HomeMy WebLinkAboutC05-185 Temple Glassier5.15.t’CAGREEMENTREGARDINGPROVISIONOFPROFESSIONALSERVICESFOREAGLECOUNTYThisAgreementRegardingProvisionofProfessionalServicesforEagleCounty(“Agreement’)datedthisdayofVlA%,2005,isbetweentheCountyofEagle,StateofColorado,abodycorporateandpolitic,andthroughitsBoardofCountyCommissioners(“County”),andTempleGlassier(“Consultant”).REITFAISA.TheMidValleyTrailsGroup(the“Group”)isavolunteerCommitteeestablishedin1998toadministeraportionoftheEagleCountyhalf-centtransportationtaxthatisdedicatedtotrailsfortheRoaringForkValley.TheGroupworksontrailplanning,trailrefenalstopublicentities,grantrequestsandtrailwork.TheGroupdesiressomeassistanceincoordinatingthiswork.B.ConsultanthasextensiveexperienceintrailbuildinganddesirestoprovideprofessionalservicestotheMidValleyTrailsGroup.C.ConsultanthasgiventheCountyaproposalforperformingtheServices(definedbelow)andrepresentedthatshehastheexpertiseandpersonnelnecessarytoproperlyandtimelyperformtheServices.D.Countydesirestoenterintoaone(1)yearAgreementwithConsultant.ThisAgreementshallinnowaycommittheCountytofuturesupportorfuturespendingfortheMidValleyTrailsGroupProgram.E.ConsultantandCountyintendbythisAgreementtosetforththescopeoftheresponsibilitiesoftheConsultantinconnectionwiththeServicesandrelatedtermsandconditionstogoverntherelationshipbetweenConsultantandCountyinconnectionwiththeServices.AGREEMENTTherefore,basedupontherepresentationsbyConsultantsetforthintheforegoingrecitals,forgoodandvaluableconsideration,includingthepromisessetforthherein,thepartiesagreetothefollowing:1.ScopeoftheServices:ConsultantshallassisttheMidValleyTrailsGroupinalladministrative,marketing,communicationsandtrailworkoversightneededandmoreparticularlydescribedintheJobDescriptionattachedheretoasExhibit“A”andincorporatedbythisreference.ConsultantshallassisttheMidValleyTrailsGrouptofocusonthethree(3)1 00primaryprojectsthattheycurrentlyhavefundingtocomplete:HooksLaneTrailConnection,HooksLaneTraitheadandStageRoadPlanning.Consultantshallprovidemarketingandfundraisingtocompletethesethree(3)projects,communicatewithaffectedcitizens,organizationsandagenciesonprogressofprojects,andcontractandoverseethecompletionofthesethree(3)projects.TheServicesarefurtherdetailedintheProposalattachedheretoasExhibit“B”andincorporatedbythisreference.ThepartiesheretorecognizethatthescopeoftheServicesmaychange.WhentheConsultantbelievesthatthescopeoftheServiceshasbeenchanged,orbyreasonofadecisionoftheCountyitwillberequiredtoredoproperlycompletedServices,theConsultantshallimmediatelyadvisetheCountyofsuchbeliefandshallalsoprovideastatementofthemaximumadditionalchargesforsuchservices.ConsultantshallnotbeentitledtobepaidforanysuchadditionalservicesunlessanduntilCountyagreesinwritingthatthescopeoftheServiceshaschangedandacceptsthestatementofthemaximumadditionalcharges.2.Consultant’sPrnfessional1eve1ofCare:ConsultantshallberesponsibleforthecompletenessandaccuracyoftheServices,includingallsupportingdataandotherdocumentspreparedorcompiledinperformanceoftheServices,andshallcorrect,atitssoleexpense,allsignificanterrorsandomissionstherein.ThefactthattheCountyhasacceptedorapprovedConsultant’sServicesshallnotrelieveConsultantofanyofitsresponsibilities.ConsultantshallperformtheServicesinaskillful,professionalandcompetentmannerandinaccordancewiththehigheststandardsofcare,skillanddiligenceapplicabletoconsultantswithrespecttosimilarservices.ConsultantshallnotberesponsibleforthecontentoraccuracyofanyreportsorstudiesprovidedbytheCountyoritsrepresentatives.3.ContractTermandTermination:a.ThetermofthisAgreementisforone(1)year,commencinguponexecutionoftheAgreementandcontinuingforaone(1)yearperiod,atwhichtimetheAgreementshallautomaticallyterminate.b.CountymayterminatethisAgreement,inwholeorinpart,atanytimeforitsconvenienceuponprovidingwrittennoticetotheConsultantspecifyingthedateuponwhichterminationbecomeseffective.ThisAgreementmaybeterminatedbyConsultantintheeventofamaterialdefaultofanyofthetermsandconditionsofthisAgreementbytheCounty,providedConsultanthasfirstprovidedtheCountywithwrittennoticeofthedefaultandtheCountyhasfailedtocuresaiddefaultwithinten(10)daysofreceiptofthenotice.Upontermination,theCountyshallbeliableonlyforServicessatisfactorilycompletedpriortothedateoftermination.Atitssoleoption,theCountymayrequirethattheConsultantcompleteparticularportionsoftheServicesonatimeandreimbursableexpensesbasisconsistentwithparagraph4hereof.UponterminationtheConsultantshalldelivertoCountyalldataandotherdocumentsentirelyorpartiallycompleted,togetherwithallmaterialsuppliedtotheConsultantbytheCounty.Paymentwillbeduewithinthirty(30)daysaftertheConsultanthasdeliveredthelastofthe2 ()Cpartiallycompleteddocuments,togetherwithanyrecordsthatmayberequiredtodeterminetheamountdue.c.ThisAgreementshallinnowaycommittheEagleBoardofCountyCommissionerstofuturesupportorfuturespendingfortheMidValleyTrailsGroupProgram.4.CompensationandPayment:InconsiderationofitsperformanceoftheServices,CountyshallpayConsultantasfollows,providedthetotalfeesandexpensesfortheServicesshallnotexceed$20,000.00.ConsultantshallbillCountyonamonthlybasisandshallprovidemonthlyaccountingfortimespent,updatesonprogressofwork,andothersupportinginformationastheCountymaysorequest.Timeshallbebilledonaperhourbasisatarateof$25.00perhourforadministrative,marketing,andcommunicationservicesand$80.00perhourforprojectmanagement.Paymentshallhemadeinaccordancewiththefollowing:a.Consultantshallmaintaincomprehensive,completeandaccuraterecordsandaccountsofitsperformancerelatingtothisAgreementforaperiodofthree(3)yearsfollowingfinalpaymenthereunder,whichperiodshallbeextendedatCounty’sreasonablerequest.Countyshallhavetherightwithinsuchperiodtoinspectsuchbooks,recordsanddocumentsupondemand,withreasonablenoticeandatareasonabletime,forthepurposeofdetermining,inaccordancewithacceptableaccountingandauditingstandards,compliancewiththerequirementsofthisAgreementandthelaw.5.IndependentContractor:ItisexpresslyacknowledgedandunderstoodbythepartiesheretothatnothingcontainedinthisAgreementshallresultin,orbeconstruedasestablishing,anemploymentrelationship.Consultantshallbe,andshallperformas,anindependentcontractor.Noagent,subcontractor,employee,orservantofConsultantshallbe,orshallbedeemedtobe,theemployee,agentorservantofCounty.ConsultantshallbesolelyandentirelyresponsibleforitsactsandfortheactsofConsultant’sagents,employees,servantsandsubcontractorsduringtheperformanceofthisAgreement.6.Personnel:ConsultantunderstandsandherebyacknowledgesthatCountyisrelyingprimarilyupontheexpertiseandprofessionalabilitiesofConsultant.ThisAgreementisconditioneduponthecontinuingdirectinvolvementofConsultantintheServices.ConsultantmaynotsubcontractordelegateanypartoftheServicesorsubstitutesubcontractorswithoutCounty’swrittenconsent,whichconsentCountymayexerciseinitssolediscretion.IntheeventConsultantisunabletoremaininvolvedintheServices,ConsultantshallimmediatelynotifyCountyandCountyshallhavetheoptiontoterminatethisAgreement.7.OwnershipofDocuments:Alldocuments(includingelectronicfiles)whichareobtainedduringorpreparedintheperformanceoftheServicesshallremainthepropertyofthe3 00CountyandaretobedeliveredtoCountybeforefinalpaymentismadetoConsultantoruponearlierterminationofthisAgreement.8.NoAssignment:ThepartiestothisAgreementrecognizethattheservicestobeprovidedpursuanttothisAgreementareprofessionalinnatureandthatinenteringintothisAgreementCountyisrelyingupontheprofessionalservicesandreputationofConsultant.Therefore,ConsultantmaynotassignitsinterestintheAgreement,includingtheassignmentofanyrightsordelegationofanyobligationsprovidedtherein,withoutthepriorwrittenconsentofCounty,whichconsentCountymaywithholdinitssolediscretion.Exceptassoprovided,thisAgreementshallbebindingonandinuretothebenefitofthepartieshereto,andtheirrespectivesuccessorsandassigns,andshallnotbedeemedtobeforthebenefitoforenforceablebyanythirdparty.Unlessspecificallystatedtothecontraryinanywrittenconsenttoanassignment,noassignmentwillreleaseordischargetheassignorfromanydutyorresponsibilityundertheAgreement.9.Insurnnce:AtalltimesduringthetermofthisAgreement,Consultantshallmaintainthefollowinginsurance:TypeofInsurnncefloveraeI‘imitsIComprehensiveGeneralLiability(includingpersonalinjury)$500,000perindividual;I$1,000,000peroccurrenceIWorker’sCompensationStatutorylimitsAllinsurancerequiredherebyshallbeissuedbyaninsurancecompanyorcompaniesauthorizedtodobusinessintheStateofColorado.ConsultantshalldelivercertificatesofrequiredinsurancetotheCountyuponitsrequest.BeforepermittinganysubcontractorapprovedbyCountytoperformanyServicesunderthisAgreement,Consultantshalleither(1)requireeachofhissubcontractorstoprocureandmaintain,duringthelifeofhissubcontracts,insurancewhichmeetstherequirementsfortheConsultantherein,or(2)provideforinsuranceofthesubcontractorinConsultant’sownpoliciesintheamountsrequiredhereinabove.10.Tndemnificntion:ConsultantshallindemnifyCountyfor,andholdanddefendtheCountyanditsofficials,boards,officersandemployees,harmlessfrom,allcosts,claimsandexpenses,includingreasonableattorney’sfees,arisingfromclaimsofanynaturewhatsoevermadebyanypersoninconnectionwiththenegligentacts,omissionsorrepresentationsbyConsultantintheperformanceofthisAgreement.ThisindemnificationshallnotapplytoclaimsbythirdpartiesagainsttheCountytotheextentthattheCountyisliabletosuchthirdpartyforsuchclaimwithoutregardtotheinvolvementoftheConsultant.4 C’11.Notices:AnynoticeandallwrittencommunicationsrequiredunderthisAgreementshallbegiveninwritingbypersonaldelivery,FAXormailtotheotherpartyatthefollowingaddresses:Consultant:TempleGlassierP.O.Box192Basalt,CO81621County:CountyAdministratororActingCountyAdministratorP.O.Box850Eagle,CO81631andMidValleyTrailGroupAttn:JacqueWhitsitt,President0080RiverOaksLaneBasalt,CO81621Noticesshallbedeemedgivenonthedateofdelivery;onthedateaFAXistransmittedandconfirmedreceivedor,iftransmittedafternormalbusinesshours,onthenextbusinessdayaftertransmission,providedthatapapercopyismailedthesamedate;orthreedaysafterthedateofdeposit,firstclasspostageprepaid,inanofficialdepositaryoftheU.S.PostalService.12.Miscellaneous:a.ConsultantshallnotdiscriminateagainstanyemployeeorapplicantforemploymenttobeemployedintheperformanceofthisAgreementonthebasisofrace,color,religion,nationalorigin,sex,ancestry,physicalhandicap,sexualorientation,age,politicalaffiliationorfamilyresponsibility.Consultantshallrequireallsubcontractorstoagreetotheprovisionsofthissubparagraph.b.Themaking,executionanddeliveryofthisAgreementbythepartiesheretohasnotbeeninducedbyanypriororcontemporaneousrepresentation,statement,warrantyoragreementastoanymatterotherthanthosehereinexpressed.ThisAgreementembodiestheentireunderstandingandagreementoftheparties,andtherearenofurtherorotheragreementsorunderstandings,writtenororal,ineffectbetweenthemrelatingtothesubjectmatterhereof.ThisAgreementmaynotbeamended,includingbyanymodificationof,deletionfromoradditiontothescopeoftheServices,exceptbyawrittendocumentofequalformalityexecutedbybothpartieshereto.c.ThisAgreementshallbegovernedbyandconstruedinaccordancewiththeinternallawsoftheStateofColorado,withoutreferencetochoiceoflawrules.Theparties5 C)0agreethatvenueinanyactiontoenforceorinterpretthisAgreementshallbeintheDistrictCourtinthe5thJudicialDistrictfortheStateofColorado.d.ThisAgreementdoesnotandshallnotbedeemedtoconferuponorgranttoanythirdpartyanyrightenforceableatlaworequityarisingoutofanyterm,covenant,orconditionhereinorthebreachthereof.e.AnywaiverbyeitherpartyofanyprovisionofthisAgreementshallnotimplyasubsequentwaiverofthat,oranyotherprovision.f.ifanyclauseorprovisionofthisAgreementshallbeheldtobeinvalidinwholeorinpart,thentheremainingclausesandprovisions,orportionsthereof,shallneverthelessbeandremaininfullforceandeffect.g.ConsultantshallperformtheServicesspecifiedinthisAgreementinaccordancewithlocal,stateandfederallaw.INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreementthedayandyearfirstabovewritten.COUNTYOFEAGLE,STATEOFCOLORADO,ByandThroughItsCONSULTANTBy:GTempleGlassierfATFE$T:COMMISSIONERSTeakJ.Simonton,ClerktotheBoardofCountyCommissionersM.Menconi,Chairman6 Exhibit“A”lobbescriptionEagleCounty/BasaltTrailsCoordinatorJobTitle:TrailsCoordinatorMarketing:ProducenewsletterOrganize/hostspecialevents-trailopenings,openhouses,fundraisers,etc.Publicity-articles,ads,pressreleases,trailsupporterawards,construction,etc.Fundraising—local,grants,donationsprogramCommunications:E-mailandtelephonecommunicationsCommitteemembersTownstaffersCountyofficialsHeadsofvalleytrailgroupsRFTApersonnelAgenciessuchasCtOTandbOWLocalnewspapersthroughpressreleasesandtelephoneinterviewsMiscellaneouspersons/sourcesoftrailinformationClassifiedadsectionsofnewspapersLetter/snailmailcommunicationswithRFTAforprocessingofinvoices,appointmentstocommittee,requeststoBoardEagleCountyBoardofCountyCommissionersforrequeststoBoardAdministrative:ServeasstafftoMidValleyTrailscommitteebevelopmentreviewofcountyandtownprojectsbeveloppolicy,design,andbudgetdocumentsWorkwithtownandcountyandregularlyattendboardsandcommitteemeetings,suchasRFTABoardofbirectorsBoardofCountyCommissionersBasaltTownCouncilPitkinCountyOpenSpace&TrailsBoardBasaltChamberofCommerceCarbondaleTrailsCommitteeRegionalTrailsSummit,winter,2003Projects:Trailsectionprojectdevelopment,contractandconstructionmanagementTrailmaintenanceoversightandinspection;workwithdevelopersorutilitiesthatripupsections8rBIT CC CC;TempleGlassierP0Box192BasaltCO81621970-963-0505ProposalTheMidValleyTrailsGroupisavolunteerCommitteeestablishedtoadministeraportionoftheEagleCountyhalf-centtransportationtaxthatisdedicatedtotrailsfortheRoaringForkValley.Thisgrouphasbeenworkingforthreeyearsontrailplanning,trailreferralstopublicentities,grantrequestsandtrailwork.Theycurrentlyhavesomesmallgrantstosupplementthemoneytheycurrentlyreceivetodothiswork.TheCommitteeneedsalittleassistancecoordinatingthiswork.Itisdifficulttogetallthecoordinationdonetocompleteaprojectwhenpeoplearevolunteers.IproposetothatIcanhelpthemonapart-timebasis.IwillassisttheCommitteeinthedutieslistedontheattachedjobdescriptiontoassurecompletionofthethreeprimaryprojectsthattheycurrentlyhaveprioritized.Theassistancethattheyneedis:•Marketing-assisttheminfundraisingandorganizingevents.•Communicating-assistthemincommunicatingwithappropriatepeopleorentitiestocompletethework.•Administrative-ensurethatupdatesofcompletedworkissenttopertinententities,developdocuments,coordinatemeetings,attendmeetingsandcoordinate.•ProjectManagement-Prepareprojectspecification,procurecontractors,overseecontractor,coordinatewithaffectparties.Iwillworkapproximatelyfivetotenhoursperweekandbillaccordingtotaskscompleted.IwillprovidemonthlyupdatesonworkcompletedtosubmittotheCommitteeandtheCounty.ForAdministrative,marketingandcommunicationworkIwillbill$25perhour.ForProject/ConstructionManagementIwillbill$80perhour.Thisworkwillbedocumentedandsubmittedforapproval.Thisworkwillnotexceed$20,000.00.Therearethreeprojectsthatwereidentifiedasprioritiesthatneedtobereviewedandmovedtocompletion.Someworkhasbeendoneoneachoftheseprojectsandtheappropriateagenciesneedtobeupdatedandworkneedstocommence.StageRoadTrailPlanninghasbeenstartedandtheCommitteereceivedagrantonOctober31,2003.Thisgrantwasfor$15,000andexpiresbecember31,2006.Theproposedprojectcostis$41,000topreservetherightofwayuptheFryingPanRiverValleyfromBasalttotheContinentalbivideatHagermanPass.Thecommitteehashadsomelegalresearchcompleted.EagleCountyhasdonesomeresearchandsomepreliminarymappinghasbeencompleted.Moreresearchneedstobecompleted,adjacentpropertyownersneedtobecontactedandinformedandaconclusionoftheviabilityofacontinuoustrailneedstobedetermined.HookTrailhead-ThisprojecthasagrantfromSkicoEnvironmentalforaround$5,000someofthismoneyhasbeenspentonpreliminaryengineering.AplanneedstobedeveflXHIBIT 00 (andapprovedbyRFTAandEagleCounty.Whentheseentitieshaveapprovedthedesignandlocationofthetrailheadthenconstructionneedstobeprocuredandcompleted.HookTrailConnection-ThisprojecthasaStateTrailsgrantfor$35,000.ThisprojectwillneedextensiveworkwithEagleCountyEngineeringandtheadjacentpropertyownerstogetaplanthatcangoouttobidforconstruction.ThecrossingoftheRoaringForkRiverwillbethegreatestchallenge.4 00IACcotlniirIBIS.. OFFICEOFTHECOUNTYATTORNEY(970)328-8685FAX:(970)328-8699www.eaglecountyusTempleGlassierP.O.Box192Basalt,CO81621ViaUSPostalServiceDearMs.Glassier:CJune6,2005C-EnclosedforyourrecordsisanoriginalcontractbetweenEagleCountyandTempleGlassierregardingMidValleyTrailsGroup.PleasedonothesitatetocontacttheAttorney’sofficeifyouhaveanyquestions.EnclosureVerytrulyyours,PaulineNgAdministrativeAssistantEagleCountyBuilding,500Broadway,P0.Box850,Eagle,Colorado8163I-0850 0•aI. CCOFFICEOFTHECOUNTYATTORNEY(970)328-8685FAX:(970)328-8699www.eaglecounty.usJune6,2005MidValleyTrailGroupAttn:JacqueWhitsitt,President0080RiverOaksLaneBasalt,CO$1621ViaUSPostalServiceDearMr.Whitsitt:EnclosedforyourrecordsisanoriginalcontractbetweenEagleCountyandTempleGlassierregardingMidValleyTrailsGroup.PleasedonothesitatetocontacttheAttorney’sofficeifyouhaveanyquestions.Vetrulyyours,PaulineNgAdministrativeAssistantEnclosureEAGLECOUNTYEagleCountyBuilding,500Broadway,P0.Box850,Eagle,Colorado81631-0850 QCD