HomeMy WebLinkAboutC19-219 Colorado Department of Public Health and Environment with term sheet6/4/2019 BoardDocs® Agenda Item: 1.5 Healh Disparities Grant Program Agreement for Healhy Housing Grant
EAGLE COUNTY
Agenda Item Details
Meeting Jun 11, 2019 -Regular Meeting
Category I. Business Items
H-6
Subject 5. Health Disparities Grant Program Agreement for Healthy Housing Grant
Access Public
Type Action
Preferred Date Jun 11, 2019
Absolute Date Jun 11, 2019
Fiscal Impact Yes
Dollar Amount 399,075.00
Budgeted Yes
Budget Source 1209-505-77
Recommended Action Approve
Goals Strategic Plan
Public Content
Prepared By: Katie Haas
Goal 2. Eagle County is a Great Place to Li ve for All
Deparbnent: Public Health and Environment
Executive Summary: This project serves to support healthy housing policy efforts and community engagement
leadership in Eagle County. Healthy Housing Eagle County will work toward policy changes to address long-standing
injustices in our community related to historical inequities in housing opportunities and also work to increase
homeownership. This will take place through the development of policies and/or systems to support affordable new
development and avoid future displacement, and creating opportunities to improve the quality of current housing
stock. Authentic community engagement practices will be utilized to support all Healthy Housing initiatives.
Reviewing Attorney: Kathy Parker
• BoCC signature?: Yes -*"'TWO COPIES with wet signaturl ~\back to CDPHE**
Approved as to form: •. , ·--·~-~--~·-·-"
l CT 2020-469_Original TO_Eagle County.pdf (1,706 KB}
Administrative Content
hllps://go.boarddocs.corn/co/eagleco/Board.nsf/goto?open&login&id=BCTPQN5E2574 1/2
C19-219DEPARTMENT OF PUBLIC HEALTH AND ENVIRONl\IENT CONTRACT ROUTING NO. 2020*469 APPROVED TASK ORDER CONTRACT -WAIVER #154 This task order contract is issued pursuant to master contract made on 11/23/2016, with routing number 18 FAA 00016. STATE: State of Colorado for the use & benefit of the Department of Public Health and Environment Office of Health Equities 4300 Cherry Creek Dr S Denver, CO 80246 CONTRACT MADE DATE: 3/15/2019 TERM: This contract shall be effective upon approval by the State Controller, or designee, or on 07/01/2019, whichever is later. The contract shall end on 06/30/2020. PROCUREMENT METHOD. RFP BIDIRFP/LIST PRICE AGREEMENT NUMBER Not Applicable LAW SPECIFIED VENDOR STATIJTE· Not Applicable STA TE REPRESENTATIVE· Jami Hiyakumoto Department of Public Health and Environment Office of Health Equities 4300 Cherry Creek Dr S Denver, CO 80246 PROJECT DESCRIPTION. CONTRACTOR: Board of County Commissioners of Eagle County for the use and benefit of the Eagle County Public Health Agency 551 Broadway Eagle, CO 81631 CONTRACTOR DUNS· 08402444 7 CONTRACTOR ENTITY TYPE Political Subdivision BILLING STATEMENTS RECEIVED. Monthly co STATUTORY AUTHORITY: C.R.S 24-22-117 (2) (t) CLASSIFICATION: Subrecipient CONTRACT PRICE NOT TO EXCEED: $399,075.00 FEDERAL FUNDING DOLLARS. $399,075.00 STATE FUNDING DOLLARS: $0.00 O11-IER FUNDING DOLLARS: $0.00 Specify ''Other": l'vlAXIMUM AMOUNT AVAILABLE PER FISCAL YEAR FY20: $399,075.00 PRICE STRUCTURE: Cost Reimbursement CONTRACTOR REPRESENTATIVE Katie Haas, Healthy Communities Supervisor Eagle County Public Health Agency 551 Broadway Eagle, CO 81631 This project serves to support healthy housing policy efforts and community engagement leadership in Eagle County. Healthy Ho using Eagle County will make policy changes to address long standing injustices in our community related to historical inequities in housing opportunities and also work to increase homeownership. Page 1 of 15
EXHIBITS
The following exhibits are hereby incorporated:
Exhibit A-
Exhibit B -
Exhibit C-
Exhibit D -
Additional Provisions (and any of its Attachments; e.g., A-1, A-2, etc.)
Statement of Work (and any of its Attachments; e.g., 8-1, 8-2, etc.)
Budget (and any of its Attachments; e.g., C-1, C-2, etc.)
Sample Option Letter
GENERAL PROVISIONS
The following clauses apply to this Task Order Contract. These general clauses may have been expanded upon or made
more specific in some instances in exhibits to this Task Order Contract. To the extent that other provisions of this Task
Order Contract provide more specificity than these general clauses, the more specific provision shall control.
I. This Task Order Contract is being entered into pursuant to the terms and conditions of the Master Contract
including, but not limited to, Exhibit One thereto. The total term of this Task Order Contract, including any
renewals or extensions, may not exceed five (5) years. The parties intend and agree that all work shall be
performed according to the standards, terms and conditions set forth in the Master Contract.
2. In accordance with section 24-30-202(1), C .R.S., as amended, this Task Order Contract is not valid until it has
been approved by the State Controller, or an authorized delegee thereof. The Contractor is not authorized to,
and shall not; commence perfonnance under this Task Order Contract until this Task Order Contract has been
approved by the State Controller or delegee . The State shall have no financial obligation to the Contractor
whatsoever for any work or services or, any costs or expenses, incurred by the Contractor prior to the effective
date of this Task Order Contract. If the State Controller approves this Task Order Contract on or before its
proposed effective date, then the Contractor shall commence perfonnance under this Task Order Contract on
the proposed effective date. If the State Controller approves this Task Order Contract after its proposed
effective date, then the Contractor shall only commence perfonnance under this Task Order Contract on that
later date. The initial term of this Task Order Contract shall continue through and including the date specified
on page one of this Task Order Contract, unless sooner tenninated by the parties pursuant to the terms and
conditions of this Task Order Contract and /or the Master Contract . Contractor's commencement of
perfonnance under this Task Order Contract shall be deemed acceptance of the terms and conditions of this
Task Order Contract.
3. The Master Contract and its exhibits and/or attachments are incorporated herein by this reference and made a
part hereof as if fully set forth herein. Unless otherwise stated, all exhibits and/or attachments to this Task Order
Contract are incorporated herein and made a part of this Task Order Contract. Unless otherwise stated, the tenns of
this Task Order Contract shall control over any conflicting tenns in any of its exhibits. In the event of conflicts or
inconsistencies between the Master Contract and this Task Order Contract (including its exhibits and/or
attachments), or between this Task Order Contract and its exhibits and/or attachments, such conflicts or
inconsistencies shall be resolved by reference to the documents in the following order of priority: I) the
Special Provisions of the Master Contract; 2) the Master Contract (other than the Special Provisions) and its
exhibits and attachments in the order specified in the Master Contract; 3) this Task Order Contract; 4) the
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Additional Provisions -Exhibit A, and its attachments if included, to this Task Order Contract; 5) the
Scope/Statement of Work -Exhibit B, and its attachments if included , to this Task Order Contract; 6) other
exhibits/attachments to this Task Order Contract in their order of appearance .
4 . The Contractor, in accordance with the terms and conditions of the Master Contract and this Task Order
Contract, shall perform and complete, in a timely and satisfactory manner, all work items described in the
Statement of Work and Budget, which are incorporated herein by this reference, made a part hereof and
attached hereto as "Exhibit B" and "Exhibit C".
5 . The State, with the concurrence of the Contractor, may, among other things, prospectively renew or extend the
term of this Task Order Contract, subject to the limitations set forth in the Master Contract, increase or
decrease the amount payable under this Task Order Contract, or add to , delete from, and/or modify this Task
Order Contract's Statement of Work through a contract amendment. To be effective, the amendment must be
signed by the State and the Contractor, and be approved by the State Controller or an authorized delegate
thereof. This contract is subject to such modifications as may be required by changes in Federal or State law,
or their implementing regulations. Any such required modification shall automatically be incorporated into and
be part of this Task Order Contract on the effective date of such change as if fully set forth herein .
6 . The conditions, provisions, and tenns of any RFP attached hereto, if applicable, establish the minimum
standards of performance that the Contractor must meet under this Task Order Contract. If the Contractor's
Proposal, if attached hereto, or any attachments or exhibits thereto, or the Scope/Statement of Work -Exhibit
B , establishes or creates standards of perfonnance greater than those set forth in the RFP, then the Contractor
shall also meet those standards of performance under this Task Order Contract.
7. STATEWIDE CONTRACT MANAGEMENT SYSTEM [This section shall apply when the Effective Date
is on or after July I , 2009 and the maximum amount payable to Contractor hereunder is $100,000 or highe,J
By entering into this Task Order Contract, Contractor agrees to be governed, and to abide, by the provisions of
CRS §24-102-205, §24-102-206, §24-103-601, §24-103.5-101 and §24-105-102 concerning the monitoring of
vendor performance on state contracts and inclusion of contract perfonnance infonnation in a statewide
contract management system.
Contractor's performance shall be evaluated in accordance with the terms and conditions of this Task Order
Contract, State law, including CRS §24-103.5-101, and State Fiscal Rules , Policies and Guidance . Evaluation
of Contractor's performance shall be part of the nonnal contract administration process and Contractor's
performance will be systematically recorded in the statewide Contract Management System . Areas of review
shall include, but shall not be limited to quality, cost and timeliness . Collection of infonnation relevant to the
performance of Contractor's obligations under this Task Order Contract shall be detennined by the specific
requirements of such obligations and shall include factors tailored to match the requirements of the Statement
of Project of this Task Order Contract. Such performance information shall be entered into the statewide
Contract Management System at intervals established in the Statement of Project and a final review and rating
shall be rendered within 30 days of the end of the Task Order Contract term. Contractor shall be notified
following each performance and shall address or correct any identified problem in a timely manner and
maintain work progress.
Should the final performance evaluation determine that Contractor demonstrated a gross failure to meet the
perfonnance measures established under the Statement of Project, the Executive Director of the Colorado
Department of Personnel and Administration (Executive Director), upon request by the Colorado Department
of Public Health and Environment and showing of good cause, may debar Contractor and
Page 3 of 15
prohibit Contractor from bidding on future contracts. Contractor may contest the final evaluation and result by:
(i) filing rebuttal statements, which may result in either removal or correction of the evaluation (CRS §24-105-
102(6)), or (ii) under CRS §24-105-102(6), exercising the debarment protest and appeal rights provided in
CRS §§24-109-106, 107,201 or 202, which may result in the reversal of the debarment and reinstatement of
Contractor, by the Executive Director, upon showing of good cause.
8 . If this Contract involves federal funds or compliance is otherwise federally mandated, the Contractor and its
agent(s) shall at all times during the term of this contract strictly adhere to all applicable federal laws, state
laws, Executive Orders and implementing regulations as they currently exist and may hereafter be amended.
Without limitation, these federal laws and regulations include the Federal Funding Accountability and
Transparency Act of2006 (Public Law 109-282), as amended by §6062 of Public Law 110-252, including
without limitation all data reporting requirements required there under. This Act is also referred to as FF AT A.
Page 4 of 15
SIGNATURE PAGE
Contract Routing Number: 2020 xxxx
THE PARTIES HERETO HA VE EXECUTED THIS CONTRACT
Click or tap here to enter text.
Each person signing this Contract represents and warrants that he or she is duly authorized to execute this Contract and to bind the party authorizing his or her
signature.
By:
CONTRACTOR
Board of County Commissioners of Eagle County
for the use and benefit of the
Eagle County Public Health Agency
a political subdivision of the State of Colorado
¥1'!r:!tJEi:"" J\A,0.!,,6b\Je:f
Print Name of Authorized Individual
Print Title of Authorized Individual
Signature of Authori Individual
c.,/,2;/,°J
' 'Date
PROGRAM APPROVAL .
Colorado Department of Public Health and Environment
Jami Hiyakumoto
Health Disparities Gmat Program Manager
Signature of Authorized CDPHE Program Approver
Date
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Department of Public Health and
Environment
Jill Hunsaker Ryan, MPH
Executive Director
By: -----------------Lisa McGovern
Procurement and Contracts Section Director, CDPHE
Date
In accordance with §24-30-202 C.R.S ., this Contract is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: _______________ _
David Norris, Controller, CDPHE
Effective Date: ----------------
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Page 6 of 15
ADDITIONAL PROVISIONS
To Contract Dated 07/01/2019 -Contract Routing Number CT 2020*469
These provisions are to be read and interpreted in conjunction with the provisions of the Contract specified above.
1. This Contract contains state funds.
2. To receive compensation under the Contract, the Contractor shall submit a signed monthly CDPHE
Reimbursement Invoice Form. This form is accessible from the CDPHE internet website
https://www.colorado.gov/pacific/cdphe/standardized-invoice-form-and-links and is incorporated and made
part of this Contract by reference. CDPHE will provide technical assistance in accessing and completing
the form. The CDPHE Reimbursement Invoice Form and Expenditure Details page must be submitted no
later than forty-five (45) calendar days after the end of the billing period for which services were rendered.
Expenditures shall be in accordance with the Statement of Work and Budget.
Scan the completed and signed CDPHE Reimbursement Invoice Form into an electronic document. Email
the scanned invoice and Expenditure Details page to: Jami Hiyakumoto, Health Disparities Grand Program
Manager, jami.hiyakumoto@state.co.us
Final billings under the Contract must be received by the State within a reasonable time after the expiration
or termination of the Contract; but in any event no later than forty-five (45) calendar days from the
effective expiration or termination date of the Contract.
Unless otherwise provided for in the Contract, "Local Match", if any, shall be included on all invoices as
required by funding source.
The Contractor shall not use federal funds to satisfy federal cost sharing and matching requirements unless
approved in writing by the appropriate federal agency.
3. Time Limit For Acceptance Of Deliverables.
a. Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: I) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or
deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State's
fiscal rules.
c. Time to Correct Defect. Upon receipt of timely written notice ofan objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies.
4. Health Insurance Portability and Accountability Act (HIPAA) Business Associate Determination.
The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
5. This award does not include funds for Research and Development.
Page 7 of 15
6 . The State, at its discretion, may unilaterally increase or decrease the total funds available under this Grant,
the funds available under the Grant during any State fiscal Year or the funds available for any specific line
items described in this Grant. In order to exercise this right, the State shall provide written notice to
Grantee in a form substantially equivalent to Exhibit D. The exercise of this right shall not be valid until it
has been approved by the State Controller or designee.
7. The State, at its discretion, shall have the option to extend the term under this Contract beyond the Initial
Term for a period or for successive periods, of 1 year at the same rates and under the same terms specified
in the Contract. In order to exercise this option, the State shall provide written notice to Contractor in as
form substantially equivalent to Exhibit E. If exercised, the provisions of the Option Letter shall become
part of and be incorporated in the original contract. The total duration of this contract shall not exceed three
(3) years.
8. All data collected, used or acquired shall be used solely for the purposes of this Contract. The Contractor
and its subcontractors agree not to release, divulge, publish, transfer, sell, or otherwise make known any
such data to unauthorized persons without the express prior written consent of the State or as otherwise
required by law. This includes a prior written request by the Contractor to the State for submission of
abstracts or reports to conferences, which utilize data collected under this Contract. Notwithstanding the
foregoing, the Contractor shall be entitled to retain a set of any such data collected or work papers
necessary to perform its duties under this Contract and in accordance with professional standards.
9 . Contractor shall request prior approval in writing from the State for all modifications in the Statement of
Work/Work Plan or for any modification in excess of twenty-five percent (25%) of the total budget shall be
submitted to CDPHE at least 90 days prior to the end of the contract period and may require an amendment
in accordance with General Provisions, Section 16, Contract Modifications, of this Contract.
11. Contractor shall not use funds provided under this Contract for the purpose of lobbying as defined in
Colorado Revised Statutes (C.R.S.) 24-6-301(3.5)(a).
12. Funds provided under this Contract may not be used to: supplant funding for any existing
programs/models; develop new cessation programs/models; develop curricula for youth or adults not
reviewed and approved by the State; pay for individual cessation aids or nicotine replacement therapy; fund
capital improvements; or fund costs of enforcement of state or local laws and ordinances unless approved
byCDPHE.
13 . Contractor affirms that it maintains no affiliations or contractual relationships, direct or indirect, with
tobacco companies, owners, affiliate, subsidiaries, holding companies or companies involved in any way in
the production, processing, distribution, promotion, sales, or use of tobacco.
14 . Contractors that provide direct services of benefit to individuals 18 years of age or older shall ensure, as
specified by regulation, they only provide services to individuals lawfully present in Colorado. Contractor
shall maintain documentation demonstrating the individual's establishment of lawful presence, which shall
include documentation of an appropriate identification document and an affidavit as required by section
24-76.5-103, C.R.S.
15. Publications, presentations, or public events resulting from Amendment 35 HDGP Program funding must
include the following acknowledgment of grant support and disclaimer:
Funding for this event/project/program was provided (in part) by Amendment 35 HDGP funding.
The views expressed do not necessarily reflect the official policies of. nor does the mention of
imply endorsement by, the Colorado Department of Public Health and Environment.
Page 8 of 15
EXHIBITB
STATEMENT OF WORK
To Original Contract Routing Number CT 2020*469
These provisions are to be read and interpreted in conjunction with the provisions of the contract specified above.
I. Entity Name: Eagle County Public Health and Environment
Term: July I, 2019-June 30, 2020
II. Project Description:
This project serves to support healthy housing policy efforts and community engagement leadership in Eagle County.
Healthy Housing Eagle County will make policy changes to address long standing injustices in our community related to
historical inequities in housing opportunities and also work to increase homeownership. This will take place through the
development of policies or systems to ensure affordable new development and avoid future displacement. Authentic
community engagement practices will be utilized to support all Healthy Housing initiatives .
III. Definitions:
1. ADU: Accessory Dwelling Unit
2 . BoCC: Board of County Commissioners
3. CDPHE: Colorado Department of Public Health and Environment
4 . ECCOMDEV : Eagle County Community Development Department
5. ECHD: Eagle County Housing Department
6 . ECPHE: Eagle County Public Health and Environment
7. HDGP: Health Disparities Grant Program
8. PUD: Planned Unit Development
9. Quarters:
Q 1 -Quarter 1: July I-September 30
Q2 -Quarter 2 : October I-December 31
Q3 -Quarter 3 : January I -March 31
Q4 -Quarter 4: April I-June 30
10 . STR: Short-term Rentals
11. VVP: Vail Valley Partnership
IV. Work Plan:
Goal #1: To build partnerships to mobilize community power and transform systems to advance health equity and
environmental iustice.
Objective #1: No later than the expiration date of this contract, the Contractor shall make changes to policies that address
current and long-standing injustices around housing by authentically engaging the community around healthy and affordable
housing barriers and work together to build solutions.
Primary Activity #1 The Contractor shall research policies that support renters and mobile home owners who rent
land and gain support from the community .
1. The Contractor shall conduct a literature review of policy changes, including: non-retaliation
ordinances, right of first refusal policies, volunteer rent-caps, in order to identify the most
impactful and relevant policies to pursue in Eagle County .
Sub-Activities #1 2. The Contractor shall meet with other municipalities that have similar ordinances and
policies already in place to learn about their successes and challenges.
3 . The Contractor shall compile a summary document of the literature review and research .
4 . The Contractor shall develop a community engagement plan to determine community
readiness and political will for possible policy changes identified by the research.
Primary Activity #2 The Contractor shall conduct an assessment of ADUs and STRs .
vcnion: Contract Statement of Work -Exhibit B
December 2015 Page 9 of 15
EXHIBITB
1. The Contractor shall conduct an assessment with VVP to include an inventory of ~urrent
policies pertaining to ADUs and STRs in each neighborhood across Eagle County.
Sub-Activities #2 2. The Contractor shall create a report of assessment results.
3. The Contractor shall translate assessment results into Spanish.
4. The Contractor shall share the assessment results with key stakeholders including ECHD
and ECCOMDEV.
Primary Activity #3 The Contractor shall develop an enforcement plan for HB 19-1309 Mobile Home Park Act.
I. The Contractor shall participate in a training to learn about the Mobile Home Park Act.
2. The Contractor shall meet with the County Attorney office and other relevant County
Departments and stakeholders to review the new law and determine additional capacity needs
Sub-Activities #3 for meaningful enforcement.
3. The Contractor shall develop a community engagement plan to inform mobile home park
residents of the new law and their associated rights.
4. The Contractor shall develop enforcement protocols for the new law.
Primary Activity #4 The Contractor shall facilitate the development of a community land trust.
1. The Contractor shall identify key stakeholders for community engagement regarding the
community land trust.
2. The Contractor shall develop a community engagement plan to meet with key stakeholders
Sub-Activities #4 in order to gain buy-in for the community land trust.
3. The Contractor shall determine the entity to govern the community land trust.
4. The Contractor shall develop draft governing documents for the community land trust.
5. The Contractor shall identify potential land to procure for the community land trust.
Primary Activity #5 The Contractor shall develop an action plan to build community power among informal
neighborhood groups.
1. The Contractor shall hire a subcontractor to provide expertise to build the capacity of
community-based organizations for advocacy and community organizing.
2. The Contractor shall identify individuals and groups that want to build more power and
meaningful voice in decision-making processes.
Sub-Activities #5 3. The Contractor shall conduct an assessment of opportunities to build community power
among marginalized groups in Eagle County.
4. The Contractor shall develop an action plan to build community power based on the
assessment that includes identification ofresources, tools and trainings needed.
5. The Contractor shall develop a community engagement plan to determine community
interest to develop a Dotsero Metro Board.
The Contractor shall develop an action plan based on community-identified needs to implement
Primary Activity #6 key infrastructure improvements in West Edwards to better meet existing and future needs
based on anticipated growth in the area.
1. The Contractor shall meet with leaders across Eagle County Government Departments and
other relevant stakeholders to clearly identify key challenges and opportunities in West
Edwards with respect to key infrastructure improvements.
2. The Contractor shall attend Edwards Metro Board meetings, as appropriate, to develop a
relationship with Board members and to learn about progress with development proposals.
3. The Contractor shall facilitate discussions between public and private organizations to
Sub-Activities #6 address water quality concerns in Eagle River Village, a mobile home park comprised of 381
homes situated in West Edwards.
4. The Contractor shall convene a meeting with Eagle County Government leaders and
stakeholders to develop a viable action plan based on stakeholder meetings, discussions
regarding Eagle River Village, and community engagement activities.
5. The Contractor shall develop a community engagement plan for proposed changes in the
action plan for the West Edwards area.
version: Contract Statement of Work -Exhibit B
December 201S Page 10 of 15
Standards and
Requirements
Expected Results of
Activity(s)
Measurement of
Expected Results
Deliverables
EXHIBITB
1. The Contractor shall monitor documents and website content for updates and comply with
all updates as the content of electronic documents located on CDPHE and non-CDPHE
website and information contained on CDPHE and non-CDPHE website may be updated
periodically during the contract term.
2. The Contractor shall develop quarterly progress reports on the template provided by
CDPHE and follow the Quarterly Reporting Guidance. This document is incorporated, made
part of this contract by reference and is available on the following website which has been
incorporated into this contract: https://drive.google.com /file /d/0B-
O55b9bpdWIYVZm V m9MOXhNOINIRI FHNXJ 1 Z 1 B jVk9Ga2o0/view .
3. The Contractor shall align efforts as required by the HDGP evaluation contractor and
CDPHE to include:
• using specific tools, resources, templates and guidelines;
• providing baseline data, metrics, measures and progress reporting via a reporting tool
provided by the HDGP evaluation contractor;
• adhering to established timelines and schedules;
• participating in evaluation reporting and other data submissions;
• participating in evaluation-related trainings an~ technical assistance;
• providing access to program information and data as needed by the HDGP evaluation
contractor;
• and other evaluation monitoring and data submissions as determined by the evaluation
contractor and HDGP.
4. The Contractor shall align efforts with the HDGP training and technical assistance
contractor and CDPHE to include: leveraging opportunities; sharing information about
learning opportunities; identifying training topics and populating training calendars; and
participating in the HDGP peer learning opportunities, affinity groups and other training and
technical assistance activities.
5. The Contractor shall budget for a minimum ofone (1) in-person HDGP peer learning
opportunity for Contractor identified representatives, date(s) and location to be determined.
6. The Contractor shall participate in conference calls with CDPHE staff as needed, including
a minimum ofone (1) per quarter.
7. The Contractor shall participate in HDGP Affinity Group meetings, including a minimum
ofone (1) per quarter.
8. The Contractor shall adhere with the National CLAS Standards. This standard is
incorporated, made part of this contract by reference and is available on the following
website: https://www.thinkculturalhealth.hhs.gov/clas /standards .
9. The Contractor shall provide CDPHE, upon request, written procedures related to gift card
purchase and handling. At a minimum, the procedures must include the following:
a. How the gift card inventory is tracked and maintained;
b. Gift Card storage and safeguards against theft;
c. The primary person responsible for securing and distributing gift cards;
d. A gift card distribution log that records each gift card number, dollar amount and the
printed name and signature of each gift card recipient.
Opportunities for home ownership will increase and changes to policies that address current
and long-standing injustices around housing will be implemented.
Data and measurements collected by the HDGP evaluation contractor per the CDPHE-
approved evaluation plan.
1. The Contractor shall submit electronically to the HDGP Manager:
quarterly CDPHE Progress Reports.
Completion
Date
No later than 15
days following the
end ofQl, Q2, Q3
and no later than
June 15, 2020 for
Q4
venion: Contract Statement of Work -Exhibit B
December 201S Page 11 of 15
EXHIBIT B
2. The Contractor shall submit electronically to the HDGP Manager: a No later than 15
literature review summary of policies that support renters and days following the
mobile home owners who rent land. end ofQ2
3. The Contractor shall submit electronically to the HDGP Manager: a No later than 15
copy of the final evaluation plan. days following the
end ofQ2
4. The Contractor shall submit electronically to the HDGP Manager: a No later than 15
copy of the community engagement plan for HB 19-1309. days following the
end ofQ2
5. The Contractor shall submit electronically to the HDGP Manager: a No later than 15
copy of the community engagement plan specific to developing a days following the
community land trust including the identified key stakeholders for end ofQ2
community engagement.
6. The Contractor shall submit electronically to the HDGP Manager: a No later than 15
copy of the community engagement plan to determine community days following the
readiness and political will for proposed policy changes. end ofQ3
7. The Contractor shall submit electronically to the HDGP Manager: a No later than 15
copy of the enforcement protocols developed for HB 19-1309. days following the
end ofQ3
8. The Contractor shall submit electronically to the HDGP Manager: a No later than 15
copy of the action plan to address changes in West Edwards. days following the
end ofQ3
9 . The Contractor shall submit electronically to the HDGP Manager: a No later than June
copy of the completed ADU and STR assessment results. 15, 2020 for Q4
10. The Contractor shall submit electronically to the HDGP Manager: a No later than June
copy of draft governing documents for the community land trust. 15, 2020 for Q4
11. The Contractor shall submit electronically to the HDGP Manager: a No later than June
copy of the action plan to build community power including the 15, 2020 for Q4
individuals and groups involved.
12. The Contractor shall submit electronically to the HDGP Manager: a No later than June
copy of the community engagement plan to for developing a 15, 2020 for Q4
Dotsero Metro Board.
13. The Contractor shall submit electronically to the HDGP Manager: a No later than June
copy of the community engagement plan for the proposed changes 15, 2020 for Q4
from the West Edwards action plan.
V. Monitoring:
CDPHE's monitoring of this contract for compliance with performance requirements will be conducted throughout
the contract period by the Health Disparities Grant Program Manager and Fiscal Officer . Methods used will include a
review of documentation determined by CDPHE to be reflective of performance to include fiscal and programmatic
documentation as applicable. The Contractor's performance will be evaluated at set intervals and communicated to the
Contractor. A Final Contractor Performance Evaluation will be conducted at the end of the life of the contract.
VI. Resolution of Non-Compliance:
The Contractor will be notified in writing within ten (10) calendar days of discovery of a compliance issue. Within
thirty (30) calendar days of discovery, the Contractor and the State will collaborate, when appropriate, to determine
the action(s) necessary to rectify the compliance issue and determine when the action(s) must be completed. The
action(s) and time line for completion will be documented in writing and agreed to by both parties. If extenuating
circumstances arise that requires an extension to the time line, the Contractor must email a request to the Health
Disparities Grant Program Manager and receive approval for a new due date . The State will oversee the
completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor
demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights
under the provisions of this contract.
venion: Contract Statement of Work-Exhibit B
December 2015 Page 12 of 15
Exhibit C
Budget
To Contract Dated 7/1/2019 To Contract Number 2020 •469
Expenditure Categories
Personal Services Contract Budget
Position Title Description of Work
Health in All Policies Coordinator The Health in All Policies Coordinator will be the lead Public Health staff member implementing work plan activities and
coordinating efforts with partners. $49,094.40
Healthy Communities Supervisor The Healthy Communities Supervisor will provide general oversight, ensure fiscal responsibility of budgeting and
coordinating subcontractors, and will be the lead for evaluation activities. $18,602.80
Healthy Communities The Healthy Communities Coordinator will be the lead for community engagement activities and subcontractors, and
Coordinator support with data collection activities to support evaluation. $26,096.40
Fringe costs include: FICA, Medicare, Retirement, Vision Insurance, Health Insurance, County Wellness Plan, Workers
Compensation, and Life Insurance $0.00
Total Personal Services $93,793.60
Supplies & Operating Expenses Contract Budaet
Item Description of Work
Office supplies General office supplies such as pens, flip charts, etc. $500 ,00
Translation/Interpretation Translation of materials and interpretation at events/meetings. $20,000.00
Public Education Implementation of radio, newspaper and social media to support community engagement activities and increase public
awareness of healthy housing efforts (Estimated: 50 radio spots x $SO= $2,500, 20 newspaper spots x $200 = $4,000 and
$300 toward social media ads) $6,800.00
Meeting/event supplies Supplies to support community engagement meetings and events. Community engagement activities are to be specified,
but it is estimated to have approximately 6 community engagement events, estimated costs include: $100 for food, $SO for
posters/other event supplies, $200 for meeting space, $250 for child care= $600) $3,000.00
Printing Materials to support community engagement activities, such as flyers, mailers, large banners, etc. $2,000.00
·--· $32,300.00 D -
Travel Contract Budget
Item Description of Work
Mileage Mileage reimbursement for HiAP Coordinator and other PH staff for meetings supporting Healthy Housing Eagle County,
included mandatory meeting in Denver (approximately 300 miles round trip) $1,964
Training/Professional Registration costs for training/professional development opportunities, including the Colorado Health Foundation
Development Registration Symposium "The Intersection Between Housing, Health and Inequity" for 4 Eagle County staff and 4 community
partners/leaders (estimated registration fee $250 x 8 people) $2,000
Lodging 2 days per diem x 2 persons to attend Fall Mtg@ $51/day $2,400
Meals 2 nights lodging for 2 persons to attend Fall mtg @ $170/night $792
Total Travel $7,156.48
Contractual (payments to third parties or entities) Contract Budget
Item Subcontractor Entity Name and/or Description of Item
Vail Valley Partnership Conduct assessment of accessory dwelling units/short term rentals, liaison with other community groups/organizations for
healthy housing initiatives. $15,000.00
Local community engagement Subcontract with local community-based organization to plan and activate community engagement tactics to support
subcontractor Healthy Housing Eagle County $50,000.00
Community power building Subcontractor experienced in community organizing and community power building to identify existing community leaders
subcontractor and groups that want to build capacity for power, identification of strategies for them to build power (e.g. development of
a metro board). $55,000.00
Eagle County Housing Subcontract with Eagle County Housing Department to support staff time dedicated to Healthy Housing Eagle County
Department activities ($50,000) and subcontract with an organization to support the development of a community land trust, including
determining community readiness and providing guidance on initial first steps to acquire land, etc. Estimated quote from
Burlington Associates of $50,000. $100,000.00
Eagle County Community Subcontract with Eagle County Community Development Department to support staff time for the involvement dedicated
Development Department to Healthy Housing Eagle County activities. $15,000.00
Technical Assistance Subcontract with an agency that will provide technical assistance to support Eagle County Departments and other relevant
Subcontractor stakeholders with strategizing and action planning for future land use planning with respect to housing. $15,000.00
Total Contractual $250,000.00
SUB-TOTAL BEFORE INDIRECT $383,250.08
Indirect Total Budget
Item Description of Item
Indirect Cost Rate De Minimis $15,824.92
Total Indirect $15,824.92
TOTAL $399,075.00
Page 13 of 15
OPTION LETTER#: Click here to enter text.
State Agency : Original Contract #
Colorado Department Of Public Health and Environment CT 2020*469
4300 Cherry Creek Dr S
Denver, CO 80246
Contractor (Name and Address) Option Contract Number
Click here to enter text.
Board of County Commissioners of Eagle County
for the use and benefit of the
Eagle County Public Health Agency
551 Broadway
Eagle, CO 81631
Contract Performance Beginning Date : Current Contract Expiration Date :
Click here to enter a date. Click here to enter a date.
CONTRACT MAXIMUM AMOUNT TABLE
Document Contract Federal Funding State Funding Other Funding Term (dates) Total
Type Routing# Amount* Amount Amount
OL#l '
Original
Current Contract Maximum $
Amount (YTD)
1) OPTIONS
A. Option to extend for an Extension Term
B. Option to change quantity of goods under the Contract
C. Option to change quantity of services under the Contract
2) REQUIRED PROVISIONS:
A. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above the State hereby exercises its option for an additional term, beginning Click here to enter a
date. and ending on the current contract expiration date shown above, at the rates stated in the
Original Contract, as amended.
B. In accordance with Section(s) Click here to enter text. of the Original Contract referenced
above, the State hereby exercises its option to Choose an item. the quantity of Choose an item. at
the rates stated in the Original Contract as amended for the following reason: Click here to
enter text ..
C. The Contract Maximum Amount table is deleted and replace with the Current Contract
Maximum Amount Maximum Amount table shown above.
3) OPTION EFFECTIVE DATE:
A. The effective date of this Option Letter is upon approval of the State Controller or Click here
to enter a date. whichever is later.
Page 14 of 15
$
$
PROGRAM APPROVAL STATE OF COLORADO
Jared S . Polis, Governor
Department of Public Health and Environment
Jill Hunsaker Ryan MPH, Executive Director
By: ______________ _
Date: --------
By: Lisa McGovern, Purchasing & Contracts Section
Director, CDPHE
Date : _________ _
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State Contracts. This
Contract is not valid until signed and dated below by the State Controller or delegate.
Contractor is not authorized to begin performance until such time. If Contractor begins
performing prior thereto, the State of Colorado is not obligated to pay Contractor for
such performance or for any goods and/or services provided hereunder.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: ________ ..,:__ ___ _
Date: _______ _
Page 15 of 15
