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HomeMy WebLinkAboutC20-046 Eagle County SchoolsFIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND EAGLE COUNTY SCHOOL DISTRICT FOR FUNDING OF MENTAL HEALTH COUNSELORS FOR EAGLE COUNTY SCHOOLS THIS FIRST AMENDMENT (“First Amendment”) is effective as of the 28th day of November, 2019 by and between Eagle County, Colorado acting by and through its Board of County Commissioners (“County”) and the Eagle County School District RE-50J ("District")(collectively the "Parties"). RECITALS WHEREAS, County and District entered into an agreement dated the 27th day of November, 2018, for certain Services (the “Original Agreement”); and WHEREAS, the Original Agreement contemplated that the District would perform certain Services with compensation in an amount not to exceed $320,000; and WHEREAS, the County desires to have District perform additional Services for additional compensation as set forth below; and WHEREAS, the term of the Original Agreement expires on the 27th day of November, 2019, and the parties desire to extend the term for an additional year. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Original Agreement shall be amended to include additional Services as described in Exhibit 1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed $240,000 or a total maximum compensation under the Original Agreement and this First Amendment of $560,000. 3. The term of the Original Agreement is hereby extended to the 31st day of December, 2020. 4. Capitalized terms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88 2 Eagle County Amend Term Scope Comp Final 5/14 5. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS By: ______________________________ Kathy Chandler-Henry, Chair Attest: By: _________________________________ Regina O’Brien, Clerk to the Board DISTRICT By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88 Superintendent Philip Qualman 3 Eagle County Amend Term Scope Comp Final 5/14 EXHIBIT 1 Terms of Funding, Deliverables and Deadlines Goal: Increase access to clinical mental health and substance abuse services for all students in the Eagle County School District through the provision of full time school-based mental health counselors. Objective: The Eagle County School District ("District") will contract with a minimum of four (4) full-time mental health counselors (individually or with an entity providing such services) to provide clinical mental health and substance abuse services to all students attending public or private schools in the school district in accordance with the terms, deliverables and deadlines set forth in this Agreement. Deliverables Deadlines 1. A. Mental health counselors supported by this Agreement are to provide services to all public and private school students, teachers and administrators in the district, including: ● Eagle County School District ● St. Clare of Assisi ● Stone Creek Charter School ● Vail Christian Academy ● Vail Christian High School ● Vail Mountain School B. The District will ensure that the school-based mental health counselors are responsible for: i. Assessing and triaging each student who is self identified or identified by parents, administration, teachers, counselors, or coaches as “at risk”. ii. Determining one of three levels of care post assessment: a) One-time assessment and diffusing of crisis at hand b) Moderate crisis, but short-term, one or two follow ups c) High crisis and longer term therapy The District will ensure that all contracts for mental health services include requirements and responsibilities for mental health counselors that are consistent with the deliverables in this scope of work. The District will share with ECPHE a copy of all signed contracts between the District and each mental health counselor (or entity providing such services). DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88 4 Eagle County Amend Term Scope Comp Final 5/14 needed iii. Providing regular, solution focused therapy on the school campus if long term therapy is needed and/or referring the student to an outside provider for ongoing treatment. This includes diagnostic evaluation, individual, and family therapy and peer support services to children and families in need. iv. Providing coordination and follow up of services for continuity and closing gaps in the mental health system. v. Providing therapeutic support services approximately 90% of the time with the remaining 10% of time spent at offsite meetings or performing other obligations. vi. Proactively coordinate medical care to link patients to other providers in the mental health system as needed. This includes coding formal services for diagnosis and therapy in the student’s electronic medical record. vii. Meeting with students, teachers and administration to provide services and facilitate staff development as needed throughout the contract period, including the provision of services over the summer months with teachers, administration and the district’s youth population (5-18 years of age) as needed. 2. The provision of mental health services will be evaluated through the collection of electronic survey and data collection tools. All private and public schools in the district are to participate in a quarterly survey to evaluate the quality of mental health services provided. This includes an assessment of school personnel and The District will ensure that all teachers, administrators and students in all private and public schools in the District are invited to participate in the electronic mental health services survey created by ECPHE during the months of March 2020, June 2020, DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88 5 Eagle County Amend Term Scope Comp Final 5/14 administration regarding the status of their workload related to mental health intervention and improved mental health culture as well as student knowledge of school-based mental health services, how to access services, and their readiness to access. September 2020 and December 2020. The District will forward the electronic invitation to the designated ECPHE point of contact during each survey period. ECPHE will provide survey results to the District for each participating school no later than one month after the close of each survey to enable the school district to compare survey results to their baseline data. 3. The District is to provide ECPHE with data four times during the school year using an electronic data collection tool provided by ECPHE to include the following: ● The number of contact hours for each counselor provided at each school in the district per month ● The number of students seen by mental health counselors at each school per month ● Wait times for each visit (time from referral from individual student, parent or school personnel to the time that the student is first seen by the counselor) ● Demographics for each visit including: ○ Age ○ Grade ○ Gender ○ New or repeat visit ○ If repeat visit, number of visits to date ○ Level of risk ○ Diagnosis, if applicable ○ Treatment recommended ○ Referral, if applicable ○ Outcome ● HIPAA compliant stories to outline successes and lives impacted 4. The District is to develop a sustainability plan to independently fund mental health counselors as proposed county supported funding decreases over the next four years. The District is to provide an update to the ECPHE and the Mental Health Advisory Committee of actions taken to secure long-term funding for mental health counselors by the end of the DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88 6 Eagle County Amend Term Scope Comp Final 5/14 contract period. The District will provide a written update on actions taken to secure long-term funding for mental health counselors to ECPHE no later than the end of this contract period. T DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88 DocuSign Envelope ID: A72909C4-01E8-40CC-92BF-16595BB64B88