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HomeMy WebLinkAboutC20-225 Mountain YouthSECOND AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND MOUNTAIN YOUTH (formerly Eagle River Youth Coalition) THIS SECOND AMENDMENT (“Second Amendment”) is effective as of ________________, by and between Mountain Youth, a Colorado nonprofit corporation (hereinafter “Consultant” or “Contractor” and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, County and Consultant entered into an agreement dated the 14th day of August, 2018, for certain Services (the “Original Agreement”); and WHEREAS, the Original Agreement contemplated that the Consultant would perform certain Services with compensation in an amount not to exceed $80,000; and WHEREAS, by a First Amendment dated the 15th day of September, 2019 the parties extended the term for an additional year and amended the scope and compensation of the Original Agreement; and WHEREAS, the County desires to have Consultant perform additional Services for additional compensation as set forth below; and WHEREAS, the term of the Original Agreement expires on the 30th day of June, 2020, and the parties desire to extend the term for an additional year. SECOND AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1.The Original Agreement shall be amended to include additional Services as described in Exhibit 1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed $80,000 or a total maximum compensation under the Original Agreement, First Amendment, and this Second Amendment of $240,000. 3.The term of the Original Agreement is hereby extended to the 30th day of June, 2021. 4.Capitalized terms in this Second Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the Second Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this Second Amendment shall govern and control the rights and obligations of the parties. DocuSign Envelope ID: CEA144C6-C9F1-43BA-8A3B-01A0632715EA 6/23/2020 C20-225 2 Eagle County Amend Term Scope Comp Final 5/14 5. Except as expressly altered, modified and changed in this Second Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This Second Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager CONSULTANT By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ DocuSign Envelope ID: CEA144C6-C9F1-43BA-8A3B-01A0632715EA Michelle Stecher Executive Director 3 Eagle County Amend Term Scope Comp Final 5/14 Exhibit 1 SCOPE OF SERVICES, SCHEDULE, FEES Purpose Communities that Care (CTC) is an evidence-based approach for communities to form or partner with existing coalitions, identify prevention priorities and effective strategies to address concerns, and mobilize the community to implement strategies. CTC funding aligns with Eagle County and community priorities of substance use prevention and mental health promotion while avoiding duplication by working with and through existing infrastructure. Resources from this funding opportunity will enable Eagle County Department of Public Health and Environment (ECPHE) and Mountain Youth (Contractor) to work together to implement collective strategies to deter and prevent youth substance use and access. Communities that Care includes five (5) phases of implementation: (a) Phase 1: Get Started; (b) Phase 2: Get Involved; (c) Phase 3: Develop Community Profile; (d) Phase 4: Create a Plan; and (e) Phase 5: Implement and Evaluate. Scope of Services 1. The Contractor shall provide a 0.8FTE CTC Local Coordinator. 2. The Contractor shall reimburse and/or incentivize CTC coalition members for direct contributions as requested, as well as vendors for CTC-related events. 3. The Contractor shall work with the ECPHE CTC co-lead to recruit key community leaders, as well as maintain community boards and workgroups. 4. The Contractor shall use effective group facilitation skills and guide the coalition through the CTC planning and implementation process. 5. The Contractor shall lead completion of the Milestones and Benchmarks tool in consultation with ECPHE CTC co-lead with input from the community board as a measure of progress and fidelity to the CTC process. 6. The Contractor shall be the primary lead of the CTC workshops required throughout the process, in appropriate order and timing for effective community progress, with support from the Colorado Department of Public Health and Environment (CDPHE) appointed CTC coach and ECPHE CTC co-lead. 7. The Contractor shall handle community board meeting scheduling, preparation, and follow-up. 8. The Contractor shall provide oversight and technical support for workgroup and implementation team leadership to ensure progress according to CTC process. 9. The Contractor shall hold regular meetings of the community board and key leader board, at a frequency dictated by the CTC process under CDPHE guidance. 10. The Contractor shall build capacity of community coalition members to address mental health concerns, and alcohol, prescription drug, and other substance use/abuse among youth by offering a minimum of two (2) trainings designed for coalition members: youth mental health and development, substances and impacts of their use on young people, and/or positive youth development principles and practices. 11. The Contractor shall review new data about substance abuse and mental health risk and protective factors in the community using a list provided by CDPHE of recommended indicators. This shall include school, district, or regional-level data from the Healthy Kids Colorado Survey. 12. The Contractor shall periodically review and update information included in the existing local community health assessment regarding youth substance abuse and mental health with DocuSign Envelope ID: CEA144C6-C9F1-43BA-8A3B-01A0632715EA 4 Eagle County Amend Term Scope Comp Final 5/14 members of the coalition and ECPHE CTC co-lead, to ensure coordination with other existing assessment efforts. 13. The Contractor shall complete additional assessments/data analysis if deemed necessary after other community assessments have been reviewed and considered, to develop a clear picture and analyze gaps in youth substance abuse prevention and mental health within the community, specifically related to shared risk and protective factors that prevent substance use and improve mental health. 14. The Contractor shall continue to work with ECPHE CTC co-lead to update map of existing resources already in place within the community and current strategies for implementation adopted by the CTC coalition to address the gaps identified in the data, including programs funded by Colorado Department of Education, Maternal and Child Health, Tony Grampsas Youth Services, Office of Behavioral Health, Colorado Department of Transportation, or Department of Criminal Justice. 15. The Contractor shall periodically analyze and summarize these assessment results in an updated community health assessment report using a CDPHE-approved template for the substance abuse-related risk, protective, and outcome data, and arrange for public dissemination through the CTC community board and key leader board. 16. The Contractor shall support community-wide distribution of the Healthy Kids Colorado Survey results in Spanish and English. 17. The Contractor shall co-lead dissemination of CTC information to key leaders, schools and other youth service providers and the public, including making presentations and preparing community board members for community outreach. 18. The Contractor shall communicate often and effectively with ECPHE CTC co-lead to collaborate and coordinate on CTC planning, implementation, and maintenance activities. 19. The Contractor shall prepare documentation and supporting materials for reports as needed. 20. The Contractor shall assist in writing grant proposals, reports and other materials needed to obtain funding. 21. The Contractor shall provide ECPHE contract monitor with an updated staff roster of CTC Local Coordinator within two weeks of any staffing change. 22. The Contractor shall discuss edits and updates to the community prevention action plan with the ECPHE CTC co-lead. 23. The Contractor shall support the positioning of the CTC process as a driver of prevention and education aspects of the community-wide behavioral health systems work (Eagle Valley Behavioral Health Initiative). Monthly Reimbursements A monthly invoice will be emailed by Mountain Youth to phinvoices@eaglecounty.us by the 15th of each month. Invoices must include actual personnel expenses and itemized expenses identified below. • Personnel costs include (total $59,000): Facilitator, including Fringe Benefits ($52,000) Lead Youth Advisor ($3,000) CTC Members claiming hourly reimbursement ($1,000) Facilitator’s Supervision ($3,000) • Meeting costs for child care, food ($1,000) • Meeting incentives including gift cards for members too young to claim hourly reimbursement, DocuSign Envelope ID: CEA144C6-C9F1-43BA-8A3B-01A0632715EA 5 Eagle County Amend Term Scope Comp Final 5/14 mileage reimbursements or transportation vouchers for CTC members as requested and allowable ($500) • Local and state travel for personnel to attend meetings and required trainings ($1,500: $500 routine meeting mileage; $1,000 conference travel including Risk and Protective Factors conference) • Office supplies, equipment and materials for use in meetings and events such as easel paper, writing instruments, sticky notes, folders, CTC personnel phone and internet expenses, etc. ($1,500) • Community-level strategy implementation targeting CTC-prioritized risk and protective factors ($10,500): ● compensation for youth involved with: implementing local marketing of mental health and substance use campaigns; presenting to stakeholders to educate on youth substance use and/or mental health; participating in projects to gather baseline data or research to inform substance use prevention efforts such as the Project Towards No DUI or substance ordinance work; participation in Valley’s Voice youth coalition and development of substance use prevention projects and initiatives. ● content experts to guide a specific aspect of an activity such as: facilitators to deliver mini-trainings and consultations for organizational and business leaders to understand Positive Youth Development and how to integrate youth into their work; ● meetings to build relationships with stakeholders such as: organizational and business leaders; Eagle River Behavioral Health leadership; local media outlets • Indirect Rate of 10% to cover portion of payroll, finances, organizational memberships, rent, etc.($6,000) The compensation for the Services set forth in Exhibit 1 shall not exceed $80,000. DocuSign Envelope ID: CEA144C6-C9F1-43BA-8A3B-01A0632715EA ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? 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All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD EAGL420 OP ID: MC1 03/04/2020 Marilyn Cox NEISEN BORTH AGENCY www.nbinsure.com 333 W. Hampden Ave. Ste. 305 Englewood, CO 80110 Todd Borth 303-781-6776 303-789-4409 mcox@nbinsure.com Philadelphia Insurance Company Eagle River Youth Coalition P.O. Box 4613 Edwards, CO 81632 A X 1,000,000 X X PHPK2102546 03/01/2020 03/01/2021 100,000 5,000 X 1,000,000 2,000,000 2,000,000 Eagle County, its elected officials and employees are listed as Additional Insured with respect to the General Liability when required by written contract. EAGLECY Eagle County PO Box 850 Eagle, CO 81631 303-781-6776 18058 Prof 1M/2M DocuSign Envelope ID: CEA144C6-C9F1-43BA-8A3B-01A0632715EA