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HomeMy WebLinkAboutC19-428 Early Childhood NetworkFIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND EARLY CHILDHOOD NETWORK THIS FIRST AMENDMENT (“First Amendment”) is effective as of _________________, by and between Early Childhood Network a Colorado 501(c)(3) nonprofit corporation (hereinafter “Consultant” or “Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”). RECITALS WHEREAS, County and Consultant entered into an agreement dated the 4th day of April, 2019, for certain Services (the “Original Agreement”); and WHEREAS, the term of the Original Agreement expires on the 31st day of December, 2019, and the parties desire to extend the term for an additional year. FIRST AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Original Agreement shall be amended to include additional Services as described in Exhibit 1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed $83,900 a total maximum compensation under this First Amendment of $83,900 3. The term of the Original Agreement is hereby extended to the 31st day of December, 2020. 4. Capitalized terms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. 5. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. DocuSign Envelope ID: 3BBF6FCD-3317-4287-B806-935C3149D9E9 12/26/2019 2 Eagle County Amend Term Scope Comp Final 5/14 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its COUNTY MANAGER By: ______________________________ Jeff Shroll, County Manager CONSULTANT By: _____________________________________ Print Name: ______________________________ Title: ___________________________________ DocuSign Envelope ID: 3BBF6FCD-3317-4287-B806-935C3149D9E9 Joni Gooodwin Executive Director 3 Eagle County Amend Term Scope Comp Final 5/14 Exhibit 1 SCOPE OF SERVICES, SCHEDULE, FEES INTRODUCTION Early Childhood Quality Coaching As part of the continuation for the 2019 Early Childhood Roadmap RFP process, Early Childhood Network provides coaching for Western Eagle County Early Childhood Providers using the Colorado Shines coaching model that supports all five quality standards. Coaching includes intensive support offered by subject matter experts to enhance particular aspects of quality. This support can occur in person or remotely, for example via phone, email, or video conference. This model incorporates practice based coaching which focuses on planning and goal setting, focused observation, reflection and sharing teaching practices. Coaches are required to be working toward or hold a coaching credential to coach within this framework. Coaching includes both direct coaching and indirect coaching activities. Coaching Intent. The intent of Council Quality Improvement Coach(es) is to help programs grow, develop, and achieve their goals. The Quality Improvement Coach’s goal is to support the Program Recipient by jointly creating a unique plan to strengthen already existing practices, integrate new ideas and implement techniques to provide the highest quality care and education to the children and families served. While Quality Improvement Coaches may sometimes challenge a program toward higher achievement, the relationship starts with the program’s agenda, values, and initiative. The Program Recipient will make the final choices about what actions to take and which areas the Quality Improvement Coach and program will work together. Early Head Start Practice Based Coaching The Head Start Program Performance Standards (HSPPS) (1302.92(c)1-5 Training and Professional Development) require the Eagle County Early Head Start (ECEHS) program to implement research- based, coordinated coaching strategy for education staff. Early Childhood Network (ECN) is well suited to provide coaching services in the Roaring Fork Valley to meet this Head Start standard. Eagle County Department of Human Services would like to contract with ECN to ensure this coaching is available and accessible to the teachers working directly with Early Head Start children for the Eagle County Early Head Start contracted childcare center, Basalt Campus Kids According to the Head Start Standards, the ECEHS program must implement a research-based, coordinated coaching strategy for education staff that: ● Assesses all education staff to identify strengths, areas of needed support, and which staff would benefit most from intensive coaching; ● At a minimum, provides opportunities for intensive coaching to those education staff identified through the process in paragraph (c)(1) of this section, including opportunities to be observed and receive feedback and modeling of effective teacher practices directly related to program performance goals; ● At a minimum, provides opportunities for education staff not identified for intensive coaching through the process in paragraph (c)(1) of this section to receive other forms of research-based professional development aligned with program performance goals; ● Ensures intensive coaching opportunities for the staff identified through the process in paragraph (c)(1) of this section that: ● Align with the program’s school readiness goals, curricula, and other approaches to professional development; DocuSign Envelope ID: 3BBF6FCD-3317-4287-B806-935C3149D9E9 4 Eagle County Amend Term Scope Comp Final 5/14 ● Utilize a coach with adequate training and experience in adult learning and in using assessment data to drive coaching strategies aligned with program performance goals; ● Provide ongoing communication between the coach, program director, education director, and any other relevant staff; and, ● Include clearly articulated goals informed by the program’s goals, as described in §1302.102, (I placed a link to this standard) and a process for achieving those goals; and, ● Establishes policies that ensure assessment results are not used to solely determine punitive actions for staff identified as needing support, without providing time and resources for staff to improve. SCOPE OF SERVICES CONTRACTOR SHALL PERFORM OR PROVIDE THE FOLLOWING SERVICES FOR EARLY CHILDHOOD QUALITY COACHING: Coaching for up to 6 licensed facilities teachers, not to exceed $80,000 per year. This amount includes all required reporting and documentation of coaching provided to ECE providers: Eagle County will contract with ECN to provide the services identified below ; ● attend functions in the community where families of young children are likely to be, such as during story time at local libraries and health fairs to outreach and connect with families with young children. ● using ECN's referral system help identify families with financial need and guide them to early childhood resources to obtain assistance. ● increase the overall quality of childcare programs in Western Eagle County, including Colorado Shines ratings. ● increase accessibility to licensed early childhood education programs for low-income and vulnerable families. ● support all early childhood education teachers with successfully implementing their improvement/growth plans ● act as a connector between childcare programs, families and early childhood resources in collaboration with the Family Resource Center, Colorado Shines, Valley Settlement, Colorado Child Care Assistance Program, and other organizations benefiting families of young children in the region. EARLY HEAD START PRACTICE BASED COACHING: Coaching for one ECEHS contracted facilities teachers working directly with Early Head Start Children, three hours a month, for twelve months, at a rate of $65.00 per hour, not to exceed $1,200 per year. This amount includes all required reporting and documentation of coaching provided to ECEHS ECEHS will contract with ECN to provide the services identified below as it relates to the Head Start Standards: ● Contractor will provide coaching to three teachers at ECEHS contracted childcare center,Basalt Campus Kids DocuSign Envelope ID: 3BBF6FCD-3317-4287-B806-935C3149D9E9 5 Eagle County Amend Term Scope Comp Final 5/14 ● Contractor will observe, provide feedback and model to the selected teachers three hours per month ● Contractor will keep up to date coaching credentials through the Colorado Department of Education ● Contractor and ECEHS will respect confidentiality of information related to, and not related to, ECEHS program participants ● ECEHS will provide the contractor with specific program goals, if any arise, that need to be addressed in the coaching program FOCUSED FAMILIES, FOCUSED KIDS PARENT TRAINING Focused Kids ™ is an evidence based mindfulness curriculum developed for children 3-8 years old and their parents using a 2 Generation approach. Children, Parents and Teachers learn about the brain and then the skills of focusing and calming using activities that support self control at a rate of $2,700 ● Contractor will provide two parent trainings, one in English, one in Spanish using Focused Families, Focused kids curriculum, in Western Eagle County ● Contractor will provide trainings for free with food and childcare available for each session FEES EARLY CHILDHOOD QUALITY COACHING Contractor shall be compensated for the performance of assigned services as follows: 1. County agrees to pay Contractor $80,000 for providing Early Childhood Quality Coaching to licensed providers in Western Eagle County This Agreement shall commence upon the effective date, and shall continue in full force and effect through December 31, 2020 and may be renewed through amendment as described. EARLY HEAD START PRACTICE BASED COACHING Contractor shall be compensated for the performance of assigned services as follows: 1. County agrees to pay Contractor $100.00 per month, a total not to exceed contract value of $1,200.00 based on a 12 month contract period. 2. Contractor to submit invoice on a monthly basis with required coaching logs including name of teacher receiving coaching, subject area/topic of coaching session, date of coaching session. NOTE: Goals, progress, and status of goals (Ex. Completed, in progress, not started) will be provided three times per year. Initial goals provided after month 1, progress provided after month 4, final status provided with final billing after month 12. FOCUSED FAMILIES, FOCUSED KIDS PARENT TRAINING Contractor shall be compensated for the performance of assigned services as follows: 2. County agrees to pay Contractor $2,700 for providing two Focused Families, Focused Kids Parenting classes in Western Eagle County DocuSign Envelope ID: 3BBF6FCD-3317-4287-B806-935C3149D9E9 6 Eagle County Amend Term Scope Comp Final 5/14 This Agreement shall commence upon the effective date, and shall continue in full force and effect through December 31, 2020 and may be renewed through amendment as described. CONTRACTOR SHALL BE REQUIRED TO SUBMIT THE FOLLOWING REPORTS TO COUNTY: FOR ALL COACHING SERVICES ● Monthly coaching log detailing: ● Name of teacher receiving coaching ● Subject area of the coaching ● Date of the coaching sessions ● Three times a year: A report regarding coaching goals, progress and status of goals for each teacher FOR FOCUSEDKIDS ● Dates of each session ● number of attendees for each session and total number of families participating DocuSign Envelope ID: 3BBF6FCD-3317-4287-B806-935C3149D9E9