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Home My WebLink AboutC21-148 Early Head Start 2021 QIP1 08CG011349 Quality Improvement Plan Eagle County Early Head Start (“EHS”) Grant Number- 08CH0113349 OBJECTIVE 1: EHS staff will ensure contracted child care centers have the knowledge, tools, and resources to keep children healthy and safe while in their care. REGULATION OR STATUTE ACTION STEPS PROJECTED TIME FRAME DATE COMPLETED RESPONSIBILITY DOCUMENTATION OF COMPLIANCE 45 CFR § 1302.102 Achieving program goals, 45 CFR § 1302.102(d). Revise EHS policies related to: 1. Monitoring Program Performance 2. Active Supervision 3.Safety Practices January 6, 2021 -May 30, 2021 EHS Leadership staff ●EHS policy documents ●Approval from Policy Council, Eagle County Board of County Commissioners (“BoCC”) meeting minutes for approval 45 CFR § 1302.31, Teaching and the Learning Environment 45 CFR § 1302.92 Training and Professional Development EHS staff and staff at contracted child care centers, including child care center Directors, will complete the following professional development trainings annually (within current program year): 1. Active Supervision 2. Mandated reporting 3.Positive Guidance Strategies January 6, 2021 -July 15, 2021 EHS Leadership staff, Center Directors and Center teaching staffing ●Monthly coaching logs via Child Plus ●Meeting notes from Infant and Toddler department meetings ●Copy of training certificates or sign-in sheets For Grantee Internal Use Only Date Noncompliance Letter was Received 3/31/21 Date Corrective Action Period Ends 8/2/21 Date Plan Approved by Board ______________________ Date Written Approval of Plan by RO DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED C21-148 2 45 CFR § 1302.31, Teaching and the Learning Environment 45 CFR § 1302.92 Training and Professional Development Train all EHS staff and all contracted child care center staff on the above policies (Monitoring Program Performance, Active Supervision and Safety Practices). May 1, 2021 - July 1, 2021 EHS Leadership staff ● Sign-in sheets or training certificates ● Training agendas and slide deck ● Training plan for future team members 45 CFR § 1302.31, Teaching and the Learning Environment 45 CFR § 1302.92 Training and Professional Development Develop a training plan to ensure all current and all future EHS staff and contracted child care center staff receive appropriate training. May 1, 2021 - July 1, 2021 EHS Leadership staff ● Training plan for future team members 45 CFR § 1302.101(b) Management Systems EHS Leadership staff will complete a minimum of once a week observations (virtual or in-person) at Family Learning Center (“FLC”) for the health and safety of children. *This is in addition to the already occurring biweekly observations conducted by Early Childhood Partners (“ECP”) for practice based coaching. April 1, 2021 - August 2, 2021 EHS Leadership staff, FLC Leadership staff, practice based coaches at ECP ● A sample of ongoing monitoring documentation 45 CFR § 1302.101(b) Management Systems EHS Leadership staff, FLC Leadership staff and practice based coaches at ECP will meet monthly to analyze classroom management trends and develop continuous quality improvement strategies. April - August 2, 2021 EHS Leadership staff, FLC Directors, practice based coaches at ECP ● ECP, FLC and EHS Collaborative Meeting minutes DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED 3 OBJECTIVE 2: EHS program will submit reports as appropriate to the responsible HHS official immediately or as soon as practical related to any significant incidents affecting the health or safety of program participants. REGULATION OR STATUTE ACTION STEPS PROJECTED TIME FRAME DATE COMPLETED RESPONSIBILITY DOCUMENTATION OF COMPLIANCE 45 CFR § 1302.102(d)(1)(ii) Achieving program goals. Reporting EHS leadership staff will complete training on Head Start Program Performance Standards for Reporting Requirements May 2021 EHS leadership staff & Training/Technical Assistance Specialists ● Training certificates 45 CFR § 1302.102(d)(1)(ii) Achieving program goals. Reporting EHS will revise Reporting policies which will specifically include when health and safety issues will be reported to EHS, the governing bodies and Office of Head Start Region 8, and ways EHS will collect more information about the health and safety issues. December 2020 - June 2021 EHS leadership staff, Policy Council, governing bodies ● Reporting Policies ● Approval from Policy Council, BoCC Meeting minutes 45 CFR § 1302.102(d)(1)(ii) Achieving program goals. Reporting Accountability training for EHS staff and contracted child care centers (including center Directors and Board of Directors) on new policies and procedures for reporting issues of child safety, including when issues will be reported from contractors to parents, to EHS, to Office of Head Start Region 8 and to governing bodies. April 2021 -July 2021 EHS Leadership staff & Contracted Child Care Center Directors ● Sign in sheets or Training certificates ● Presentation slide deck 45 CFR § 1302.102(d)(1)(ii) Achieving program goals. Reporting Review and update contract language to include reporting requirements for all contracted centers going forward. April 2021 - August 2, 2021 EHS Leadership Team, Eagle County Government Attorney’s Office ● Updated contract agreements *Signature pages following DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED 4 The Chairpersons’ signatures serve as verification that the respective entity has reviewed, agreed with, and approved each step of the Plan, including the time frames associated with each step, and that it is documented in the minutes. _________________________________________________ ________________________________ Policy Council Chairperson’s Signature Date DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED 5/5/2021 5 The Chairpersons’ signatures serve as verification that the respective entity has reviewed, agreed with, and approved each step of the Plan, including the time frames associated with each step, and that it is documented in the minutes. _________________________________________________ ________________________________ Board of County Commissioners Chairperson’s Signature Date DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED 5/11/2021 6 Regional Office Comments: For Regional Office Internal Use Only Date Noncompliance Letter was Received _________ Date Plan Received by RO ____________________ Date Written Approval of Plan by RO DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED 7 DocuSign Envelope ID: 3D22EF6C-8430-4CEF-9352-BE314C48ACED