HomeMy WebLinkAboutC19-335 Metcalf ArcheologicalAGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN EAGLE COUNTY, COLORADO
AND
METCALF ARCHAEOLOGICAL CONSULTANTS, INC.
THIS AGREEMENT (“Agreement”) is effective as of ______________________, by and between
Metcalf Archaeological Consultants, Inc., a Colorado corporation (hereinafter “Consultant” or
“Contractor”) and Eagle County, Colorado, a body corporate and politic (hereinafter “County”).
RECITALS
WHEREAS, Eagle County desires to have a cultural resource investigation completed in connection with
its preferred alignment for a number of trails (the “Project”) to be located on or near the Brush Creek
Valley Ranch and Open Space, south of the Town of Eagle, along Brush Creek Road, Eagle County,
Colorado (the “Property”); and
WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill,
expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and
WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection
with the Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and
County agree as follows:
1. Services. Consultant agrees to diligently provide all services, labor, personnel and materials
necessary to perform and complete the services described in Exhibit A (“Services”) which is attached
hereto and incorporated herein by reference. The Services shall be performed in accordance with the
provisions and conditions of this Agreement.
a. Consultant agrees to furnish the Services no later than November 15, 2019 and in
accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A,
then Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the
applicable standard of care. By signing below Consultant represents that it has the expertise and
personnel necessary to properly and timely perform the Services.
b. In the event of any conflict or inconsistency between the terms and conditions set forth in
Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in
this Agreement shall prevail.
c. Consultant agrees that it will not enter into any consulting or other arrangements with
third parties that will conflict in any manner with the Services.
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2. County’s Representative. The Eagle County Open Space Department’s designee shall be
Consultant’s contact with respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written above, and
subject to the provisions of paragraph 12 hereof, shall continue in full force and effect through November
15, 2019 or such longer period as the parties may agree in writing.
4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any
obligations hereunder be waived, except by agreement signed by both parties. No additional services or
work performed by Consultant shall be the basis for additional compensation unless and until Consultant
has obtained written authorization and acknowledgement by County for such additional services in
accordance with County’s internal policies. Accordingly, no course of conduct or dealings between the
parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services,
and no claim that County has been unjustly enriched by any additional services, whether or not there is in
fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder.
In the event that written authorization and acknowledgment by County for such additional services is not
timely executed and issued in strict accordance with this Agreement, Consultant’s rights with respect to
such additional services shall be deemed waived and such failure shall result in non-payment for such
additional services or work performed.
5. Compensation. County shall compensate Consultant for the performance of the Services in a sum
computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement
shall not exceed $6,769. Consultant shall not be entitled to bill at overtime and/or double time rates for
work done outside of normal business hours unless specifically authorized in writing by County.
a. Payment will be made for Services satisfactorily performed within thirty (30) days of
receipt of a proper and accurate invoice from Consultant. All invoices shall include detail regarding the
hours spent, tasks performed, who performed each task and such other detail as County may request.
b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall
be identified on Exhibit A. Out-of-pocket expenses will be reimbursed without any additional mark-up
thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses
shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant.
Consultant shall not be reimbursed for expenses that are not set forth on Exhibit A unless specifically
approved in writing by County.
c. If, at any time during the term or after termination or expiration of this Agreement,
County reasonably determines that any payment made by County to Consultant was improper because the
Services for which payment was made were not performed as set forth in this Agreement, then upon
written notice of such determination and request for reimbursement from County, Consultant shall
forthwith return such payment(s) to County. Upon termination or expiration of this Agreement,
unexpended funds advanced by County, if any, shall forthwith be returned to County.
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d. County will not withhold any taxes from monies paid to the Consultant hereunder and
Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to
payments made pursuant to the terms of this Agreement.
e. Notwithstanding anything to the contrary contained in this Agreement, County shall have
no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any
period after December 31 of any year, without an appropriation therefor by County in accordance with a
budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the
Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the
TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
6. Sub-consultants. Consultant acknowledges that County has entered into this Agreement in
reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any
sub-consultant agreements for the performance of any of the Services or additional services without
County’s prior written consent, which may be withheld in County’s sole discretion. County shall have
the right in its reasonable discretion to approve all personnel assigned to the subject Project during the
performance of this Agreement and no personnel to whom County has an objection, in its reasonable
discretion, shall be assigned to the Project. Consultant shall require each sub-consultant, as approved by
County and to the extent of the Services to be performed by the sub-consultant, to be bound to Consultant
by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities
which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the
obligation) to enforce the provisions of this Agreement against any sub-consultant hired by Consultant
and Consultant shall cooperate in such process. The Consultant shall be responsible for the acts and
omissions of its agents, employees and sub-consultants or sub-contractors.
7. Insurance. Consultant agrees to provide and maintain at Consultant’s sole cost and expense, the
following insurance coverage with limits of liability not less than those stated below:
a. Types of Insurance.
i. Workers’ Compensation insurance as required by law.
ii. Auto coverage with limits of liability not less than $1,000,000 each accident
combined bodily injury and property damage liability insurance, including coverage for owned, hired, and
non-owned vehicles.
iii. Commercial General Liability coverage to include premises and operations,
personal/advertising injury, products/completed operations, broad form property damage with limits of
liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits.
iv. Professional liability insurance with prior acts coverage for all Services required
hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not
less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability
insurance is on a claims-made basis, Consultant warrants that any retroactive date under the policy shall
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precede the effective date of this Agreement. Continuous coverage will be maintained during any
applicable statute of limitations for the Services and Project.
b. Other Requirements.
i. The automobile and commercial general liability coverage shall be endorsed to
include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials,
employees, agents and volunteers as additional insureds.
ii. Consultant’s certificates of insurance shall include sub-consultants as additional
insureds under its policies or Consultant shall furnish to County separate certificates and endorsements for
each sub-consultant. All coverage(s) for sub-consultants shall be subject to the same minimum
requirements identified above. Consultant and sub-consultants, if any, shall maintain the foregoing
coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by
Consultant and its sub-consultants until the applicable statute of limitations for the Project and the
Services has expired.
iii. Insurance shall be placed with insurers duly licensed or authorized to do business
in the State of Colorado and with an “A.M. Best” rating of not less than A-VII.
iv. Consultant’s insurance coverage shall be primary and non-contributory with
respect to all other available sources. Consultant’s policy shall contain a waiver of subrogation against
Eagle County.
v. All policies must contain an endorsement affording an unqualified thirty (30)
days notice of cancellation to County in the event of cancellation of coverage.
vi. All insurers must be licensed or approved to do business within the State of
Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein.
vii. Consultant’s certificate of insurance evidencing all required coverage(s) is
attached hereto as Exhibit B. Upon request, Consultant shall provide a copy of the actual insurance
policy and/or required endorsements required under this Agreement within five (5) business days of a
written request from County, and hereby authorizes Consultant’s broker, without further notice or
authorization by Consultant, to immediately comply with any written request of County for a complete
copy of the policy.
viii. Consultant shall advise County in the event the general aggregate or other
aggregate limits are reduced below the required per occurrence limit. Consultant, at its own expense, will
reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new
certificate of insurance showing such coverage.
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ix. If Consultant fails to secure and maintain the insurance required by this
Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately
terminate this Agreement.
x. The insurance provisions of this Agreement shall survive expiration or
termination hereof.
xi. The parties hereto understand and agree that the County is relying on, and does
not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights,
immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time
amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected
officials, employees, agents and volunteers.
xii. Consultant is not entitled to workers’ compensation benefits except as
provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation
coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal
and state income tax on any moneys paid pursuant to this Agreement.
8. Indemnification. The Consultant shall indemnify and hold harmless County, and any of its
officers, agents and employees against any losses, claims, damages or liabilities for which County may
become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or
indirectly, this Agreement, or are based upon any performance or nonperformance by Consultant or any
of its sub-consultants hereunder; and Consultant shall reimburse County for reasonable attorney fees and
costs, legal and other expenses incurred by County in connection with investigating or defending any such
loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties
against the County to the extent that County is liable to such third party for such claims without regard to
the involvement of the Consultant. This paragraph shall survive expiration or termination hereof.
9. Ownership of Documents. All documents prepared by Consultant in connection with the Services
shall become property of County. Consultant shall execute written assignments to County of all rights
(including common law, statutory, and other rights, including copyrights) to the same as County shall
from time to time request. For purposes of this paragraph, the term “documents” shall mean and include
all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets,
maps and work sheets produced, or prepared by or for Consultant (including any employee or
subconsultant in connection with the performance of the Services and additional services under this
Agreement).
10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i)
personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii)
when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their
respective addresses listed below, or (iv) when transmitted via e-mail with confirmation of receipt. Either
party may change its address for purposes of this paragraph by giving five (5) days prior written notice of
such change to the other party.
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COUNTY:
Eagle County, Colorado
Attention: Diane Mauriello
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 970-328-8698
E-Mail: Diane.Mauriello@eaglecounty.us
With a copy to:
Eagle County Attorney
500 Broadway
Post Office Box 850
Eagle, Co 81631
Telephone: 970-328-8685
E-Mail: atty@eaglecounty.us
CONSULTANT:
Metcalf Archaeological Consultants, Inc.
Attention: Kimberly Kintz
3094 I-70 Business Loop, Suite B
Grand Junction, CO 81504
Telephone: 970-434-9080
Email: kkintz@metcalfarchaeology.com
Local Contact:
Attention: Melissa Elkins
Project Manager and Regional Project Coordinator
31 Eagle Park Ease Drive, PO Box 899
Eagle, CO 81631
Phone: 970-328-6244
Cell: 719-238-2106
Email: melkins@metcalfarchaeology.com
11. Coordination. Consultant acknowledges that the development and processing of the Services for
the Project may require close coordination between various consultants and contractors. Consultant shall
coordinate the Services required hereunder with the other consultants and contractors that are identified
by County to Consultant from time to time, and Consultant shall immediately notify such other
consultants or contractors, in writing, of any changes or revisions to Consultant’s work product that might
affect the work of others providing services for the Project and concurrently provide County with a copy
of such notification. Consultant shall not knowingly cause other consultants or contractors extra work
without obtaining prior written approval from County. If such prior approval is not obtained, Consultant
shall be subject to any offset for the costs of such extra work.
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12. Termination. County may terminate this Agreement, in whole or in part, at any time and for any
reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written
notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide
County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and
shall return all County owned materials and documents. County shall pay Consultant for Services
satisfactorily performed to the date of termination.
13. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to
this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado,
which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and
interpreted under and shall be governed by the laws of the State of Colorado.
14. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or
more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the
same instrument. The parties approve the use of electronic signatures for execution of this Agreement.
Only the following two forms of electronic signatures shall be permitted to bind the parties to this
Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the
image of the signature of an authorized signer inserted onto PDF format documents. All documents must
be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform
Electronic Transactions Act, C.R.S. 24-71.3-101 to 121.
15. Other Contract Requirements.
a. Consultant shall be responsible for the completeness and accuracy of the Services,
including all supporting data or other documents prepared or compiled in performance of the Services,
and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County
has accepted or approved the Services shall not relieve Consultant of any of its responsibilities.
Consultant shall perform the Services in a skillful, professional and competent manner and in accordance
with the standard of care, skill and diligence applicable to Consultants performing similar services.
Consultant represents and warrants that it has the expertise and personnel necessary to properly perform
the Services and covenants that its professional personnel are duly licensed to perform the Services within
Colorado. This paragraph shall survive termination of this Agreement.
b. Consultant agrees to work in an expeditious manner, within the sound exercise of its
judgment and professional standards, in the performance of this Agreement. Time is of the essence with
respect to this Agreement.
c. This Agreement constitutes an agreement for performance of the Services by Consultant
as an independent contractor and not as an employee of County. Nothing contained in this Agreement
shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture
or any other relationship between County and Consultant except that of independent contractor.
Consultant shall have no authority to bind County.
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d. Consultant represents and warrants that at all times in the performance of the Services,
Consultant shall comply with any and all applicable laws, codes, rules and regulations.
e. This Agreement contains the entire agreement between the parties with respect to the
subject matter hereof and supersedes all other agreements or understanding between the parties with
respect thereto.
f. Consultant shall not assign any portion of this Agreement without the prior written
consent of the County. Any attempt to assign this Agreement without such consent shall be void.
g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto
and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all
rights and obligations hereunder are reserved solely for the parties, and not to any third party.
h. No failure or delay by either party in the exercise of any right hereunder shall constitute a
waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding
breach.
i. The invalidity, illegality or unenforceability of any provision of this Agreement shall not
affect the validity or enforceability of any other provision hereof.
j. Consultant shall maintain for a minimum of three years, adequate financial and other
records for reporting to County. Consultant shall be subject to financial audit by federal, state or county
auditors or their designees. Consultant authorizes such audits and inspections of records during normal
business hours, upon 48 hours’ notice to Consultant. Consultant shall fully cooperate during such audit or
inspections.
k. The signatories to this Agreement aver to their knowledge, no employee of the County
has any personal or beneficial interest whatsoever in the Services or Property described in this
Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner
or degree with the performance of the Services and Consultant shall not employ any person having such
known interests.
l. The Consultant, if a natural person eighteen (18) years of age or older, hereby swears and
affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United
States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to
the effective date of this Agreement.
16. Prohibitions on Government Contracts.
As used in this Section 16, the term undocumented individual will refer to those individuals from foreign
countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Consultant has
any employees or subcontractors, Consultant shall comply with C.R.S. 8-17.5-101, et. seq., and this
Agreement. By execution of this Agreement, Consultant certifies that it does not knowingly employ or
contract with an undocumented individual who will perform under this Agreement and that Consultant
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will participate in the E-verify Program or other Department of Labor and Employment program
(“Department Program”) in order to confirm the eligibility of all employees who are newly hired for
employment to perform Services under this Agreement.
a. Consultant shall not:
i. Knowingly employ or contract with an undocumented individual to perform
Services under this Agreement; or
ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor
shall not knowingly employ or contract with an undocumented individual to perform work under the
public contract for services.
b. Consultant has confirmed the employment eligibility of all employees who are newly
hired for employment to perform Services under this Agreement through participation in the E-Verify
Program or Department Program, as administered by the United States Department of Homeland
Security. Information on applying for the E-verify program can be found at:
https://www.uscis.gov/e-verify
c. Consultant shall not use either the E-verify program or other Department Program
procedures to undertake pre-employment screening of job applicants while the public contract for services
is being performed.
d. If Consultant obtains actual knowledge that a subcontractor performing work under the
public contract for services knowingly employs or contracts with an undocumented individual, Consultant
shall be required to:
i. Notify the subcontractor and County within three (3) days that Consultant has
actual knowledge that the subcontractor is employing or contracting with an undocumented individual;
and
ii. Terminate the subcontract with the subcontractor if within three days of receiving
the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop
employing or contracting with the undocumented individual; except that Consultant shall not terminate
the contract with the subcontractor if during such three (3) days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an undocumented
individual.
e. Consultant shall comply with any reasonable request by the Department of Labor and
Employment made in the course of an investigation that the department is undertaking pursuant to its
authority established in C.R.S. 8-17.5-102(5).
f. If Consultant violates these prohibitions, County may terminate the Agreement for breach
of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement,
Consultant shall be liable for actual and consequential damages to County as required by law.
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g. County will notify the Colorado Secretary of State if Consultant violates this provision
of this Agreement and County terminates the Agreement for such breach.
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IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth
above.
EAGLE COUNTY, COLORADO
By and through its County Manager
By: ________________________________
Jeff Shroll, County Manager
CONSULTANT:
Metcalf Archaeological Consultants, Inc.
By:________________________________
Print Name: _________________________
Title: ______________________________
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Kimberly Kintz
Operations Manager/VP
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EXHIBIT A
See Scope of Work and Cost Estimate which is attached hereto and incorporated herein as Exhibit A.
Compensation for the Services shall not exceed $6,769 without an amendment to this Agreement in
writing.
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EAGLE COUNTY BRUSH CREEK VALLEY TRAILS PROJECT, EAGLE COUNTY,
COLORADO
SCOPE OF WORK AND COST ESTIMATE
DESCRIPTION AND PROJECT UNDERSTANDING
Metcalf Archaeological Consultants, Inc, is pleased to offer this scope of work and cost proposal to Eagle County
(Diane Mauriello, Eagle County Open Space Manager) to complete cultural resource investigations for proposed
recreational trails in the Hardscrabble area near the town of Eagle, Eagle County, Colorado. The project’s total area of
potential affect (APE) is about 3.1 miles of linear trail segments (16,669 feet) – these figures were derived from kmz and
GIS shapefiles given to Metcalf by Eagle County on September 13 and 16, 2019. T he trails are located on Bureau of
Land Management, Colorado River Valley Field Office (BLM-CRVFO) administered lands, and private Eagle County
lands; and the break down is shown in the table on page 2. Because portions of the trails planned for development are
located on BLM lands, it is considered a federal undertaking and requires compliance with Section 106 of the National
Historic Preservation Act (NHPA) to identify any historic properties that could be affected by the project. As we
discussed on the phone, the BLM often requires inventory of private lands along with federal land for recreational trail
projects, because the trails cross both and is therefore considered a “connected action”. I would advise that you confirm
with BLM whether or not that is the case for the current project. Because this requirement is yet to be determined, I have
provided two cost estimates: one for cultural resource survey of the total project area (BLM and private lands), and one
for survey of just the portions of trail on BLM lands.
Cost Estimates*
1. Class III inventory of 3.1 miles of recreational trail on BLM and Eagle County lands, recordation of no more
than three archaeological or historical sites, and completion of a report of findings: $6,769.00
2. Class III inventory of 0.8 mile of trail on BLM lands, recordation of no more than 1 site, and completion of a
report of findings: $4,361.00
*Both options 1 and 2 include all the necessary pre -field files searches, and coordination with the client and BLM. Option 1 would
include per diem and hotel expenses for the crew for one n ight; option 2 would be a day trip and would not require these charges. See
also project assumptions below.
Metcalf bills on a time and materials basis; therefore, if fewer sites are encountered than expected, the costs will
be lower. If additional sites are found than expected, we will contact Eagle County immediately to discuss the additional
costs for documentation and reporting.
This scope and cost is being offered by:
Metcalf Archaeological Consultants, Inc.
Melissa Elkins, Project Manager
31 Eagle Park East Drive, PO Box 899
Eagle, Colorado 81631
970-328-6244
melkins@metcalfarchaeology.com
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COMPANY BACKGROUND
Metcalf Archaeological Consultants, Inc., is a full service, 100% employee-owned cultural resource management
firm. For nearly 40 years, Metcalf has provided a wide-range of cultural resource services for a diverse group of clients in
a variety of industries. We apply our depth of knowledge and experience to create value for our clients. Our professional
staff fosters strong working relationships with federal, state, tribal, and local government agencies. Metcalf provides
exceptional service and expert solutions in cultural resource management while furthering the profession’s goal of
understanding our nation’s cultural heritage.
Metcalf has extensive experience in archaeological survey in Eagle County, specifically working with the BLM -
CRVO. We have done several recreational trail surveys for the Town of Eagle in the Hardscrabble area and surrounding
areas in recent years.
SERVICES TO BE PERFORMED
Metcalf proposes to conduct cultural resource investigations for Eagle County’s Brush Creek Valley trails project
which will identify all cultural resources within the project APE in the Hardscrabble area near Eagle. This work will
follow the typical sequence for Section 106 compliance projects; requiring three steps (Files Search and Literature
Review, Field Inventory, and Reporting) which are outlined below.
1. Files Search and Literature Review
The required first major data collection step for any cultural resources inventory is to query the Colorado Office
of Archaeology and Historic Preservation (OAHP) COMPASS database for known sites and previous inventories. For
previously recorded cultural resources within the current project area, Metcalf will obtain site forms from the OAHP and
GIS data of site locations. We will consult BLM-CRVFO to confirm that theirs and OAHP’s data are the same; in-house
files searches at the BLM should not be necessary.
In addition, Metcalf will consult historic GLO maps and historic USGS maps to determine the presence of historic
features that may be within the project area. The file search information will be used to gain a better understanding of the
range and types of cultural resources that may be present within the proposed project area. These tasks can be started
immediately upon receipt of notification to proceed from Eagle County.
In order to inform the assumptions and site expectations for this proposal, a preliminary files search was
conducted on the OAHP website. It appears that although previous cultural resource inventories cross the current project
area, none have completely covered it. Therefore, new inventory of the proposed trails is recommended. The potential
for cultural resources is high in the APE, as many historic and prehistoric sites have been previously documented nearby.
The potential for sites increases our costs because of the necessary field and office time to document them. In particular,
we expect to encounter a segment of the historic McKenzie irrigation ditch, and historic road segments in the project area.
Therefore, this scope and costs assume that as many as three archaeological sites will be found that require documentation
(3 sites for Option 1 costs and 1 site for Option 2 costs).
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2. Field Inventory
Metcalf proposes to conduct the pedestrian survey portion of the Class III inventory by walking the entirety of the
APE with pedestrian transects spaced at no more than 20 meters apart. For Class III inventory, the APE will include the
proposed trail segments with an added 100 foot wide corridor (50 feet on each side of the centerline). This is the federal
agency standard for survey accepted by the BLM and OAHP. The trail segment lengths and land ownership are provided
below, as delineated in kmz and GIS shapefiles provided to Metcalf.
Trail Name Length in Feet Land Ownership
Overlook Trail, Part 1 532 BLM
Overlook Trail, Part 2 3238 Eagle County
Overlook Trail, Part 3 690 BLM
Overlook Trail, Part 4 4329 Eagle County
Overlook Trail, Part 5 655 Eagle County
Trailhead Segment 1065 Eagle County
Trail Gulch Connection, Part 1 3138 Eagle County
Trail Gulch Connection, Part 2 2022 BLM
Road Gulch segment 1000 (approx) BLM
Total Length 16,669
Any cultural resources found during inventory will be recorded to professional standards, including completion of
Colorado Cultural Resource Forms for archaeological sites, which are the standard documents used state-wide. For all
discovered sites, documentation will include digital photographs, artifact and feature sketches or photos, and maps
produced with sub-meter GPS. Each site will be evaluated for its eligibility to the National Register of Historic Places
(NRHP), and recommendations for further work (if applicable) will be provided. Our standard recommendation for
sensitive or significant sites is avoidance from construction activities; if avoidance is not possible, then we will work wit h
the client to propose site mitigation measures, in consultation with BLM.
3. Reporting
The results of the Class III inventory will be reported according to federal agency standards in a report that will be
sent to Eagle County, first for review. We will incorporate any requested changes from the client, and then send a copy to
BLM for review. Metcalf will include any edits or changes requested by BLM and send them final copies of the report
and site forms, which they will then send to OAHP. The detail and length of this report will depend on the results of the
survey. Per Colorado BLM and OAHP stipulations, site locations will not be released to the client without permission. A
copy of the report that includes site forms and location maps will be given to the federal agency only; the version sent to
Eagle County will have this information redacted.
PROJECT ASSUMPTIONS
This proposal, including the scope of work and budget, is predicated on several assumptions:
General Assumptions
The cost and scope is based on information provided in email and phone conversations with Diane Mauriello of
Eagle County between September 13 and 16, 2019. Any fundamental changes to the areas needing cultural
resource inventory may require a change order and additional fees.
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The cost and scope includes pedestrian survey of the trail segments as mapped and listed in the table above and
totaling about 9.7 acres of BLM land and 28.5 acres of Eagle County lands (with survey buffers of 100 feet
added) for a total of 38.2 acres. It also includes the necessary pre-field work including a files search through
OAHP and BLM, coordination with the proponent, and preparation of a report.
Metcalf assumes that the Class III inventory can be completed by two archaeologists in 1-2 days. This includes
travel to and from one of our offices.
Metcalf assumes that 1-3 archaeological sites will be found, depending on acreage surveyed, possibly including a
historic road, and an historic irrigation ditch. If additional cultural resources are found that require
documentation, this will require a change order and additional fees.
Project GIS data sets and/or detailed maps will be made available for Metcalf’s field GPS use prior to the field
inventory.
For pedestrian survey, permission to access any involved private lands will be obtained by the project proponent
prior to the start of fieldwork.
The project area must be at least 80% free of snow cover for the pedestrian survey to be conducted.
Down time for weather delays or other factors outside of Metcalf’s control are billed at regular time, and will be
in addition to this estimate. Additional mobilizations deviating from this schedule are not included and will be
billed on a time and materials basis. No overtime is proposed or included in the estimate.
Evaluative test excavations at archaeological sites are not included in this scope and cost estimate. If testing is
needed in consultation with BLM, Eagle County will be notified of additional fees.
Native American Tribal consultation is not included in this scope of work or costs; nor is it anticipated to be
necessary. Tribal consultation, by regulation, is the responsibility of the federal agency.
If the project is cancelled by the proponent prior to its completion but after the cultural resource inventory has
been done, results of the inventory will be still need to be reported to the BLM and OAHP following their
standards.
At Metcalf, we pride ourselves on professional integrity and competence, as well as our demonstrated
ability to meet project deadlines while adhering to established budgets. I hope that we can be of assistance in Eagle
County’s proposed Brush Creek Valley trails project.
I understand that Eagle County would like this work completed as soon as possible this fall. If we are given
notice to proceed, we will be able to conduct our Class I files search immediately and the Class III inventory soon
after we receive those results as well as a fieldwork authorization from BLM-CRVFO (which usually only takes a few
days). We will also fast-track our reporting in order to get a draft to Eagle County and BLM as soon as possible
(likely within three weeks at most from the close of fieldwork), so that the project’s overall timeline can be met.
Sincerely,
Melissa Elkins
Metcalf Archaeological Consultants, Inc.
Project Manager and Regional Project Coordinator
Eagle, CO Office
(970) 328-6244, office
(719) 238-2106, cell
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Eagle County Prof Services Final 5/14
EXHIBIT B
Insurance Certificate
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