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HomeMy WebLinkAboutMinutes 10/27/20 PUBLIC HEARING October 27, 2020 Present: Kathy Chandler-Henry Chairman Matt Scherr Commissioner Jeanne McQueeney Commissioner Kelley Collier Deputy County Manager Kathy Scriver Deputy Clerk to the Board This being a scheduled Public Hearing,the following items were presented to the Board of County Commissioners for their consideration: Commissioner Updates Commissioner Scherr encouraged everyone to get out and vote. If anyone had not received their ballot, they could go to www.eaglecounty.us/clerk for information. Chairman Chandler-Henry believed that about 46%of Eagle County has voted as of yesterday. Commissioner McQueeney spoke about the upcoming legislative session. There had been multiple meetings with both the Colorado Counties Inc. (CCI)and County Commissioners Acting Together(CCAT). She asked if there were people out there who were aware of things that needed adjusting and a legislative fix could help, they should let the board know because they could carry the message to the lobbing teams or legislators. Chairman Chandler-Henry stated that there was a socially distanced ribbon cutting held at the Edwards Spur Road last week to celebrate the opening and completion of the Spur Road project. Former Commissioner Jill Ryan attended as she did a lot of work to get the project underway. County Manager Updates Kelley Collier,Deputy County Manager, stated that Eagle County received an Excellence in Concrete Pavement Award for two of the projects that Josh Miller recently led. Josh Miller,Eagle County Construction Manager,provided an update and presentation on Excellence in Concrete Pavement Awards the County recently received: Two construction projects completed in 2019 at the Eagle County Regional Airport received Excellence in Concrete Pavement Awards from the Colorado/Wyoming chapter of the American Concrete Pavement Association (ACPA). These projects were the Reconstruction of the North General Aviation Apron and the Construction of the De-Ice Pads. The North General Aviation Apron reconstruction project consisted of removing the existing asphalt pavement and replacing it with approximately 30,000 square yards of Portland Cement Concrete Pavement. This project also included subsurface and surface drainage improvements and provided new tie downs for seventeen aircraft parking positions. The De-Ice Pads construction project provided the Airport with three new aircraft parking positions where de-ice operations can occur prior to departure. This project consisted of approximately 180,000 cubic yards of embankment, 32,000 square yards of Portland Cement Concrete Pavement, and new collection and storage infrastructure for used de-ice fluid. This project also connected an existing 96-inch storm sewer pipe going under Cooley Mesa Road to an existing 114-inch storm sewer pipe going under the east end of the 1 09/29/2020 Runway. In addition, approximately 1,000 feet of the Eagle Valley Trail was realigned and reconstructed to the north of Cooley Mesa Road. Both of these projects were funded in part by Eagle County,the FAA,and the CDOT Aeronautics Division. COVID-19 Update Birch Barron,Emergency Manager Director, spoke about the COVID-19 trends over the last week. Colorado was seeing higher rates than in the summer. The county was still in the"yellow"but he expected that the county would be moving into the"orange". There had been more disruptions due to isolations and quarantines. He believed that giving up was not an option. Commissioner McQueeney believed it was confusing that the Vail Daily newspaper indicated that the county was in a"comfortable"range and was not giving a consistent message. Mr. Barron believed the state site dashboard did not align with the county. As things got worse,there would be more restrictions. Consent Agenda 1. First Amendment to the Contract with Felsburg,Holt&Ullevig for US 6 West Edwards Improvements Design- Time Extension Rickie Davies,Engineering 2.Amendment to Agreement Between Eagle County and Miller Engineers,Inc. dba Souder,Miller&Associates to Extend Services for an Additional Year Mandi Nolan, Solid Waste&Recycling 3.Agreement Between Eagle County and Centennial Recycling LLC for the Brokering and Transporting of Baled Recycle Material from the Eagle County Materials Recovery Facility Mandi Nolan, Solid Waste&Recycling 4. Agreement Between Eagle County and Vail Honeywagon Enterprises LLC for the Transportation of Recyclable Material from Drop-off Collection Sites Mandi Nolan, Solid Waste&Recycling 5.NWCCOG Economic Development District EDA CARES Act Recovery Assistance to Counties Contract Abby Dallmann,Administration 6. Acceptance of Colorado Health Foundation Grant Funding for Early Learning Hub Project Leigh Carlson-Hernandez,Human Services 7. Contract with Colorado Department of Transportation for Construction of the Eagle Valley Trail in Eagle Vail Kevin Sharkey,ECO Trails 8. September 2020 Payment Report Jill Klosterman,Finance 2 09/29/2020 Commissioner Scherr moved to approve the Consent Agenda for October 27, 2020, as presented. Commissioner McQueeney seconded the motion. The vote was declared unanimous. Constituent Input Chairman Chandler-Henry opened and closed constituent input, as there was none. Business Items 1. Resolution 2020-087Approval of the 4th Supplemental Budget 2020 Jill Klosterman,Finance Executive Summary: BoCC will be reviewing the 4th Supplemental request on October 19th, 2020 during the Manager update. Public notice will be completed on October 22nd,2020 and the request for these additional appropriations will be made in the October 27th,2020 public meeting. Ms. Klosterman highlighted the request. She stated that there were no new open positions in this supplemental. An early retirement program was offered, and they were wrapping up the details. Those results would be shared in the next couple weeks. Many of those positions would not be filled so the cost savings was right where they were targeted. Overall they were pleased with the offering and the folks able to take advantage were happy as well. Certain vacant positions that were already in the budget were vacant from either attrition or early retirement. The revenues were increasing by about$3.5 million across all funds and expenditures about$1.3 • million. The largest expenditure was for outside legal services almost exclusively due to the reassessment issues that the Attorney's Office and Assessor's Office had been working on. The other was the Northwest loan fund CDBG fund pass-through grant. The money would come in as revenue and would be passed through to the Northwest loan fund. This was an important program for the community. Based on a new governmental accounting rule,Trustee money was being moved out of the General Fund into its own fund. ECO Transit received a second award of CARES Act funding. This would be helpful to support the fund balance of ECO Transit. The Public Health fund got a couple new grants related to COVID. There were some tweaks related to revenue from the 210 Apartments and some ECAT airline rental revenue. Chairman Chandler-Henry asked about the Health Insurance Fund balance. Ms. Klosterman stated that there was currently about$8.5 million in the fund balance, accumulating over time as the county had been able to reduce costs across the organization. People were becoming better users of health insurance. Commissioner Scherr asked if there were any potential compensation from the federal government for COVID related things. Ms.Klosterman stated that the county had applied for additional CARES Act funding from the state. Commissioner McQueeney asked if the CARES Act was replacing FEMA. Ms. Klosterman stated that the CARES Act was a bigger pool of money and more broad in its uses. She wasn't counting on any additional dollars outside of the CARES Act dollars. Commissioner Chandler Henry wondered about staff helping other jurisdictions with fires or other emergencies. She wondered if that was tracked internally in the county. Ms. Klosterman stated that she'd have to check into that. 3 09/29/2020 Commissioner McQueeney moved to approve the Approval of the 4th Supplement Budget 2020. Commissioner Scherr seconded the motion. The vote was declared unanimous. 2. Resolution 2020-088 in Support of Eagle County School District's Mill Levy Override(5B)on the November 3,2020 Ballot Jill Klosterman, Finance Executive Summary: Eagle County School District's financial planning has been impacted by unprecedented cuts in the state's funding due to the COVID-19 pandemic,and the State of Colorado cut funding by $9 million for the 2020-21 school year. Our community schools are important to the prosperity, economic opportunity,health, safety and wellness of our entire community. The proceeds of 5B will be used for recruiting and retaining quality teachers and staff; maintaining mental health counseling; maintaining programs like art, music, technology, and physical education; providing updated learning materials and reliable technology; and continue to provide quality education in the classroom and online. The proceeds of 5B will continue the voter-approved Mill Levy Override passed in 2016 to provide $8 million annually in stable reliable funding,without raising taxes. 5B will secure the future of our students, families, and teachers in Eagle County Schools by providing stable funding and ensuring local schools remain strong during these uncertain times. Commissioner Scherr moved to approve the resolution supporting the Eagle County School Distric's Mill Levy Override(5B)on the November 3,2020 ballot. Commissioner McQueeney seconded the motion. The vote was declared unanimous. 3. The Board of County Commissioners will meet as necessary to review and take action on any issues related to the COVID-19 Local Disaster Emergency. ' Commissioner Chandler-Henry stated that there were no issues to address related to COVID-19. Work Session(s) - Eagle County Room 1. Aging Well Plan Refresh Update 2. Ruedi Water and Power Authority Update 3. Initial Review of the 2021 Eagle County Government Budget �Q�OF EAGL N There bei further business e :'a ,the meeting was adjourned until November 10,2020. ^fit o a AO° Attest. Clerk to the Board Chairman 4 09/29/2020