaborates with families in a family partnership process that identifies needs, interests, and strengths through the Family Outcomes Assessment tool. Families partner with EHS to develop goals that support: family well-being, positive parent -child relationships, family as lifelong educators, families as learners, family engagement in transitions, family connections to peers and community, families as advocates, and leaders to complete the Family Partnership Agreement. Services families received during the 2020-2021 program year: • 67 (+45%) Emergency/Crisis Services • 21 (+15%) Housing Assistance • 28 (+20%) Mental Health or Domestic Violence • 13 Community Support Services • 12 WIC, TANF, Economic Services • 4 Food Resources • 6 Health and Dental Services 19 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 • 18 Referrals to Child Find EHS supports parent -child relationships by ensuring parents understand their child's developmental needs, helping them set goals with their child, reading with their child, and sharing concerns about their child. EHS team members support families as lifelong educators by offering learning materials (books, games, and other learning media) for children and parents that reflect families' cultures. Parent engagement highlights: • Participating in "Bookworm Adopt -a -Reader Program" to increase literacy at home • Policy Council, Parent Committee Meetings • Virtual Group Socials • Providing feedback on planning home visits, group socials, developmental activities, and assessments of their child • Self -Assessment Process • Annual Family Program Survey • Connections to community events and activities Research -based parenting curriculum As previously mentioned, the program implements the research -based parenting curriculum ReadyRosie starting in 2020. Over the past year, engagement in the online platform has increased from 53% of enrolled families to 84% of enrolled families. Examples of community partnerships COVID-19 has changed the way many, if not all, organizations operate in Eagle County. The program anticipates changes will continue post-COVID, and some will return to work in the form before COVID-19. As a result, EHS community partnerships have adjusted too. Examples of community 20 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 partnerships include the continued collaboration with the Community Market (formerly known as the Eagle River Valley Food Bank). The Community Market does not offer food delivery to all community members, except families working with the ECDHS. Therefore, EHS staff can refer enrolled families for weekly food deliveries. The EHS program also partnered with the MIRA bus for outreach, recruitment and services for enrolled EHS families during COVID-19, MIRA has primarily provided services and resources related to health, including COVID-19 testing. The partnership between EHS and ECP is another example of a community partnership responsive to ongoing professional development, continuous quality improvement goals, and children's needs.. ECP provides Practice -Based Coaching for EHS contracted center -based staff. Due to the numerous staff changes at the Family Learning Center, practice -based coaching is more critical than ever. Practice -Based Coaching will include a combination of virtual video and in -person coaching, depending on Public Health orders and child care licensing rules and recommendations. ECP provides practice -based coaching with socially distant and virtual strategies. Practice -Based Coaching for home - based program staff can take place in several different ways. An internal resource, Program Operations Coordinator, Katie Narvaez, has completed an early Childhood Coaching credential through the University of Colorado Denver. Home Visitors, Family Advocates, and EHS leadership participate in coaching that utilizes an evidence -supported framework called Reflective Supervision and Practice through a contract with La Cocina. The staff engages in team group reflection. Reflective group sessions for home visitors are held once a month and one-on-one reflective supervision consultation is available as needed to support their ongoing professional development and quality practices. Lastly, EHS has a partnership with a consultant, Dr. Guylaine Richard from the National Center for Parent and Family Engagement, to provide evidence -based coaching, and training, and technical 21 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 support to the program content team and EHS leadership to help improve policy, procedures, and practice for a high -quality early head start program. 9. Services for Children with Disabilities EHS regularly serves children with disabilities in its program over the minimum requirement of 10% of funded enrollment annually. EHS is committed to helping children with disabilities to the fullest extent possible. It is also committed to serving children with eligibility criteria such as health impairments, emotional/behavioral disorders, speech/language impairments, intellectual disabilities, hearing or vision impairments, orthopedic impairments, learning disabilities, autism, and traumatic brain injury. In the 2020-2021 program year, 15% percent of children in EHS (17 of the total 119 children) had an Individualized Family Service Plan (IFSP) (a decrease from the 24 children with IFSPs in the previous program year). Referrals to Child Find remained reasonably steady. Two factors played into the lower number of children identified this program year. First, because Home Visitors were unable to provide weekly home visits in person, the children relied more on parent observation and report, which can sometimes make emerging delays more challenging to identify. In fact, according to the Eagle County local Early Intervention program, they noted statewide an overall decrease in referrals during the pandemic, partly because fewer families were going to well checks and home -visiting programs providing in -home services across the board were significantly impacted. Second, Early Intervention Colorado changed its qualifying criteria in July 2020, revising the definition of significant delay in one or more areas of development from a 25% delay to a 33% delay. Additionally, in response to COVID-19, early intervention suspended all in -person therapy sessions, and all families wishing to receive Early Intervention services were only allowed to do so through 22 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Telehealth services. Telehealth services proved to be a barrier for many families in accessing consistent therapy support. In response, EHS and its Early Intervention provider, Mountain Valley Developmental Services (MVDS), responded by increasing communication and collaboration between the two programs and families to try and maximize the services available. Early intervention services were typically held with Home Visitors and teachers at contracted centers. In response, the program developed EHS Discovery Boxes to support families utilizing the strategies during routines and play in the home. Serving children with disabilities continues to be a need, and EHS is meeting this challenge in stride. MVDS is the local Part C provider, and EHS organizations have jointly built solid collaboration, which is included and outlined in EHS's program goals. In 2020-2021, MVDS provided services to 165 children, ages birth to 3, with developmental delays or disabilities. Children with IFSP increased from 2017-2018, where 160 children were served in the service area. Early Intervention provider turnover continues to remain a barrier in Eagle County. Eagle County's local Community Centered Board, MVDS, which is the administration of public Early Intervention funds, continues to search and look for qualified providers to serve the families in the Eagle County community. 10. Transition EHS staff support healthy transitions and expectations through effective, two-way communication between home, the EHS program, and preschool. All children have a transition plan developed in partnership between their family and home visitor by 32 months of age (2 %)—documentation of transition plans are in Child Plus. EHS implements strategies and best practices to support successful transitions for children. The goal is to transition children to a new preschool placement by age three; however, this may not be possible in some situations due to external constraints. In these cases, 23 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 children remain in the program after they turn three years old and transition into the following program as soon as possible. There are no updates to these transition services. 11. Services to Enrolled Pregnant Women There are no proposed changes to services for enrolled pregnant women. EHS works closely with pregnant women through the home -based program option to secure comprehensive prenatal and postpartum care. When each expectant mother enrolls in EHS, the home visitor and family collaboratively develop a plan to ensure that she receives risk assessments, including a nutritional screening, medical and dental examinations, and mental health interventions in anticipation of the child's birth after childbirth. EHS team members provide educational resources to expectant mothers on a series of topics including, but not limited to: • Fetal development (including the risks of smoking and alcohol) • Labor and delivery • Postpartum recovery • Postpartum depression • Breastfeeding • Community resources relevant to pregnant mothers • Safe sleep practices 12. Transportation Eagle County EHS does not provide transportation services, and there are no proposed changes. Sub -Section C: Governance, Organizational and Management Structures 1. Governance EHS continues to implement a formal structure for program governance that includes a governing body of elected officials from the Eagle County Board of Commissioners (BoCC), a Policy 24 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Council and parent committees, and program leadership. The governing body (BoCC) has legal and fiscal responsibility for EHS and is responsible for safeguarding federal funds. The Policy Council is responsible for the program's direction with input from the parent committees, and the program leadership assumes the operating responsibility and ensures daily functions. In 2021, the Policy Council created an ad -hoc Policy Review Committee to review all current EHS program policies and recommend any changes to the Policy Council. The Parent Committee advised the program, the Policy Council and the governing body on various decisions, including the quality improvement plan and monitoring processes (see Appendix E: Governing Body and Policy Council Decisions). There are no proposed changes to the functions or relationships within the program governance structure. Parent Committees: at a minimum of six parent committee meetings are held yearly for families enrolled in the center -based and home -based program options. Parent committees provide an opportunity for parents to give feedback to the Policy Council, input on program design, and their children's educational experience. In addition, training and other learning opportunities give parents time to engage with others during parent committee meetings. 2. Human Resources Management The following changes to human resources management have been proposed to ensure all internal and contracted EHS staff meet the guidelines described in Early Head Start Performance Standards 1302.101a and 1302.101b. 1) increased oversight and monitoring, 2) updated policies and procedures. Finding and retaining qualified infant and toddler staff continues to be a challenge for all child care providers in Eagle County, including the EHS contractors. When a contractor cannot recruit and hire qualified credentialed staff, it may employ an individual who is in the process of completing their credentials, has experience working with infants and toddlers, or has one of the following: • Completed course work with infant and toddler content 25 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 • Degree in a related field • Training with infant and toddler content. Currently, all classrooms meet the teacher -to -child ratio requirements and group size of the 2 teachers to 8 children - with a maximum of 8 children. The updated EHS policies outline alternative pathways to bring all teachers up to meet qualifications within a reasonable timeframe via a detailed professional development plan when all other avenues for finding qualified candidates have been exhausted. In addition, the updated human resources policies include new policies for outlining the expectations for standards of conduct and tuition assistance for contracted staff to meet educational qualifications. There are no proposed changes to the criminal background check process for new hires or coaches. 3. Program Management and Quality Improvement EHS implements a management system that aligns with the Head Start program planning cycle, strategic planning, and information in the Foundations for Excellence: A Guide for Five -Year Planning and Continuous Improvement, 2nd Edition, which includes: • Developing an annual action plan is a defined set of steps that outline what the program will do to accomplish its goals and objectives. The budget supports the action plan and aligns with the goals and objectives (see Appendix F: Program Improvement Plan). • Ensuring the program, fiscal, and human resource management structure provides effective management and oversight of all program areas and financial responsibilities to deliver high -quality services in all of the program services. • Providing regular and ongoing supervision to support individual staff professional development and continuous program quality improvement. 26 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 • Ensuring budget and staffing promotes continuity of care for all children enrolled and for staff to participate in appropriate training and professional development. • Ensuring the program maintains an accounting and record -keeping system adequate for effective oversight. • Ensuring the management of program data effectively supports the availability, usability, integrity, and security of data. Program procedures on data management are approved by the governing body and policy council, in areas such as quality of data and effective use and sharing of data, while protecting the privacy of child records under subpart C of part 1303 of this chapter and applicable federal, state, and local laws. EHS completed a Quality Improvement Plan (QIP) (see Appendix G: Approved QIP) on August 2, 2021, with corrective actions for ongoing monitoring and oversight of the health and safety of program participants and reporting requirements. The EHS program QIP resulted in updated policies developed in partnership with the governing bodies that prevent the recurrence of previous quality and compliance issues, including previously identified non-compliance/deficiencies and safety incidents. In 2021, EHS partnered with Region 8 Specialists to develop a comprehensive monitoring plan. Implementation for the monitoring plan began in May through on -site visits, regular classroom observations, monthly meetings, and continuous data analysis. Ongoing oversight, monitoring, correction, and assessment of progress towards program goals and implementation of the Head Start Program Performance Standards are the responsibility of the EHS leadership team. The EHS program establishes and implements a system of continuous monitoring that provides effective implementation of the program performance standards, including ensuring child safety and other applicable federal regulations; the program will: • Collect and use data such as Child Plus reports, in -person observations, coaching, and 27 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 monthly reports from contracted partners to inform this process; • Address quality and compliance issues immediately, or as quickly as possible; • Work with the governing body and the Policy Council to address issues during the ongoing monitoring and correction process and federal oversight; and, • Implement procedures that prevent the recurrence of previous quality and compliance issues, including previously identified deficiencies, safety incidents, and audit findings. When there are areas of improvement related to compliance with the Head Start Program Performance Standards, the EHS program will create a follow-up plan to correct the areas of non- compliance. Information is shared with the EHS governing bodies through Monthly Program Reports, discussions in meetings, and reviewed as part of the self -assessment process yearly. 28 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Section II. Budget and Budget Justification Narrative Early Head Start Budget 2022 Class cc de categories NanFederal budget Total Budget of Empbyees Personnel Child Health & Development Services Personnel tFedemludget Sub Total 00 $0.00 $330,963.06 6.75 Family& Community Parblership Personnel SubTotoI $88,982.D0 $O.OD $88,982.00 1.75 Program Design 8 Management Personnel Sub Total $147.484-00 $26.012.00 $173.496.00• 2.20 Total Personnel $567,429-00 $26,01200 b593,441.00 1D 77O Fringe Benefits FICA, Medicare & Work Comp $43,302.00 $43,3D2.00 HealthlDental.R fe Insurance $0.00 $169,133.oD $169,133.00 Retirement $31,7D6.00 $31.708.00 Total Fringe Benefits $75,010.D0 $169,133.00 $244,143.00 Supplies office Supplies, including memberships,& dues $1,66D.DD $1,66D.00 Family Services Supplies $500.00 $500.00 Event Sponsorship, incluidng supplies for Group Socials. Policy Council & Parent Committees $1,435.00 $1,435.00 Total Supplies $3,595.D0 $tiAO IFIM Training & Technical Assistance Training 8 Technical Assistance- See TFFA Plan Appendix $22.3^2 00 $22,042.00 Total Training & Technical Assistance $22,042.00 $22,042.00 Contracts Family Learning Center- Child care $234,730-00 $234,730.00 Early Childhood Subsidy to FLC $28,847.00 $28,847.00 Early Childhood Subsidy to EVES $5,117.00 55,117.00 Eagle County School Disim ct -Child care $94,60B_D0 $94,6D6.00 ChildPlus Data Management $3,500.00 $3,500.00 Parents as Teachers- Curriculum $2,000.0D $2,000.00 ReadyRosie- Curriculum $3,100.00 $3,100.00 Teaching Strategies GOLD $1,300.00 $1,300.00 Early Childhood Partners Practice Based Coaching $12,460.00 $12,480.00 Interpretation S Translation services $4,000.00 $4,000.00 C fiice cleaning services $7,280.DD $7,280.00 La Cod na - Reflective supervision & mental health comulta'on $10,7DD.00 $1 D.700.00 Total Contracts EMEW7 5W9.6913-CK) $37,964_60 #407,662_DO Other Volunteer- Parent & Professionals (see namative) $12,085.00 $12,085.00 Vehicle Maintenance, Repair 8 Fuel $10,670.00 $10,670.00 Mileage Reimbursement $2,00D.00 $2,000.00 IT Support $6,00D.00 $6,000.00 Phones: 10 iphones $7,663.DD $7,663.00 Total Other $r3,68300 $26,755.04 $W,436.00 Total Budget $1.047,457.00 $261,864.Of1 11,309,321.00 10.70 Table 2 29 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 2021 challenges ECG is responsible for the emergency and ongoing responses to COVID-19 and therefore responsible for the associated costs. Due to these factors, ECG is exercising fiduciary responsibility in these uncertain times and seeking opportunities to reduce costs. The EHS program historically utilizes parent and professional volunteer time as one form of the non-federal share. Due to the COVID-19, the public health orders preventing people from gathering, and overall sense of stress on parents and professionals, EHS is unable to host program events that create volunteer opportunities. The whole Eagle County community is economically struggling and the generosity of volunteer time that EHS relied on previously has not been available in 2021. As a result of the COVID-19 pandemic, ECG is unable to fully fund the 2021 EHS non-federal share as expected and has requested a waiver of $150,000 of the 258,775 non-federal waiver. Personnel Table 2 below explicitly explains the costs associated with personnel. Please note there may be changes to the personnel costs, specifically related to the costs of insurance, as the 2022 ECG budget has not been adopted at the time of this writing. Total; EHS FIE POSITION IIME w ECG HOLRLY KkTE FEDER-U SHARE He e -t i=i:.r 14 YR S-4 He:::: L i::r 6 YR S-1 01 Hem,- " Mrcr 2 t 1) EHS SSreci_:i_t EP SE. 1= 'TTi1� 5 EFSIr:¢ra�_ tivLrdivalor 1'lR YV S67 *1_ EF= Sul:e:-.':'Or 6 YR 5=1 =4 - - EHS' a _aver yR S;u ; ;S:.SS� EFSDL. ter S'I S61:1-, j. EFSwarttimepositi:n Vacant 51 00 5::,:IS 30 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Table 3 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 EHS Director: (0.00): The EHS Director serves as the Deputy Director of the Division of Children, Family, and Adult Services within ECDHS. The EHS Director is responsible for the program's leadership, Human Resources Management, a portion of the Program Governance, and shares responsibility for the contract management. The EHS Director supervises the EHS Manager. The EHS Director is not funded through the EHS federal budget, and through 100% time reporting, the work of the EHS Director is considered part of the non-federal budget. EHS Manager: (1 FTE): The EHS Manager is responsible for the program's leadership, Program Management, and Quality Improvement, a portion of Program Governance, and shares responsibility for the contract management. The EHS Manager supervises the EHS Supervisor, the EHS Program Coordinator, and the EHS Specialist. EHS Supervisor (1 FTE): The EHS Supervisor is responsible for the program's leadership, supervising the six EHS home visitors and leading group socials. EHS Coordinator (1 FTE): The EHS Program Coordinator is responsible for overseeing the program policies and procedures to ensure high -quality health, disability, and education services. The EHS Coordinator also leads monitoring requirements at child care centers, measuring and reporting on progress towards program and school readiness goals. EHS Specialist: (1 FTE): The EHS Specialist oversees the Eligibility, Recruitment, Selection, Enrollment, and Attendance (ERSEA) content areas, which includes the development and implementation of 31 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 recruitment strategies, waitlist management, family interview and selection processes, attendance monitoring, and family follow-ups. This position is responsible for producing thorough and reliable monthly and annual reports. The Specialist enters all ERSEA data into the ChildPlus database system and updates electronic documentation. Additionally, the position provides family engagement support through the translation of program materials and provides interpretation during Policy Council meetings. Home Visitors: (6 FTE): Home visitors meet the Office of Head Start recommendations for caseloads. Caseload breakdown: • Four full-time home visitors serve ten home -based families with weekly home visits. • One full-time home visitor serves 23 center -based families with at least two home visits during the program year at the Family Learning Center and Edwards Early Learning Center. The families enrolled in the center -based program with Eagle County School District move to the home - based option in the summer when the school is closed and receive regular home visits. • One full-time home visitor serves six home -based families with weekly home visits and serves as a Family Advocate for up to 5 center -based families at Eagle Valley Elementary School. The families enrolled in the center -based program with Eagle County School District move to the home -based option in the summer when the school is closed and receive regular home visits. This position will assist the Parent, Family & Community Engagement content area focusing on increasing program engagement of fathers and male family members, supporting a return to in - person parent engagement activities, increasing community relationships and awareness of the services provided by EHS with health providers 32 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 EHS Program Support Assistant (0.5 FTE) Part-time position - This position is currently vacant and pending approval from the ECG. This position will provide program support to actively achieve program goals and program improvement through data entry, supporting parent, family, and community engagement and group socials, assisting in planning the annual open house and end of the year celebration, assisting with creating a welcoming, family -friendly environment for events (group socials, parent committee meetings, policy council meetings, and EHS events) to support parent engagement, provide consistent child care supports to parents participating in -person for Policy Council and Parent Committee meetings. Fiscal Director: (0.10 FTE): Provides services by ECG as a non-federal share to the program through the ECDHS Integrated Support Services Division. Overtime: ECG requires an overtime reserve for all hourly employees. These funds cover home visitors over time (the other EHS team members are exempt from overtime). Time reporting: ECG uses a federally compliant 100% time reporting system to allocate staff costs based on actual hours recorded. Specified staff record daily the activity/program they are working on for their entire day. EHS nutrition consultant and coaching: The EHS nutrition consultant position has historically been challenging to staff consistently. The challenge is primarily due to the minor contract and internally inconsistent consultant use based upon child and family needs. EHS is actively reevaluating how this position will look and is considering how it can fill this position with someone who is more culturally knowledgeable and supportive of the families in which EHS serves. Possibilities include broadening the EHS search to find the right fit and someone who can offer services virtually. 33 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 TOTAL FEDERAL COST FOR PERSONNEL: $567,429 TOTAL NON-FEDERAL COSTS FOR PERSONNEL: $26,012 Fringe Benefits ECG provides Social Security, FICA, Disability and Work Comp: FICA, Medicare, Disability, and worker's compensation to all EHS employees. Below are the rates: • FICA 0.620 x salary • Medicare 0.0145 x salary • Disability 0.0038 x salary • Worker's compensation 0.00019 x salary ECG provides Health/Dental/Life insurance: Health, dental, and life insurance to all full-time EHS employees - those who work 30 hours a week or more. The cost of health and dental insurance depends on the plan chosen by the employee. • The rate for life insurance is 0.0088 x salary. Retirement: ECG provides each employee with a 401A. The county requires each employee to contribute between 3% and 6%, and it matches the same percentage (up to 6%). At the start of employment, the employee can select the rate they would like to contribute. • The rate for retirement is 0.03 to 0.06 x salary. TOTAL FEDERAL COST FOR FRINGE BENEFITS: $75,010.00 TOTAL NON-FEDERAL COSTS FOR FRINGE BENEFITS: $169,133.00 34 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Supplies Office supplies: Basic office supplies for program operations, including Colorado and National Head Start Association memberships and dues - $1,660 Classroom and family services supplies: Event sponsorship: Family- supplies: diapers, tripes, formula child proofing inaterials Health Advisor Committee intq Recruitment uiaterisl5 .... .. Total Table 4 E-vents & Sponsorship F_equenc-- Taral Policv Council 1,: S Group socials - ERA' _-6 S100.00 Group socials - RFC- 26 S100-00 Parent committees 10 S100-00 Annual e,-ent Trainitiz 1 S500-00 Parent mileage reimbursemen 9: 0 S:; 00 Total IS1_435_00 Table 5 TOTAL FEDERAL COSTS FOR SUPPLIES: $3,595 TOTAL NON-FEDERAL COSTS FOR SUPPLIES: $0.00 Training and technical assistance Training and technical assistance: The EHS program is committed to being a learning community committed to continuous program improvement. ECG provides in -kind up to $2,500/year in tuition reimbursement for each ECG employee seeking higher education. All ECG employees are eligible for a 35 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 tuition waiver for 100 and 200 level college courses towards an Associate's degree at Colorado Mountain College. To train and retain highly qualified staff, the focus of the training and technical assistance (T/TA) plan for 2022 (see Appendix H: Training and Technical Assistance Plan) is: • School readiness • Parent training opportunities • Improving quality • Supporting Dual -language learners TOTAL FEDERAL COSTS FOR TRAINING AND TECHNICAL ASSISTANCE: $22,042 TOTAL NON-FEDERAL COSTS FOR TRAINING AND TECHNICAL ASSISTANCE: $0.00 Contracts: • The Family Learning Center: EHS contracts with The Family Learning Center in Edwards, Colorado, to provide EHS center -based services for up to 21 children. All EHS children enrolled in FLC are offered 1,764 hours of childcare per year - 4 days a week, 196 days a year, 9 hours a day. These children also receive at least two home visits during the program year. This contract includes money for supplies, training, technical assistance, and COLA for contracted teachers directly serving EHS children. Total contract amount = $234,730.00 • Early Childhood Subsidies for The Family Learning Center: ECG continues to prioritize the success of EHS children served at The Family Learning Center through early childhood subsidies. These are County -Only funds available through the Eagle County General Fund and contribute to the non-federal budget. This amount is based on the percentage of EHS children enrolled. Total amount = $28,847.00 • Early Childhood Subsidies for Eagle Valley Elementary School Preschool: ECG continues to 36 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 prioritize the success of EHS children served through Eagle County School District through early childhood subsidies. These are County -Only funds available through the Eagle County General Fund and contribute to the non-federal budget. This amount is based on the percentage of EHS children enrolled. Total amount = $5,117.00 • Eagle County School District: EHS contracts with Eagle County School District to provide EHS center -based services for up to 8 children at Eagle Valley Elementary School Preschool in Eagle, Colorado, at the Early Learning Center in Edwards, Colorado. All children served by Eagle County School District are offered 1,416 hours of child care per year - 5 days a week, 177 days a year, 8 hours a day. These centers are operated by Eagle County School District and are open during the school calendar year - with an eight -week summer break. This contract includes money for supplies, training, technical assistance, and COLA for contracted teachers directly serving EHS children.: Total contract amount = $94,608.00 • ChilclPlus Data Management: ChildPlus is the data collection and reporting system for requirements. Total contract amount = $3,500 • Parents as Teachers curriculum: All staff meet or exceed educational requirements for the PAT curriculum. The program will continue to use PAT with families during home visits. Subscriptions are $200 each for ten staff members. Total contract amount = $2,000 • ReadyRosie parenting curriculum: The program uses the ReadyRosie curriculum for families in both center -based and home -based programs. ReadyRosie offers research -based tools that help families create a meaningful home learning environment to promote school readiness. Total contract amount = $3,100 • Teaching Strategies GOLD: EHS uses Teaching Strategies GOLD as the ongoing assessment system to track child outcomes in all program options. Total contract amount = $1,300 37 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 • Early Childhood Partners: EHS partners with ECP to meet the Head Start Performance Standards 1302.92(c)(1-5) Training and Professional Development for implementing a research -based, coordinated coaching strategy for staff at contracted child care centers. ECP is responsible for coaching at The Family Learning Center and costs $65 an hour for up to 16 hours a month/, $1,040 a month for 12 months, and a total of $12,480. Total contract amount = $12,480.00 • Translation Companies: ECG contracts with numerous interpretation and translation companies to ensure community members receive services in their preferred language. Interpretation and translation services contribute to EHS via the non-federal budget. Total contract amount = $4,000.00 • Office cleaning services: EHS contracts with a cleaning service to provide weekly cleaning services at the Lake Creek Village office and group social setting. This contract allows for 2 hours of cleaning services, twice a week at the rate of $35/hour for 52 weeks. Total contract amount = $7,280.00 • La Cocina: EHS contracts with La Cocina for monthly 90-minute team reflective practice sessions and one-on-one individual coaching for EHS program staff, taking place on an as -needed basis for one hour each. In addition, La Cocina provides bilingual and bicultural mental health consultation services to enrolled children and families. Total contract = $10,700.00 TOTAL FEDERAL COSTS FOR CONTRACTS: $368,098.00 TOTAL NON-FEDERAL COSTS FOR CONTRACTS: $37,946.00 Other Volunteers: Volunteers contribute to the non-federal budget. Volunteers are separated into two specific 38 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 types by the reimbursement rate, either professional or parent. The professional rate used for Policy Council meetings and the Health Advisory meetings is reimbursed based on the EHS Director rate, $66.73 per hour, including benefits. Parent volunteers for parent committee meetings are based on the rate of the EHS Manager, which is $45.78 per hour, including benefits. Professional volunteers • Health Services Advisory Council - 18 estimated volunteers • Policy Council Members- 8 estimated volunteers Parent volunteers • Family Learning Center and Eagle County School District Parent Committees - 11 estimated volunteers • Home -Based Parent Committee- 13 estimated volunteers Total volunteer = $12,085.00 Vehicle maintenance, repair, and fuel: Vehicle maintenance, repair, and fuel for the five EHS minivans and one minibus are used primarily for home visitors to travel to and from client visits and client -related meetings. These services are provided by Eagle County Transit Department and contribute to the non- federal budget. The EHS vehicles can also transport families to group socialization and parent committee meetings. Cost estimation by the Eagle County motor pool department was reduced due to less travel during the pandemic. Total vehicle maintenance, repair, and fuel=$10,670.00 Mileage reimbursement: Travel by direct service EHS staff, EHS management, and EHS support staff to either home for client visits or meetings or business trip destinations are reimbursed by the county at a rate of $0.58 per mile. Costs were reduced due to less travel because of COVID-19. Estimate based on 39 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 prior years' expenses. Total mileage reimbursement = $2,000.00 IT support: provided to each department of ECG based on the number of staff in the division and other factors such as devices, phones, projected service call support, and software updates. Total IT support = $6,000.00 Phones: EHS staff utilizes iPhones to increase efficiencies with the curriculum, like Teaching Strategies GOLD, provide safety for home visits, and work towards the department goal of utilizing technology to serve children and families best. The cost of iPhones per month is $65 times ten staff. Total phones = $7,683.00 TOTAL FEDERAL COSTS FOR OTHER: $9,684.00 TOTAL NON-FEDERAL COSTS FOR OTHER: $28,755.00 Grand totals TOTAL FEDERAL SHARE: $1,047,457.00 TOTAL NON-FEDERAL SHARE: $261,864.00 TOTAL BUDGET: $1,309,321.00 Planned use of cost -of -living -adjustment (COLA) Due to the COVID-19 pandemic and associated budgetary constraints, all ECG salaries remained flat during 2021. To ensure equity among employees, ECG does not offer cost of living adjustments to ECG EHS employees. In 2021, a wage comparability review assessed the salaries of ECG EHS employees to contracted staff providing comparable early childhood services within Eagle County, Colorado, determining that all EHS employees' pay rates exceed the average rate of compensation paid to similar 40 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 positions/services. Please refer to the chart below, 2021 Wage Comparability Review, for details outlining salary comparisons. As a result of the above information, 2021, the cost of living adjustment (COLA) was distributed to only the contracted teaching staff at The Family Learning Center and Eagle County Schools. 2021 IN -age Comparability Keiiew: Job positions Average hourly salary EHS ho= v1sitors S22.82 Early cluldhood teachim S18.9� EHS program coordinator & �upen-isor S32.22 Early cluldhood aS5lomii director S21.2o EHS manager & director S49.83 E cllcllildhoad director 524.29 Table 6 EHS will ensure contracted child care providers permanently adjust the pay scale of staff who work directly with the EHS program and receive at least a 1.22% salary increase. The cost of implementing the 1.22% salary increase for EHS teachers at contracted child care centers is $12,627. However, this amount exceeds the COLA award by $268.00, accounting for part of the ECG's non-federal share of the baseline grant. Internal control The Eagle County Manager and the Finance Department are primarily responsible for the appropriate internal control of all ECG assets and financial transactions. An integral component of the organization's management provides reasonable assurance that the following objectives are achieved: • Effectiveness and efficiency of operations 41 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 • Reliability of financial reporting • Compliance with applicable laws and regulations Examples of how the Finance Department assists the ECDHS in ensuring effectiveness and efficiency are the periodic reviews of systems and the corresponding effectiveness of job duties within those systems. The Finance Department provides consulting advice to department heads in conjunction with management reports to ensure cost-effective decisions. Examples of reliability of financial reporting include double reviews of all monthly reports, annual audited financials, and monthly reconciliations of cash received. Examples of compliance with applicable laws and regulations include the timeliness of reporting to the State and the controls surrounding appropriated expenditures. Property management system All assets acquired and owned by ECG having a value of $10,000 or more and a life expectancy of greater than one year, and capital leases are considered fixed assets. All fixed asset purchases require approval by the BoCC and may be considered for funding from the Capital Improvement Fund. Department directors and elected officials are responsible for caring for all ECG assets in their department/office. Annually, the Finance Department may request a physical inventory of all assets, including fixed assets identified in the ECG financial records. The Finance Department audits the asset inventories of selected departments/offices annually or as needed. Disposal of asset surplus items is not included as fixed assets but is forwarded to the facilities department for disposal. The facilities department must advertise and then sell these items formally. The only fixed assets in the EHS program are vehicles. Motor pool develops and maintains operating policies and procedures to ensure adequate care of all vehicle and heavy equipment fixed assets. 42 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Cap on employee compensation Assurance of compliance with the compensation cap policies: The EHS Director's annual compensation is less than $179,000. Starting in 2022, zero percent of the yearly salary is paid with EHS grant funds. With the support of the Human Resources Department, ECDHS routinely reviews administrative compensation in compliance with ACF-0I-HS-07-03. No Head Start salaries exceed the current Executive Schedule Level II salary ($179,000). Non-federal share summary The non-federal share dollars come from the ECG general fund dollars- no state or federal funds are included in these contributions. Non -Federal Share Budget Surnmary BudgetCategory Personnel $26,012.00 Health/Dentagf_if=I -sL.ra-ic=I $169.133.00 Early Childhood S. :s c e= $33,96L.00 Interpretation & transIatio ; $L.030.00 Vo i-iteer, Parent and P-ofess-o-ials $12,035.00 Vehicle Maintelance, Repair & Fiel $10.670.00 IT Suoport $6.000.00 TOTAU Non Federal share $261,864.00 Table 7 43 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 Eagle County Early Head Start Continuation Grant Narrative 2022 Grant # 08CH01134 Section M. Appendices List Appendix A: Self Assessment Report Appendix B: Annual Report to the Public Appendix C: Selection Criteria Appendix D: Program and School Readiness Goals Appendix E: Governing Body and Policy Council Decisions Appendix F: Program Improvement Plan Appendix G: Approved QIP Appendix H: Training and Technical Assistance Plan 44 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cvo EAGLE COUNTY Human Services Appendix A: 2021 Self -Assessment Report Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 Eagle County Early Head Start (EHS) is a year-round program funded to serve 74 children in home -based and center -based settings. The program serves 40 clients, including pregnant women, in weekly home visitation services in the Eagle River Valley, and six in the Roaring Fork Valley. Additionally, 21 clients receive child care services four days per week year-round at the Family Learning Center, and due to COVID closure of the toddler program at Basalt Elementary School, 4 clients receive home -based services in lieu of center -based care, and 3 clients at Eagle Valley Elementary School. Clients in both these programs at elementary school preschools transition into home -based services throughout the summer months. EHS is currently in its first year of a five-year grant cycle (2019-2024) The program has a continuous commitment to providing exceptional and comprehensive services to Eagle County's most at -risk families and young children. Its mission is to strengthen families with information, support, and education to promote healthy prenatal outcomes for expectant women, enhance the development of very young children, and promote healthy family dynamics. Each year, EHS conducts a self -assessment to help determine the effectiveness and quality of the services being provided to clients. The self -assessment process is a key step in identifying strengths and areas for improvement, and it informs the development of the annual Program Improvement Plan. This report includes the Self -Assessment results for 2020 I. Self -Assessment Team and Process The Head Start Performance Standards require the program to conduct an annual self -assessment as described below. The program must effectively oversee their progress towards program goals on an ongoing basis and annually must: • Conduct a self -assessment that uses program data including aggregated child assessment data, professional development, and family engagement data as appropriate, to evaluate the program's progress towards meeting goals, and; • Assure compliance with program performance standards throughout the program year, the effectiveness of the professional development, and family engagement systems in promoting school readiness. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start 2021 Self Assessment COO Grant # 08CH011349 EAGLE COUNTY Human Services A five -phase process was developed, presented to Policy Council in February 2021, and approved in March 2021 Phase one: Design This phase included identifying areas to focus on in alignment with Head Start guidance and program goals, data collection, and review. Focus area groups: Education and School Readiness; Health and Nutrition; Family/Community Engagement and Transitions; Safe Educational Settings and Personnel. Phase two: Engage Identify and invite team members to include Content Area Experts, teachers, home visitors, community partners, parents, and policy council members, Orient team members to the process, roles, responsibilities, Develop Family program survey questions, and share with families. Phase three: Data Collection Begin to implement family survey protocol. We hired bilingual interviewers to contact families individually to respond to the survey. Share 2020 self -assessment, 2021 program goals with Self Assessment Team and other data to be reviewed from Ongoing Monitoring (OGM); summarize and prepare data in Google Folders for the self -assessment team. Phase four: Analyze and Discuss The analysis and discussion components were spread over two sessions to allow for in-depth discussion. Due to the coronavirus pandemic, all self -assessment team discussions occurred via Google Hangouts to maintain social distancing and increase engagement. Session 1 included an introduction and review of the self -assessment process, focused on analyzing the data collected in phase three. Using a data team analysis process, each focus area group discussed and identified strengths and challenges and documented them in google drive by the end of the session. Session 2 continued the conversations and discussions; focus area groups take discoveries, strengths, and challenges from previous sessions and develop plans to improve focus areas, imagine possibilities and opportunities, and recommendations for the next program year. Phase five: Recommendations & Report Timeline: C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 Recommendations from Self Assessment team were reviewed with EHS staff, develop an action plan and adjustment to Program Goals and Objectives, Review suggestions and report with Policy Council and Governing Board (BoCC) Additionally, the self -assessment team reviewed reports, monitoring tools, and other relevant information for each service area to make the evaluation process more robust and better informed and conducted observations of contracted child care centers. Once the team completes the interview and data collection process, they analyze the information and share it with the leadership team. The leadership team is responsible for analyzing program -wide results and trends and producing a Program Improvement Plan, which is shared with the governing body and staff. II. Self -Assessment Summary The EHS program was able to continue to provide comprehensive early childhood services to enrolled families during the COVID pandemic by modifying our delivery approach. Due to the Office of Head Start Information Memorandum and local public health orders, we were unable to conduct in -person home visits with our home -based program option, instead, the home visitors provided weekly remote visits via text, phone, and video conferencing. We used the additional COVID funding from the OHS to purchase and assemble Discovery Boxes for families to have in their homes to support ongoing development and learning. We were also able to continue to participate in The Bookworm Adopt a Reader program, which allowed all enrolled families to receive a monthly book Update to Community needs: Over the past year, families in the Eagle County community have been impacted by the COVID pandemic. The main stressors for families continue to be affordable housing and child care. Housing is the key element pushing Eagle County's overall cost of living above the U.S. average. Eagle County's cost of living index in 2020 is 165.2 against a nationwide average of 100. In the cost of living index, a number above 100 is more expensive than the U.S. average, and a number below 100 is less expensive than the U.S. average. During the pandemic, Eagle County properties are being sold at higher prices and previous rental properties are going on the market to capitalize on a hot market, leaving many families without housing. Lack of child care has increased over the pandemic as there are fewer options and reduced hours and group sizes. Some families needed to unenroll in child care due to employment reasons and are now struggling to find care for their children. The increase in C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 parental stress due to housing and childcare challenges, Mental health referrals have increased for our program participants and the community due to social isolation, economic challenges, and worry about the spread of the coronavirus. Cross -cutting themes identified: • Need for consistent policies and procedures • Focus on supporting and integrating contracted child care center staff • Ongoing training and professional development needs • Early Childhood Education workforce challenges post -pandemic Focus Area: Safe Educational Environments and Personnel Program Goal 1: EHS will recruit and retain highly qualified staff who meet the needs of enrolled children and families. Objectives: 1.1 All EHS team members will meet or exceed educational requirements for their positions within eighteen months of the date of hire. 1.2 The EHS team will operate in a positive environment by utilizing the principles of Speed of Trust on a daily basis to create and maintain positive working relationships. 1.3 EHS will provide a structure of support for home visitors and teaching staff, including practice -based coaching, reflective supervision, and reflective practice, and mental health consultation to mitigate vicarious trauma. All home visitors and center -based teachers will engage in at least one of these activities within the year. Update on 2020-2021 Recommendations: • All staff working with EHS children and families were required to participate in active supervision training - in progress • Established a set schedule monthly for team -building activities outside of the office that supports team wellbeing. Including different locations and providing opportunities for each staff member to lead. - completed 4 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CHO11349 • Continue monthly group reflective consultations with LaCocina for both team and home visitor reflections. The contract was established with LaCocina to provide mental health consultations and services for families including family, couples, or individual therapy and groups.- completed • Working to align onboarding training for EHS staff with contracted sites using adult learning principles effectively. Include various learning opportunities to include observing other staff, coaching, role-playing scenarios, practice, and reflective supervision- in progress • Implemented Monthly Parent Topics as a consistent process for educating families on topics related to safety including; pedestrian, fire, water safety. - completed Identified Strengths: • Staff are meeting requirements for the required 15 training hours annually. • The staff has access to free CMC classes to meet professional development requirements. • Staff participate in training to meet the needs of the families they are serving and improve practice. Home Visitors are not currently utilizing contract services for MH consultation • Implemented a system for collecting required staffing information from contracted EHS sites with timelines. • Implemented new health and safety checks tools and procedures. • Trained all staff on positive guidance strategies, mandated reporting, updated EHS policies, and active supervision including contracted sites. • Despite not being able to conduct in -person training on fire and home safety, the program provided virtual training during group socials and assembled home safety kits with fire extinguishers that were delivered to families. Identified Challenges and Barriers: • Due to the pandemic, the EHS program was unable to provide in -person training on home visitor safety, self-protection, fire safety. • Practice -based coaching continues to be a need for home visitors. • Safety checklist in the vans, first aid, etc. Monthly -not happening consistently, Training for staff on van maintenance, safety, etc procedures for accidents or incidents with the van. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start 2021 Self Assessment COO Grant # 08CH011349 EAGLE COUNTY Human Services Program Improvement - Opportunities and Recommendations: • Implement recommendations that were not accomplished during the pandemic • Explore internal and external support for Practice -Based Coaching since roles and responsibilities have changed since first implemented. • Create more opportunities for families to have access to child care in the program, there is a high unmet need. • Explore alternative providers of PBC and implement a contract to meet the coaching requirements for home -based staff. PBC is in place for center -based teachers and staff. • Policy Council members requested the program to continue to explore child care options for the families in the Roaring Fork Valley in Western Eagle County Focus Area: Health and Nutrition Program Goal 2. Early Head Start parents will build a foundation for a healthy life for their child(ren). Objectives: 2.1 EHS team members will monitor enrolled children's physical health, dental health, and behavioral health through comprehensive medical and dental status reviews completed on schedule (time frames vary depending on the type of review). 2.2 EHS team members will promote enrolled children and families ability to form secure attachments and healthy relationships, the foundation of all learning and development, as measured by improved social -emotional scores on child screening and assessment measures. 2.3. EHS team members will decrease the negative impacts from social determinants of health on enrolled children and families by providing resource connections as measured by child -specific needs assessments and family partnership agreements. Update on 2020-2021 Recommendations: • Implemented an updated vision/hearing screen schedule based on recommendations from the HSAC task force and introduced evidence -based screening tools.- completed Research and implement best practices for health and safety checklists which could include entering into Child Plus. The majority of EHS families are on track with Well Child Checks(WCC). - completed C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 • Continue to offer outside activities for families to engage during public health restrictions and reduced group size by using social distancing and masks as appropriate - completed • Health data in Childplus is clear and consistent. - in progress • Eliminated outdated Health and Nutrition, Safety and Family Interest surveys which were not used consistently, and not in compliance, replaced with a Family Outcomes Assessment tool. - completed Identified Strengths: • Reports are shared once a month for Home Visitors to keep on track of well -child checks and other health requirements. • Families continue to make health and nutrition a priority despite challenges from the pandemic. • Home Visitors discuss nutrition education in -home visits including food choices and healthy portions. • Behavior health opportunities have improved for home visitors and families in Spanish. • TSG reports reflect high percentages of home -based children meeting/ exceeding expectations. Many 100%. • Staff experience understanding CCAP, WIC, Medicaid, has helped in good referrals. • Desire to connect the dots between social determinants of health and health outcomes. • Home visitors are always saying "how can I help you?" • EHS and Head Start Health staff work collaboratively and provide feedback to one another • EHS continues to attend HSAC meetings and has increased involvement in the meetings. • Home visitors educate families about the immunization schedule and the importance of maintaining doctor and dental appointments for their children. • Established EHS team member as one point of contact for requesting medical records and communicating with providers. • This is no longer being done, was taken out and Family Outcomes put in its place. • Refer families to various services and supports to meet their identified needs and goals • Reporting/ Tracking behavior health for families. Identified Challenges and Barriers: • COVID was challenging for families to make and keep scheduled well -child visits. • Challenging to address/monitor healthy growth pre-BMI. 7 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 • EHS needs to continue working toward data sharing of assessments completed with contracted centers, including scores of child assessments, if they are referred, etc. Program Improvement - Opportunities and Recommendations: • Establish a procedure that is family -friendly to follow up on low or high BMI and effectively utilize a Registered Dietitian to support children and families identified. • Explore strategies to connect the dots between social determinants of health and health outcomes. • Strategize with HSAC ways to address barriers for families obtaining the 30-month WCC and lead tests at 12 and 24 months as recommended in the EPSDT guidelines. • Provide staff training on assessment tools used in the EHS program including; ASQ, ASQ-SE, DECA, TSGoldCLASS, HOVRS, QCIIT (when appropriate) • Strengthen our monthly topics so that there is more structure around completing Health and Nutrition interviews at least annually to establish appropriate support for families. Focus Area: Parent, Family, and Community Engagement Program Goal 2. Early Head Start parents will build a foundation for a healthy life for their child(ren). Objectives: 2.4. EHS team will develop and implement a strengths -based family assessment tool in the program year 2020-2021- completed Update on 2020-2021 Recommendations: • Implemented a system to track mental health referrals and follow up in Child Plus- completed • A new contract with La Cocina to provide culturally and linguistically appropriate mental health consultation and support to EHS families including groups- completed • Social media presence for the program to engage families has been created- completed • Developed and implemented a tracking process for presenters at group socials and documenting in -kind hours- completed C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Identified Strengths: Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 • EHS Staff participated in a 6-month training intensive focused on Parent, Family, Community Engagement by national experts from the National Center on Parent and Family Engagement • The EHS program values working with families holistically, with a 2-gen/multi-gen lens • The EHS program has strong referrals to outside support and resources and works well with community organizations • The EHS team has been flexible to adapt to the constantly changing needs of families and programming during the pandemic; they maintained high levels of family engagement despite not meeting in person. Identified Challenges and Barriers: • Interpreting data regarding family outcomes. • Continued challenges in consistently documenting services for families referral process for staff and tracking where we refer families. • No tracking of satisfaction of services received from referrals made • Lack of consistency on how families' needs are addressed. Especially around how referrals are documented in CH+, ensure that after a need is identified and a referral made, that referral is recorded in ChilclPlus. • Staff changes resulted in multiple reassignments of home visitors to families. • The pandemic has continued to challenge parent engagement efforts. Program Improvement - Opportunities and Recommendations: • Engage community partners to create a plan to increase parent engagement at EHS events (group socials, parent committee meetings) • Increase enrollment of Eagle River Valley EHS enrolled families in WIC through family education, communication, and collaboration with the WIC office • Explore different opportunities on how EHS can engage fathers. Explore and implement a process to increase fathers' engagement in EHS programming by reviewing past efforts and engaging community partners. • Continue working on improving referral documentation in ChilclPlus. • Continue working in identifying families' needs and what resources are available for them. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CHO11349 • Advocate for families to refer or advocate for themselves. Supporting families to build foundations to apply for programs (such as getting an email address to apply for a program), dealing with homeless issues is another biggie so that families can think about other matters, or even have no money at all. Sometimes families just don't know where to go, and there's a fear of the stigma of not being eligible, or even being able to get to the service they need (IE: live in Avon and get to Gypsum for food) and how to access the bus to get there, etc. 10 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start 2021 Self Assessment COO Grant # 08CH011349 EAGLE COUNTY Human Services Focus Area: Education and School Readiness Program Goal 3: EHS will deliver high -quality educational services to improve the language and literacy development of enrolled children. Objectives: 3.1 EHS will strengthen the ability of teachers, home visitors, and parents to improve the language and literacy development of enrolled children in their home language and English, as measured by improved scores on child assessment measures. 3.1.1 80% of 2-3-year-old children (yellow color band) who do not have an active IFSP for speech/language will meet or exceed widely held language and literacy development expectations, as measured by the GOLD Snapshot Report. 3.2 EHS will work in partnership with Mountain Valley Developmental Services to ensure all children who have been identified with special needs in language development receive the prescribed interventions in a timely manner as measured by their IFSPs. 3.3 EHS will provide culturally and linguistically responsive services to all enrolled children and parents to promote home language acquisition as measured by home language assessment. School Readiness Goal: All EHS enrolled children who actively participate in the program are ready to learn Objectives: • Social & Emotional Development: Children will demonstrate growth in forming positive attachments and relationships with adults and peers. • Approaches to Learning: Children will approach activities with increasing curiosity, initiative, and creativity. • Language & Literacy: Children will demonstrate developmentally and culturally appropriate growth in early language and literacy skills by using words, engaging with stories, books, and songs. • Cognitive & General Knowledge: Children will increase their skills of observation, memory, and discovery. 11 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Update on 2020-2021 Recommendations: Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 • Exploration of opportunities for child care through EHS as many families need to work and waitlists are long. EHS applied for an expansion grant to provide space in licensed family child care homes through a competitive grant from the Office of Head Start. The program did not receive an award. EHS continues to explore additional opportunities in both the Eagle River and Roaring Fork Valleys - completed • Family Advocate supports the center staff on TS GOLD and monitors child progress. -The Program Operations Coordinator, EHS Supervisor, and Family Advocate regularly do classroom observations to support staff. - in progress • Add qualitative questions to the 2021 family survey about the impact of the book program on early literacy- completed. • Include monthly IFSP/ Part B check -ins to the staff meetings to discuss challenges and barriers for the Disability Coordinator to assist. - completed. Identified Strengths: • All programs under EHS are using a literacy program to offer families books regularly from the Bookworm; collaboration with Eagle Valley Library District has strengthened the EHS literacy program over the past year. the program is positively impacting families and children by improving TS Gold literacy scores by the meeting and exceeding the percentage, and it went from 69% to 94% • Program -wide, children demonstrate growth from the fall to the winter checkpoint. • 56 Social -Emotional screening (ASQ-SE) were completed this program year from Home Visitor staff. No child failed their ASQ-SE, but if they were in the monitoring area, all children had a follow-up plan in place that consisted either of completing another ASQ-SE or reviewing the TSGold data to see how the child is developing. • Each family receives services in their home language. EHS staff shows and demonstrates being culturally sensitive towards each family enrolled in the program. EHS supports families to help their children with language development providing activities to families to support this goal. • EHS staff has been attending training and receives updated ways to support their families.. The services families and children receive care in their home language since staff from EHS is bilingual. • At centers, children have at least one teacher who speaks their home language or they have someone available in the school. During observations at FLC, books are an option for children and they are always available for children. Teachers at FLC also sing songs with 12 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Identified Challenges and Barriers: Eagle County Early Head Start 2021 Self Assessment Grant # 08CH011349 • Due to COVID home visitors did not complete in -person home visits, which created challenges and inconsistencies in TS Gold data entry. • TS Gold data- winter checkpoint, children were meeting or exceeding; including home -based and center -based children. On all three checkpoints, home -based children are over 80% meeting or exceeding. Based on the presented data, children at FLC are not meeting these goals. • Children who need Early Intervention services are not receiving the support they need since therapy is being offered to families is not the best option for parents. Sometimes they prefer or require assistance in person rather than through telehealth therapy. As of the summer of 2021, therapy services were beginning to resume to more in -person services. • Decreases in progress from the TS Gold growth reports for children from winter to spring. Program Improvement - Opportunities and Recommendations: • Provide training to staff on best practices for assessing dual language learners from TS Gold trainers • Continue to increase communication and sharing of assessment data between EHS and contracted centers to prevent duplicating or over -assessing children. • Establish an understanding with all contracted centers what, if any, screening tools they use with enrolled children (IE: ASQ, ASQSE, DECA, etc.). Establish when these occur to ensure they work with EHS program requirements to avoid duplication or over screening. Establish a process to get results of screening tools and be brought in the loop if a referral is being made. • Offer families training and attend classes that focus on literacy, language development, and school readiness to best support children. • Create a system to track staff goals and PD at contracted centers and for EHS staff, especially around identified T&TA goals • Provide staff professional development and training in TS Gold, including; ensure assessment data fidelity and accuracy, teaching language and literacy, individualization, understanding how to honor culture and developmental variations and assess them as strengths, and interpreting the TSG growth reports. • Provide staff with additional training on Early Intervention services for infants and toddlers so the Home Visitors can provide information and support to families. 13 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CHO11349 • We need to find another way to collect data for this goal since we only have one question on the family outcome assessment. It targets how much the family uses their home language at home, not receiving services to promote home language and acquisition. • Training for staff on reports (Snapshot vs. Growth report). Review and discuss quarterly with the team (Edna- Summer and Winter snapshot as it relates to goals and curriculum planning and Katie- Fall and Spring provides snapshot growth reports individually) • Utilize and train staff on the Planned Language Approach to support the team and ensure our program is providing optimal language and literacy services for children who speak English and for those who are dual language learners 14 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 COO EAGLE COUNTY Human Services Eagle County Early Head Start 2021 Self Assessment Grant # 08CHO11349 15 C21-305 wAllillopprn r —"I\ .0mr.wl. a — I r -jow � TfANNUALREPORT Ea le Count Department o Human Seices PREPARED BY: LEIGH CARLSON-HERNANDEZ, EARLY CHILDHOOD MANAGER APPROVED BY: EHS POLICY COUNCIL Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 The 2020-2021 program year was a continuation Coronavirus pandemic. While there are many unknowns in our world at this time, we have seen some positive results as a program during these tough times. We have been able to adjust our in home visits to virtual visits while maintaining opportunities to support parents as their child's first and most important teacher. Home Visitors are dropping off activities for families that support their development and can be utilized during virtual visits, we implemented Zoom group socials to keep connected and have seen an increase in parent participation. We have connected families to much needed resources to meet the ever changes needs. Leigh Carlson -Hernandez, Early Childhood Manager Kendra Kleinschmidt, Child Family and Adult Services Deputy Director 2020-2021 POLICY Parent Members • Jocelyn Regalado- President • Edith Lara - - Vice President • Alma Maruri- Secretary • Ana Ramirez • Reina Rivera • Liliana Magana • Rosa Lopez • Ana Martinez • Esther Rojas COUNCIL MEMBERS Community Representatives • Kendra Cowles- Youth Power 365 • Michelle Dibos - Eagle Valley Behavioral Health • Tegan Davis- Eagle Valley Library District • Pauline Araujo- Tu Voz Board of County Commissioners- Ex Officio • Kathy Chandler -Henry • Jeanne McQueeny • Matt Scherr ENROLLMENT As a free, Home visiting, school readiness program, Eagle County Early Head Start provides two opti weekly, 90-minute home visits to pregnant women and children birth to three years of age and childc< Despite a national trend of low program enrollment for Head Start programs, the Eagle County EHS F was able to sustain full enrollment through recruitment and family engagement efforts. Race Ethnicity ATTENDANCE Programs participants are required to maintain consistent attendance for weekly home visits or child care. The attendance numbers were impacted by closures due to COVID- - 19 for our center based EHS participants resulting in higher numbers of chronic - ``s:•. _' �_ .- absenteeism XV Severe Chronic Absence 7% Chronic Absence 3% Meeting Attendance Requirements 90% In 2021, the EHS program had 7% of enrolled participants with severe chronic absences as a result of the pandemic. Programs must maintain 85% attendance program wide. o Meeting Attendance Requirements (<109/6 missed visits or absences) o Chronically Absent (10-20% missed visits or absences) o Severe Chronic Absence (21916 missed visits or absences) EAGLE COUNTY EHS ANNUAL REPORT PAGE 03 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 "My daughter has learned a lot and made a lot of progress in such a short period of time" ® " We are working based on my child's needs, e� so when he goes to school he can be ready to learn and also have fun while learning" 65 EHS families contacted via Bilingual EHS Supervisor 34 Families responded to the phone survey f f:f: / VV reported being partners in planning visits for their child's needs and interests 80/ Families were connected to outside supports through EHS 100 � Suveyed understand the f impact of health on children's development t );�,N t fo< \a lot EHS HOME BASED PARENTS- HOW EHS SUPPORTS SCHOOL READINESS "The program has help me to learn about possible dangers to my baby that I was not aware of before, that I wouldn't see as dangers before" EHS HOME BASED PARENT - TALKING ABOUT SAFETY "My home visitor asks me what I want/interest to work on with my child. She brings the activities based on the interest we have at home. She also makes suggestions about what would be important to us to focus on" EHS HOME -BASED PARENT - TALKING ABOUT HOW EHS INDIVIDUALIZES FOR EACH FAMILY DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 HEALTH SERVICES Children need to be healthy to learn and develop, so we help families identify a medical and dental home, receive age -appropriate preventative services, and apply for benefits they qualify to receive. In collaboration with the Eagle County Health Services Advisory Committee (HSAC) they provide input on our health services, keep us informed of community trends, and make recommendations. We provide mental health consultation and referrals, vision and hearing screenings, and education on attachment, breast-feeding, nutrition, home safety, and positive discipline. L"� 2020- 2021 STATISTICS Pregnant women, had health of enrolled children had medical insurance, five of those receiving insurance at the end of enrollment. Medicaid, enrolled pregnant women received prenatal health care Children with accessible dental care: of our children were up to date on preventative dental services. of children were up to date on their last required preventative health care visits by the end of enrollment of enrolled children had an ongoing source of continuous, accessible health care of children who have been determined by a healthcare professional to be up to date on all Immunizations of children who have been determined by a healthcare professional to have received all Immunizations appropriate for their age (combined this is of our children) Left: Example of conducting hearing screening using the OAE machine Above: The program focuses on promoting health eating for the entire family. Envelope ID: FC8521D47-12713 4EK-BEC&CEED1 BBOF059 PARENT,FAMILY AND COMMUNITY ENGAGEMENT (PFCE) Parents provide leadership through joint -planning home visits and playgroups, providing oversight through Policy Council and participation in our Annual Self -Assessment, giving recommendations on programming through surveys and Parent Committee meetings, and helping us develop and continue revising our School Readiness and Parent Family Community Engagement (PFCE) Goals, curriculum, and child assessment. EHS focused on providing flexible virtual opportunities for families to be engaged while adhering to public health orders. Parent engagement activities were limited to virtual/remote: • Participating in "Bookworm Adopt -a -Reader Program" to increase literacy at home • Policy Council, Parent Committee Meetings • Virtual Group Socials • Providing feedback on planning home visits, group socials, developmental activities, and assessments of their child • Self -Assessment Process • Annual Family Program Survey • Connections to community events and activities Services families received during the 2020-2021 program year • 67 (+45%) Emergency/Crisis Services • 21 (+15%) Housing Assistance • 28 (+20%) Mental Health or Domestic Violence • 13 Community Support Services • 12 WIC, TANF, Economic Services • 4 Food Resources • 6 Health and Dental Services • 18 Referrals to Child Find Our program provided increased services and resources to families in crisis including housing assistance and mental health services. Staff Training: EHS staff participated in a 6-month learning journey to learn and deepen our School Readiness and Parent Family Community Engagement (PFCE) Goals, curriculum, and family outcomes. Our program worked with the National Center for Parent and Family Engagement and implemented a new strengths -based Family Outcomes Assessment tool to identify areas of strength, challenges and develop individual Family Partnership Agreements for family goals. DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 Eagle County Department of Human Services Early Head Start developed School Readiness Goals with the input of parents, Policy Council, Eagle County School District Head Start program, and EHS program staff. The Program and School readiness goals align with the Head Start Early Learning Outcomes Framework (ELOF) categories below Ip•••••11!� 1. Approaches to learning - Emotional and behavioral self regulation, executive functioning, •� initiative and curiosity and creativity 2. Social and emotional development- Managing relationships with adults, other children, A emotional functioning, and sense of identify and belonging 3. Language and Communication - Using increasingly complex language in conversation with others, attending and understanding, emergent literacy, vocabulary, speaking and W understanding o4. Cognition - Exploration, memory, reasoning & problem solving, emergent mathematical thinking, imitation, symbolic representation and play 5. Perceptual, motor and physical development A ; Perception, gross motor, fine motor, health, safety and nutrition a••••0> DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 SCHOOL READINESS GOAL PROGRESS 2019-2020 How does the Early Head Start program track School Readiness Goals? We use Teaching Strategies Gold (TS Gold), an online ongoing assessment system used to measure overall and individual progress towards school readiness against the widely held expectations for development. TS Gold can be used with any developmentally appropriate early childhood curriculum and is based on 38 research -based objectives that include predictors of school success and are aligned with the Common Core State Standards, State Early Learning Guidelines, and the Head Start Child Development and Early Learning Framework. Social & Emotional Development: Children will demonstrate growth in forming positive attachments and relationships with adults and peers. Social -Emotional development is the emergence of a child's experience, expression, understanding, and regulation of emotions from birth through late adolescence. A range of growth between 2 and 19 is considered meeting widely held expectations. For the program year 2020-2021, :1 Growth 60 Ages 2-3 ME Ages 1-2 20 Birth - 1 0 — Fall 2020 Spring 2021 Physical Development: Physical development consists of both gross and fine motor development. Gross motor skills involve using the large muscles of the body for actions such as crawling or walking. Fine motor skills involve using smaller muscles in the wrists, hands fingers, feet and toes. Physical development starts as soon as a child is born and continues to develop and improve as children age. A range of growth between 2 and 10 is considered meeting widely held expectations 40 Growth Ages 2-3 30 Ages 1-2 101 Birth - 1 10 0 Fall 2020 Spring 2021 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 SCHOOL READINESS GOAL PROGRESS 2020-2021 Preparing children for Kindergarten: Eagle County Early Head Start defines School Readiness as children that are ready for school, families are ready to support their children's learning, and schools are ready for children. The program promotes school readiness through: • Aligning program school readiness goals with the ELOF and Colorado early learning standards • Creating and implementing a plan of action for achieving the goals • Assessing child progress on an ongoing basis and aggregate and analyze data three times per year • Examining data for patterns of progress for groups of children in order to individualize services as well as to develop and implement a plan for program improvement Approaches to Learning: Children will approach activities with increasing curiosity, initiative and creativity. Approaches to Learning is not found in one specific developmental area within Teaching Strategies Gold. In order to assess how children are doing we pull assessment data from multiple domains which include Emotional and Behavioral Self Regulation, Executive Functions, Initiative, Curiosity and Creativity. Cognitive & General Knowledge: Children will increase their skills of observation, memory, and discovery. Cognitive development is the construction of thought processes, including remembering, problem solving, and decision -making, from childhood through adolescence to adulthood. A range of growth between 2 and 19 is considered meeting widely held expectations. 75 Growth 50 Ages 2-3 25 Ages 1-2 0 Birth - 1 Fall 2020 Spring 2021 C21 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 ` SCHOOL READINESS GOAL PROGRESS 2020-2021 Language & Literacy: Linguistically and culturally appropriate growth in early language and literacy skills by using words, engaging with stories, books, and songs. Language development is the process by which children come to understand and communicate language during early childhood. A range of growth between 2 and 16 is considered meeting widely held expectations. Literacy is most commonly understood as reading and writing. But before children can read and write, they need to learn about sounds, words, language, books and stories. A range of growth between 1 and 19 is considered meeting widely held expectations. Il 30 Growth 20 20 Ages 2-3 10 10 Ages 1-2 0 0 Birth - 1� Fall 2020 Spring 2021 Fall 2020 Spring 2021 Adopt -a -Reader Program for EHS In August of 2019, we began an exciting collaboration with a locally owned bookstore, the Bookworm of Edwards. Early Head Start Families enrolled in their Adopt -A -Reader program. This program is funded by private donors who want to share their love of reading with our youngest generation of readers. All of our enrolled children received one book a month. That's a total of 888 books being delivered to EHS children throughout the program year. In addition to the Apopt-a-Reader program, the EHS program partnered with the Eagle Valley Library District to extend learning and expand literacy activities and knowledge for families and staff. EAGLE VALLEY LIBRARY DISTRICT DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CURRICULUM AND ASSESSMENTS 4V Ready Roste As an early childhood program focused on helping infants and toddlers be ready for kindergarten, we partner with parents to help them understand that attachment is the foundation of school readiness at this age, that it begins during pregnancy, and that it occurs within the context of positive relationships. The first 1,000 days of a child's life (first three years) are critical to brain development. So, we use evidence -based curriculum and assessment tools that are aligned with Colorado's State Early Learning Standards and the Head Start Early Learning Outcomes Framework to inform home visits and playgroups. Using data from parents and our assessment tools staff and parents jointly plan experiences that support the individual child's development and attachment. We use several developmental screening tools for supporting children and pregnant women including the Ages & Stages social -emotional screen (ASQ-SE) to assess attachment, Ages & Stages developmental screen (ASQ) to measure development, evidence -based vision and hearing screens to identify potential concerns, and nutrition and prenatal and postpartum screening to support expectant families. Parents as Teachers (PAT) is an evidence -based home visiting curriculum model that provides a broad context of parenting. education and family support, building protective factors, especially for families in vulnerable situations. Eagle County Early Head Start uses the PAT program for our home -based program option and as a supplement for our child care options. The Parenting Curriculum Ready Rosie provides weekly text -based videos with engaging activities for parents and children to support ongoing development. The videos also align and support the Head Start Parent and Family, Community Engagement framework, and Family Outcomes for enrolled children and their families. FAMILY OUTCOMES Family Well -Being Positive Parent-ChHd Relationships Farnilles as Uielong Educators Families as Learners FamiFy Engagement In Transition Family Connections to Peers and Community 9� Families as Advocates and Leaders Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 AM.'IrrWA Budget Performance Report Date FLange 01 j01121 - 07131 j21 Exclude R[dlkAp Account xrpez nudge � - I r- r Mr:e . n, -L junks - V-M % L,-r urmP.m E -4d swenmrrec smr-renr - - -- s[�r : Trenomr� ar_�: - •n��J LnSG-NLtwe9n rr+•fiw SELENL& -tom Sx5 - E.-y N..dstart wV2.19.~.... 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An 513E,5MM a4T, n30.30 509. 7 rnw•: e•r 5fl0 a-y-iuMn-W ✓memo 10.292m .m yri9z Ail url m 49113 .2.=0.27 A rr- V IL--- i s13,-92m um IM792DO CELv 9om 1,"1-2s 5E.&MG.77 st SL3571 on a,95n AO 53i.40 m 3,94E-46 F,m1.54 •A GAI3-]A Wh..I. F9F* Lk Moq-%-Ek,W hrr LA HMAIG .0 3n.egEA0 7-h1L m 4,ifLt3 72,473.0 3a .er�Ra in 4,0%m ars L-M.kmA0 13,M 31 Nam 5H,37oH7 H 5. 6535 Membust= and ❑J 350.00 .m 250.00 .90 m LI3.351 Il3.36 5 &MG YLWM Tr4a 8, Mew 14000.W .90 L30.90 es95 .99 Z55M U14.17 30 EM3 ibnm-L Tranrnq rrmm[o e.'r5o M .m 0.25o.ao .50 m Ly714303 z•m.ho 7r 0693.11 EtrnLSEsm.-gym G-d 1.075m .00 L,025.00 1M152 AO OL6101 2LE.99 79 EM5 00W 3Ye dSi- 41n-RMm 12,9.m iI3,348A0 2km3An m imrq 3i 346,419.34 12 447S11m 412AWM MA.873n111 $20,A9AJ 1090 5394-sm-37 Izw L90.30 1P4. EEE5.10 Pleet Qmye iF Uy. 7.E-%.V s 14,00.00 .m 1,500An AU;L3 m 3.570Li 2,929.42 35 -= -- - 5+I ,W !AM S4.300M PLUM !0m 5157r35Y Sx939.4 3 PLN by Um" Ha""i rm DEV31PO21 1D:09.39 AM Pa¢ I d= Budget Performance Report Gate lunge 01/01/21 - 07j31/21 Exdude Rollup Accounr L"LrK COUNTY �arr_i - namn I�u nM mrbq•t- rra % t. L-M-- la[moe menu JI.. 11rt lu-,au13110 MYman 5a'A[e! RIB LlYl1451: 21.1�•T� 315 -Ea �y �•S6StJR 7:0� aft. `-mt6 750A3 .00 fmba 4i40 M GaM fM AN 9 7300 Fr[q-SS[{.. 9, 00210 31a.831m f1ar33m 14i10.T1 m LArLw F12 1035,L15.94 u �axyllc :�1 SL0,250m ;11gA1 m SuL,013.00 E11.4m.31 !0AM SmAsA 5IMAE.97 114E xsx0•rc• 575-IDlr L.p t•,]tt 3],Z99,054An ; L32m ;1=� 51Ei 50.90 f0 .33 Rmmu.07 ter! EQ'E7 iE 1i`ThL.7 ;1,799.n'++ID i1xXV200 AL-M.22Sm fl WEI f 26,250.07 474 t>,71Fhmmr. Snti.raiuM •rn�^ rm&mjE rirlL 9,n15,952m 131 i*m 1AMri 4An 277,S2ifA .m S-skw n1 S52,261.99 47, E*-rFA M1718L Irm% _stm UX17Im LsMi2fim 110" .00 E45,475-5} 131,,150.07 47% Ll .e -mean frvr.[c land tuvk n2.003 SLLm r-T:�M.on} 115ZESEL i 10An 3319.413.L21 Irl"m2m5 wmmw 1. raTHL 3-W:m2m LL3,3 m I'Mribim 2731213.p AO 328}i?A1 542 M1.99 49% E,Wtst fMAL5 "9.d4iA5 12x Xtt nh L,�.226A0 ILk ,LM m E19.375-1} t'6,25n.97 -PT --. --ut,- Mutmiml ae.m [Azurin2. o 1LS1. Lv Snm OliMi3A21 FNXMM l Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 EHS Funding Breakdown Non -Federal Share 10.1% th Federal Share 89.9% Federal Grant Dollars: $980,920 Non -Federal Share: (includes County General Funds, Community in -kind contributions) estimated at $110,000 �� At • .n _J Eagle County Early Head Start (EHS) has requested a waiver for $150,000 of the $258,775 non-federal share requirement in 2021. This waiver is requested due to the impacts created by the COVID-19 pandemic. EHS operates within Eagle County Government (ECG). ECG is responsible for the emergency and ongoing responses to COVID-19 and therefore responsible for the associated costs. Due to these factors, ECG is exercising fiduciary responsibility in these uncertain times and seeking opportunities to reduce costs. The EHS program historically utilizes parent and professional volunteer time as one form of the non-federal share. Due to the COVID-19, the public health orders preventing people from gathering, and overall sense of stress on parents and professionals, EHS is unable to host program events that create volunteer opportunities. The whole Eagle County community is economically struggling and the generosity of volunteer time that EHS relied on previously has not been available in 2021. AUDITED FINANCIALS Eagle County Department of Human Services is the grantee for the Early Head Start program. Fiscal monitoring is provided by Eagle County Government. In 2020 the EHS program had an independent audit, results can be found in the links below: The 2020 Comprehensive Annual Financial Report. https://drive.google.com/file/d/1XkW49rYVu3b6Gw4pcm8FFtH ktF kt94 b3/vi ew Current and previous Annual Finacial Reports : https://www.eaglecounty.us/finance/annualfinancialreports DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 r AW i J ■ �r it F � E"i Community Needs Update Each year the Early Head Start program updates the community assessment. The purpose of the update is to describe the context in which the programs operate and ensuring that the correct services are provided to the community we serve. Eagle County is the 15th most populous county in Colorado, covering a total area of 1,692 square miles, of which 1,685 square miles is land and 7.3 square miles is water. Eagle County's total population is 53,726 and has been growing by 5.8% Eligible children: Eagle County, the total population was 54,681, with 3,087 children under 5 years of age accounting for 5.6% of the population, an estimated 964 households in Eagle County with related children under 5 years are living in poverty and may be eligible for Head Start or Early Head Start services based on family income. Housing and Homelessness: Eagle County's cost of living index in 2020 is 165.2 against a nationwide average of 100. In the cost of living index, a number above 100 is more expensive than the U.S. average, and a number below 100 is less expensive than the U.S. average. Due to the high cost of living and low wages, there are up to 50% of EHS families meet the criteria of the McKenny-Vento Homelessness act. Affordable housing continues to be the community's biggest challenge. RacelEthnicity: According to the United States Bureau, American Community Survey in 2019, the race and ethnicity of children born in Eagle County were; 51.8 % White/ non -Hispanic, 46% White/ Hispanic (a 16.4% increase), 15% Other, which frequently includes non-White Hispanic people who do not fit in the other two categories. Eagle County has a higher percentage of foreign -born residents than the state as a whole at 17.5 percent, compared to Colorado at 9.8 percent (2015-2019). Languages Spoken: 28.8% of residents speak a language other than English at home compared with Colorado at 16.8% (2015-2019). An estimated 3,859 households are categorized as limited English speaking. Of the 116 clients enrolled in Early Head Start during the 2020-2021 program year, 101 reported Spanish as their primary language (EHS Program Information Report, 2022). Birth Rates: The birth rate for women 15-50 years of age living in Eagle County was 2.7% which is about half the rate in Colorado (5.1%). Self -Sufficiency: Eagle County's median household income level is $84,790, which is 20% higher than the median household income for Colorado, at $72,331, while median household income is higher, it does not provide adequate resources for families to be self-sufficient. In the 2018 Colorado Center on Law and Policy Self -Sufficiency Standard, a family with two adults, one infant, or toddler is an annual salary of $63,789 or 291% of the federal poverty level. The unemployment rate prior to the pandemic was a historically low 2.5%, during the height of the pandemic unemployment rates peaked at 23.2% and have gradually decreased to 6.8% with many industries reassessing future job openings. (Department of Labor Statistics, 2021). Health: Colorado was ranked as the 10th best state in the nation regarding overall health in 2019. Early Care and Education: There are 46 licensed early -childhood programs (including both public and private providers) to serve 1,459 children, however, right now there are 369 spaces available that can't be filled because of staffing challenges. In the past 3 years, Eagle County experienced a 77% turnover in Early Childhood Professionals compared to the state rate of 50%. The average cost of childcare for 1 child in Eagle County is $13,289 Data Sources: Rocky Mountain Early Childhood Council 2020 Community report, US rWT0WW114WMb@4 KOCOY 2020 Census Data, American Community Survey 2019, Department of Labor Statistics Mhlte Rlrei- r"` Whue 111— 2021, early Care and Education Workforce Data Dashboard, Livingwage calculator, �'°"''p Nm� B " µ`d N� Center on Law and Policy Self Sufficiency Standard 01O 1 Ahpoe " kw ''„ 4 i}81ndm Wrtito Rrrer NAUCH21 Porept �x .A GIImNeh� CNd Lake ; HO.Wake ­K iE Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 I 4 � i - �A LOCATIONS AND PROGRAM CONTACTS For Early Head Start Program Information Program Enrollment Eva Munoz -Ruiz, ERSEA Specialist (970)328-2614 Program Questions or Concerns Leigh Carlson -Hernandez, Early Childhood Manager (970)328-2706 or Edna Palacios, EHS Supervisor (970)328-2603 Eagle River Valley Roaring Fork Valley EHS offices- Lake Creek Village EHS offices- El Jebel Community Center Community Center 2nd floor 4923 Lake Creek Village Dr, 20 Eagle County Rd, El Jebel, CO 81623 Edwards, CO 81632 Montserrat Baggett, Parent Educator Edna Palacios, EHS Supervisor (970) 328-7685 (970)328-2603 Family Learning Center 31626 US-6, Edwards, CO 81632 Whitney Young, Executive Director (970) 926-7070 Eagle Valley Elementary School (EVES) 61 Mill Rd, Eagle, CO 81631 Kenzie Davison, Director (970) 328-6981 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 EAGLE COUNTY Human Services Selection Criteria for Early Head Start documentation)INCOME (attach TANF, SSI, Foster Parent, Homeless Lack regular, adequate residence, live in car, motel or share housing of other person 50 due to economic hardship, loss of housing Categorically eligible Less than 100% poverty Less than 130% poverty Complete Attached Documentation form 30 Less than 185% povert Complete Attached Documentation form 10 DISABILITY Identified Disability/ has an IFSP 1 25 Suspected developmental delay Describe: 10 - CHILD • FAMILY NEEDS Pregnant or child under 12 months 20 Parent under 19 when child born 20 Parent between 19 - 25 when child born 10 Parent(s) with past/current Mental Health Concerns e.i. depression, anxiety, trauma (diagnosed or self reported) 25 Including parent victims of abuse or neglect, any instance in Child abuse or neglect the home, or any referral or open case with child welfare 25 Pattern of family violence i.e. Domestic violence 25 Substance abuse issues in the home 25 i.e. inadequate housing, dangerous neighborhood, significant High Risk environment environmental health and safety issues in the home, isolation 25 First time parent 20 Single parent 20 Language barriers 10 Parent has not completed High School or GED Mother: Father: 10 Child has health concerns Specify: 20 Family member positive for COVID-19 Family member must live in the same household as child 20 Seasonal Unemployment/ Unemployment due to COVID-19 20 i.e. frequent moves, parent incarcerated, parent with significant health concern, recent death in family, drastic life Family with exceptional, special changes (i.e. older parents having another child after a long circumstance time) 20 REFERRAL Identified bv aqencv as hi h risk I Agency: 20 Application:CHILDCARE . . filled out full-time childcare Enrolled in ETTSq'_- Sibling is in daytime ECE program i.e. child care/Head Start/CPP/school 10 Parents are working Father / mother 10 Parents enrolled in school i.e. High school, GED, college, workforce training, 10 TOTALPOINTS C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUNTY Human Services Appendix D: Program and School Readiness Goals Sub -Section A: Program Goals. There are no proposed changes to the program or school readiness goals. Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 Program Goal 1: EHS will recruit and retain highly qualified staff who meet the needs of enrolled children and families. Expected Outcome: Skilled EHS team members will provide excellent customer service while meeting the needs of enrolled children and families. Measurable objectives Outcomes & Progress Challenges 1.1 All EHS team members will meet or • SMART educational requirement • The CDA council does not have a exceed educational requirements for plans are created for all EHS team Professional Development their positions within eighteen months of members who are hired and do Specialist to verify the CDA for the date of hire. not meet the educational bilingual home visiting options. requirements. These are reviewed • Colorado Mountain College classes by team members and supervisors do not always meet at times when during check -in until educational they are accessible to staff and requirements are completed. classes fill up quickly. • Professional development goals • 2021- the early childhood field is support the SMART educational experiencing workforce shortages requirement plan as applicable of qualified early care and and are documented on goal plans education professionals due to for each staff. continued low wages, high • Training and professional turnover rates and demanding development opportunities are working conditions shared via weekly Friday email and during staff meetings. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 • 2021- All contracted centers have professional development plans for staff to meet educational credentials of either CDA or an Associates degree over the next 24 months. 1.2 The EHS team will operate in a • EHS team has participated in team • Team building ideas are positive environment by utilizing the building activities as a group with established but are not principles of Speed of Trust on a daily L'Ancla and independently implemented consistently basis to create and maintain positive • EHS leadership is committed to • Onboarding training for EHS staff working relationships. creating a positive, trustful is not aligned with contracted sites relationship that is equity focused and doesn't utilize adult learning within the team principles effectively. Too much • 2021- The Eagle County EHS team information too quickly and has created monthly opportunities without context to day to day for staff team building and has work. increased overall communication and transparency • Through the QIP process, the program developed and implemented an onboarding and annual training plan that includes pre -service training yearly with contracted partners at Eagle County Schools 1.3 EHS will provide a structure of support • EHS staff receive training as • Home Visitors are not regularly for home visitors and teaching staff, identified by the training needs utilizing MH consultation C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 including practice -based coaching, assessment. These included TS • Training on home visitor safety, reflective supervision and reflective GOLD, curriculum self protection, fire safety have practice, and mental health consultation individualization, infant mental not been held consistently or to mitigate vicarious trauma. All home health and temperament and offered to families visitors and center -based teachers will challenging behaviors. • Practice based coaching is engage in at least one of these activities • Staff also receive monthly group infrequent and not consistent with within the year. reflective supervision with L'Ancla flexible options • Staff have one:one coaching with trained professionals from L'ancla to work on individual reflective practice • New supervisor and manager attended leadership training from Eagle County University • 2021- EHS has a new contract with La Cocina to provide mental health consultation, coaching to staff and mental health services to families as needed C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUNTY Human Services Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 Program Goal 2: EHS parents will build a foundation for a healthy life for their child(ren). Expected Outcome: Enrolled children and parents develop healthy habits and attachments that span lifetimes so children will be ready to learn. Measurable objectives Outcomes & Progress Challenges 2.1 EHS team members will monitor EHSstaff use the curriculum, Parents as • Many forms being completed but enrolled children's physical health, dental Teachers (PAT) to support families based not used to plan programming or health and behavioral health through upon unique and individual needs connect families to resources comprehensive medical and dental status identified during weekly home visits and • Some health providers still not reviews completed on schedule (time through developmental screenings. doing Lead tests (increase frames vary depending on the type of • PAT supports families in better education) review). understanding the benefits of • Some children/families still physical health, social/emotional struggle to get the 30 mo WCC in. well-being, nutrition, physical This would be the WCC that activity, etc. continues to be missing most • There are also supplemental often. support materials available to • There's an opportunity to infuse share with families, topics may more nutrition into our include: programming so that if/when a o Dental materials from discussion about a nutrition dental hygienist referral is brought up to a family o WIC referrals and nutrition by a HV, there is less resistance. support from public health Sometimes families, specifically o Vision and hearing support food insecure families, are very materials from state sensitive to the topic of nutrition organizations such as, A C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 Shared Vision and Co- and the health/weight of their Hear/CHIP children. o Assist families as they • We have outdated Health and apply for insurance or Nutrition, Safety and Family sliding scale programs Interest surveys which are not o Connect to DHS division of used consistently, nor are we Economic Services and compiling and reviewing to inform MFHC. program goals, planning, etc.. • EHS doesn't get reports/results of • Regularly invite families to group DECAs from FLC, unsure which socials and parent committees children score high/if they are and share information about referred, etc. resources and educational • Prenatal health and dental information at events. services for moms, emergency • 2021- The EHS program has medicaid does not include dental reviewed and revised forms, and services to meet EHS assessment tools to streamline requirements. program services with families. • Resources for families that do not The program implemented digital have legal status to obtain WCC, client files in Child Plus to reduce Health and dental services. the usage of paper in the program • Utilization of nutrition services with contracted organizations. 2.2 EHS team members will promote • EHS staff completed 19 hours of • For the contracted EHS child care enrolled children and families' ability to Infant Mental Health Foundations sites we do not understand their form secure attachments and healthy training through CO Association MH referral process , the relationships, the foundation of all for Infant Mental Health (CO- assessments they use and how to learning and development, as measured AIMH) get access to that data for EHS kids. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 by improved social emotional scores on • EHS participated in home visitor • Connecting to our mental health child screening and assessment measures. training provided by Parent consultant for ALL MH related Possible, and motivational needs (IE: SE/MH CF referrals, interviewing provided by The sharing TSG SE data). Human Services Network of Colorado • Education about secure attachments, temperament and social emotional development are provided to parents during home visits • Connected families to resources and services in the community to support family health and wellbeing. Including; Eat, Chat, Parent, Mental Health First Aid, Community Charlas, food banks and other crisis services during the Coronavirus pandemic • 2021- The EHS team continues to receive reflective group sessions with IMH specialists from La Cocina twice monthly and have individual sessions available as needed. • Additional training in infant mental health and reflective practices are provided twice a year for all EHS staff. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 2.3. EHS team members will decrease the • Home Visitors do a great job of • Program needs assessment/family negative impacts from social referring families to community interest surveys are outdated and determinants of health on enrolled resources as seen in anecdotal not used consistently children and families by providing data taken during staff meetings, • Home visitors have not yet figured resource connections as measured by 1:1s and parent surveys. out a way to document referrals in child specific needs assessments and • 2021- EHS program implemented the ChildPlus database in a specific family partnership agreements. a new Family Outcomes way that can be measured into a Assessment tool in January and is report. (This information is likely using the information to develop captured within the narrative in the family partnership agreement the ROC note.) Therefore there is and identify referrals not a consistent way of tracking • Referrals are being tracked for all referrals/showing the resource family goals in the goal action connection that we believe is steps in child plus taking place. • Opportunity to provide more training on the social determinants of health. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUNTY Human Services Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 Program Goal 3: EHS will deliver high quality educational services to improve the language and literacy development of enrolled children. Expected Outcome: Enrolled children are ready to transition into preschool with age appropriate language and literacy development in their home language so they are ready to learn. Measurable objectives Outcomes & Progress Challenges 3.1 EHS will strengthen the ability of • 100% of enrolled families receive • Lack of understanding from Home teachers, home visitors and parents to children's books to increase Visitors/teachers on how to score improve the language and literacy opportunities for literacy children in Language and Literacy development of enrolled children in their activities. areas in TS Gold with fidelity. home language and English, as measured • Home visitors consistently bring by improved scores on child assessment literacy activities, education and measures. development activities to families during home visits. • The program utilized COVID-19 relief funding to provide 100% of enrolled families a box filled with age appropriate materials to be used in educational activities • 2021- an increase in books for all families provided by the Bookworm literacy project and a new collaboration with the Eagle Valley Library District has supported early literacy knowledge and practice in families C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 as indicated by increased scores in TS Gold. 3.1.1 80% of 2-3 year old children (yellow • Implemented an early literacy • Need additional information and colorband) who do not have an active program in collaboration with a training from TS Gold on best IFSP for speech/language will meet or local bookstore, The Bookworm, practices for assessing dual exceed widely held expectations for to promote reading in the home. language learners in TS Gold language and literacy development, as Book selections include Spanish measured by the GOLD Snapshot Report. and bilingual options! • For the 20-21 Spring checkpoint for all enrolled children: 0 71% of 2-3 year olds with no active IFSP were meeting or exceeding language development milestones 0 64% of 2-3 year olds with no active IFSP were meeting or exceeding literacy development milestones. 3.2 EHS will work in partnership with • EHS and MVDS have regular case • Staff reports still feeling out of the Mountain Valley Developmental Services management meetings to partner, loop in what is happening with to ensure all children who have been collaborate and increase families/children with active IFSPs identified with special needs in language communication between parents development receive the prescribed and service providers. interventions in a timely manner as measured by their IFSPs. o HB staff and disabilities coordinator connect once C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CHO11349 a month to provide feedback/updates for children going through Child Find and/or have active IFSPs. o CB staff (director and CB home visitor) are invited to monthly call/check in with disability coordinator and El service coordinator to ensure staff and children with IFSPs needs/concerns are being met. • EHS staff promote circle time during group socials, as well as other literacy -related activities. During the Coronavirus pandemic, virtual circle time was available for families to participate • All staff individualize their planning to reflect the individual needs and developmental levels of the children they work with and for children with IFSPs, they ensure the identified needs/goals listed on the IFSP are being worked on at each home visit. 10 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 3.3 EHS will provide culturally and • Dialogue with contracted EHS sites • No clear process or procedure for linguistically responsive services to all about appropriate practices and utilizing the home language enrolled children and parents to promote procedures for identifying home assessment in TS Gold for home language acquisition as measured language and utilizing TS Gold assessing appropriate language by home language assessment. recommendations for assessing development. language development in dual • Need a clear understanding of language learners what a home language assessment • TS Gold training for EHS and FLC should entail. held to streamline universal rating practices across program options. School Readiness Goal 1: Social & Emotional Development: Children will demonstrate growth in forming positive attachments and relationships with adults and peers. Expected Outcome: Children with secure attachments are more likely to have a sense of trust, a willingness to explore, a positive view of oneself, an understanding of empathy and the ability to express emotions. Measurable objectives: Outcomes & Progress Challenges 1.1 EHS team members will promote • EHS staff promote parent • Family history of trauma enrolled children and families' ability to knowledge about social emotional • Limited community resources for form secure attachments and healthy development through activities addressing challenges identified relationships, the foundation of all and information provide in the by families and staff, particularly learning and development, as measured home visits utilizing the Parents as that are linguistically and Teachers (PAT) curriculum 11 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 by improved social emotional scores on • EHS staff utilize the knowledge culturally appropriate and child screening and assessment measures. and resources gained through the responsive. CO-AIMH training to integrate into • 2021- impact of the Coronavirus their home visits and group socials pandemic, reduced in person • Utilize Ready Rosie content to services for families. support developmental activities related to this domain • 2021- engagement of families with Ready Rosie has increased 30% over the past year. 1.2 EHS team members will decrease the • Staff provide families with • Limited knowledge on the social negative impacts from social resources and education about determinants of health determinants of health on enrolled preventative healthcare, nutrition, • Program needs assessment, family children and families by providing physical activity, mental health, interest surveys are outdated and resource connections as measured by dental health, and child not used consistently, nor is the child specific needs assessments and development are provided to data aggregated from these family partnership agreements. parents. sources • Program does not have a consistent way of tracking referrals/showing the resource connection that our program provides. 12 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUNTY Human Services Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 School Readiness Goal 2: Approaches to Learning: Children will approach activities with increasing curiosity. Expected Outcome: Children's interests will be acknowledged and encouraged to support future learning. Measurable objectives: Outcomes & Progress Challenges 2.1 EHS team members will nurture • Staff provide activities during • 2021 Approaches to learning enrolled children's curiosity through home visits and program events domain data spans across several developmentally appropriate activities. that support children to use all of developmental domains in TS Gold their senses to take in new and is challenging to show yearly information about what they are progress. seeing, hearing, tasting, smelling and touching. • Home visitors share information about developmentally appropriate curiosity with enrolled parents, including the ways to acknowledge and support a child's interest. • Home visitors dropped off developmentally appropriate activities for families to participate in virtual home visits during the pandemic. • Utilize ReadyRosie content to support developmental activities related to this domain 13 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 1.2 EHS team members will decrease the • Home visitors build relationships • Lack of knowledge about social negative impacts from social and partnerships with parents to determinants of health and determinants of health on enrolled work on school readiness through alignment with our current children and families by providing home visits and groups socials assessment tools resource connections as measured by • Home visitors in collaboration child specific needs assessments and with families plan for transitions family partnership agreements. and support them moving into preschool or child care at the end of the program • In 2019 there is increased collaboration and partnerships with Head Start, Magic Bus and other preschool programs to strengthen transition processes for families. 14 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUNTY Human Services Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 School Readiness Goal 3: Language & Literacy: Children will demonstrate developmentally and culturally appropriate growth in early language and literacy skills by using words, engaging with stories, books, and songs. Expected Outcome: Children will be more likely to read earlier and excel in school. Measurable objectives: Outcomes & Progress Challenges 3.1 EHS team members understand and • Home Visitors participate in IFSP encourage children's language and meetings with MVDS and families, literacy development. including those related to a suspected speech delay. During the coronavirus pandemic these were held virtually • Utilize ReadyRosie content to support developmental activities related to this domain 3.2 EHS provides bilingual and culturally • Home visitors provide culturally • Identifying training or trainer on appropriate children's books to enrolled and linguistically appropriate language and literacy families. books to families during home development for all teaching staff visits and through the Bookworm and parents, focused on language literacy program. acquisition for both the English • 2021- monthly books provided to and Spanish languages. all enrolled EHS families from the Bookworm Literacy project 15 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 CVO EAGLE COUNTY Human Services Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 School Readiness Goal 4: Cognitive & General Knowledge: Children will increase their skills of thinking, reasoning and understanding. Expected Outcome: Children will engage in behaviors and interactions that promote learning. Measurable objectives: Outcomes & Progress Challenges 4.1 EHS team members teach enrolled • During home visits and program families about the ways young children events, information about cause - use cause -and -effect to solve problems, and -effect is provided to families. make predictions and to understand the For example, everyday impact of their behavior on others. experiences like crying and then being picked up or waving a toy and then hearing it rattle are opportunities for young children to learn about cause and effect. • Utilize ReadyRosie content to support developmental activities related to this domain 4.2 EHS team members help enrolled • During home visits, home visitors families to create safe physical observe environments and make recommendations in order to 16 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 environments for children to explore ensure children have access to spatial relationships. safe physical environments that promote exploration. School Readiness Goal 5: Physical: Children will demonstrate improvements in their gross and fine motor skill development. Expected Outcome: Children will explore the world around them. Measurable objectives: Outcomes & Progress Challenges 5.1 EHS team members are • Home visitors choose activities for knowledgeable about the many ways to home visits that support support the development of gross and developmentally appropriate fine fine motor skills. motor skills • Home visitors model ways for parents to support fine motor development like feeding themselves, holding toys, zipping clothes and bags and coloring. 17 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 C40 EAGLE COUN ry Human Service Eagle County Early Head Start Program Goals update 2022 Grant # 08CH011349 • Utilize ReadyRosie content to support developmental activities related to this domain • 2021- with covid relief funds, the program purchased materials to conduct home visits outdoors and at the park to increase gross motor and fine motor skills. 5.2 EHS team members teach enrolled • This occurs as the twice monthly families to provide fun opportunities for group socials and during home young children to build these skills. visits • 2021- during remote group socials bi-monthly, the EHS home visitors dropped off materials for families to participate in the activity remotely. • With covid funds, EHS assembled age appropriate "Discovery Boxes" for each enrolled family to have materials and toys to engage and interact with their children during virtual home visits. 18 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 EAGLE COUNTY September 14, 2021 Ms. Rebecca Wilson Region 8 — Office of Head Start Administration for Children & Families 1961 Stout Street Denver, CO 80294 RE: Eagle County Board of County Commissioners approves the Early Head Start 2022 continuation grant application Dear Ms. Wilson, The Eagle County Board of County Commissioners have participated in a review and discussion of the grant application for the 1/l/2022 through 12/31/2022 budget period. The Eagle County Board of County Commissioners approve of the submission of this grant application. Thank you, COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: 5DocuSigned by: S&"Y r Matt Scherr, 9Ea71TD718E0473... C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 IL EAGLE COUNTY Human Services Appendix F: 2022 Program Improvement Plan Eagle County Early Head Start 2022 Program Improvement Plan Grant # 08CHOI 1349 While EHS identified several areas for improvement throughout the self -assessment process, the following priority areas have been identified and included in the program goals and action plan for the 2020-2024 grant cycle. During the 2020-2021 program year we are pleased to be able to report that two of our three goals were met. Goal 2: Maximize the role of the Health Consultant to support the health and wellbeing of enrolled children and families was achieved, the Health Consultant role was merged into the new Program Operations Coordinator role. The Coordinator provides monthly health, dental, immunization and nutrition reports to staff and coordinates with community partners through HSAC to ensure coordinated approaches, support and resources are available to families. Goal 3 has also been achieved by executing a contract with La Cocina to provide culturally and linguistically appropriate behavioral health supports and services to EHS enrolled families in need. Additionally, our program took the following steps towards achieving Goal 1. The EHS Program Operations Coordinator completed a language and literacy course as part of her Master's program and held an internal staff training to further discuss language and literacy development and how it emerges and evolves amongst diverse populations. The discussion also centered around ensuring that staff are taking a strengths based approach with child development when assessing and observing children, especially when in their home environment. Language and literacy scores for the home based program option showed an improvement thanks to the implementation of these trainings and discussions. Goal 1: Focus on increasing the quality of educational services to support language and literacy development of dual -language children. Action Timeline Person Responsible Anticipated Outcome Provide and attend training on language Annually Organized by EHS leadership Staff and parents will have the tools and literacy development to all teaching and center directors they need to provide high quality early staff and parents, focused on language Attended by all teaching staff literacy and language acquisition to acquisition for both the English and Provided to all parents enrolled children, leading to higher Spanish languages. language and literacy scores. Research and identify web based Biannually Program Operations Families will have resources and resources to support literacy activities in Coordinator, Community opportunities to engage in language Spanish and connect parents with local Partners and literacy activities that support dual language learning C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start 2022 Program Improvement Plan Grant # 08CH011349 community libraries to obtain library cards. EHS Staff, including contracted staff, Upon hire, annually and Education Coordinator, Staff will have the needed training to will receive TS GOLD training upon hire, as needed Supervisor and center produce high quality observations and annually and as identified by the directors assessments for enrolled children in TS training needs assessment. GOLD. Goal 2: Increase father and male engagement in Early Head Start program services by 10% Action Timeline Person Responsible Anticipated Outcome Identify activities and opportunities Ongoing/Monthly Home Visitors, Family Male adult participants will gain a currently enrolled fathers and other Advocates and Leadership better understanding around school male family members wish to readiness goals and expected participate to build their knowledge outcomes for their children through training opportunities presented by Early Head Start staff. Develop and implement male focused Ongoing/Monthly Home Visitors, Family Fathers increase knowledge of child monthly activities for fathers and their Advocates and Leadership health and safety, are more self-reliant children to learn and interact in the parenting skills for their children , gain knowledge of community resources for their families, and gain social connections to other fathers Goal 3: Enhance community collaboration to improve community awareness and develop community partnerships to support family social and navigational capital Action Timeline Person Responsible Anticipated Outcome Identify, collaborate and partner with Ongoing/ Minimum of Home Visitors, Family Increased resources, support and community agencies to connect and twice per year Advocates and Leadership connections to community services and support parent participation in organization for families. 2 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start 2022 Program Improvement Plan Grant # 08CHOI 1349 community programs. (i.e. Family Literacy Program, Basic Adult Education Classes, English as a Second Language Classes, Adult Tutoring Classes Work with marketing agency to develop Ongoing/As needed Home Visitors, Family Increase in public awareness about the and enhance social media presence and Advocates and Leadership Early Head Start program in Eagle public awareness messaging of the EHS County and the comprehensive program services provided Engage in monthly visits to health care Ongoing/monthly Home Visitor/Family Advocate Enhanced relationships with health providers in the community to build care providers and additional referrals relationships and connections to for EHS services by health care resources and services for families. providers. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 DocuSign Envelope ID: 31D22EF6C4430-4CEF-9352-BE314C48ACED 08CGOI 1349 For Grantee Internal Use Ooly Datb Noncompliance Letter was Received 3/3121 Date Corrective Action Period Ends M 1 Date Plan Approved by Board T)atr Wntten Annroval of Plnn by Rn Quality Improvement Plan Eagle County Early Head Start ("EHS" i Grant Number- 08CH0113349 OBJECTIVE 1: EHS staff will ensure contracted child care centers have the knowledge, tools, and resources to keep children healthy and safe while in their care. REGULATION OR STATUTE ACTION STEPS PROJECTED TIME FRAME DATE COMPLETED RESPONSIBILITY DOCUMENTATION OF COMPLIANCE 45 CFR § 1302.102 Revise EHS policies related to: January 6, 2021 EHS Leadership staff • EHS policy documents Achieving program 1. Monitoring Program - May 30, 2021 • Approval from Policy goals, Performance Council, Eagle County 45 CFR § 1302.102(d). 2. Active Supervision Board of County 3. Safety Practices Commissioners ("BoCC") meeting minutes for approval EHS staff and staff at contracted January 6, 2021 EHS Leadership • Monthly coaching logs 45 CFR § 1302.31, child care centers, including child - July 15, 2021 staff, Center via Child Plus Teaching and the care center Directors, will complete Directors and Center • Meeting notes from Learning Environment the following professional teaching staffing Infant and Toddler development trainings annually department meetings 45 CFR § 1302.92 (within current program year): • Copy of training Training and 1. Active Supervision certificates or sign -in Professional 2. Mandated reporting sheets Development 3. Positive Guidance Strategies C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED 45 CFR § 1302.31, Train all EHS staff and all May 1, 2021 - EHS Leadership staff • Sign -in sheets Teaching and the contracted child care center staff on July 1, 2021 or training certificates Learning Environment the above policies (Monitoring • Training agendas and Program Performance, Active slide deck 45 CFR § 1302.92 Supervision and Safety Practices). • Training plan for future Training and team members Professional Development 45 CFR § 1302.31, Develop a training plan to ensure all EHS Leadership staff • Training plan for future Teaching and the current and all future EHS staff and May 1, 2021 - team members Learning Environment contracted child care center staff July 1, 2021 receive appropriate training. 45 CFR § 1302.92 Training and Professional Development 45 CFR § 1302.101(b) EHS Leadership staff will complete April 1, 2021 - EHS Leadership • A sample of ongoing Management Systems a minimum of once a week August 2, 2021 staff, FLC Leadership monitoring observations (virtual or in -person) at staff, practice based documentation Family Learning Center ("FLC") for coaches at ECP the health and safety of children. *This is in addition to the already occurring biweekly observations conducted by Early Childhood Partners ("ECP") for practice based coaching. 45 CFR § 1302.101(b) EHS Leadership staff, FLC April - August EHS Leadership • ECP, FLC and EHS Management Systems Leadership staff and practice based 2, 2021 staff, FLC Directors, Collaborative Meeting coaches at ECP will meet monthly practice based minutes to analyze classroom management coaches at ECP trends and develop continuous quality improvement strategies. C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1BBOF059 DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48AGED OBJECTIVE 2: EHS program will submit reports as appropriate to the responsible HHS official immediately or as soon as practical related to any significant incidents affecting the health or safety of oroeram narticinants REGULATION OR ACTION STEPS PROJECTED DATE RESPONSIBILITY DOCUMENTATION OF STATUTE TIME FRAME COMPLETED COMPLIANCE 45 CFR § EHS leadership staff will complete May 2021 EHS leadership staff • Training certificates 1302.102(dXl)(ii) training on Head Start Program & Training/Technical Achieving program Performance Standards for Assistance Specialists goals. Reporting Reporting Requirements EHS will revise Reporting policies December 2020 EHS leadership staff, • Reporting Policies 45 CFR § which will specifically include - June 2021 Policy Council, • Approval from Policy 1302.102(dx])(ii) when health and safety issues will governing bodies Council, BoCC Achieving program be reported to EHS, the governing Meeting minutes goals. Reporting bodies and Office of Head Start Region 8, and ways EHS will collect more information about the health and safety issues. 45 CFR § Accountability training for EHS April 2021 EHS Leadership staff • Sign in sheets or 1302.102(dx l)(ii) staff and contracted child care -July 2021 & Contracted Child Training certificates Achieving program centers (including center Directors Care Center Directors • Presentation slide deck goals. Reporting and Board of Directors) on new policies and procedures for reporting issues of child safety, including when issues will be reported from contractors to parents, to EHS, to Office of Head Start Region 8 and to governing bodies. 45 CFR § Review and update contract April 2021 - EHS Leadership • Updated contract 1302.102(d)(1)(ii) language to include reporting August 2, 2021 Team, Eagle County agreements Achieving program requirements for all contracted Government goals. Reporting centers going forward. Attorney's Office *Signature pages following C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 The Chairpersons' signatures serve as verification that the respective entity has reviewed, agreed with, and approved each step of the Plan, including the time frames associated with each step, and that it is documented in the minutes. 5 he Policy uncil Chai son's Signature Date C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 DocuSign Envelope ID: 3D22EF6C4430.4CEF-9352-BE314C48ACED The Chairpersons' signatures serve as verification that the respective entity has reviewed, agreed with, and approved each step of the Plan, including the time frames associated with each step, and that it is documented in the minutes. Z5/11/2021 Bo 81EMM} TEommissioners Chairperson's Signature Date C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 DocuSign Envelope ID: 3D22EF6G8430-4CEF-9352-BE314G48ACED Regional Office Comments: C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 DocuSign Envelope ID- 3D22EF60-8430-4CEF-935243E314C48ACED C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 Appendix H: Training and Technical Assistance Plan I. 2022 training and technical assistance plan narrative: Eagle County Early Head Start (EHS) training needs are identified through the annual program self -assessment and individual professional development planning. Training activities and professional development are ongoing and continuous. Parents, volunteers, community partners, Policy Council members and Board of County Commissioners (BoCC) are provided training opportunities at various times throughout the year to improve the overall quality of the program, comply with the Improving Head Start for School Readiness Act of 2007, and result in more efficient service delivery to children, families and pregnant women in Eagle County, Colorado. The EHS total training and technical assistance (T/TA) budget for 2022 is $22,042. The COVID-19 pandemic has changed the way training has been conducted. Prior to COVID-19, training and conference attendance took place in person. However, due public health guidelines that prevent people from gathering in the same space, training and conferences have shifted to take place virtually. As a result, most, if not all, training and professional development opportunities in 2022 are planned to take place either in - person or virtually based on guidance from Public Health. Parent trainings and educational opportunities: $6,450 • EHS orientation- Implementation August 2021 of Family Handbook at Initial Enrollment Visit with Home Visitor for EHS Orientation • Policy Council orientation for elected members- Training slide deck developed for annual training • Parent committee meetings. The educational topics addressed at parent committees include transportation/car seat safety, pedestrian safety, mental health awareness, suicide prevention, financial literacy, healthy eating, nutrition and more. Done- ongoing through home visits and parent monthly emails • Rocky Mountain Early Childhood Conference Referrals to community partners -ongoing • The Incredible Years and Active Parenting classes Referrals to community partners -ongoing • Parent Mentor trainings Referrals to community partners -ongoing • Family Leadership Training Institute programming Referrals to community partners -ongoing • "Eat, Chat, Parent" through Eagle County Schools and Mountain Youth Referrals to community partners -ongoing C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 2022 All EHS and Leadership staff trainings and professional development: $1,000 All EHS staff including contracted child care provider staff will have a greater understanding of the EHS program guiding principles, frameworks and standards • The Head start Program Performance Standards- Google Classroom Course, Annual Pre -service Training • Linking TS GOLD and Parents as Teachers for data driven instruction Individualized training by EHS, ECP to partner agencies • EHS program Policies and procedures for implementing high quality programming- EHS mandatory annual training to meet Head Start Program Performance Standards and Child care licensing standards. Classroom Teacher trainings and professional development: $9,030 Teachers and staff at the EHS contracted childcare sites, The Family Learning Center and Eagle Valley Elementary School Preschool, are provided training and professional development opportunities throughout the year. EHS teachers at contracted sites are expected to participate in practice based coaching with Early Childhood Partners. This work is in alignment with The Head Start Program Performance Standards (HSPPS) (1302.92(c)1-5 Training and Professional Development) related to implementing research -based, coordinated coaching strategy for education staff. In addition, the education staff at the contracted childcare sites has opportunities to attend trainings and/or early childhood seminars and conferences of their choice; topics include but are not limited to: • Active supervision- ECLKC Reflective Supervision in Action, T/TA Specialist supporting training in July 2021 as part of QIP, Google Classroom Course, Annual Pre -service Training • Building resilience- May 5 & 6 from NCPFCE free training • Infant and toddler mental health and social -emotional supports- Infant Mental Health Foundations Training in 2020 • Expanding Quality for Infants and Toddlers (EQIT)- Staff at partner centers completed in Spring 2021 Home Visiting Staff trainings and professional development: $5,562 EHS staff completed a training needs assessment to help develop this plan and the following training topics were identified as priorities: • Goal setting and family support- Dr. Richard PFCE Training in 2020-2021 with ongoing monthly consultation support • Literacy and language instruction • Fatherhood engagement strategies • Secondary trauma and self -care- ongoing Reflective Supervision Consultation in one:one and group settings • Infant and toddler mental health- Infant Mental Health Foundations Training in 2020 • Engagement strategies for difficult/resistant clients • Reflective/active supervision- ECLKC Reflective Supervision in Action Video, ECP, LaCocina and CO-AIMH RSC Learning Collaborative, ongoing Reflective Supervision Consultation in one:one and group settings, training in August 2021 and October 2021 on Infant Mental Health Topics and equity through LaCocina C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 • ERSEA- Google Classroom Course, Annual Pre -service Training • Pedestrian safety- Including in Monthly Parent Topic and through PDIS training modules Additional staff training priorities include enhancing staff knowledge in ChildPlus, incorporating the 2Gen philosophy approach to service and strengthening staff understanding of Mountain Valley Developmental Services (MUDS) and Individual Family Service Plans (IFSP) with the goal of increasing collaboration. In house and local training is also provided such as orientation for new staff, child abuse and neglect mandatory reporting, and CPR/First Aide. Furthermore many professional development opportunities are available to staff, including attendance at numerous conferences. Eagle County Government supports all staff continuing professional development, specifically for those who are working towards a degree program related to their job description. All Eagle County Government employees are eligible for up to $2,500 a year in tuition reimbursement. In addition, all County employees are eligible for a tuition waiver for 100 and 200 level college courses at Colorado Mountain College. II. Training and technical assistance plan 2022 parent training and education opportunities: $6,450 Objective I Justification I Activity I Audience Increase parent knowledge of parenting & child development Increase parent knowledge of parenting & PS:1302.82 Family Partnerships PS:1302.82 Family Partnerships Annual Parent Orientation Parent committees EHS parents & community representatives on Policy Council EHS parents Responsibility EHS Leadership team EHS Leadership team Timeline Spring 2022 Ongoing — every other month Learning Measurement Cost Outcome Parents will have knowledge of parenting skills, child development, & program vision Parents will have knowledge of parenting skills, child Attendance rates & parent feedback Attendance rates & parent feedback $500 $600 3 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cvo EAGLE COUNTY Human Services child development Increase parent knowledge of parenting & child development Increase parent knowledge of parenting & child development Increase parent knowledge of Eligibility, Attendance, Recruitment & PS:1302.82 Family Partnerships PS:1302.82 Family Partnerships PS:1301.5 Program Governance Training Early childhood educational conferences The Incredible Years and Active Parenting classes, Parent Mentor trainings, Family Leadership Training Institute programming Annual training and as needed training EHS parents EHS parents Parents on Policy Council & community representatives EHS Leadership team EHS Leadership team EHS Leadership team Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 throughout 2022 2 conferences scheduled for fall and/or spring 2022 Ongoing throughout 2022 Annually & within 180 days of seating development, & program vision Parents will have knowledge of parenting skills, child development, & early childhood field Parents will have knowledge of parenting skills, child development, & program vision Parents will have accurate knowledge of ERSEA processes to effectively Attendance rates & parent feedback Attendance rates & parent feedback Parent feedback $1,450 $1,000 In -kind 4 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services Section for Policy Council members Dual language Best practice English as a learners & second biliteracy language classes Total Federal Costs: on Policy Council EHS parents EHS Leadership team & community partners Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 Ongoing throughout 2022, based on class schedules oversee program EHS parents Parent $2,900 have the feedback opportunity to improve dual language and biliteracy skills $6,450 5 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cvo EAGLE COUNTY Human Services 2022 All EHS and Leadership staff trainings and professional development: $1,000 Objective Justification I Activity I Audience I Responsibility EHS team will receive training re: The Head Start Performance Standards (HSPS) EHS team will understand program policies & procedures EHS team will complete trainings identified as priorities in self assessment Identified on self - assessment in the training needs assessment & best practice PS 1302.91 & identified on self - assessment Identified on self - assessment & individual professional development plans Learning related to HSPS Specified learning at monthly team meetings Participate in trainings, quarterly division team meetings, webinars, conference All EHS team members All EHS team members All EHS team members EHS Leadership team & contractors EHS Leadership team & contractors EHS Leadership team Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 Timeline Annually New staff: within 90 days of employment Ongoing — begin January 2022 Ongoing throughout 2022 Learning Measurement Cost Outcome EHS team members are competent and able to complete job duties proficiently EHS team will complete job duties and provide excellent services to families EHS team grows professionally to best support children & families Team feedback and performance Team feedback and performance Professional development goals are completed, all staff meet educational requirements & parent feedback In -kind In -kind $1,000 0 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services s to meet goals Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 regarding competent team EHS team will complete Identified on Participate All EHS EHS Ongoing EHS team Professional mandatory trainings: self- in trainings, team Leadership throughout grows development assessment & quarterly members team 2022 professionally goals are • Mandatory individual division to best support completed, all reporting professional team children & staff meet • Health & safety development meetings, families educational plans webinars, requirements • OSHA conference & parent • In -kind and Volunteers s to meet feedback goals regarding • Parent and competent Family team engagement • Transportation safety • Attendance • Curricula (Parents as Teachers or Creative Curriculum) • Assessment • Using data In -kind 7 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services • Disabilities • Dual language supports Total Federal Costs: Classroom teacher trainings and professional development: $9,030 Objective Contracted infant/toddler center -based teachers have knowledge, skills & supports to work effectively with EHS children & families Contracted infant/toddler center -based teachers will engage in individualized Justification 645A(h)(1) of the Head Start Act 645A(h)(1) of the Head Start Act Activity Practice based coaching Participate in trainings and/or webinars of choice topics may include: Audience Center Directors and Center teachers working with EHS children Center Directors and Center teachers working with EHS children Responsibility Center Directors, EHS Leadership team, Early Childhood Partners & Early Childhood Network Center Directors & EHS Leadership team Timeline Ongoing throughout 2022 Ongoing throughout 2022 Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 Learning Outcome Center -based teachers will provide a nurturing, responsive & high quality learning environment Center -based teachers will provide a nurturing, responsive & high quality Measurement Teacher credentials, child data re: school readiness goals Teacher credentials, child data re: school readiness goals $1,000 Cost $7,020 $1,000 0 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services professional development opportunities Contracted infant/toddler center -based teachers have knowledge and skills specific to active supervision Total Federal Cos 645A(h)(1) of the Head Start Act ts: building resiliency, infant/toddler mental health, EQIT Participate in trainings and/or webinar Center Directors and Center teachers working with EHS children Center Directors & EHS Leadership team Ongoing throughout 2022 Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 learning environment Center -based contractors will understand and provide active supervision Teacher training certificates and no of incidents of alleged lack of supervision $1,010 $9,030 0 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 Eagle County Early Head Start Training and Technical Assistance Plan update 2022 �Cto Grant # 08CH011349 EAGLE COUNTY Human Services 2022 Eagle County Early Head Start Home Visitation and EHS Leadership staff trainings and professional development: $5,562 Objective Maintain a governance structure with strong communication (Policy Council & BoCC) Increased program knowledge for EHS Leadership team Provide EHS families with high quality home based early childhood services through Parents As Teachers (PAT) Justification 1301.1, 1301.3, 1302.102, 1301.4, Program Governance & National HSB Initiative, Head Start Act of 2007 Identified in self - assessment & professional development plans School readiness, best practice, identified in Activity Annual Governance Training with BoCC, Roles & Responsibili ties training with Policy Council & monthly reports Region 8 conference, Head Start Leadership Conference, webinars & trainings Train & provide support so EHS home visitors can Audience Responsibility Timeline Policy EHS Ongoing — Council & Leadership begin BoCC team January 2022 EHS Leadership team All EHS team members, specifically EHS Leadership team & contractors EHS Leadership team Ongoing throughout 2022 Ongoing throughout 2022 Learning Outcome Effective & efficient communication EHS Leadership team has skills & knowledge to support team & clients Families receive evidence -based services in home visitation Measurement Governance communication policy EHS team retention rate, parent feedback & leadership competence PAT requirements, child data re: progress Cost $500 $500 $500 10 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services EHS team members will engage in individualized professional development opportunities EHS team members will engage in reflective supervision Total Federal Costs self - assessment Identified on self - assessment & individual professional development plans Identified in individual professional development plans continue to use PAT with fidelity Participate in trainings, webinars, conference s of choice to meet individual professiona I developme nt goals Participate in trainings home visitors All EHS team members All EHS team members EHS Leadership team EHS Leadership team and Human Resources Director Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 Ongoing throughout 2022 Semi- annual EHS team grows professionally to best support children & families EHS team enhance relationships, build trust and work together more effectively towards school readiness Professional development goals are completed, all staff meet educational requirements & parent feedback regarding competent team Team feedback and team survey $1,000 $3,062 $5,562 11 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services 2022 Eagle County Early Head Start volunteers training: Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 Objective Provide pertinent program information via training to EHS volunteers Justification 1302.92(a) of Head Start Program Performance Standards Activity Audience Responsibility Timeline Learning Outcome Measurement Cost Training & Community EHS Leadership Ongoing Volunteers will have necessary Trainee feedback In -kind information members and team program information to serve & reports of sharing EHS program appropriately serve as volunteer competent volunteers including health and safety best volunteers practices 2022 Eagle County Early Head Start Parent and Governing Bodies training: Month Parent Training Governing Bodies Training January GED & ESL classes begin PC: Community and Self Assessment training and planning February Parent Committees March PC & GB: Child eligibility & selection criteria training (ERSEA) April Parent Committees May 12 C21-305 DocuSign Envelope ID: FC852D47-127B-4E92-BEC8-CEED1 BBOF059 �Cto EAGLE COUNTY Human Services Eagle County Early Head Start Training and Technical Assistance Plan update 2022 Grant # 08CH011349 June Parent Committees July PC & GB: Self -Assessment Results & Program Improvement Plan August Parent Committees- Policy Council Elections Policy Council Elections Parent Orientation and Open house at centers GED & ESL classes begin September Incredible Years Parenting class begins PC & GB: Orientation training & school readiness goals Policy Council Training October Parent Committees PC: Elected Officers training Parent Possible Conference PC: Parent Possible Conference November PC: Reading and understanding program data training December Parent Committees 13 C21-305