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HomeMy WebLinkAboutR20-057 3rd Supplementary Budget and Appropriation for Fiscal Year 2020 DocuSign Envelope ID:9565232B-6092-47C1-8A62-AD07023EA78D 4 4 Commissioner McQueeney moved adoption of the following Resolution: BOARD OF COUNTY COMMISSIONERS COUNTY OF EAGLE, STATE OF COLORADO RESOLUTION NO.2020-057 RESOLUTION ADOPTING A 3rd SUPPLEMENTARY BUDGET AND APPROPRIATION OF UNANTICIPATED REVENUES FOR FISCAL YEAR 2020,AND AUTHORIZING THE TRANSFER OF BUDGETED AND APPROPRIATED MONIES BETWEEN VARIOUS SPENDING AGENCIES WHEREAS, the County has received certain unanticipated revenues, hereinafter described;and WHEREAS, said revenues were not anticipated at the time of the adoption of the 2020 budget and/or such revenues were not assured at the time of the adoption of the 2020 budget and therefore were not appropriated;and WHEREAS, in view of the needs of the various offices, departments, boards, commissions, and other spending agencies, it is also necessary to transfer certain previously budgeted and appropriated monies; and WHEREAS, the Board has the authority to expend such unanticipated or unassured revenues by enacting a supplementary budget and appropriation, and to transfer budgeted and appropriated revenues from one county fund to another county fund, pursuant to C.R.S.29-1-109 and C.R.S.29-1-111; and WHEREAS, Eagle County's Finance Director has determined that such budget appropriations are in compliance with the provisions of the Colorado Constitution, Article X, Section 20,also known as "Amendment One:The Taxpayer's Bill of Rights"; and WHEREAS, notice of this proposed supplementary budget has been published in a newspaper having general circulation within the territorial limits of the County of Eagle, State of Colorado, as required by the terms of C.R.S.29-1-106. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF EAGLE,STATE OF COLORADO: THAT, the Board hereby authorizes a supplementary budget and appropriation of unanticipated revenues, unassured funds, and transfers from fund balance as described in Exhibit A attached hereto and incorporated herein by this reference. DocuSign Envelope ID:95652328-6092-47C1-8A62-AD07023EA78D 4 4 4 THAT, the Treasurer of the County of Eagle is hereby requested and directed to take all action necessary to effectuate the intent of this-Resolution. THAT,the Eagle County Budget Officer is hereby requested and directed to immediately transmit an original or certified copy of this Resolution to the affected spending agencies and the officer or employee of the County of Eagle whose duty it is to draw warrants or orders for the payment of money. THAT, the Eagle County Budget Officer is hereby further requested and directed to file an original or certified copy of this Resolution with the Division of Local Governments in the Department of Local Affairs. THAT, this resolution is necessary for the public health, safety and welfare of the citizens of Eagle County, Colorado. MOVED, READ AND ADOPTED by the Board of County Commissioners of the County of Eagle, State of Colorado, at its regular meeting held the 18th day of August ,2020. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its `pi�s�Er 4? oi`, BOARD OF COUNTY COMMISSIONERS s ATTEST: ooeusgnw by ,—DocuSiwn d by: •l' i,i FORA By: �.y al.ALAr AAA? CIe of KatS � ldlHenry County Commissioners County Commissioners Chair oocuSIgned by: c".. 12—.. Jeahii Mc uee+r►e-y Commissioner Absent Matt Scherr Commissioner Commissioner Chandler-Henry seconded adoption of the foregoing resolution. The roll having been called,the vote was as follows: 2 DocuSign Envelope ID:95652328-6092-47C1-8A62-AD07023EA78D 4 Commissioner Chandler-Henry Aye Commissioner McQueeney Aye Commissioner Scherr Absent This resolution passed by 2/0 vote of the Board of County Commissioners of the County of Eagle, State of Colorado 3 • to To: Board of County Commissioners From: Finance Department CC: County Managers,Elected Officials,and Departments Date: 8/14/2020 EAGLE COUNTY Finance Re: 3rd Supplemental to the 2020 Adopted Budget Included in this memo are the following items: -A summary of the revenues and expenditures included in this supplemental request by fund.(Bottom of this page) -Highlights of major changes proposed in this supplemental.(Page 2) -Fund Balance/Net Position Summary. The purpose of this sheet to give a high level update of projected 2020 fund balance/net position for all Eagle County funds,including the impacts of the 2020 adopted budget and all budget amendments on fund balance/net position.(Page 3) -Summary of Changes by Priority Area.These sheets show a summary of all program changes sorted by BoCC Priority Area.(Pages 4-6) The Full Time Equivalent/Personnel Committee will recommend changes to the personnel budget across the organization after the full implementation of the Early Retirement Incentive Program and vacancy control.You can expect to see additional personnel related changes in the 4th Supplemental to the 2020 budget. Following is a summary of the 3rd Supplemental to the 2020 Adopted Budget: Fund Name Total Revenue Total Expenses Net Change to Fund Increase/(Decrease) Increase/(Decrease) Balance 1001 -General Fund $ (352,172) $ (445,614) $ 93,442 1100-Road and Bridge $ (19,000) $ (2,400) $ (16,600) 1110-Human Services $ 649,062 $ 38,898 $ 610,164 1151 -ECO Transit $ (1,617,544) $ (153,770) $ (1,463,774) 1152-ECO Trails $ (271,206) $ (98,100) $ (173,106) 1153-RFV Transit $ (159,624) $ (159,624) $ - 1154-RFV Trails $ (18,562) $ (18,562) $ - 1160-Airport $ 117,231 $ 423,098 $ (305,867) 1170-Conservation Trust $ - $ (42,500) $ 42,500 1209-Public Health $ 397,484 $ (220,790) $ 618,274 1442-Open Space $ 915,200 $ (117,606) $ 1,032,806 2150-Capital Improvements $ (1,548,479) $ (2,071,872) $ 523,393 3600-Landfill $ (200,000) $ - $ (200,000) 3650 -Eagle County Air Terminal Corp $ (836,075) $ (16,060) $ (820,015) 3660-The Valley Home Store $ - $ (3,250) $ 3,250 3670-Eagle County Housing and Development Authority $ (31,809) 0 (19,500) $ (12,309) 3680-Lake Creek Village $ (271,272) $ (64,609) $ (206,663) 3700-Fleet $ - $ (470,992) $ 470,992 3790-Health Insurance $ - $ (96,500) $ 96,500 Grand Total $ (3,246,766) $ (3,539,753) $ 292,987 1 Coversheet Page 1 Major Changes Proposed in 3rd Supplemental Revenue Changes Expenditure Changes Sales Tax Revenue Decrease $ (6,848,000) Edwards Facility $ (1,765,000) ECO Transit Fare Decrease $ (997,000) Training&Business Trips $ (368,000) Airport Revenue Decrease $ (1,349,000) Vehicle Replacement $ (341,000) Lake Creek Village Rent Decrease $ (271,000) Animal Shelter Improvements $ (150,000) FASTER Software $ (130,000) Comprehensive Plan $ (119,000) COVID-19 Grants/Funding $ 5,588,000 Open Space GOCO Grant for Ridgway $ 900,000 Airport De-Icing Pad $ 432,000 Interest Income $ 281,000 Emergency Incident-Grizzly&COVID $ 250,000 ECSO Mental Health Grants $ 223,000 ECSO Mental Health Contracts $ 223,000 Recap of Discussion from 6/15/20 Retreat-Comparison of Target to Proposal(General Fund,Human Service Fund,Public Health Fund) 6/15/20 2020 Dept 2020 Budget(Incl. Projections/ Proposals(Incl. Over/(Under) Supp.1&2) Targets 3rd Supp.) Target 2020 Changes/Explanations Property Tax Revenue $ 18,277,412 $ 18,277,412 $ 18,256,308 $ (21,104) Eliminated interest income Sales Tax Revenue $ 10,656,626 $ 7,125,759 $ 8,324,490 $ 1,198,731 Recalculated amount based upon current expectations. Treasurer's Fees&Commissions $ 4,649,801 $ 4,343,662 $ 4,343,662 $ - COVID-19 Grants/Funding $ - $ 2,399,306 $ 2,761,695 $ 362,389 Transfer from General Fund to PH Fund $ 2,160,000 $ 2,160,000 $ 2,160,100 $ - Payment in Lieu of Taxes $ 1,900,000 $ 1,900,000 $ 1,955,257 $ 55,257 Actual amount received from US Treasury Building Permit Fees $ 1,882,974 $ 1,624,568 $ 1,882,974 $ 258,406 Recalculated amount based upon current expectations. Interest Income $ 1,619,002 $ 1,539,975 $ 1,900,000 $ 360,025 Recalculated amount based upon current expectations. All Other Revenue $ 4,037,254 $ 3,934,133 $ 3,892,694 $ (41,439) Total Estimated Revenue $ 45,183,069 $ 43,304,815 $ 45,477,080 $ 2,172,265 2020 Targeted Expenditures Core Services $ 41,039,638 $ 37,846,092 $ 40,535,303 $ (2,689,211) Economic Sustainability&Diversity $ 329,591 $ 343,239 $ 309,591 $ 33,648 Housing $ (322,027) $ (322,027) $ (322,027) $ - Transportation&Mobility $ (1,606,099) $ (1,651,099) $ (1,651,099) $ - Support Vulnerable Populations $ 3,657,485 $ 3,337,086 $ 3,496,500 $ (159,414) Early Childhood System $ 2,017,558 $ 1,991,416 $ 2,021,770 $ (30,354) Climate&Environment $ 1,288,200 $ 1,309,065 $ 1,289,662 $ 19,403 All Others $ 2,694,629 $ 2,648,013 $ 2,391,406 $ 256,607 Total Targeted Expenditures $ 49,098,975 $ 45,501,785 $ 48,071,106 $ (2,569,321) Net Increase(Use of)Funds $ (3,915,906) $ (2,196,970) $ (2,594,026) $ (397,056) • Big Picture Page 2 3rd Supplemental Requests Updated 12/31/19 Projected Updated Projected Audited Fund 2020 Amended 12/31/20 Fund Amended 12/31/20 Fund Balance/Net Budget Net Balance/Net Budget Net Balance/Net Position Revenue Position Revenue Expenses Revenue Position 1001-General Fund $ 34,017,274 $ (2,554,417) $ 31,462,857 $ (352,172) $ (445,614) $ (2,460,975) $ 31,556,299 1100-Road and Bridge $ 8,016,656 $ 208,746 $ 8,225,402 $ (19,000) $ (2,400) $ 192,146 $ 8,208,802 1110-Human Services $ 2,739,622 $ (1,173,913) $ 1,565,709 $ 649,062 $ 38,898 $ (563,749) $ 2,175,873 1140-Offsite Road Improvements $ 947,919 $ (122,875) $ 825,044 $ - $ - $ (122,875) $ 825,044 1151-ECOTransit $ 6,655,651 $ (513,856) $ 6,141,795 $ (1,617,544) $ (153,770) $ (1,977,630) $ 4,678,021 1152-ECO Trails $ 1,137,422 $ 85,341 $ 1,222,763 $ (271,206) $ (98,100) $ (87,765) $ 1,049,657 1153-RFV Transit $ 169,710 $ - $ 169,710 $ (159,624) $ (159,624) $ - $ 169,710 1154-RFV Trails $ 17,429 $ - $ 17,429 $ (18,562) $ (18,562) $ - $ 17,429 1160-Airport $ 3,486,108 $ 1,303,710 $ 4,789,818 $ 117,231 $ 423,098 $ 997,843 $ 4,483,951 1170-Conservation Trust $ 112,591 $ 8,800 $ 121,391 $ - $ (42,500) $ 51,300 $ 163,891 1180-800 MHz $ 1,281,284 $ 8,886 $ 1,290,170 $ - $ - $ 8,886 $ 1,290,170 1191-Emergency Reserve(TABOR) $ 2,747,427 $ - $ 2,747,427 $ - $ - $ - $ 2,747,427 1209-Public Health $ 571,136 $ (187,580) $ 383,556 $ 397,484 $ (220,790) $ 430,694 $ 1,001,830 1210-Mental Health $ 663,453 $ (338,822) $ 324,631 $ - $ - $ (338,822) $ 324,631 1400-Housing Loans $ 855,919 $ (200,000) $ 655,919 $ - $ - $ (200,000) $ 655,919 1401-Housing Operations $ 943,248 $ - $ 943,248 $ - $ - $ - $ 943,2411 1410-Workforce Housing Rentals $ - $ - $ - $ - $ - $ - $ - 1442-Open Space $ 6,922,622 $ 515,646 $ 7,438,268 $ 915,200 $ (117,606) $ 1,548,452 $ 8,471,074 2150-Capital Improvements $ 14,090,352 $ (5,815,968) $ 8,274,384 $ (1,548,479) $ (2,071,872) $ (5,292,575) $ 8,797,777 3600-Landfill $ 16,095,078 $ 143,856 $ 16,238,934 $ (200,000) $ - $ (56,144) $ 16,038,934 3650 -Eagle County Air Terminal Corp' $ 26,449,460 $ 1,057,821 $ 27,507,281 $ (836,075) $ (16,060) $ 237,806 $ 26,687,266 3660-The Valley Home Store $ 74,569 $ 23,291 $ 97,860 $ - $ (3,250) $ 26,541 $ 101,110 3670-Eagle County Housing and Development Authority $ 16,836,793 $ 39,902 $ 16,876,695 $ (31,809) $ (19,500) $ 27,593 $ 16,864,386 3680-Lake Creek Village $ 1,095,882 $ 5,737 $ 1,101,619 ,$ (271,272) $ (64,609) $ (200,926) $ 894,956 3700-Fleet $ 17,354,121 $ (1,248,771) $ 16,105,350 $ - $ (470,992) $ (777,779) $ 16,576,342 3730-Insurance Reserve $ 433,570 $ 191,205 $ 624,775 $ - $ - $ 191,205 $ 624,775 3790-Health Insurance $ 8,579,970 $ (2,102,478) $ 6,477,492 $ - $ (96,500) $ (2,005,978) $ 6,573,992 3900-E911 Authority $ 430,405 $ 189,102 $ 619,507 $ - $ - $ 189,102 $ 619,507 3990-Golden Eagle $ 222,051 $ (48,783) $ 173,268 $ - $ - $ (48,783) $ 173,268 Total $ 172,947,722 $ (10,525,420) $ 162,422,302 $ (3,246,766) $ (3,539,753) $ (10,232,433) $ 162,715,289 Fund Balance/Net Position Page 3 Priority Area Program Name Total Revenue Total Expenses Increase/ Increase/ (Dec ease) (Decrease) All Others Animal Shelter Improvements $ - $ (150,000) Comprehensive Plan $ - $ (118,907) Digital Transformation $ - $ (20,000) ' Fair&Rodeo $ (397,700) $ (401,466) General Department-Open Space $ 15,200 $ (103,615) Mental&Behavioral Health $ - $ (2,550) Neighborhood Partnership Program $ - $ (50,000) Property acquistion-Open Space $ - $ (10,000) Property acquistion-Ridgway $ 900,000 $ (3,991) Strategic Priorities/Planning $ - $ (100,000) Youth Mental Health and Substance Use $ - $ (8,000) All Others Total $ 517,500 $ (968,529) Climate&Environment Airport SRE Building Solar $ - $ (28,925) EcoBuild Revenue $ (27,447) $ - Environmental Policy Planner $ - $ 14,962 General Department-Sustainable Communities $ - $ (7,000) Partnership with Walking Mountains $ - $ (6,500) Climate&Environment Total $ (27,447) $ (27,463) Core Services Assessment&Planning $ (10,000) $ (9,000) CIP-Facilities Maintenance&Improvements $ - $ (100,000) CIP-IT Maintenance&Improvements $ - $ (20,627) Clerk to the Board/Liquor License $ (6,000) $ - Code Enforcement $ - $ (200) Compensation Study $ - $ (40,000) Coroner Space Buildout $ - $ (9,941) COVID-19 Grants/Funding $ 1,017,521 $ 22,860 Disease Prevention and Emeregency Preparedness Respone $ - $ (7,340) Eagle County Building Operations $ - $ (54,000) Early&Periodic Screening,Diagnosis&Treatment(EPSDT) $ (13,500) $ (2,154) ECGTV $ - $ (2,700) ECSO-Mental Health $ 223,333 $ 223,333 Edwards Facility $ - $ (1,765,269) El Jebel Community Center Operations $ - $ (12,000) Elections $ 12,000 $ (13,962) Emergency Incident Response $ • - $ 250,000 Employee appreciation $ - $ (2,000) Employee Culture and Recognition $ - $ (5,000) Fairground Operations $ (1,009) $ (5,000) FASTER Software $ - $ (130,192) Franchise Fee Revenue $ (20,000) $ - Freedom Park Operations $ - $ (42,500) General Department-Admin $ - $ (12,700) General Department-Animal Services $ 4,000 $ (24,695) General Department-Assessor $ 3,500 $ (33,725) General Department-BoCC $ - $ (37,750) General Department-Building Inspection $ - $ (4,050) General Department-CBOE $ - $ (11,000) General Department-Clerk&Recorder $ - $ (7,200) General Department-Communications $ - $ (13,100) General Department-CSU Extension $ - $ (7,434) General Department-DHS $ 79,749 $ (50,383) General Department-Emergency Management $ - $ (12,500) Priority Area Page 4 • Priority Area Program Name Total Revenue Total Expenses Increase/ Increase/ (Decrease) (Decrease) General Department-Engineering $ - $ (4,127) General Department-Facilities $ (2,500) $ (25,400) General Department-Finance $ - $ (16,331) General Department-GIS $ - $ (7,011) General Department-Human Resources $ - $ (11,050) General Department-IT $ - $ (45,970) General Department-Planning $ $ (23,522) General Department-Project Management $ - $ (10,450) General Department-Public Health $ - $ (4,000) General Department-R&B $ (19,000) $ (2,400) General Department-Treasurer&PT $ - $ (21,287) General Department-Environmental Health $ - $ (9,050) General Department-Vegetation Mgmt $ (2,700) $ (15,000) General Dept-ECSO Operations $ 18,000 $ (7,500) Health Insurance Admin&Claims $ - $ (20,000) Interest Income $ 280,998 $ - justice Center Operations $ - $ (2,170) Landfill $ (200,000) $ - Learning and Development (County Training) $ - $ (30,000) Main ECG building parking lot $ - $ - Marijuana State Sales Tax $ (54,513) $ - Microsoft Office Licenses $ - $ - Motor Vehicle $ - $ (3,300) Motor Vehicle Revenue $ (14,400) $ - Northwest Loan Fund Grant Pass-through $ 320,160 $ 320,160 Other(Smaller)Property Operations $ (4,407) $ - Payment in Lieu of Taxes $ 55,257 $ - Projects Planning $ - $ (5,000) Property Tax Revenue $ (21,104) $ - Recording $ 3,720 $ (1,780) Recording Revenue $ (37,700) $ - Recruitment and Selection $ - $ (45,000) Safety Audit $ - $ (50,000) Sales Tax Revenue $ (3,856,911) $ - Secure Rural Schools $ 9,545 $ 9,545 Treasurer's Fees&Commissions $ (306,139) $ - Vehicle purchase $ - $ 2,890 Vehicle Replacements $ - $ (340,800) Wellness Program $ - $ (76,500) Core Services Total $ (2,542,100) $ (2,385,282) Early Childhood System Child Care Assistance Program $ 20,000 $ 24,212 Early Head Start $ 65,032 $ 65,032 Early Childhood System Total $ 85,032 $ 89,244 Economic Sustainability&Diversity COVID-19 Grants/Funding $ 35,000 $ - Economic Recovery $ - $ (20,000) Small Business Development Center $ - $ 35,000 Economic Sustainability&Diversity Total $ 35,000 $ 15,000 Housing Down Payment Assistance Loans $ - $ (12,000) Eagle County Housing and Development Authority $ (31,809) $ (7,500) Lake Creek Village Apartments $ (271,272) $ (64,609) The Valley Home Store $ - $ (3,250) Two10 at Castle Peak Operations $ (23,704) 0 Priority Area Page 5 Priority Area Program Name Total Revenue Total Expenses Increase/ Increase/ (Decrease) (Decrease) Housing Total $ (326,785) -87359 Support Vulnerable Populations Child Support Services $ 2,800 $ (1,550) Child,Familyand Adult Services $ 49,560 $ (5,305) Collaborative Management Program $ (14,213) $ 9,691 Colorado WORKS $ 50,000 $ 2,300 • Community Prevention $ (5,000) $ (5,000) COVID-19 Grants/Funding $ 1,744,174 $ (694) Employment First $ - $ (2,370) Family Sufficiency Programing $ 5,000 $ 5,000 Health Care Program for Children&Youth with Special Needs(HCP) $ - $ (1,600) Health Equity in the Built Environment $ (56,502) $ (80,028) Healthy Aging $ 4,920 $ (1,580) Mobile Intercultural Resource Alliance(MIRA) $ - $ (3,350) Nurse Family Partnership(NFP) $ (13,925) $ (13,925) Public Assistance $ - $ 1,765 Supplemental Nutrition Program for Women Children Infant(WIC) $ 31,000 $ (6,900) Veteran Services $ - $ (3,800) Support Vulnerable Populations Total $ 1,797,814 $ (107,346) Transportation&Mobility Airport Improvement Plan $ - $ 431,988 Bike Share Programs $ - $ (45,000) Capital Improvements not grant funded $ - $ 70,000 Commercial Airline Revenue $ (440,000) $ - COVID-19 Grants/Funding $ 2,791,731 $ - Dowd Junction $ - $ 7,500 Eagle Vail Phase 1(Road Diet in Business Center) $ - $ 20,000 Fare Collection $ (997,157) $ - First Last Mile $ - $ (30,000) General Aviation Revenue $ (25,000) $ - GeneralDepartment-Airport Operations $ (222,000) $ (61,640) General Department-ECO Trails $ 2,000 $ (25,600) General Department-ECO Transit $ (40,000) $ (24,770) Ground Transportation Revenue $ (686,575) $ - Interdepartmental $ - $ (33,310) Marketing and Customer Service $ - $ (6,000) RFTA/Roaring Fork Trails $ (178,186) $ (178,186) Sales Tax Revenue $ (2,990,593) $ - Town of Vail Grant $ - $ (100,000) Transit Hub $ - $ (43,000) Transit Technology $ - $ (50,000) Transportation&Mobility Total $ (2,785,780) $ (68,018) Grand Total $ (3,246,766) $ (3,539,753) Priority Area Page 6