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HomeMy WebLinkAboutC20-053 Federal Highway Administration ModificationC20-053DocuSign Envelope ID: 43563429-8341-4396-8468-D4CE30257EE2 Federal Highway Administration Federal Lands Highway AGREEMENT DTFH68-14-E-00006 Modification #007 I PARTIES TO THE AGREEMENT Reimbursing Organization Organization to be Reimbursed Eagle County, Colorado Federal Highway Administration Central Federal Lands Highway Division 12300 West Dakota Ave Lakewood, CO 80228 DUNS Number: 08-402-4447 DUNS Number TIN: 84-6000762 126129936 I POINTS OF CONTACT FOR THE AGREEMENT Reimbursing Organization Organization to be Reimburs~d Finance Point of Contact Finance Point of Contact Name: Ashley Brown Name: Suzanne Schmidt Address: P.O. Box 850 Address: 12300 West Dakota Ave 500 Broadway Lakewood, CO 80228 Eagle, CO 81631-0850 Phone: 720-963-3356 Phone: 970-328-3567 (cell: 414-397-1457) E-mail: suzanne.schmidt@dot.gov E-mail: Ashley.brown@eaglecounty.us Reimbursing Organization Organization to be Reimbursed Program Point of Contact Program Point of Contact Name: Richard Davies Name: Justin Henwood Address: P.O. Box 850 Address: 12300 West Dakota Ave 500 Broadway Lakewood, CO 80228 Eagle, CO 81631-0850 Phone: 720-963-3432 Phone: 970-328-3567 E-mail: justin.henwood@dot.gov E-mail: richard.davies@eai:ilecountv.us PERIOD OF PERFORMANCE LEGAL AUTHORITY · From: January 7, 2014 To: June 30, 2021 23 U.S.C. 201 and 204 TOTAL AGREEMENT AMOUNT PAYMENT TERMS AND SCHEDULE Original Agreement Amount: $602,953.00 Administrative Modification #001: $0.00 EFT Modification #002: $106,099.00 Administrative Modification #003: $0.00 Modification #004: $69,247.42 Modification #005: $0.00 Modification #006: $0.00 Modification #007: $115,000.00 TOTAL AGREEMENT AMOUNT: $893,299.42 DESCRIPTION OF SUPPLIES, SERVICES, AND DELIVERABLES See attached SOW AUTHORIZED APPROVALS For Reimbursing Organization For OrgJ ,a lion to be Reimbursed Signature c~•~al~2020 ./ v,~v--lfi Signature Date , f ~ Title ch a i r aaAas1 FFEB644o3 ... Contractina ~ ricer DocuSign Envelope ID : 43563429-B341 -4396-B468-D4CE30257EE2 Statement of Work Reimbursable Agreement No. DTFH68-14-E-00006 Modification #007 December 19, 2019 I. Introduction: Eagle County, Colorado will provide funding for design and construction to the Federal Highway Administration, Central Federal Lands Highway Division (CFLHD) for the CO FLAP 301(1) Red Dirt Bridge Replacement project. Eagle County shall be referred to as the Requesting Agency and the CFLHD shall be referred to as the Servicing Agency. · II. Location: County Road 301, Dotsero, CO III. Work Required: For the CO FLAP 301(1) Red Dirt Bridge Replacement project, as selected by the Program.ming Decisions Committee (PDC) in the state of Colorado, perform project environmental compliance, design, permitting, contracting and construction in accordance with CO FLAP 301 (1) Red Dirt Bridge Colorado Federal Lands Access Program Memorandum of Agreement. The proposed project is to replace the one-lane bridge on Eagle County Road 301, located approximately 15.6 miles northeast of the town of Dotsero, with a 32-foot two-lane structure. IV. Non-Federal Share of Costs: This agreement was signed on January 7, 2014, after the scoping and the estimated funding for design, construction and construction engineering cost(s) are summarized as follows: Item Estimate ($) Comments ROW $20,000 Utilities - Preliminary Eng. $510,000 Construction $2,370,000 Assumed 2015-16 construction Construction Eng. $285,000 Contingency $318,500 10% Total $3,503,500 llPage DocuSign Envelope ID: 43563429-B341-4396-B468-D4CE30257EE2 FHW A and Eagle County, Colorado Reimbursable Agreement No . DTFH68-14 -E-00006 September 6, 2013 This modification (#007) to the Agreement is ba se d on the pre -final costs de ve lop ed a s a result of th e _global settlement agreem ent sig ned by th e Co11tractor and Government. The modification is required in order to provide additional funds based on the update cost estimates. The estimated funding for design, construction and construction engineering cost(s) are summarized as follows Item Estimate ($) Comments ROW - Utilities - Preliminary Eng. $583,778.72 I ncludes scoping costs Construction '$3 ,121,547.31 Construction Eng. $750,971.99 Claim Defense $270,000 .00 Settlement Agreement .$500,000.00 Total ,$5 ,226,298 .02 $899,445 .89 (Total County Match) ,Agreem .ent N.umber Amc;n-1J1t Gomm ·ents DTFH68 -13-E -00052 (scopin g) $8,218 .07 . Agreement Cldsed DTFH68 -14-E-00006 $893,299.42 ln cl ude s ·$2:;071.60 in contingency for addit i onal co ntr act doseout co sts which may b'e in e;urred . Total $901,517.49- As outlined in Section VIII .C, Eagle County will provide funds in the amount of 17.21 % of the total Federal Lands Access Project costs required to complete the work in this Agreement. The amount of matching funds provided by Eagle County shall not exceed $709,052 $893,299.42 for Agreement DTFH68 -14 -E -00006 . The Requesting Agency is not required to reimburse the Servicing Agency for any costs incurred by the Servicing Agency prior to the date of this Agreement. V. Period of Performance: All work associated with this agreement will be completed no later than June 30, 2021. VI. Teclmical Representative: CFLHD Program Point of Contact for this Agreement is Mr. 21Page DocuSign Envelope ID: 43563429-B341-4396-B468-D4CE30257EE2 FHWA and Eagle Cotmty, _Colorado Reimbursable Agreement No. DTFH68-14-E-00006 September 6, 2013 Justin Henwood, Project Manager. Mr. Henwood can be contacted at 720-963-3432 or justin.henwood@dot.gov. The Eagle County Program Point of Contact for this Agreement is Mr. Richard Davies. Mr. Davies can be contacted at 970-328-3567. VII. Scope of Work: See Section III of this agreement and CO FLAP 301(1) Red Dirt Bridge Colorado Federal Lands Access Program Memorandum of Agreement. VIII. Financial Administration: A. Total Agreement Amount: Not to exceed $778,299.42 $893,299.42 B. Funding Citations: 23 U.S.C. 201 and 204. C. Reimbursable Payment: The Servicing Agency will invoice the Requesting Agency on a monthly basis in the amount of 17.21 % of the total Federal Lands Access Project costs for preliminary engineering (project development), construction engineering (administration and oversight of the construction contract) and progress payments made to the construction contractor. Regardless of the estimate, Eagle County will provide 17.21 % of the total Federal Lands Access Project cost required for the project through construction contract completion, closeout, and resolution of any disputes, in an amount not to exceed that provided in this Agreement. The Servicing Agency is limited to recovery of the matching share of actual costs incurred, as reflected in the invoice provided by the Servicing Agency. The Servicing Agency shall not incur costs which result in matching funds exceeding the maximum cost stated in this Agreement without authorization by the Requesting Agency in the form of written modification to this agreement. Upon receipt of the invoice of costs incurred and authorized, the Requesting Agency will issue payment via one of the methods listed below. The Servicing Agency will furnish a final Project Status Report detailing the funding usage on the project and calculations used to determine match funding requirements. The Servicing Agency requests that these payments be made through the US Treasury's website https://pay.gov. Pay.gov can be, used to make secure electronic payments to any 3IPage DocuSign Envelope ID : 43563429-B341-4396-B468-D4CE30257EE2 FHWA and Eagle County, Colorado Reimbursable Agreement No. DTFH68-14-E-00006 September 6, 2013 Federal Government Agencies via credit card or direct debit. Payment shall be submitted referencing the FHWA/CFLHD-1D. Agreement Number: DTFH68-l 4-E-00006 Option 1 (Preferred Method) Plastic Card or Automatic Clearing House Payment (ACH Direct Debit) Go to Treasury's website, https://pay.gov. Search for Agency Name Selectthe appropriate Transportation Agency Follow the form instrnctions to make yom payment. Note: If making an ACH payment from your battle account, please select ACH Direct Debit as the payment type. Option2 Mail Check payment to the following address for Paper Check Conversion (PCC) processing: Regular Mail MAKE CHECK PAYABLE TO: DOT FHWA MAILING ADDRESS: Enterprise Service Center Federal Aviation Administration AT7'N: AMZ-340, Mark Richardson 6500 S. MacArthur Blvd., HDQ Rm 285 Oklahoma City, OK 73169 https : //w,..,,_, .pay . gov/paygov/ 41Page DocuSign Envelope ID: 43563429-8341-4396-B468-D4CE30257EE2 FHWA and Eagle County, Colorado Reimbursable Agreement No. DTFH68-14-E-00006 September 6, 2013 Notice to Customers Making Payment by Check: Please notify Regina Momoe at 720-963-3460 or regina,monroe@dot.gov if mailing a check. When you provide a check as payment, you authorize us either to use information from yom Check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic fund tra11sfer, funds may be withdrawn from your account as soon as the same day we receive yom payment, and you will not receive yom check back from your financial institution. ' Privacy Act-A Privacy Act Statement required by 5 U.S.C. § 552a(e)(3) slating our aulhority for soliciting and collecting the information from your check, and explaining the purposes nnd routine uses which will be made of your check infonnalion, is nvnilable !Tom our internet site RI (PCCOTC.GOV), or call toll free;: al (1-800-624-137 to obtain o copy by mail. Furnishing the check infomrntion is voluntary, but ll decision not to doso may require you to make payment by some other method , SI Page DocuSign Envelope ID: 43563429-B341-4396-B468-D4CE30257EE2 IX. Modifications: Any modifications to the Agreement must be made in writing and agreed to by both parties. Such modifications are not binding unless they are in writing and signed by personnel authorized to bind each of the agencies. X. Agreement Completion: When the Requesting Agency has accepted all deliverables, the Servicing Agency will provide a written project evaluation and final accounting of project costs to the Requesting Agency contact. XI. Termination: This agreement will terminate upon the date specified in Section V or upon 30 calendar day prior written notification to the other party. If this agreement is terminated by the Reqi1esting Agency its liability shall extend to 100 percent of actual and reasonable costs of the items/services rendered and the costs of any non-cancelable obligations incurred prior to the effective date of termination. If this agreement is terminated by the Servicing Agency its liability shall extend only to the release of its work pi·oducts and related materials to the Requesting Agency by the effective date of termination. 6IPage