HomeMy WebLinkAboutC21-283 IGA NW CO REG COLLABDocuSign Envelope ID: DF487FD2-4303-4E21-8554-F27826239EE2
INTERGOVERNMENTAL AGREEMENT NORTHWEST COLORADO
REGIONAL COLLABORATIVE
SHARED REGIONAL ELIGIBILITY TECHNICIAN
This Intergovernmental Agreement ("IGA') is entered into by and between the
Board of County Commissioners of Garfield County, State of Colorado sitting
as the Board of Social Services; by and through the Rio Blanco County
Department of Human Services; the Board of County Commissioners of Pitkin
County, State of Colorado, by and through the Pitkin County Department of
Health and Human Services; the Board of County Commissioners of Eagle
County, State of Colorado, by and through the Eagle County Department of
Human Services; the by and through the Moffatt County Department of Social
Services; the Board of County Commissioners of Routt County, State of
Colorado, by and through the Routt County Department of Human Services;
the Board of County Commissioners of Grand County, State of Colorado, by
and through the Grand County Department of Human Services; the Board of
County Commissioners of Jackson County, State of Colorado, by and through
the Jackson County Department of Social Services; and the Board of County
Commissioners of Lake County, State of Colorado, by and through the Lake
County Department of Human Services; collectively known as the Northwest
Colorado Regional Collaborative (the Parties") in order to set forth the
terms and conditions , including administration and funding for
continuation of the Northwest Colorado Regional Collaborative. This IGA is
effective as of July 1, 2021, regardless of the dates on which it is signed.
RECITALS
WHEREAS, the Parties are bodies politic and corporate of the State of
Colorado whose powers are exercised by the Board of County Commissioners
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( BOCC"�; C.R.S. §§ 30-5-125 and 30-11-103 {2011); and
WHEREAS, pursuant to the Colorado Human Services Code, at§ 26-1- 115,
et seq., C.R.S., as amended, the Parties are authorized to implement and
administer social services and activities through their respective
Social/Human Services Departments; and
WHEREAS, the Northwest Colorado Regional Pilot Project has proven to
be successful, maintaining quality service levels throughout the region
by mitigating the effects of vacancies and emergency situations; and
WHEREAS, the Parties desire to continue funding of the Northwest
Colorado Regional Collaborative for FY 21-22; and
WHEREAS, the Garfield County Department of Human Services will act as
the fiscal agent for the Northwest Colorado Regional Collaborative.
NOW, THEREFORE, in consideration of the mutual covenants and
agreements identified below, the Parties agree as follows:
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1. Incorporation of Recitals. The foregoing Recitals are
incorporated herein as if set forth in full.
2. Purpose. The purpose of this IGA is to continue the
Northwest Colorado Regional Collaborative which began in 2014. The
Collaborative is an effort to use existing resources to support a regional
traveling eligibility technician, with demonstrated ability, to provide
regional on -site over -the -shoulder support and assist with backlog in
Economic Security programs. This position is in Garfield County, is an
important member of the Economic Security Regional Training Center team,
with security clearance for all Northwest Counties who are a Party to this
Agreement. It is the intent of the Collaborative to maintain quality service
levels for Counties in the region who are experiencing unforeseen vacancies
or other emergent situations.
3. Responsibilities of Parties. The responsibilities of
the Parties are set forth in the "Scope of Services", attached to and
incorporated in this Agreement by reference as Exhibit "A".
4. Term of Agreement. This IGA shall become effective on July
1, 2021 - December 31, 2021.
5. Funding for Project. The Parties (Grand/Jackson, Lake,
Pitkin and Routt Counties) each agree to pay a not to exceed
total of $5,962.68, for continuation of the Collaborative.
Grand County and Jackson County will be considered together
for the not to exceed amount of $5,962.68. Garfield and
Eagle County agree to pay $11,925.38. The total cost of
the salary and benefits for this position is up to
$47,701.48. Additional cost related to travel will be billed
to the requesting county and shall not exceed $4, 000 . 00 over
the course of the FY 21-22. The Garfield County Department
of Human Services will invoice each County in December 2021
for the funds due. Each County, upon receipt of an invoice
from Garfield County Department of Human Services, shall
submit payment to Garfield County Department of Human
Services, Finance Administration, 195 W. 14th Street,
Building B, Rifle, CO 81650. Garfield County will continue
to provide administrative costs for office space, equipment,
supplies and routine operating costs.
6. Compliance with Laws. The Parties shall comply with
all applicable federal, state and local laws, ordinances, codes and
regulations. The Parties acknowledge that applicable federal law includes,
without limitation, Titles IV and VII of the Civil Rights Act of 1964,
Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act
of 1975, the Age Discrimination in Employment Act of 1967, the Equal Pay
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Act of 1963, the Education Amendments of 1972, and 5 U.S.C. Section 1501,
et seq., relating to partisan political activity.
The Parties also acknowledge that applicable state law includes, without
limitation, the Colorado Employment Practices Act, § 24-34-401, et seq.,
C.R.S., as amended, and the Colorado Labor Peace Act, § 8-3-101, et seq.,
C.R.S., as amended.
7. Indemnity/No Waiver of Governmental Immunity Act. The
Parties acknowledge that each is subject to the constitutional
prohibitions against indemnification pursuant to Colorado Constitution
article XI, §1 and that as governmental entities no party can agree to
indemnify the other. Nothing herein shall be deemed a waiver of the
Colorado Governmental Immunity Act for or by any party. C.R.S. § 24-10-
101 et seq. (1963) as amended.
8. Confidentiality. The Parties shall protect the
confidentiality of all records and other materials containing personal
identifying information that are maintained in accordance with this
Agreement pursuant to applicable state and federal law and regulations.
Except as provided by law, no information, including identifying
information, in possession of the Parties about any individual shall be
disclosed in any form.
9. Termination. This IGA may be terminated without cause
by any party upon ninety (90) days written notice to the other parties or
for cause by any party upon ten (10) days written notice unless the cause
is corrected or remedied.
10.Good Faith. There is an obligation of good faith on the part of the
Parties, including the obligation to make timely communication of
information that may reasonably be believed to be material to the other
party.
ll.Amendment and Assignment. This IGA may be amended by the Parties
solely through a written agreement signed by all Parties. This IGA may
not be assigned.
12.Counterparts. This IGA may be executed in counterparts, each of which
shall be deemed an original, and all of which, when taken together, shall
be deemed the same instrument. Facsimile or photographic signatures of
either party to this IGA or subsequent modifications thereto, shall be
effective for all purposes.
13.Governing Law, Venue and Survival. The laws of the State of Colorado
shall govern the validity, performance and enforcement of this IGA. Should
either party institute legal action for enforcement of this IGA, venue of
such action shall be in Garfield County, Colorado.
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14.Whole Agreement. This IGA sets forth the whole agreement of the
Parties. No representations, either verbal or written, shall be considered
binding on either party to the extent not set forth herein.
15.Section Headings. The section headings in this IGA are inserted only
for the purpose of convenient reference and are in no way to define, limit
or prescribe the scope or intent of this Agreement or any part thereof.
16.Authority. Each person signing this IGA represents and warrants that
the individual is fully authorized to enter into and execute this IGA and
to bind the Party it represents to the terms and conditions thereof.
17.Notice and Representatives. All notices required under this IGA shall
be transmitted in writing and shall be deemed duly given when hand -
delivered or sent by certified mail, return receipt requested and postage
prepaid, or by electronic communication, addressed to the designated
representative(s) as follows:
Garfield County: Sharon Longhurst-Pritt, Director
Garfield County DHS
195 W. 14th Street, Building B
Rifle, CO 81650
Pitkin: Nan Sundeen, Director
Pitkin County DHS
0405 Castle Creek Road, Suite 7
Aspen, CO 81611
Eagle: Megan Burch, Director
Eagle County DHS
P.O. Box 660
Eagle, CO 81631
Routt: Kelly Kissling, Director
Routt County DHS
P. 0. Box 772790
Steamboat Springs, CO 80477
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Grand: Deb Ruttenberg,Director
Grand County DHS
P. 0. Box 204
Hot Sulphur Springs, CO 80451
Jackson: Deb Ruttenberg, Director
Jackson County DSS
P. 0. Box 204
Hot Sulphur Springs, CO 80451
Lake: Janeen McGee, Director
Lake County DHS
P. 0. Box 884
Leadville, CO 80461
Either Party may change the identity of its designated representative
and the address to which future notices shall be sent by providing
written notice in accordance with this paragraph. Formal amendment
of this IGA to affect such a change is not required.
18.Severability. Should any provision of this IGA be found to be
in conflict with any law of the United States or the State of Colorado
or to otherwise be unenforceable, the remaining provisions shall be
deemed severable and the validity of such shall not be affected
provided that the remaining provisions can be construed in substance
to constitute the agreement which the parties intended to enter into
under this IGA
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GARFIELD COUNTY, COLORADO AND
BOARD OF SOCIAL SERVICES
By:
Clerk to the Board John Martin, Chairman
Date:
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ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO for the
benefit of the Jackson County
Department of Human Services
Clerk to the Board
By:
Chairman
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY, COLORADO for the
benefit of the Pitkin County
Department of Human Services
Clerk to the Board
ATTEST:
Clerk to the Board
By:
Nan Sundeen, Director
Date:
GRAND COUNTY BOARD OF HUMAN SERVICES
By:
Chair
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO for the benefit
of the Eagle County Department of
Human Services
DocuSigned by: "DocuSigned/by:.. -
In a 0-' By: real l U� t'Y'
Clerk t o 662aog$"d.. Chair 81E7B2D718EO473...
Date: 8/24/2021
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ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO for the benefit
of the Routt County Department of
Human Services
By:
Clerk to the Board Chair
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO for the benefit
of the Lake County Department of Human
Services
By:
Clerk to the Board Chair
Date:
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EXHIBIT "A"
SCOPE OF SERVICE
Northwest Regional Collaboration
July 1, 2021 - December 31, 2021
The Human Services Directors in the northwestern Colorado counties
of Garfield, Eagle, Lake, Grand/Jackson, Pitkin and Routt have,
supported a traveling Eligibility Technician, with CBMS security
clearance in all counties, to provide over -the -shoulder and backlog
support for counties experiencing unforeseen absences. Garfield
County anchors this position by providing Staff Development Training
(SDT) and supervision. Summit, Moffat and Rio Blanco County has elected
to not participate for the 2021 year.
Northwest counties wish to enter an IGA for the salary and benefits
amount not to exceed of $5,962.68 for each county. Grand/Jackson will
be considered together for the not to exceed total of $5,962.68
Garfield and Eagle County will pay 11,925.38. Additional cost related
to travel may be billed to the county requesting the travel and shall
not exceed $4,000.00 total for the duration of this IGA. Travel costs
will be billed directly to the requesting county following the travel.
In the event of unforeseen staff resignation, termination or
short/long term leave, the requesting northwest county will contact
Garfield County management by email or phone to assess the extent of
the need and determine plans for coverage and training.
The Garfield County staff person will primarily provide support by
way of processing applications, redeterminations and changes related
to Medical Assistances cases. Additional support related to other
programs may be provided at the discretion of the manager of the
Garfield County staff person.
Staffing situations/needs will vary - the Garfield County staff
person will work with each county as needs arise, creating both
emergency and longer -term plans.
The northwest counties will continue to work together to identify
long-term solutions, and to continue to fund the position and related
costs assuming results continue to be positive.
The staff position, held in Garfield County, will keep daily records
of activities including hours worked on program areas, over- the -
shoulder support and travel in the respective counties.
Garfield County will provide monthly program utilization reports to
participating Northwest counties.
Garfield County will provide a wrap up report to each Human Services
director who has received direct support in their respective county.
Each County is responsible for providing CBMS access for the
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traveling Eligibility Technician through CDHS Security.
Garfield County will act as fiscal agent and an invoice will be sent
to each northwest county director in December 2021 for a not to exceed
amount of $5,962.68 plus the cost of any requested/provided travel
expenses. Travel expenses will be billed to the requested county
following the travel.
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