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HomeMy WebLinkAboutC20-338 Colorado Energy SystemsSECOND AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND COLORADO ENERGY SYSTEMS, LLC THIS SECOND AMENDMENT (“Second Amendment”) is effective as of _________________ by and between Colorado Energy Systems a Colorado limited liability company (hereinafter “Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, County and Contractor entered into an agreement dated the 15th day of October, 2018, for certain Services (the “Original Agreement” C18-294); and WHEREAS, by a First Amendment dated September 23rd, 2019 the term of the Original Agreement was extended to October 15th, 2020 (C19-323); and WHEREAS, the County desires to have Contractor provide additional services; and WHEREAS, the term of the First Amendment expires on the 15th day of October, 2020 and the parties desire to extend the term of the First Amendment for an additional year on the same terms and conditions as set forth in the Original Agreement and First Amendment. SECOND AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1.Paragraph 1 of the First Amendment revised the term of paragraph 3 of Original Agreement. This Second Amendment shall amend the term of the First Amendment to the 15th day of October, 2021. 2. Exhibit A shall be superseded by Exhibit A2. All reference to Exhibit A shall be revised to Exhibit A2. 3.Paragraph 5 of the Original Agreement shall be deleted and revised to state the following: County shall compensate Contractor for the performance of the Services in a sum computed and payable as set forth in Exhibit A2. The performance of the Services under this Agreement shall not exceed one thousand fifteen dollars ($1,015.00) commencing on October 15, 2020. In the event Contractor and County agree upon the need for additional maintenance or repair services beyond the services described in Exhibit A2, plus material costs. Total compensation under this Agreement shall not exceed twenty-five thousand dollars ($25,000) without a written amendment to this Agreement. Contractor DocuSign Envelope ID: 313E02AE-747C-466B-80E5-D4A7D8102D76 9/15/2020 C20-338 2 shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. 4. Capitalized terms in this Second Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the Second Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this Second Amendment shall govern and control the rights and obligations of the parties. 5. Except as expressly altered, modified and changed in this Second Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This Second Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager CONTRACTOR COLORADO ENERGY SYSTEMS, LLC By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ DocuSign Envelope ID: 313E02AE-747C-466B-80E5-D4A7D8102D76 Ian Moritz President Name: Ron Siebert Quote Date: 8/18/2020 Phone: (970) 328‐8881 Quote Expires: 2/14/2021 E‐Mail:ron.siebert@eaglecounty.us Quoted By: Dawn Capwell Name: Address: 39.775024, ‐106.846303 Make: Kohler Bi Monthly Quarterly Semi Annual Annual Model: 30RZ X S/N: Size: 30 kW Qty Service Type Price Each Total Price 1Type A: 550.00$                    550.00$                                   ‐$                                          550.00$                                   Name: Address: 39.682321, ‐107.036418 Make: Kohler Qty Service Type Price Each Total Price Model: 30RZ 1 Type A: 465.00$                    465.00$                                   S/N:‐$                                          Size: 30 kW 465.00$                                   274 Mountain Shadows Dr. Glenwood Springs, CO 81601 Phone: (970) 456‐4601 Equipment Service Agreement Customer Information Contact Quote Information Eagle County Communications 3289 Cooley Mesa Road Gypsum, Colorado 81631 Site Information Agreement Amount: Castle Peak Communications Tower Generator  Eagle, Colorado Equipment Information Site Information Equipment Information Agreement Amount: Blowout Mountain Communications Tower Generator  Gypsum, Colorado Notes:Type A service performed annually on both units in September or October, depending on accessability,  or at clients discretion. A2 EXHIBIT DocuSign Envelope ID: 313E02AE-747C-466B-80E5-D4A7D8102D76 Type A: Type B: Type A/B:Type A service above and PV system battery inspection and fill. Type B/B:Type B service above and PV system battery inspection and fill. Load Bank:Hourly load bank test, operational test, report and visual inspection. Type PV:   Equalize: Payment terms are net 30 days from date of invoice. Colorado Energy Systems 274 Mountain Shadows Dr. Glenwood Springs, CO 81601 Operational test, visual inspection, battery load test and coolant freeze point test. You represent that you own the equipment subject to this agreement, or, if you are not the owner, that you have the authority to enter This agreement shall be deemed to have been entered into and shall be construed in accordance with the laws of the state of where the property is located. Visually inspect panels for soiling/damage.  Test and verify PV output source circuit and inverter output, and  verify torque on electical connections.  Record PV production. Agreement Terms and Conditions This agreement, when accepted by you and approved by Colorado Energy Systems will constitute the entire agreement between us for the services. All prior oral or written understandings are superseded by this agreement. The parties hereto intend that the terms and conditions contained herein will exclusively govern the services to be provided. This agreement may not be amended unless agreed to in writing by an authorized representative of the company. Agreement Term Job Safety CES shall take all precautions it deems reasonably necessary for jobsite safety of its employees or agents, and shall provide all reasonable protection necessary to prevent damage, injury or loss at the jobsite by its employees or agents. Upon Owner’s request, CES will submit insurance certificates evidencing insurance coverage. While service work is being performed, CES reserves the right to request the continuous presence of an owner’s representative when CES deems this to be required. CES technicians will perform a Job Site Safety Analysis and may ask for assistance to remedy any unsafe conditions. CES reserves the right to discontinue service if unsafe conditions it General Full service including oil filter, fuel filter (if applicable), air filter, operational test, battery load test, coolant freeze  point protection test and visual inspection. Service Types This agreement shall remain in force for the term noted on the planned maintenance agreement pricing sheet unless either party gives to the other party at least thirty (30) days written notice of termination, which notice shall cause the termination of this agreement at the end of the thirty (30) days period. Coverage and Limitations For ninety (90) days after the date of service, CES agrees to correct, either by repair or replacement, any defects of material or workmanship installed or performed by CES under this agreement which may develop under normal and proper use. To be effective, owner must first give written notice within forty‐eight (48) hours of owner’s discovery of such defect, and owner’s claim of defect must be substantiated by CES inspection. Repair or replacement by CES shall constitute owner’s sole remedy. CES shall not be responsible for incidental, special or consequential damages, nor shall it be liable for economic loss. ALL OTHER WARRANTIES, BOTH EXPRESS AND IMPLIED, INCLUDING THE WARRANTY OF MERCHANTABILITY AND THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE ARE EXCLUDED. The company is not responsible for any expenses for damaged, including material or labor, to repair damage caused by abuse, accident, theft, acts of third party, operation of equipment in a manner outside of the operations recommendation of the company for such equipment, or force of nature, or if repairs or servicing are performed by a party other than the company. The company shall not be responsible for failure to render service or repairs for causes beyond its control, including strikes and labor disputes. Payment Terms Perform equalization charge. Check individual cell voltage. DocuSign Envelope ID: 313E02AE-747C-466B-80E5-D4A7D8102D76 Name: Ron Siebert Quote Date: 8/18/2020 Phone: (970) 328‐8881 Quote Expires: 2/14/2021 E‐Mail:ron.siebert@eaglecounty.us Quoted By: Dawn Capwell Type A Service 550.00$                                   Type A Service 465.00$                                   1,015.00$                        Please return signed agreement to: Colorado Energy Systems 274 Mountain Shadows Dr. Glenwood Springs, CO 81601 E‐Mail: dawn@coloradoenergysystems.com Signature: Title:    Date: Additional Services and Repairs Any additional repairs, parts or services which are required will be brought to the attention of the owner. Repairs will only be made after proper authorization from the owner and is given to Colorado Energy Systems. Any additional repairs, maintenance or service performed by Colorado Energy Systems for an Equipment Maintenance Agreement holder will be at current Colorado Energy Systems rates in effect at that time. Seller hereby agrees to sell to Buyer, and Buyer hereby agrees to buy from Seller, the foregoing products/services upon the terms and conditions set forth in the "Agreement  Terms and Conditions" attached hereto, which are hereby incorporated herein by reference. Customer Information Eagle County Communications 3289 Cooley Mesa Road Gypsum, Colorado 81631 Total Agreement Amount: Castle Peak Communications Tower Generator  Blowout Mountain Communications Tower Generator  Contact Quote Information DocuSign Envelope ID: 313E02AE-747C-466B-80E5-D4A7D8102D76