HomeMy WebLinkAboutC21-155 Colorado Department of Public Health and Environment Child Fatality Prevention ActSTATEMENT OF WORK
I.Entity Name:
II.Project Description:This project serves to support the Child Fatality Prevention Act (Article 20.5 of Title 25,
Colorado Revised Statutes), which is a statewide, multi-agency effort to prevent child deaths. Pursuant to C.R.S. §
25-20.5-404-405, local public health agencies, or agencies designated by local public health agencies, are required to
establish and coordinate multidisciplinary, local child fatality prevention review teams (local teams). The purpose of the
local team is to conduct systematic, comprehensive, multidisciplinary reviews of child deaths to better understand how and
why children die. The child fatality review process uses a public health approach to identify trends and patterns, to take
action, to improve systems, and to implement strategies that may prevent future deaths from occurring.
This project benefits the State of Colorado by helping the people of Colorado understand the incidence and causes of child
fatalities and therefore encourage public action to prevent further child fatalities. Additionally, the project benefits the State
of Colorado by identifying services provided by public, private, and nonprofit agencies to children and their families that
are designed to prevent, and that are effective in preventing, child fatalities; identifying gaps or deficiencies that may exist
in the delivery of services provided by public, private, and nonprofit agencies to children and their families that are
designed to prevent child fatalities; and making recommendations for, act as a catalyst for, and implement any changes to
laws, rules, and policies that will support the safe and healthy development of the children in this state and prevent future
child fatalities.
III.Definitions:
1. CDPHE – Colorado Department of Public Health and Environment
2. CFPS – Child Fatality Prevention System
3. CRS – Case Reporting System
4. FTP – File Transfer Protocol
5. SUID – Sudden Unexpected Infant Death
IV.Work Plan:
Goal #1:Create healthy, thriving and resilient communities by preventing child deaths in Colorado due to unintentional injury,
homicide, motor vehicle incidents, child abuse and neglect, SUID, suicide, and undetermined causes.
Objective #1:No later than the expiration date of this contract, advance a comprehensive understanding of the circumstances
of individual child deaths in Colorado and support equitable strategies at the individual, community, and societal levels to
prevent future deaths.
Primary Activity
#1
The Contractor shall conduct individual, case-specific, multidisciplinary reviews of all child fatalities
assigned to the local team based on coroner jurisdiction.
Sub-Activities #1
1. The Contractor shall access the Death Certificate FTP website on a weekly basis to obtain death
certificates for each child fatality case assigned to the local team.
2. The Contractor shall gather case records from the coroner’s office, law enforcement agencies,
county department of human services, hospitals, and other agencies for each child fatality assigned to the
local team.
3. The Contractor shall abstract critical data from case records and enter the data into the National
Center for Fatality Review and Prevention’s CRS for each child fatality assigned to the local team.
4. The Contractor shall develop case summaries for the purpose of completing the “Narrative”
section (Section O) of the National Center for Fatality Review and Prevention’s CRS for each child
fatality assigned to the local team.
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Eagle County Public Health Agency
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C21-155
5.The Contractor shall facilitate local team meetings with multidisciplinary local team members to
conduct individual, case-specific reviews of child fatalities for the purpose of discussing and identifying
equitable prevention recommendations in the “Prevention Initiatives Resulting from the Review” section
(Section L) of the National Center for Fatality Review and Prevention’s CRS.
6.No later than two (2) months after reviewing a child fatality, the Contractor shall complete data
entry for Sections A-O and click “Data entry completed for this case” (in Section P) of the National
Center for Fatality Review and Prevention’s CRS for each child fatality assigned to the local team.
Primary Activity
#2
The Contractor shall promote evidence-based injury and violence prevention strategies that advance
health equity.
Sub-Activities #2
1.The Contractor shall apply a public health approach to identify trends and patterns of child
fatalities using state and local team data reports.
2.The Contractor shall identify structural inequities that lead to systemic, avoidable, and unjust
health disparities for certain groups of children.
3.The Contractor shall apply a public health approach to identify equitable prevention strategies to
implement at the local level.
4.The Contractor shall apply a public health approach to identify equitable systems improvements
to implement at the local level.
5.The Contractor shall implement evidence-based, equitable child fatality prevention strategies at
the local level.
6.The Contractor shall implement evidence-based, equitable system improvements at the local
level.
7.The Contractor shall vote on state-level prevention recommendations for the CFPS annual
legislative report.
Primary Activity
#3
The Contractor shall participate in training opportunities.
Sub-Activities #3
1.The Contractor shall attend CDPHE-approved local team trainings.
2.The Contractor shall attend CDPHE-approved web-based trainings.
Primary Activity
#4
The Contractor shall evaluate the Colorado CFPS.
Sub-Activities #4 1.The Contractor shall complete the CFPS Local Team Survey.
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Standards and
Requirements
1.The content of electronic documents located on CDPHE and non-CDPHE websites and
information contained on CDPHE and non-CDPHE websites may be updated periodically during the
contract term.The contractor shall monitor documents and website content for updates and comply with
all updates.
2.The Contractor shall comply with the Child Fatality Prevention Act C.R.S. 25-20.5-404-409.
This document is incorporated and made part of this contract by reference and is available on the
following website http://www.sos.state.co.us/CCR/Welcome.do.
3.Reviewable child fatalities include one or more of the following causes: undetermined causes,
unintentional injury, homicide, motor vehicle incidents,child abuse/neglect, sudden unexpected infant
death (SUID), and suicide.
4.The Contractor shall adhere to processes and policies outlined in the Colorado Child Fatality
Prevention System (CFPS): An Introduction to the System to conduct individual, case-specific review of
fatalities.This document is incorporated and made part of this contract by reference and is available on
the following website http://www.cochildfatalityprevention.com/p/cfps-operations-manual.html.
5.The Contractor shall adhere to processes and policies outlined in the Colorado Child Fatality
Prevention System (CFPS): An Introduction to the System to identify equitable prevention
recommendations.This document is incorporated and made part of this contract by reference and is
available on the following website
http://www.cochildfatalityprevention.com/p/cfps-operations-manual.html.
6.The Contractor shall adhere to processes and policies outlined in the Colorado Child Fatality
Prevention System (CFPS): An Introduction to the System to enter information regarding the child fatality
into the National Center for Fatality Review and Prevention’s CRS.This document is incorporated and
made part of this contract by reference and is available on the following website
http://www.cochildfatalityprevention.com/p/cfps-operations-manual.html.
7.CDPHE will provide the local team coordinator login credentials to the FTP website.This
website content is incorporated and made part of this contract by reference and is accessible at
https://secft2.dphe.state.co.us/thinclient/Login.aspx.
8.CDPHE will provide the local team coordinator login credentials to the National Center for
Fatality Review and Prevention’s CRS.This website content is incorporated and made part of this
contract by reference and is accessible at https://data.ncfrp.org.
9.CDPHE will assign child fatalities for review to the Contractor based on coroner jurisdiction
using the FTP Website on a weekly basis. This website content is incorporated and made part of this
contract by reference and is accessible at https://secft2.dphe.state.co.us/thinclient/Login.aspx.
10.The Contractor shall complete data entry of child fatalities in the National Center for Fatality
Review and Prevention’s CRS no later than two months after the case review meeting or by December
31st if the case review meeting takes place within two months of the end of the year.
11.CDPHE will conduct quality assurance checks as defined on the CFPS website on the data
entered into the National Center for Fatality Review and Prevention’s CRS for child fatalities reviewed by
the Contractor. This information is incorporated and made part of this contract by reference and is
available on the following website http://www.cochildfatalityprevention.com/.
12.The Contractor shall request technical assistance and training from the CFPS State Support Team
at CDPHE by emailing the appropriate CFPS State Support Team member.
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13.CDPHE will disseminate analyzed, aggregated child fatality data to the Contractor in the
following ways:
a.local team data reports,
b.the online CFPS Data Dashboard. This information is incorporated and made part of this contract
by reference and is accessible at http://www.cochildfatalityprevention.com/.
14.CDPHE will provide resources for evidence-based, equitable injury and violence prevention
strategies on the CFPS website. This information is incorporated and made part of this contract by
reference and is accessible at http://www.cochildfatalityprevention.com/.
15.CDPHE will invite the Contractor to state-level meetings to discuss and vote on prevention
recommendations for the annual CFPS legislative report.
16.The Contractor shall use information from the CFPS website on acceptable and approved uses of
funding for child fatality, injury, and violence prevention strategies when implementing local prevention
strategies.This information is incorporated and made part of this contract by reference and is accessible at
http://www.cochildfatalityprevention.com/.
17.The Contractor shall provide information on local level prevention strategies and system
improvements.
18.The Contractor shall notify the CFPS State Support Team at CDPHE within 30 calendar days of
a change of the local team coordinator responsible for the performance of services provided under this
contract.
19.CDPHE will provide the Contractor with training opportunities.
20.CDPHE will provide the CFPS Local Team Survey to the Contractor.
21.CDPHE will provide progress report templates to the Contractor.
Expected Results
of Activity(s)
1.Improved understanding of child fatality data in Colorado including circumstances, risk and
protective factors, trends, inequities, and patterns surrounding child deaths.
2.Identification of evidence-based, equitable prevention recommendations to prevent future child
fatalities from occurring in Colorado.
3.Implemented and evaluated equitable child fatality prevention strategies at the state and local
levels.
Measurement of
Expected Results
1.Sections A-O of the National Center for Fatality Review and Prevention’s CRS will be
completed for 100% of child fatalities that occurred in Colorado and meets CFPS’ review criteria within
the local team’s jurisdiction.
2.Increased number of equitable prevention strategies implemented at the state and local levels as
documented in the CFPS annual report, the CFPS Local Team Survey, and through prevention stories.
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Completion Date
Deliverables
1.The Contractor shall submit all information resulting from child fatality
case reviews into the National Center for Fatality Review and Prevention’s CRS
for each child fatality case assigned by the CFPS State Support Team at CDPHE.
No later than 12/31,
annually
2.The Contractor shall submit CDPHE-approved progress reports via email
to the CFPS State Support Team at CDPHE.
No later than 12/31
and 6/30, annually
3.The Contractor shall submit the online CFPS Local Team Survey
administered by the CFPS State Support Team at CDPHE.
No later than 6/30,
annually
V.Additional Provisions:
To receive compensation under this Contract, the Contractor shall submit a biannual electronic progress report as stipulated
in Deliverable Number Two (2) of the Statement of Work. This progress report shall document the Contractor’s progress
toward completion of the activities in accordance with the Statement of Work. The second progress report,due 6/30, must
be reviewed and approved by CFPS staff before the final payment is made.
Payment under this Contract shall be made to the Contractor by the State in four (4) payments in accordance with the
budget included in this Contract. The final payment shall be made only after CFPS staff have reviewed and approved the
progress report submitted by the Contractor for the fourth quarter.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless approved in
writing by the appropriate federal agency.
VI.Monitoring:
CDPHE’s monitoring of this contract for compliance with performance requirements will be conducted throughout the
contract period by the Child Fatality Prevention System Injury Prevention Coordinator and the Child Fatality Prevention
System Program Manager. Methods used will include a review of documentation determined by CDPHE to be reflective of
performance to include progress reports, data entered into the National Center for Fatality Review and Prevention’s CRS,
and other fiscal and programmatic documentation as applicable. The Contractor’s performance will be evaluated at set
intervals and communicated to the contractor. A Final Contractor Performance Evaluation will be conducted at the end of
the life of the contract.
VII.Resolution of Non-Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue.Within 30 calendar
days of discovery,the Contractor and the State will collaborate,when appropriate,to determine the action(s)necessary to
rectify the compliance issue and determine when the action(s)must be completed.The action(s)and timeline for
completion will be documented in writing and agreed to by both parties.If extenuating circumstances arise that require an
extension to the timeline,the Contractor must email a request to the Child Fatality Prevention System Injury Prevention
Coordinator and the Child Fatality Prevention System Program Manager and receive approval for a new due date.The State
will oversee the completion/implementation of the action(s)to ensure timelines are met and the issue(s)is resolved.If the
Contractor demonstrates inaction or disregard for the agreed upon compliance resolution plan,the State may exercise its
rights under the provisions of this contract.
VIII.Budget:
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Quarter TOTAL Child Fatality Prevention Payment
July 1 through September 30, 2021
October 1 through December 31, 2021
January 1 through March 31, 2022
April 1 through June 30, 2022
Total
IX.Attestation:
The Contractor agrees to perform services in accordance with the terms and conditions of the Statement of Work and
Budget.
______________________________________________________________________________
Contractor Name (Print) and Title
_______________________________________________________________________
Contractor Signature
_________________________________Date
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$1,050.00
$1,050.00
$1,050.00
$1,050.00
$4,200.00
DocuSign Envelope ID: A23B0DB1-1682-48A4-979B-071F13B48F2A
2021-05-19
Matt Scherr, Chair, Eagle County Board of Commissioners
