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HomeMy WebLinkAboutC21-280 WMSCDocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 FIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND WALKING MOUNTAINS d/b/a WALKING MOUNTAINS SCIENCE CENTER PERTAINING TO THE GREAT OUTDOORS COLORADO GRANT FOR THE EAGLE VALLEY OUTDOOR MOVEMENT COALITION PROJECT THIS FIRST AMENDMENT ("First Amendment") is effective as of the 8/17/2021 by and between Walking Mountains a Colorado nonprofit corporation doing business as Walking Mountains Science Center (hereinafter "WMSC") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, County and WMSC entered into an agreement effective the first day of January, 2021, for certain Services (the "Original Agreement" C18-249); and WHEREAS, the Original Agreement contemplated that the WMSC would perform certain duties with compensation in an amount not to exceed $1,412,710.00; and WHEREAS, County and WMSC obtained an extension of the EVOM Grant with an additional project from GOCO and the parties desire by this First Amendment to expand the scope of Services and compensation as set forth in the Original Agreement. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: The Original Agreement shall be amended to include additional Services as described in Exhibit A-1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit A-1 shall not exceed an additional $310,000 and paragraph 2 shall be amended to describe the total maximum compensation under the Original Agreement and this First Amendment of $1,722,710.00. 3. Paragraph 2 shall be amended to add the term of the Agreement shall coincide with the GOCO Agreement, which is set to expire December 31, 2023. 4. Capitalized terms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 5. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. Attest: DocuSiggneddby: V nLA& Regina O f�f;FM°to the Board By and Through its Board of County Commissioners DocuSigned by: By: c 'w Matt Sch ,80ftU%i8E0473... WMSC: Walking Mountains Science Center DocuSigned by: By: N— Fa-S&A Markian Fedu W,0if4ent Walking Mountains Science Center 2 Eagle County Am Scope and Comp Final 5/14 C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 • THE CIVIC CANOPY EVOM Generation Wild Interim Strategic Planning Facilitation Scope of Work March 2020 I. Understanding the Task Great Outdoors Colorado (GOCO) Is supporting Generation Wild Coalitions to reflect on progress and evolve strategies through interim strategic planning. EMOV Gen Wild is the coalition working to increase outdoor recreation opportunities for youth in Eagle County. They are seeking support to design and facilitate this interim strategic planning process that results in an updated strategic framework to confirm goals and advance the coalition work to achieve the impact desired. II. Approach and Anticipated Focus The Civic Canopy proposes the following process to support EMOV Gen Mid in 1) assessing the current Interests and needs to getting kids outside, and 2) refreshing the coalition's strategic framework to re - envision the programs, pathways, and partnerships that will ensure future success. This process anticipates three, half -day working sessions with the coalition and tapping into the community assessment data being compiled by the EMOV coalition. - compile progress and accomplishment themes from existing surveys - connect with EVOM coalition by survey to learn from community assessment work - identify any additional Information needed to inform planning and strategy to obtain Information from and engage youth and community leaders -meet with planning committee to determine planning structure facilitate a half -day coalition workshop to: - update and/or confirm vision, mission, goals, priorities - review progress, accomplishments, community assessment data -deepen understanding of the role and capacity each partner is or could play to achieve goals - Use Community Learning Model Rubric for collaborative assessment facilitate two, half -day coalition workshops to: - explore coalition strucuture and staffing capacity to achieve goals - finalize strategic framework - create coalition operating charter Tools and resources that might support this process include: Existing coalition reports, assessments, data collection, meeting notes, and strategic vision • Themes from existing planning committee • Process Quality Survey • Community Learning Model Rubric • January 2020 GOCO Network Convening and Training The Civic Canopy * 3532 Franklin Street, Suite H * Denver, CO 80205 C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 The Civic Canopy team will be responsible to: • Compile themes from existing community assessments and identify potential "tensions" to explore through interim strategic planning process Design and facilitate three, half -day coalition work sessions Compile strategic framework to guide coalition over next couple of years (vision, mission, measures of success, goals and priorities) Compile a "coalition charter" that includes essential coalition infrastructure and operating agreements for working together to achieve shared goals and hold each other accountable The EVOM coalition leadership will be responsible to: • Coordinate coalition workshop logistics and invitations • Facilitate interaction with EVOM Coalition to learn from community assessment process • Provide assessment data and other information • Send out survey monkey to coalition members to gather input III. Scope of Work, Deliverables and Budget Strategic Planning • Review relevant reports, data, current plan Design • Compile themes from existing assessments to finalize workshop design 3/20 1 • Create the skeleton draft for a strategic framework and coalition operating charter Coalition Workshop • Design and facilitate three, half -day coalition workshop sessions Sessions • Draft strategic framework that includes vision, mission, goals, priorities, and 4/20-6/20 measures of progress/success • Draft coalition charter that outlines operating agreements and structures Technical Support • Finalize strategic framework and coalition charter By 6/30/20 • Provide any relevant tools to track progress, maintain coalition cadence of connection and accountability, etc. Total $21,000 The estimated cost is inclusive of all planning, facilitation, and travel time/expenses along with any facilitation tools and resources needed. It does not include meeting or workshop costs (e.g. food, interpretation/translation, or venue). This project will be completed by the Civic Canopy Team including Alice Pugh, Bill Fulton and support by other Canopy team members. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 r- A64 I C"VL1 OUTDOOR Inspiring stronger connections with nature Inspirando conexiones mAs fuertes con la naturaleza Vision: describes the future we aim to create ENT Working together to ensure everyone in Eagle County has equitable access to opportunities In nature. Through a continuum of experiences Individuals enjoy the lifelong benefits of spending time outdoors and become stewards of the environment. Trabajando juntos para garantizar que todas en el Condado de Eagle tengan acceso equitativo a las oportunidades en la naturaleza. A travbs de un oontinuo de experiencias, las personas disfrutan de Jos beneficios de toda la vida de pasar tiempo al aire libre y se convierten en administradores del medlo ambiente. Mission: describes how we'll go about it, what we'll do, our unique value add EVOM's mission Is to strengthen community and appreciation of nature through shared outdoor experiences for people of all ages, abilities and cultures. La misidn de EVOM es fortalecer la comunidad y la apreciaci6n de la naturaleza a trav6s de experiencias compartidas al aire libre para personas de todas las edades, habilidades y culturas. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Guiding Principles: important to us and guide all that we do EQUITY: Partnering with those affected by decisions to have a voice in making the decisions. We create with our community and do not give programs or services to/for. KID/FAMILY FRIENDLY: All community members feel welcome and safe in the outdoors. ACCESSIBILITY: Opportunities to explore multiple outdoor environments are open and available to all. Activities range from backyard to back country and span a continuum of experiences for all ages and abilities. RESPECT: Promoting understanding and the pre and protection of the environment. CULTURE: We are committed to celebrating, sharing, and building awareness of the rich culture and traditions of the Eagle Valley through collective outdoor initiatives. COLLABORATION: Coalition initiatives and project implementation is driven by youth and community members. Partners work together to effectively enhance programs, events, and spaces. %3ual Statements: c tiorth stars and ways to measure our progress and success GOAL (Our Cause) POPULATION OUTCOMES (Our Impact) • There is equal access to the outdoors in a variety Families are Connected to the of places Outdoors (with a focus on Latinx . Increased use of the outdoors by diverse groups Families) • Improved health outcomes • Mental health outcomes (happiness) Children are Engaged in Outdoor . Youth participate in outdoor program internships Places and Activities . Children and youth care for the environment • Increase diversity in Outdoor Programming workforce Eagle County Residents are • Increase well-being of Eagle County residents Connected to the Outdoors and to Collaboration between diverse constituents is the Each Other norm • Diverse perspectives of the outdoors are embraced (recreation, preservation, survival, cultural) in planning. • Water quality improves Outdoor Public Spaces are • increase in number of land areas conserved Protected and Conserved C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Strategies: outline the approaches we will take and what needs to happen Program Level: 1. Expand Outdoor school programs throughout Eagle County and across all grade levels 2. Increase the number of culturally appealing family activities provided throughout the Eagle valley 3. Create a system to provide low cost access to gear and equipment that will increase participation of underrepresented community members in outdoor activities. 4. Increase the protection of and respect for the natural environment through education in school programs and experience with outdoor activities. 5. Create pathways for underrepresented youth to participate in conservation and careers in the outdoor industry Coalition Level 1. Strengthen collaboration among partners in outdoor education, conservation, and outdoor programming through a highly functioning EVOM coalition. 2. Engaging youth and families to help design and guide the EVOM Mission. 3. Secure financial resources to achieve the mission of EVOM Activities: our Coalition Charter and Work Group Action Plans describe processes, activities, timelines and anticipated outcomes C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 EAb"' L OUTDOOR MOVEMEflT Eagle Valley Outdoor Movement Coalition Handbook and Charter Spring 2020 Our Commitment Inspiring stronger connections with nature Inspirando conexiones m4s tuertes con la naturaleza Section 1: Purpose and Strategic Vision Vision: Working together to ensure everyone in Eagle County has equitable access to opportunities In nature. Through a continuum of experiences Individuals enjoy the lifelong benefits of spending time outdoors and become stewards of the environment. Trabajando juntos para garantizar que todos en el Condado de Eagle tengan acceso equitativo a las oportunidades en la naturaleza. A travels de un continuo de experiencias, las personas disfrutan de los benefrcios de toda la vida de pasar tiempo al afire libre y se convierten en administradores del medio ambiente. Mission: Mission is to strengthen community and appreciation of nature through shared outdoor experiences for people of all ages, abilities and cultures. La misibn de EVOM es fortaleoer la comunidad y la apreciaci6n de la naturaleza a travels de experiencias compartidas al aire libre para personas de todas las edades, habilidades y cultures. Guiding Principles: EQUITY: Partnering with those affected by decisions to have a voice in making the decisions. We create with our community and do not give programs or services totfor. KIDIFAMILY FRIENDLY: All community members feel welcome and safe in the outdoors. ACCESSIBILITY: Opportunities to explore multiple outdoor environments are open and available to all. Activities range from backyard to back country and span a continuum of experiences for all ages and abilities. RESPECT: Promoting understanding and the care and protection of the environment. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 CULTURE: We are committed to celebrating, sharing, and building awareness of the rich culture and traditions of the Eagle Valley through collective outdoor initiatives. COLLABORATION: Coalition initiatives and project implementation is driven by youth and community members. Partners work together to effectively enhance programs, events, and spaces. Families and residents in Eagle County are connected to the outdoors and each other. I /'e Children are engaged in outdoor activities and places. f. Outdoor public spaces are protected and conserved. Core Strategies: • Expand outdoor school programs throughout Eagle County and across all grade levels • Increase culturally appealing family activities available • Create access to low cost gear and equipment • Protect the environment through education and experience • Create pathways for underrepresented youth to participate in the outdoor industry and conservation • Strengthen collaboration among Eagle County partners a Engage youth and families to design and guide programs • Secure financial resources to achieve the mission of Eagle County Outdoor Movement Activities: see Committee action plans in Section 2.B that describe activities, timelines and anticipated outcomes Section 2: Partners and Members A. Current Participating Partners C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Partner Organizations Last Name First Name Email Ascentia Cisneros Maria mariac@ascentia.us Betty Ford Alpine Gardens Ripley Nicola nicola@bettyfordalpinegardens.org Betty Ford Alpine Gardens Kuich Nanette nanette@bettyfordalpinegardens.org Colorado Parks and Wildlife Batten Abbe abbe.batten aAstgte.coms CSU Extension Wentworth Glenda glenda.wentworth@eaglecounty.us Eagle County Schools Abromowitz Matthew Matthew.Abramowitz@eagteschools.net Eagle County Schools Donahue Erika Erika.Donahue@eagleschools.net Eagle County Schools Vanwel Amy Amy.V,gnwel@eagielchg2is.net Eagle County Schools Parish Robert Robert.Pedsh@eagleschools.net Eagle County Schools Qualman Philip Philip.oualmanAeagIeschools.net Eagle County Government Sloan Emma emma.sloanCcfteaoleroun#v.us Eagle County Government Suneson Peter peter.suneson@eaglecaurrytU Eagle River Watershed Council Loff Holly loff@erwc.org Eagle Valley Landtrust Skelly Oliver oliverb-evR.ora Eagle Valley Landtrust Foulis Jessica jfoulis@evlt.org Mountain Recreation Bartnik Janet JBartnik@mountainrec.org Mountain Recreation Todd Stacy STodd@mountainrec.org MIRA Valsecia Melina melinevalsecia@gmail.com SOS Outreach Ehrlich Seth seth@sosoutreach.org SOS Outreach Carisen Brooke bcarisen@sosoutreach.org The Cycle Effect Donelson Brett bdonesson@thecycleeffect.org The Cycle Effect Gianfrancisco Sophia snianfrancisco a0thecvcieeffect.org Walking Mountains Science Center Van Hekken Gina ginasr@n1kingmountains.oro Walking Mountains Science Center Burciaga-Alaniz Maria madab@walkingmountains.om Walking Mountains Science Center Cohen Chris chri%A walkinamountains.om Walking Mountains Science Center Calson Lara Iarac(awalkinomountains_gM Walking Mountains Science Center Feduschak Markian r i of r Walking Mountains Science Center Abling Paul Paul@walkingmountain . r YouthPower 365 Martinez Jennifer irnattinjZQb .orst YouthPower 365 Cowles Kendra kcowles@vvf.org YouthPower 365 Gilles Walter woillestavvf.om A. Roles and Responsibilities Coalition members agree to: • Sign up — identify a "lead" who is the point person/EVOM Champion for that organization and attends full coalition meetings, reviews communications, responds to requests, and is able to make decisions on behalf of the organization. Other organization representatives are encouraged to engage in relevant Work Groups. Commit to a specified term. (to be determined) • Show up — be fully present and prepared for the Coalition activities the member commits to participating in, bringing gifts and assets to the table. • Speak up — share expertise and views and voice ideas and solutions. • Follow up —follow through with actions, activities, or work agreed upon. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 • Celebrate successes — acknowledge and applaud progress and success! Partner Organizations agree to follow the guidelines in the Partner Packets (sample below) https-lldocs.itoo&le.com/document/d/lz9—q$FhLhFXG3ZfOhMU1n9 fWmca 7 c16Ks edit Partner Organizations agree to follow the guidelines in the Marketing Plan htto:LLdM.Roggle.com/document/4117fP5CMAZDVXXR5fRWkrsRgSZ AW2Mei15EK FWMD a edit Partner Organizations agree to participate in the following EVOM activities: 1. Community Events where possible- EVOM Family field Day, Ribbon Cutting event etc. 2. Participate in annual EVOM meetings, trainings and any additional activities required). A representative from your organization must participate in organized meetings/activities/trainings in order to receive grant award. Designate one staff member to participate on the following committees: • Leadership Committee, 4 annual meetings: In order for this initiative to be sustainable and with the hope to expand programming to our entire community, leaders from partner organizations will work to establish a long-term structure to collaborate on programming and in researching and applying for funding opportunities. The Action Plan for the Leadership Committee is here: Leadershio Action Plan Education and Outreach Committee, meetings every month (please ensure 1 staff member is present or calls in): The Committee will collaborate on the development of the program continuum and staff trainings to ensure an interconnected approach to all EVOM programs and experiences and will work to create a collaborative brand for the Eagle Valley Outdoor Movement and identify and implement strategies to build awareness in the community. Diversity, inclusiveness and equity are priorities in EVOM branding and messaging. The Action Plan for the Education/Outreach Committee is here: Education/Outreach Action P-IIgn 3. Marketing requirements: • Post EVOM & Gen. Wild logo lock up on website • Display Partner Certificate • Use EVOM Introduction • Take pictures with EVOM banner and share 0 Share pictures and quotes with EVOM Coordinator • Consistently update shared partner calendar • Contribute content for 1-2 articles for the Vail Daily Spanish section each year C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 The full coalition will be accountable for assessing engagement of coalition members annually, at minimum, with support from the Coalition Coordinator. The Coalition annually reviews and updates a RACI Chart that provides clarity on roles and responsibilities for coalition coordination, communication and connection along with administrative functions: *Person who actually carries out the task, activity *Responsible to get the job done including timeliness *The "Do-er" who shepherds the activity through *Person who is ultimately accountable for task, activity being completed appropriately •Provides the final approval, sign -off •Those not directly involved with carrying out the task, activity, yet who are consulted *May be a subject matter, content expert •Provides Input to help guide and support the activity *Those who are kept updated on the task, activity so they Informed have a clear understanding of facts and implications *Not necessary for decision -making S. Current Work Groups - Committees Purpose Frequency Work Plan Unk Members Leadership Leaders from partner Quarterly Leadership organizations will work Workplan to establish a long-term structure to collaborate on programming and in researching and applying for funding opportunities. Education and Collaborate on the Monthly Education/Outreach w rc rk lean Outreach development of the program continuum and staff trainings to ensure an interconnected approach to all EVOM programs and experiences and will work to create a collaborative brand for the Eagle Valley Outdoor Movement and identify and implement strategies to build awareness in the community. Diversi , C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 C. Onboard Ing and Welcoming New Members The Administrative team will design and implement a new member engagement and onboarding process that provides new members with an orientation to the history, purpose and function of the Coalition. To be developed by Summer 2021. D. Decision Making Process The Coalition uses a consensus building decision making process called Fist -to -Five. Unlike simple majority voting that is based on a for/against approach, the Fist -to -Five process allows participants to express their level of support for an idea, and provides a concrete way to test consensus within a group. Here consensus is not defined as unanimity, but as a willingness to support a decision even if one has reservations. This is accomplished by raising hands as in voting, with the number of fingers raised indicating each member's level of agreement. • A fist means "I object and will block consensus." • 1 finger means "I have strong reservations that need to be considered." • 2 fingers means "I have some concerns to share, but will go along with the group's decision." • 3 fingers means "I'm in the middle somewhere, but can still support the motion." • 4 fingers means "I support this motion." • 5 fingers means "I am in strong support of this motion." When consensus is tested and a member raises a fist —or if there are low levels of support (1's and 2's)— those members are given a chance to explain their concerns and objections. The group will attempt to address those concerns until consensus can be reached, or until time has expired for that particular proposal. If after multiple attempts at consensus, no decision can be reached, the group might decide to have a smaller group attempt to work out a way to achieve broader consensus, or if action must be taken immediately, the group can fall back to a vote using a supermajority (2/3 of those present). Section 3: Meeting Processes A. Meeting Frequency and Purpose C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Meeting Type Purpose Frequency Tools Committees Create, implement and monitor work Monthly Wow plans; moving activities forward in Education/Outreach alignment with coalition strategies Quarterly and desired results Leadership Full Coalition Annual Reflect on progress, review goals and Annual Meeting Retreat measures of success, identify a_ Aenda priorities, update Coalition Charter, template align budget and direction, celebrate successes, reflect on learning B. Coalition Meeting Routines and Roles are outlined in the RACI C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Responsible � e- 7Accountable e Consulted Informed Leadership Committee: Person who actually carries out the task, activity Person who is ultimately accountable for task, activity Those not directly involved with carrying out the task, Those who are kept updated on the task, activity so they Those who have the authority to make a decision on tho ;*am • Review evaluation on effectiveness and identifying gaps in community • Review progress on program goals • Progress toward outcomes measures • Consult on fiscal sustainability Responsible Gansu ted Informed Decision Activity q Identify agenda Gina Gina EVOM EVOM topics Leadership Coalition Leadership Committee Develop Gina Gina EVOM Committee- agenda and Leadership meeting materials Facilitate Gina Gina EVOM meetingLeadershi Take meeting TBD Gina EVOM notes Leadership Ensure next Gina EVOM EVOM EVOM steps Leadership Education Coalition Disseminate, Gina EVOM EVOM share coalition Leadership Coalition agendas and notes via email list Create and Leadership Gina EVOM EVOM monitor action chair TBD Education Coalition Ian C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Lead/shepherd EVOM EVOM Gina EVOM Leadership Education/ Coordinator Coordinator Champion Committee Committees Outreach Education/ Coordinate, EVOM Evom Gina EVOM Outreach ensure Coordinator Coordinator Champion Committee meetings Create and EVOM Gina EVOM Full Leadership monitor action Champions/ Leadership Coalition Committee plan EVOM Committee Coordinator Develop EVOM EVOM EVOM agenda and Coordinator Coordinator Champion meeting materials Facilitate EVOM EVOM EVOM meeting Champions Champions Coord. Take meeting EVOM EVOM EVOM notes Champions Cham ions Coord. Ensure next EVOM EVOM EVOM steps Champion Champions Coord. Disseminate, EVOM EVOM EVOM share coalition Coord. Champions Coalition agendas and notes via email list Monitor Gina Gina EVOM EVOM Coalition deployment of Leadership Coalition Administrative finances Functions Complete Gina EVOM EVOM EVOM financial Partners Leadership Coalition reporting Gather data EVOM EVOM EVOM Coord. Partners Leadership Complete data EVOM EVOM EVOM EVOM reporting Coord. Partners Leadership Coalition Track grant Gina TBD EVOM EVOM outcomes or Leadership Coalition deliverables Compile and Gina TBD EVOM EVOM disseminate Leadership Champion outcomes, deliverables across coalition Communicate Gina Gina/EVOM EVOM across full Coordinator Leadership C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 coalition, work /EVOM groups Champions Meet quarterly EVOM EVOM Gina EVOM Program with EVOM Coordinator Partners Coalition Coordination Partners to review Partner Grant Agreements Schedule all EVOM EVOM Gina EVOM programs Partners Coordinator Coalition included in partner grant agreements Work with EVOM EVOM EVOM EVOM EVOM Partners Coordinator Coordinator Partners Coalition to schedule Family Programs Marketing and Manage social EVOM Outreach media accounts Marketing & for EVOM Outreach Coordinator Post all EVOM EVOM Gina EVOM programs on Champion Marketing & Coalition shared partner Outreach calendar Coord. Post EVOM & EVOM EVOM Gina EVOM Gen. Wild logo Champion Marketing & Coalition lockup on Outreach website Coord. Provide content EVOM for 2-3 Vail Champion Daily article/ads annually C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 0 Team Name: Education/ Outreach Members: Stacey Todd, Lara Carlson, Paul A, Maria B-Alaniz, Oliver Skelly Team Lead(s)- f. Purpose: Improve engagement in coalition Include — Ensure the various people, perspectives, and systems that need to be involved to achieve your results are engaged in the work. • Who needs to be involved for this to be successful? o Each organization should have a member on each committee • Who will reach out to them? o Paul and Gina can take a first step • What needs to be in place for everyone to meaningfully participate? Action Planning Template Dialogue — Before jumping into action, take a minute to get clear on the root causes of what you are addressing, consider research and best practices, and tap into creativity and new possibilities. • What are we really solving for --what are the What do we know has been tried before, and what does research suggest is effective? • What are the differing perspectives in the community on what we are trying to do, and how might we find common ground —or at least avoid conflicts? Act — Create concrete plans that are clear on what actions will happen, who will do them, and when they happen. Plan just enough to get started, think in terms of the next 30-60-90 days. Primary Strategy or Strategies: C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Strengthen collaboration among partners in outdoor education, preservation, and outdoor programming through a high quality EVOM Coalition. (high quality or high functioning?) - Build matrix of program offerings for coalition Education and Outreach; 1. Expand Outdoor school programs throughout Eagle County and across all grade levels 2. Increase the number of culturally appealing family activities provided throughout the Eagle valley 3. Create a system to provide low cost access to gear and equipment that will increase participation of underrepresented community members in outdoor activities. 4. Increase the protection of and respect for the natural environment through education, in school programs and experience with outdoor activities. 5. Enhance the culturally responsive scaffolding and coordination of outdoor programs and supports with the Intentional focus on creating pathways for under resourced and underrepresented youth to participate in the outdoor industry. What Will You Do? Who Will Do Its By When? Share and align existing programs (use matrix as Maria/Gina July 22 reference for planned programs and spreadsheets documenting current programming) Engage Latino community members in designing EVOM September programs Coordinator in (work plan *Re-establish Youth Advisory Committee collaboration completed) *Sharing what is working at each partner organisation with EVOM to engage Latinx community partners *Explore survey options- as part of partner organization surveys or create our own *WMSC to form Community Advisory Committee (marketing/outreach/recruitment etc.) Develop aligned outdoor experiences that focus on the Education & January 2021 principles of: connection, education, comfort and Outreach stewardship Committee Support implementation of EVOM program evaluation- EVOM Partners September conversation quarterly about data that partners have 2020 C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 collected and Is relevant to EVOM impact. Develop and Implement EVOM family program survey- EVOM August 2020 discuss quarterly with EVOM Committees Partners/EVOM Coordinator Expand outdoor education school programs across EVOM Partners August 2021 grades Expand outdoor education school programs across Eagle EVOM Partners August 2021 County Collaborate on EVOM Marketing Plan EVOM Partner Ongoing Develop and share content to build EVOM brand EVOM Partners Ongoing awareness Plan and Implement EVOM Family Field Day EVOM Partners September 2020 Plan and implement Summer Registration Event EVOM Partners March 2021 Learn — Set benchmarks and use performance measures to assess the impact and quality of actions; learn from experiences and translate that information into more effective actions. How will we know if we are making progress toward achieving the results we seek? What will success look like In the short and long term? Consider questions like "How much? How well? And is anyone better off?" Performance Measure Ta bate 1. Families enjoy the outdoors and chose outdoor activities to relax and recreate 2. Family unity increases end of year 3. Family time spent together outdoors increases focus group 1. More opportunities for multicultural experiences Interview with (picnics, walking) participants 2. A sense of belonging is increased 3. Dialogue with residents about their experiences in Eagle County outdoor spaces C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 1. Increased confidence and sense of safety in outdoor activities Youth survey 2. Increase in participation and time in outdoor programs and in outdoor spaces 3. Outdoor skills increase 4. The number of youth pursuing outdoor careers 5. Children and youth exploring, spending time outdoors 6. Increase connection to nature as told through experiences and storytelling 7. Children and youth feet comfortable exploring nature in their own way. 8. Increase numbers of youth that are participating in summer and school programs Culture of Collaboration — When and how will our team check in on our progress, learn from our experiences, and adapt our actions accordingly? Set a date to meet next, in person or by phone. C21-280 DocuSign Envelope ID 7EF77252-9075-41 B7-9EE0-05673119E6C7 ro d 'F o a. 0 �. c O 1° O 'o m CD O. w O rt � O fD a rS gm C N v CI n' z ss S 3 Pr Cf c 3 0 d O l� 3 C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Action Planning Template OA% Team Name: Leadership 0 Members: Janet, Gina, Jessica, Holly, Seth, Nicola, Emma, Brett, Markian, Melina, Jennifer Team Lead(s): c0 t o { LtaooRP�% Purpose: Strengthening Coalition___ Include — Ensure the various people, perspectives, and systems that need to be involved to achieve your results are engaged in the work. • Who needs to be Involved for this to be successful? • Who will reach out to them? • What needs to be in place for everyone to meaningfully participate? Community members present, Think about timing and stipends Create a youth advisory council, could Carrie lead this as the intern. Identify the youth who are engaged. Create a parent advisory council, meet on a Saturday. Neighborhood navigators? essential organization to help identify individuals. Maybe we don't need parents present at coalition meetings, look at a different model Dialogue — Before jumping into action, take a minute to get clear on the root causes of what you are addressing, consider research and best practices, and tap into creativity and new possibilities. • What are we really solving for —what are the root causes? What do we know has been tried before, and what does research suggest is effective? • What are the differing perspectives in the community on what we are trying to do, and how might we find common ground —or at least avoid conflicts? Look at successful models: meal provided, evening meeting and child care. Utilize PTO and PTA, and ask for a representative to attend meetings. a liaison position that is not burdensome In the Leadership committee: community members are advisory or bring them into leadership. What is our charge? Framework for being a better coalition, bringing the community in to to help set direction to inform. Use the DARCI model to identify who needs to be at the table. Leadership model identified and then; ask is there a hole? Ensure community wide perspective and not just one person representing an entire group. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Leadership is decision making. Decide on the structure. Goals for the meetings. Funding a component of each quarterly meeting. Shared responsibilities and not just on Gina. Identify key things that each partner can accomplish Act— Create concrete plans that are clear on what actions will happen, who will do them, and when they happen. Plan just enough to get started, think in terms of the next 30-60-90 days. Primary Strategy or Strategies: Coalition Level 1. Strengthen collaboration among partners in Outdoor Education, preservation, and outdoor programming through a highly functioning EVOM coalition. 2. Engaging youth and families to help design and guide the EVOM Mission. 3. Secure financial resources to achieve the mission of EVOM Time -line for Action Plan items: GOCO timeline in one year Review in one year to include sustainability. What Will You Do? Who Will Do It? By, When? Identify roles and responsibilities (DRACI) of the Leadership Gina (with Civic June 2020 committee Canopy) Draft a charter or a set of operating norms for the coalition Leadership July 2020 Identify the people who can help us achieve our team vision/mission/results. Leadership board of partner organizations and constituent representation. Develop Outcome Evaluation system to collect data and Leadership July 2020 plan for EVOM (participant evaluation to determine team Quarterly population outcomes) meeting Develop a common curriculum and align partner activities Education and funded by EVOM to achieve learning objectives Outreach Comm Creating Funding plan Gina Identify what is Meaningful engagement. - Partners serve like a Board of Directors and are prepared to make thoughtful decisions based on good Information that summarizes progress against goals. Re-engage youth and constituent advisory group Coordinator Create Leadership implementation plan C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 Review Implementation plan annually and update annually retreat Assure a coordinator is fully funded or Identify how to scale Walkin Mt. June 2021 • Quarterly report out by Partner o anization • Quarterly Evaluate success toward goals • Quarterly sustainability objectives • Quarterly funding reports • Annual Leadership retreat to set outcomes, objectives, budget and task assignments Learn -- Set benchmarks and use performance measures to assess the impact and quality of actions; learn from experiences and translate that information into more effective actions. How will we know if we are making progress toward achieving the results we seek? What will success look like in the short and long term? Consider questions like "How much? How well? And is anyone better off?" Looking at the Community Learning Model Rubric scoring for EVOM some elements that were scored Developing in the coalition could be incorporated into performance measures: for example: Common Results Orientation: a movement to a Good Skills rating would include: • Common vision; Direction clearly defined through desired short-term goals and long-term goals • Use of Shared Measures to Monitor Progress; Data is collected and mostly used. Majority of participants feel comfortable sharing data, Most metrics align and some common tools are used to collect data. Performance Measure Target Date Culture of Collaboration — When and how will our team check in on our progress, learn from our experiences, and adapt our actions accordingly? Set a date to meet next, in person or by phone. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 a ' O p' x @ � G O a CL CLu° LA p 3 �, O QJ Q C9 m O 4 3 3 m 13 ri m C U 01 0 a N uj .y 4 CG C d 5 C g CL L t 00 c m 'd a t a � � c R a► o R 3 a 01 Ad 3 d ♦ CL c N E E t 3 E goro i a •o ED "; rn N ro c R c C m '� £ ° E c� L E E '� CL m •Y ` y .0 N Z Oc C 'C R o t ar► +O+ t� C 55 G � C t� N R �"/ R c R� IT c m d O C � � t v 3 x •3 H O c ° R c ~ � v 3 O c 6 E itCL w1/ R O E C 0 ` O E W6 L' Q C C d N d) C 'a C C 1 V �3 a o 'a N ., CM J2 � f0 d � u �° �_ E C R N aO+ O E E = N ° 3tic y 8 moo°, � p y a o .. _— C 8 C E C! y as H o 48 y .0 E ♦'�.r �[ E ym O r R u _ C .0 o 0 r � Q y W Y YCL ?80 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 cr 0 au HIBIT A-1 C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 E V 0 H EAGLE VALLEY OUTDOOR MOVEMENT MARKETING PLAN Marketing Vision To build community awareness of 'EVOM Vision' and increase participation for underrepresented groups in outdoor activities by leveraging partner organizations' programs. Marketing Objectives 1) Spanish first 2) Grow community participation 3) Grow partner participation Partner Expectations 1) Upload events of relevance to EVOM communities to the EVOM partner events calendar. .1; We cannot help market your events to EVOM communities if we do not know about them. 2) Submit content to EVOM for free editorial, Vail Daily ads, radio promotions, and social media promotions. ii) We cannot helr, market your events to EVOM communities if we do not know about them. 3) Participate in EVOM events including the Family Field Day and Summer Registration Event. 4) Share pictures & quotes. Marketing Strateg ieslTactics 1) Weekly Vail Daily Articles Each Friday, in the Hispanic section of the Vail Daily, we will feature an editorial article. Articles will highlight partner missions/programs/activities, EVOM events, or collaborative community happenings of importance to the EVOM community. a) Reserving Your Space: Partners are invited to submit articles to EVOM program manager for translation/placement. Dates can be requested via this link but may not be available. b) Deadlines: Articles are due from partners to EVOM program manager for translation on Mondays. Articles are submitted to Vail Daily on Wednesdays. Articles run in print on Fridays. c) Specs: 650 words, 2 photos (including cutlines/captions) and logo. d) If no content is provided from partners EVOM will submit general outdoor related content. e) If is recommended that each partner provide content for 2-3 Vail Daily articles annually. 2) Weekly Vail Daily Ads C21-280 DocuSign Envelope ID: 7EF77252-9075-4lB7-9EE0-05673119E6C7 EXHIBIT A-1 E V 0 M EAGLE VALLEY 9010009 NOVENENT Each Friday, in the Hispanic section of the Vail Daily, we will run a paid % page display ad. Ads will highlight partner missions/programs/activities, EVOM events, or collaborative community happenings of importance to the EVOM community. EMAIL ASSETS TO MACKENZIE: mackenziek@walkingmountains.org a) Reserving Your Space: Partners are invited to submit content for weekly ads. Dates can be requested but may not be available. b) Ad Format: Ads will be EVOM branded. Partners may not submit creative to spec. Partners will submit 1 photo, 30-40 words, call to action and logo for inclusion in an EVOM branded ad. An example ad format can be found here. FVOM iy wlv ^rf w.I,ti PROXIMO EVENTO Desaipd6n del ewnto: Lotem Ipeum dolor sit amet, ooneectetur adipisdng cht, sed do eiusmod tempor incididunt ut labom et dolour tnagna aliqua. Ut enim ad minim vmiam, quis nostrud exercita- tion ullamco laboris nisi ut aliqulp ex ea oommodo. CUANDOI D6NDE I PRECIO rr '�ei waildng Yrif�llnt91�8' ` �� �* WIL c) Deadlines: Creative materials are due from partners to EVOM program manager for design on Mondays. Proofs will be delivered to partners for approvals no later than Wednesdays. Ad will be submitted on Thursdays and run on Fridays. d) If no content is provided from partners EVOM will submit general outdoor -related creative. An example can be found here. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 F V 0 M EAGLE VALLEY OUTDOOR MOVEMENT �V�M 100 COSAS QUE RACER AFUERA % e) It is recommended eachpartner provide content for 2-3 Vail Daily ads annually. 3) La Nueva Mix Radio Campaigns For marquee or collaborative events, we will conduct interviews and run paid spots on La Nueva Mix. Examples include the Family Field Day, River Festival, Camping Trips and Summer Planning Fair. a) Partner Requests: Partners are invited to submit their relevant events to EVOM Program Manager for consideration. b) Radio Spots: Partners will be required to draft a radio spot. EVOM program manager will translate if needed. c) Radio Interviews: Interviews are conducted in Spanish. Partners will need to do the interview, or, brief EVOM Program Manager for interviews. d) If no content is suggested for radio campaigns we will not run radio campaigns. Radio is not an ongoing tactic for EVOM. 4) Quarterly EVOM Newsletters Quarterly, we will produce printed EVOM Newsletters for distribution in EVOM communities, schools, MIRA Bus, community centers, churches, etc. a) We are working to collect email address to also do this digitally. No ETA for email newsletter. b) Partners are welcome to submit content for newsletters. EVOM program manager will send emails requesting content prior to producing newsletters. c) We encourage partners to display the newsletter at their locations, if appropriate. C21-280 DocuSign Envelope ID: 7EF77252-9075-41B7-9EE0-05673119E6C7 EXHIBIT A-1 F V 0 M EAGLE VALLEY OOTOOOR MOVEMENT d) Newsletter to be released: April, July, October, January i) First Newsletter to be released on Summer Registration Event 5) EVOM Facebook Page & Instagram Page Ongoing we will continue to post events, updates, photos and other appropriate materials to the EVOM Facebook/Instagram page, Iniciativa EVOM @IniciativaEVOM. a) Partners are welcome to submit content for Facebook and are encouraged to tag or engage with the page if appropriate for EVOM communities. b) EVOM events, or partner events, will be uploaded and your organization will be invited to co -host (conversely, EVOM can also co -host). c) A discretionary marketing budget will be used to boost marquee EVOM events on Facebook. 6) EVOM Community Events We will produce, market and collectively execute multiple marquee EVOM events, annually. This may include, but are not limited to: a) EVOM Family Field Day (fall) b) EVOM Summer Program Registration event (spring), other events that may provide good exposure for the collaborative i) A leave -behind pamphlet will be produced for this event, in Spanish, showcasing your summer camps and programs. c) Partner Events- i.e. Mountain Recreation Family Camping, ERWC Community Float etc. (we will add more as events are planned and added to shared calendar) 7) EVOM Video We've begun compiling footage from EVOM events and relevant EVOM partner events for an EVOM video. a) Capture The Action will film and edit the video. Direction and concept for video, TBD. b) Partners are welcome to submit their events for filming. We will share all footage captured with partners after we release the EVOM video. 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