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HomeMy WebLinkAboutC20-029 Correctional Healthcare Companies Page 1 of 4 SIXTH AMENDMENT TO THE AGREEMENT FOR INMATE HEALTH CARE SERVICES AT EAGLE COUNTY, COLORADO (Effective January 1, 2020) This Sixth Amendment, effective January 1, 2020 (this “Amendment”), to the Agreement for Inmate Health Care Services, dated January 1, 2012, as amended (the “Agreement”) is by and between Correctional Healthcare Companies, LLC (“CHC”) and the County of Eagle, Colorado (“County”). WHEREAS, the Parties wish to renew the contract for a three year extension beginning January 1, 2020; and WHEREAS, the Parties agree to increase compensation for each successive year pursuant to Section 9.0.1; and WHEREAS, the Parties agree to amend the Staffing Plan to increase the Mental Health Professional and Nursing coverage, as further set forth below; and WHEREAS, the Parties agree for CHC to implement its proprietary its Electronic Records Management Application (“ERMA”) at the Facility at the costs stated herein; and WHEREAS, in accordance with Section 11.15, the Parties desire to amend the Agreement to memorialize such changes. NOW, THEREFORE, in consideration of the mutual covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. RECITALS. The Parties hereto incorporate the foregoing recitals as a material portion of this Amendment. 2. AMENDMENT TO SECTION 2.0 OF THE AGREEMENT. The Agreement shall be amended by deleting Section 2.0 and subsections 2.0.1, 2.0.2 and 2.0.3 in their entirety and insert the following language in lieu thereof: 2.0 STAFFING HOURS. CHC shall provide or arrange for the provision of HEALTH CARE STAFF necessary to render the health care services contemplated in Article I as set forth in the Staffing Plan attached hereto as Exhibit A and fully set forth herein. The Staffing Plan may be amended as needed upon mutual agreement by the County and CHC. 2.0.1 [INTENTIONALLY OMITTED] 2.0.2 [INTENTIONALLY OMITTED] 2.0.3 [INTENTIONALLY OMITTED] DocuSign Envelope ID: FD2A177D-0C3D-42A7-8553-E319317F2B50 Page 2 of 4 3. AMENDMENT TO SECTION 8.0 OF THE AGREEMENT. The Agreement shall be amended by deleting Section 8.0 in its entirety and inserting the following language in lieu thereof: 8.0 ANNUAL AMOUNT/MONTHLY PAYMENTS. The base annual amount to be paid by the County to CHC under this Agreement is $561,638.76 for a period of 12 months. Each monthly installment shall equal $46,803.23, pro-rated for any partial months and subject to any reconciliations as set forth below. Each monthly installment is to be paid to CHC on or before the 1st day of the month of service. 4. AMENDMENT TO ARTICLE VIII OF THE AGREEMENT. The Agreement shall be amended by adding a subsection 8.0.1 following Section 8.0 to state as follows: 8.0.1 ERMA AMOUNTS. The annual amount to be paid by the County to CHC for use and implementation of its Electronic Records Management Application at the facility shall be $18,958.46, which includes cost of hardware, installation, training, software license and ongoing software upgrades. The annual amount shall be billed to the County in twelve (12) monthly installments of $1,579.87. 5. AMENDMENT TO SECTION 9.0 OF THE AGREEMENT. The Agreement shall be amended by deleting Section 9.0 in its entirety and inserting the following language in lieu thereof: 9.0 TERM. The term of this AGREEMENT shall be three (3) years from January 1, 2020 at 12:01 a.m. through December 31, 2022 at 11:59 p.m. This AGREEMENT shall automatically renew for additional one (1) year periods on January 1st of each subsequent year with mutually agreed upon increases, unless this AGREEMENT is terminated or notice of termination is given, as set forth in this Article. 6. AMENDMENT TO SECTION 9.0.1 OF THE AGREEMENT. The Agreement shall be amended by deleting Section 9.0.1 in its entirety and inserting the following language in lieu thereof: 9.0.1 RENEWAL. For the contract years beginning January 1, 2021 and January 1, 2022, and upon each subsequent renewal of this Agreement pursuant to Paragraph 9.0, the Parties shall negotiate an increase in accordance with CPI. The CPI increase shall be calculated by multiplying the annual amount of the previous year by a fraction, the numerator of which is the Price Index for a defined month prior to the renewal date, and the denominator of which is the Price Index for the same month for the year immediately preceding the Agreement renewal date. However, the annual amount due for any year will not be less than the annual amount for the prior year. The “Price Index” is defined as the Consumer Price Index – All Urban DocuSign Envelope ID: FD2A177D-0C3D-42A7-8553-E319317F2B50 Page 3 of 4 Consumers, U.S. City Average, Medical Care Services (1982-84=100), published by the Bureau of Labor Statistics of the U.S. Department of Labor. 7.SEVERABILITY. If any terms or provisions of this Amendment or the application thereof to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Amendment or the application of such term or provision to person or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby and each term and provision of this Amendment shall be valid and enforceable to the fullest extent permitted by law. 8.DEFINITIONS. Capitalized terms used but not defined herein shall have the meaning ascribed to them under the Agreement. 9.REMAINING PROVISIONS. The remaining provisions of the Agreement not amended by this Amendment shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed in their names or their official acts by their respective representatives, each of whom is duly authorized to execute the same. AGREED TO AND ACCEPTED AS STATED ABOVE: County of Eagle, Colorado Correctional Healthcare Companies, LLC By: _________________________ By: ________________________________ Name: Name: Cindy Watson Title: Title: President, Local Government DocuSign Envelope ID: FD2A177D-0C3D-42A7-8553-E319317F2B50 Chair Kathy Chandler-Henry Page 4 of 4 EXHIBIT A STAFFING PLAN EFFECTIVE JANUARY 1, 2020 Title Mon Tue Wed Thu Fri Sat Sun Hrs/WK FTE Health Services Administrator (RN)10 10 10 10 40 1 QMAP 3 3 0.075 Physician Extender NP/PA 3 3 0.075 Licensed Mental Health Professional 8 8 16 0.4 Psychiatrist (As Needed) 0 0 RN 10 10 10 10 40 1 TOTAL HOURS/FTE-Day 102 2.55 QMAP 3 3 3 3 3 3 3 21 0.525 0 0 TOTAL HOURS/FTE-Evenings 21 0.525 123 3.075 Eagle County, CO Days Evenings TOTAL DocuSign Envelope ID: FD2A177D-0C3D-42A7-8553-E319317F2B50