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HomeMy WebLinkAboutR20-096 Adopting a 5th Supplementary Budget and Appropriation of Unanticipated Revenues for Fiscal Year 2020 DocuSign Envelope ID:361867FF-F3E6-428D-8CCA-ADC145E7761D Commissioner McQueeney moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO.2020-096 RESOLUTION ADOPTING A 5th SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2020,AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County has received certain unanticipated revenues, hereinafter described; and WHEREAS, said revenues were not anticipated at the time of the adoption of the 2020 budget and/or such revenues were not assured at the time of the adoption of the 2020 budget and therefore were not appropriated; and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund,pursuant to C.R.S. 29-1-109 and C.R.S.29-1-111; and WHEREAS, Eagle County's Finance Director has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20, also known as "Amendment One: The Taxpayer's Bill of Rights";and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S.29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE,STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, and transfers from fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this Resolution. DocuSign Envelope ID:361867FF-F3E6-428D-8CCA-ADC145E7761 D THAT,the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT,this resolution is necessary for the public health,safety and welfare of the citizens of Eagle County, Colorado. MOVED,READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado,at its regular meeting held 8th day of December. COUNTY OF EAGLE, STATE OF rough Its , /�tt,6le cOGy'�\ OARD OF COUNTLORADO, By andY COMMISSIONERS W ATTEST: #_ by: Qo j DocuSgned by: Clerk to tl a l d° "° Kath n o3.. y� a�er-Henry County Commissioners County Commissioners Chair p—DocuSgned by: Id?"‘4 JeEeney Commissioner Dooubipned by: Sdarr a 'Mgr" Commissioner Commissioner Scherr seconded adoption of the foregoing resolution. The roll having been called, the vote was as follows: Commissioner Chandler-Henry Aye Commissioner McQueeney Aye Commissioner Scherr Aye This resolution passed by 3/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 2 5th Supplemental Request to the 2020 Budget Coversheet To: Board of County Commissioners From: Finance Department CC: County Manager's Office, Elected Officials,and Department Heads Date: 12/3/2020 EAGLE COUNTY Finance Re: 5th Supplemental to the 2020 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) - Request Summary.This sheet is a summary of all program and project requests. (Page 2) - Project Description. This sheet provides details of each program or project request.(Page 3) - Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2020 fund balance/net position for all Eagle County funds, including the impacts of the 2020 adopted budget and all budget amendments on fund balance/net position.(Page 4) The Full Time Equivalent/Personnel Committee is recommending only temporary positions related to the COVID-19 pandemic, and all costs will be covered within existing budgets. Following is a summary of the 5th Supplemental to the 2020 Adopted Budget request: Fund# Fund Name Revenues Expenditures 1001 -General Fund $ 5,320,075 $ 3,854,050 1004- Public Trustee Fund $ 43,710 $ 63,203 1151 - ECO Transit $ 2,999,117 $ 10,000 1152- ECO Trails $ 266,000 $ - 1153- RFV Transit $ 400,000 $ 494,007 1154- RFV Trails $ 45,000 $ 53,657 1160-Airport $ 25,000 $ 74,341 2150-Capital Improvements $ 1,500,000 $ - 3650- Eagle County Air Terminal Corp $ - $ 690,102 3660-The Valley Home Store $ 14,800 $ 14,612 3680- Lake Creek Village $ - $ 213,500 3730- Insurance Reserve $ - $ 296,453 3790- Health Insurance $ - $ (1,250,000) Total $ 10,613,702 $ 4,513,925 • 5th Supplemental Request to the 2020 Budget Request Summary Fund Name Department Name Project/Request Name Total Revenue Total Expenses 1001-General Fund Administration Economic Assistance due to COVID-19 $ - $ 1,000,000 Ruedi Tower Broadband support $ - $ 26,250 VISTA Community Engagement project $ 55,000 $ 85,000 Clerk&Recorder Elections $ 141,392 $ 232,737 Motor Vehicle Adjustments $ 322,000 $ 8,380 Finance CARES Act-CVRF(Coronavirus Relief Fund)Additional Award $ 400,000 $ 400,000 Gross up 1%Sales Tax Revenue $ 2,101,683 $ 2,101,683 Increase sales tax projections $ 2,300,000 $ - 1001-General Fund Total $ 5,320,075 $ 3,854,050 1004-Public Trustee Fund Public Trustee Pass-thru Public Trustee revenue and expenditures $ 43,710 $ 43,710 Q4 2019 Reimbursement $ $ 19,493 1004-Public Trustee Fund Total $ 43,710 $ 63,203 1151-ECO Transit ECO Transit Vehicle Repair and Maintenance Services $ - $ 10,000 Finance Bus#889 loss proceeds to ECO fund $ 296,453 $ - Close RFV Transit Tax Fund $ 102,664 $ - Increase sales tax projections $ 2,600,000 $ - 1151-ECO Transit Total $ 2,999,117 $ 10,000 1152-ECO Trails ECO Trails Eagle Vail Business District Trail Construction $ 6,000 $ - Finance Increase sales tax projections $ 260,000 $ - 1152-ECO Trails Total $ 266,000 $ - 1153-RFV Transit Finance Close RFV Transit Tax Fund $ - $ 94,007 Increase sales tax projections $ 400,000 $ 400,000 1153-RFV Transit Total $ 400,000 $ 494,007 1154-RFV Trails Finance Close RFV Transit Tax Fund $ - $ 8,657 Increase sales tax projections $ 45,000 $ 45,000 1154-RFV Trails Total $ 45;000 $ 53,657 1160-Airport Airport Door Ajar Notification System Upgrade $ - $ 36,761 NoFoam for ARFF Vehicle $ 25,000 $ 37,580 1160-Airport Total $ 25,000 $ 74,341 2150-Capital Improvements Finance Increase sales tax projections $ 1,500,000 $ - 2150-Capital Improvements Total $ 1,500,000 $ - 3650-Eagle County Air Terminal Corp Airport Terminal Expansion final billing $ - $ 690,102 3650-Eagle County Air Terminal Corp Total $ - S 690,102 3660-The Valley Home Store Housing TVHS staff personal transactions $ 14,800 $ 14,612 3660-The Valley Home Store Total $ 14,800 $ 14,612 3680-Lake Creek Village Housing Boiler system upgrades at Lake Creek Village $ - $ 213,500 3680-Lake Creek Village Total $ - $ 213,500 3730-Insurance Reserve Finance Bus#889 loss proceeds to ECO fund $ - $ 296,453 3730-Insurance Reserve Total $ - $ 296,453 3790-Health Insurance Finance Reduce expected health insurance claims $ - $ (1,250,000) 3790-Health Insurance Total $ - $ (1,250,000) Grand Total $ 10,613,702 $ 4,513,925 2 5th Supplemental Request to the 2020 Budget Project Description Project/Request Nome Project/Request Brief Description Boiler system upgrades at Lake Creek Village We are upgrading boiler systems in the final 9 buildings at Lake Creek Village.We only budgeted for a portion of the replacements,but received grant funding so are able to do the remainder. In additon,we are replacing backflows on 9 buildings per ERWSD requirements Bus#889 loss proceeds to ECO fund 12/13/2019 ECO federal grant-funded bus was totaled in the river.Insurance proceeds received 1/28/2020&5/19/2020 into insurance reserve fund need to be returned to ECO fund and restricted for bus replacement purchase. CARES Act-CVRF(Coronavirus Relief Fund) ECG received an additional$400,000 in Corona Virus Relief Funding from the Reserve to support Additional Award a local artist relief program and to cover governemental expenses related to the pandemic response. Close RFV Transit Tax Fund Having a separate fund for the Roaring Fork Transit and Trails tax collection is redundant and makes extra administrative work. We will close these funds and manage the mass transit sales tax collected in the Roaring Fork Valley along with the pass through to RFTA through a separate department within the ECO Trails fund. Door Ajar Notification System Upgrade DMI Technologies contract for door ajar notification system mandated by TSA Eagle Vail Business District Trail Construction We received money from the Eagle Vail Metro District as a contribution to the construction of the trail through the Eagle Vail business district. Economic Assistance due to COVID-19 Due to the increase in the COVID-19 numbers in Eagle County,we are preparing to issue additional economic assistance to the community. Elections Unexpected expenditures related to the 2020 elections partially offset by grant funding Gross up 1%Sales Tax Revenue In 2020,our independent auditors recommended that we show 100%of the revenue collected from the 1%Eagle CountySales tax on the ECG financials and then show the payments to towns, g PY required by the sales tax ballot language,as expenditures on the ECG financials. This change was made in the 2019 audit and these changes will ensure it is recorded this way in 2020 as well. Increase sales tax projections We decreased our projected sales tax revenue in a previous supplemental. Given the better than expected sales tax results through September(received in November),we propose to increase our 2020 budget to more accurately reflect expectations. Motor Vehicle Adjustments Additional motor vehicle revenue was received,slighly offset by COVID related mailings and supplies needed NoFoam for ARFF Vehicle Nofoam portable system and 3 fittings for ARFF vehicles Pass-thru Public Trustee revenue and pass-thru Public Trustee rev&exp expenditures Q4 2019 Reimbursement To use 2020 as an adjustment year capturing 5 quarterly reimbursements back to the general fund including Q4 2019 Reduce expected health insurance claims Based upon year to date claims paid for health insurance,we expect to end the year well under budget and would like the budget to reflect our expectations of expenses in the fund. Ruedi Tower Broadband support In 2019,Eagle County worked with Pitkin County to establish new broadband services near Ruedi Reservoir.This area primarily serves Eagle County residents and has unreliable internet access. Eagle County agreed to$56,250 in funding,$30,000 from our Public Safety fund by way of an equipment purchase and$26,250 from the general fund.The project has concluded after two years,with total costs(equipment and construction)coming in just over$900,000. Terminal Expansion final billing To cover the overage in 3650-460-8200(buildings)resulting from the final bills for the terminal expansion project that were paid during 2020 after the completion of the project.To cover loss of sale of food trailer used during terminal expansion. TVHS staff personal transactions The Valley Home Store allows personal real estate transactions by brokers as their licenses are held at the TVHS brokerage.The difference in revenue and expense accounts for shared licensing costs. Vehicle Repair and Maintenance Services Additional COVID related cleaning costs for vehicles operating out of Avon facility. VISTA Community Engagement project Eagle County is leading the development of a community-wide Community Vision and Recovery Plan.We will chart a path forward built upon equity and inclusion to redefine how our community can be stronger, more equitable,and resilient.We will use the work completed in this project to inform Eagle County plans,including the Comprehensive Plan,Land Use Regulations,Housing Guidelines,Transportation Plan,Climate Action Plan,and Resiliency Plan. 3 5th Supplemental Request to the 2020 Budget Fund Balance/Net Position 5th Supplemental Requests Updated Audited 12/31/19 2020 Amended Projected 12/31/20 Projected 12/31/20 Fund Balance/Net Budget Net Fund Balance/Net Updated 2020 Fund Balance/Net Position Revenue Position Revenue Expenses Net Revenue Position 1001-General Fund $ 34,017,274 $ (2,708,453) $ 31,308,821 $ 5,320,075 $ 3,854,050 $ (1,242,428) $ 32,774,846 1004-Public Trustee Fund $ 138,668 $ (3,075) $ 135,593 $ 43,710 $ 63,203 $ (22,568) $ 116,100 1100-Road and Bridge $ 8,016,656 $ 192,146 $ 8,208,802 $ - $ - $ 192,146 $ 8,208,802 1110-Human Services $ 2,739,622 $ (563,749) $ 2,175,873 $ - $ - $ (563,749) $ 2,175,873 1140-Offsite Road Improvements $ 947,919 $ (122,875) $ 825,044 $ - $ - $ (122,875) $ 825,044 1151-ECO Transit $ 6,655,651 $ (665,117) $ 5,990,534 $ 2,999,117 $ 10,000 $ 2,324,000 $ 8,979,651 1152-ECO Trails $ 1,137,422 $ (87,765) $ 1,049,657 $ 266,000 $ - $ 178,235 $ 1,315,657 1153-RFV Transit $ 169,710 $ - $ 169,710 $ 400,000 $ 494,007 $ (94,007) $ 75,703 1154-RFV Trails $ 17,429 $ - $ 17,429 $ 45,000 $ 53,657 $ (8,657) $ 8,772 1160-Airport $ 3,486,108 $ 2,307,305 $ 5,793,413 $ 25,000 $ 74,341 $ 2,257,964 $ 5,744,072 1170-Conservation Trust $ 112,591 $ 51,300 $ 163,891 $ - $ - $ 51,300 $ 163,891 1180-800 MHz $ 1,281,284 $ 8,886 $ 1,290,170 $ - $ - $ 8,886 $ 1,290,170 1191-Emergency Reserve(TABOR) $ 2,747,427 $ - $ 2,747,427 $ - $ - $ - $ 2,747,427 1209-Public Health $ 571,136 $ . 445,694 $ 1,016,830 $ - $ - $ 445,694 $ 1,016,830 1210-Mental Health $ 663,453 $ (397,735) $ 265,718 $ - $ - $ (397,735) $ 265,718 1400-Housing Loans $ 855,919 $ (200,000) $ 655,919 $ - $ - $ (200,000) $ 655,919 1401-Housing Operations $ 943,248 $ - $ 943,248 $ - $ - $ - $ 943,248 1410-Workforce Housing Rentals $ - $ 23,704 $ 23,704 $ - $ - $ 23,704 $ 23,704 1442-Open Space $ 6,922,622 $ 1,548,452 $ 8,471,074 $ - $ - $ 1,548,452 $ 8,471,074 2150-Capital Improvements $ 14,090,352 $ (5,292,575) $ 8,797,777 $ 1,500,000 $ - $ (3,792,575) $ 10,297,777 3600-Landfill $ 16,095,078 $ (56,144) $ 16,038,934 $ - $ - $ (56,144) $ 16,038,934 3650-Eagle County Air Terminal Corp $ 26,449,460 $ 57,946 $ 26,507,406 $ - $ 690,102 $ (632,156) $ 25,817,304 3660-The Valley Home Store $ 74,569 $ 26,541 $ 101,110 $ 14,800 $ 14,612 $ 26,729 $ 101,298 3670-Eagle County Housing and Development Auth $ 16,836,793 $ 27,593 $ 16,864,386 $ - $ - $ 27,593 $ 16,864,386 3680-Lake Creek Village $ 1,095,882 $ (200,926) $ 894,956 $ - $ 213,500 $ (414,426) $ 681,456 3700-Fleet $ 17,354,121 $ (777,779) $ 16,576,342 $ - $ - $ (777,779) $ 16,576,342 3730-Insurance Reserve $ 433,570 $ 191,205 $ 624,775 $ - $ 296,453 $ (105,248) $ 328,322 3790-Health Insurance $ 8,579,970 $ (2,005,978) $ 6,573,992 $ - $ (1,250,000) $ (755,978) $ 7,823,992 3900-E911 Authority $ 430,405 $ 189,102 $ 619,507 $ - $ - $ 189,102 $ 619,507 3990-Golden Eagle $ 222,051 $ (48,783) $ 173,268 $ - $ - $ (48,783) $ 173,268 Total $ 173,086,390 $ (8,061,080) $ 165,025,310 $ 10,613,702 $ 4,513,925 $ (1,961,303) $ 171,125,087 4