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HomeMy WebLinkAboutC20-086 USDA FRCP Modification USDA Forest Service OMB 0596-0217 FS-1500-19 1MODIFICATION OF GRANT OR AGREEMENT PAGE OF PAGES 1 8 1. U.S. FOREST SERVICE GRANT/AGREEMENT NUMBER: 19-CO-11021500-013 2. RECIPIENT/COOPERATOR GRANT or AGREEMENT NUMBER, IF ANY: 3. MODIFICATION NUMBER: 1 4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING GRANT/AGREEMENT (unit name, street, city, state, and zip + 4): White River National Forest Program Contact: Paula K Peterson, Recreation Staff Officer PO Box 190 Minturn, CO 81645 P: 970-827-5159 E-Mail: pkpeterson@fs.fed.us 5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4): White River National Forest Partnership Contact: Clark M. Woolley 900 Grant Avenue Glenwood Springs, CO 81601 P: 970-945-3227 E-Mail: cmwoolley@fs.fed.us 6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip + 4, county): Eagle County Program Contact: Jeff Shroll, County Manager PO Box 850 Eagle, CO 81631 P: 970-328-8600 E-Mail: Jeff.shroll@eaglecounty.us 7. RECIPIENT/COOPERATOR’S HHS SUB ACCOUNT NUMBER (For HHS payment use only): Eagle County Contact: Jeff Shroll, County Manager PO Box 850 Eagle, CO 81631 P: 970-328-8600 E-Mail: Jeff.shroll@eaglecounty.us 8. PURPOSE OF MODIFICATION CHECK ALL THAT APPLY: This modification is issued pursuant to the modification provision in the grant/agreement referenced in item no. 1, above. CHANGE IN PERFORMANCE PERIOD: Extends the expiration date of the Collection Agreement to 12/31/2020. CHANGE IN FUNDING: Incorporates Eagle County cash funds in the amount of $106,831.31 to be utilized by the U.S. Forest Service for activities and projects within the scope of the agreement. Parties agree that any “carry-over” funding from the previous calendar year (e.g., 2019) may be utilized by the U.S. Forest Service for activities and projects in the next Calendar year (e.g., 2020). ADMINISTRATIVE CHANGES: OTHER (Specify type of modification): See attached Modification provisions. Modification No. 1 incorporates the 2020 Operating Plan (Exhibit A) and the 2020 Collection Agreement Financial Plan (Exhibit B). Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in full force and effect. 9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed): The purpose of this Collection Agreement is to assign responsibility for U.S. Forest Service costs associated with hiring seasonal employee(s) to provide natural resource management and forest protection of the National Forest System to include but not limited to campsite monitoring, visitor contacts, and fire prevention messaging on the Eagle-Holy Cross Ranger District of the White River National Forest. This Collection Agreement is considered to be mutually beneficial to Eagle County and the U.S. Forest Service. As such, the U.S. Forest Service agrees to waive recovery of indirect costs. Funds provided to the U.S. Forest Service are available for the period of performance of this Agreement. 10. ATTACHED DOCUMENTATION (Check all that apply): Mod No. 1: 2020 Operating Plan (Exhibit A) Mod No. 1: 2020 Collection Agreement Financial Plan (Exhibit B) Other: Attached Modification provisions. DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F C20-086 USDA Forest Service OMB 0596-0217 FS-1500-19 11. SIGNATURES AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES OF THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE-REFERENCED GRANT/AGREEMENT. 11.A. EAGLE COUNTY SIGNATURE 11.B. DATE SIGNED 11.C. U.S. FOREST SERVICE SIGNATURE 11.D. DATE SIGNED (Signature of Signatory Official) (Signature of Signatory Official) 11.E. NAME (type or print): MATT SCHERR 11.F. NAME (type or print): SCOTT G. FITZWILLIAMS 11.G. TITLE (type or print): Board of County Commissioners, Chair Eagle County, Colorado 11.H. TITLE (type or print): Forest Supervisor, White River National Forest 12. G&A REVIEW 12.A. The authority and format of this modification have been reviewed and approved for signature by: ______________________________________ CLARK M. WOOLLEY U.S. Forest Service, Grants & Agreements Specialist 12.B. DATE SIGNED Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 30 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866)632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F 3/5/2020 3/6/2020 3/6/2020 USDA Forest Service OMB 0596- FS-150 MODIFICATION NO. 1 – PROVISIONS I. EAGLE COUNTY SHALL: A. Perform in accordance with the 2020 Collection Agreement Financial Plan, see Exhibit B. B. Upon presentation of a Bill for Collection, advance the U.S. Forest Service the amount agreed to in the 2019 Collection Agreement Financial Plan. C. Acknowledge and understand that: (a) the U.S. Forest Service will conduct its operations in an independent manner and (b) nothing in this agreement shall be construed in any manner as an obligation by the Government to guarantee a favorable decision to the Cooperator or to obligate the Government to any future action. D. Acknowledge and understand that emergencies, such as wildfire, may have an impact on the workload demands of the U.S. Forest Service, and thus the time frame for the U.S. Forest Service work covered by this agreement. II. THE U.S. FOREST SERVICE SHALL: A. ADVANCE BILLING. The maximum total cost liability to the Cooperator for this agreement is $106,168.69. The U.S. Forest Service shall bill the Cooperator prior to commencement of work for deposits sufficient to cover the estimated costs for the specific payment period. The U.S. Forest Service agrees to waive recovery of indirect costs. Billing Method: A single lump sum advance bill. Billing must be sent to: Eagle County Attn: Jeff Shroll PO Box 850 Eagle, CO 81631 Jeff.shroll@eaglecounty.us B. Perform agreed upon tasks in accordance with the attached 2020 Operating Plan. See Exhibit A. C. Perform in accordance with the attached 2020 Collection Agreement Financial Plan. See Exhibit B. D. Utilize funds toward natural resource management performed by the U.S. Forest Service on Forest Service land in Eagle County. DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F USDA Forest Service OMB 0596-0217 FS-1500-19 MODIFICATION NO. 1 Exhibit A: Operating Plan The Eagle-Holy Cross Ranger District will employ 4 to 5 seasonal employees for the purpose of performing the following activities in areas on the Eagle-Holy Cross District adjacent to local communities known as “Front Country”. The program will emphasize visitor contacts, dispersed campsite monitoring, high-use trailhead monitoring, developed site operation/maintenance and fire prevention messaging on the White River National Forest within Eagle County. This crew will be known as the Front Country Ranger Crew (FCRC). The funding for the project costs will be provided by Eagle County Government. U.S. FOREST SERVICE SHALL: 1. Hire, train, and supervise a 4 to 5 person FCRC for the period between April thru October 2020. 2. Provide daily supervision and oversight of FCRC. 3. Facilitate Forest Protection Officer (FPO) 40-hour and Verbal Judo trainings for the seasonal employees as hiring limitations allow. 4. Support FPO work via FS Law Enforcement Officer mentoring. 5. Direct the crew to make visitor contacts which emphasize education about Forest Service and County regulations related to natural resource protection and fire prevention. 6. Direct the FCRC to use enforcement and engineering techniques as part of the “tool box” to gain regulation compliance. 7. Focus patrol efforts in undeveloped (dispersed) areas, especially in campsites along Forest Service System Roads providing education and enforcement about stay limits, appropriate overnight use of FS lands to aid in reducing illegal residential use. 8. Provide direction to perform fire prevention activities that will include signing, visitor contacts, and periodic checks of dispersed user created rock fire pits along forest system roads. 9. Support visitor contacts and management of specific high use trailheads. 10. Support the EHX Developed Recreation Program at specific campgrounds and other developed sites. 11. Provide direction to manage dispersed campsites including removal of litter, abandoned property, monitoring and removal of illegal residential campers, and maintaining and installing signage as needed. 12. Facilitate at least 2 seasonal employees to attend basic firefighter training to allow them to take immediate action on escaped campfires. 13. During periods of Stage 1 and Stage II fire restrictions, provide additional employees to patrol as funding allows. 14. Provide the use of FS housing opportunities, if needed and if space is available at the cost of the employee via salary deductions. 15. Provide identification of and direction for specific natural resource and education projects to be entertained and completed as funding and time allow. 16. Support volunteer projects which meet the goals and objectives of the program. 17. Inspect completed work and provide a summary of the season’s activities including number of contacts made, violations recorded, violation notices and warnings issued, number of bags of litter removed, number of abandoned campfires and locations, and a list of abandoned property removed etc. 18. Provide 3 Forest Service vehicles in accordance with FSH 7109.19, ch. 60 (County funding). 19. Certify and license seasonal employees and issue Government vehicle licenses. DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F USDA Forest Service OMB 0596-0217 FS-1500-19 20. Provide a Risk Assessment for the expected activities along with the required/needed training to perform the work. 21. Ensure Personal Protective Equipment is provided for the crew (hardhat, gloves, eye protection, etc.) 22. Provide FS uniforms for the FCRC. 23. Be the ultimate decision maker with regard to all aspects of planning, management and implementation of work to be performed on NFS lands by the FCRC. EAGLE COUNTY SHALL: 1. Provide funding for the FCRC and the associated costs identified in the attached financial plan. 2. Facilitate Eagle County Sheriff coordination with the FCRC. 3. Allow the FCRC to dispose of litter and abandoned property at the Eagle County Landfill at no cost. BOTH PARTIES SHALL: 1. Expand or adjust duties as agreed upon as needed. 2. Meet on a consistent basis whether annually, quarterly or more often to address issues, priorities, and outcomes for the FCR Program. DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F USDA Forest Service OMB 0596-0217 FS-1500-19 Exhibit B: Financial Plan (PLACEHOLDER) DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F U.S. Forest Service OMB 0596-0217 FS-1500-18 Forest Service Agreement # Subtotal Subtotal Combined Subtotals # of Days $/Day 120.00 $ 170.00 $19,706.00 $19,706.00 110.00 $ 153.00 $16,830.00 $16,830.00 110.00 $ 153.00 $16,830.00 $16,830.00 110.00 $ 153.00 $16,830.00 $16,830.00 35.00 $ 153.00 $5,355.00 $5,355.00 Program Oversight 10.00 $ 293.00 $2,930.00 $5,860.00 495.00 $78,481.00 $0.00 $81,411.00 Vehicle Mileage Cost or Airfare Cost # of Trips PerDiem and Lodging 0.00 4 $500.00 $2,000.00 $2,000.00 $0.00 $0.00 $0.00 4 $500.00 $2,000.00 $0.00 $2,000.00 Unit Cost Quantity $3,000 3 $9,000.00 $9,000.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 3 $9,000.00 $0.00 $9,000.00 Unit Cost Quantity $750 1 $750.00 $750.00 $1,000 1 $1,000.00 $1,000.00 $2,532 1 $2,532.00 $2,532.00 $4,118 1 $4,118.00 $4,118.00 $1,000 4 $4,000.00 $4,000.00 $0.00 $0.00 $0.00 $0.00 $9,400.00 8 $12,400.00 $0.00 $12,400.00 Cleaning Supplies Subtotal, Supplies: Fence Supplies Signs and hardware 19-CO-11021500-013 Cooperator Agreement # Collection Agreement Financial Plan (Exhibit A) - Modification No. 1 Exhibit B - Cooperator and FS Contributions Cooperator Contribution FS Non-Cash Contribution Line Item Cost Subtotals COST ELEMENTS and related data GS-5 Crew Member Resource Specialists (List all personnel): GS-6 Crew Lead PERSONNEL EQUIPMENT SUPPLIES GS-5 Crew Member GS-5 Crew Member TRAVEL Subtotal, Personnel: Explanation of trips: From Where/To Where/For Whom FPO Training GS-5 Administrative support Misc tools / gas / volunteer project support Radios Subtotal, Travel: Subtotal, Equipment: Name and Type of Equipment: FS holdover fleet Name and Type of Supplies: DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F U.S. Forest Service OMB 0596-0217 FS-1500-18 $5,000.00 $5,000.00 $0.00 $0.00 $5,000.00 $0.00 $5,000.00 $2,000.00 $2,000.00 $4,020.31 $4,020.31 $6,020.31 $0.00 $6,020.31 $106,831.31 $0.00 $106,831.31 Insert Rate Here:0.0%$0.00 $106,831.31 $0.00 $106,831.31 Insert Rate Here:0.0% $106,831.31 CONTRACTUAL Total Pass-Through Costs Subtotal, Contractual: Support of District-wide BPA Toilet pumping Total Party Costs $0.00 Cooperator Contribution $0.00 TOTAL PROJECT COSTS OTHER Describe Other Costs of the Project: FPO Training Lump Sum, Holiday work, Boots, etc. OVERHEAD ASSESSMENT (if applicable, see FSH 1909.13) COST ELEMENTS SUBJECT TO NATIONAL PASS-THROUGH RATES TOTAL CHARGES OVERHEAD ASSESSMENT (if applicable, see FSH 1909.13) TOTAL DIRECT CHARGES Subtotal, Other: Burden Statement According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0596-0217. The time required to complete this information collection is estimated to average 45 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice and TDD). To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free (866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA is an equal opportunity provider and employer. Describe Contracts that will most likely result from this project: $0.00 DocuSign Envelope ID: 2F0A8604-F4E3-464A-9C5E-EFF8D1C1315F