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HomeMy WebLinkAboutC20-046 Eagle County SchoolsFIRST AMENDMENT TO AGREEMENT BETWEEN
EAGLE COUNTY, COLORADO
AND
EAGLE COUNTY SCHOOL DISTRICT
FOR FUNDING OF MENTAL HEALTH COUNSELORS
FOR EAGLE COUNTY SCHOOLS
THIS FIRST AMENDMENT (“First Amendment”) is effective as of the 28th day of November,
2019 by and between Eagle County, Colorado acting by and through its Board of County
Commissioners (“County”) and the Eagle County School District RE-50J
("District")(collectively the "Parties").
RECITALS
WHEREAS, County and District entered into an agreement dated the 27th day of November,
2018, for certain Services (the “Original Agreement”); and
WHEREAS, the Original Agreement contemplated that the District would perform certain
Services with compensation in an amount not to exceed $320,000; and
WHEREAS, the County desires to have District perform additional Services for additional
compensation as set forth below; and
WHEREAS, the term of the Original Agreement expires on the 27th day of November, 2019,
and the parties desire to extend the term for an additional year.
FIRST AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as
set forth below, the parties agree as follows:
1. The Original Agreement shall be amended to include additional Services as described
in Exhibit 1, which is attached hereto and incorporated herein by reference.
2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed
$240,000 or a total maximum compensation under the Original Agreement and this
First Amendment of $560,000.
3. The term of the Original Agreement is hereby extended to the 31st day of December,
2020.
4. Capitalized terms in this First Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the First
Amendment conflict with, modify or supplement portions of the Original Agreement,
the terms and provisions contained in this First Amendment shall govern and control
the rights and obligations of the parties.
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Eagle County Amend Term Scope Comp Final 5/14
5. Except as expressly altered, modified and changed in this First Amendment, all terms
and provisions of the Original Agreement shall remain in full force and effect, and are
hereby ratified and confirmed in all respects as of the date hereof.
6. This First Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Original Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMMISSIONERS
By: ______________________________
Kathy Chandler-Henry, Chair
Attest:
By: _________________________________
Regina O’Brien, Clerk to the Board
DISTRICT
By: _____________________________________
Print Name: ______________________________
Title: ___________________________________
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Superintendent
Philip Qualman
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Eagle County Amend Term Scope Comp Final 5/14
EXHIBIT 1
Terms of Funding, Deliverables and Deadlines
Goal: Increase access to clinical mental health and substance abuse services for all students
in the Eagle County School District through the provision of full time school-based mental
health counselors.
Objective: The Eagle County School District ("District") will contract with a minimum of four
(4) full-time mental health counselors (individually or with an entity providing such services) to
provide clinical mental health and substance abuse services to all students attending public or
private schools in the school district in accordance with the terms, deliverables and deadlines
set forth in this Agreement.
Deliverables Deadlines
1. A. Mental health counselors supported by this
Agreement are to provide services to all public
and private school students, teachers and
administrators in the district, including:
● Eagle County School District
● St. Clare of Assisi
● Stone Creek Charter School
● Vail Christian Academy
● Vail Christian High School
● Vail Mountain School
B. The District will ensure that the school-based
mental health counselors are responsible for:
i. Assessing and triaging each student who is
self identified or identified by parents,
administration, teachers, counselors, or
coaches as “at risk”.
ii. Determining one of three levels of care
post assessment:
a) One-time assessment and diffusing of
crisis at hand
b) Moderate crisis, but short-term, one or two
follow ups
c) High crisis and longer term therapy
The District will ensure that all
contracts for mental health services
include requirements and
responsibilities for mental health
counselors that are consistent with the
deliverables in this scope of work.
The District will share with ECPHE a
copy of all signed contracts between
the District and each mental health
counselor (or entity providing such
services).
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Eagle County Amend Term Scope Comp Final 5/14
needed
iii. Providing regular, solution focused
therapy on the school campus if long term
therapy is needed and/or referring the
student to an outside provider for ongoing
treatment. This includes diagnostic
evaluation, individual, and family therapy and
peer support services to children and families
in need.
iv. Providing coordination and follow up of
services for continuity and closing gaps in the
mental health system.
v. Providing therapeutic support services
approximately 90% of the time with the
remaining 10% of time spent at offsite
meetings or performing other obligations.
vi. Proactively coordinate medical care to link
patients to other providers in the mental
health system as needed. This includes
coding formal services for diagnosis and
therapy in the student’s electronic medical
record.
vii. Meeting with students, teachers and
administration to provide services and
facilitate staff development as needed
throughout the contract period, including the
provision of services over the summer
months with teachers, administration and the
district’s youth population (5-18 years of age)
as needed.
2. The provision of mental health services will
be evaluated through the collection of electronic
survey and data collection tools. All private and
public schools in the district are to participate in a
quarterly survey to evaluate the quality of mental
health services provided. This includes an
assessment of school personnel and
The District will ensure that all
teachers, administrators and students
in all private and public schools in the
District are invited to participate in the
electronic mental health services
survey created by ECPHE during the
months of March 2020, June 2020,
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Eagle County Amend Term Scope Comp Final 5/14
administration regarding the status of their
workload related to mental health intervention
and improved mental health culture as well as
student knowledge of school-based mental
health services, how to access services, and
their readiness to access.
September 2020 and December 2020.
The District will forward the electronic
invitation to the designated ECPHE
point of contact during each survey
period.
ECPHE will provide survey results to
the District for each participating
school no later than one month after
the close of each survey to enable the
school district to compare survey
results to their baseline data.
3. The District is to provide ECPHE with data four
times during the school year using an electronic data
collection tool provided by ECPHE to include the
following:
● The number of contact hours for each counselor
provided at each school in the district per month
● The number of students seen by mental health
counselors at each school per month
● Wait times for each visit (time from referral from
individual student, parent or school personnel to the
time that the student is first seen by the counselor)
● Demographics for each visit including:
○ Age
○ Grade
○ Gender
○ New or repeat visit
○ If repeat visit, number of visits to date
○ Level of risk
○ Diagnosis, if applicable
○ Treatment recommended
○ Referral, if applicable
○ Outcome
● HIPAA compliant stories to outline successes and
lives impacted
4. The District is to develop a sustainability plan to
independently fund mental health counselors as
proposed county supported funding decreases over
the next four years.
The District is to provide an update to
the ECPHE and the Mental Health
Advisory Committee of actions taken
to secure long-term funding for mental
health counselors by the end of the
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Eagle County Amend Term Scope Comp Final 5/14
contract period. The District will
provide a written update on actions
taken to secure long-term funding for
mental health counselors to ECPHE
no later than the end of this contract
period.
T
DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88
DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88