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Home My WebLink AboutC19-210 Colorado Department of Human Services - NOT FULLY EXECUTEDCOLORADO______DepartmentofHumanServicesSTATEOFCOLORADODEPARTMENTOFHUMANSERVICESCONTRACTStateAgencyColoradoDepartmentofHumanServicesOfficeofEarlyChildhoodDivisionofCommunityandFamily SupportContractMaximumAmountInitialTermStateFiscalYear2020ExtensionTermsN/AMaximum AmountforAllFiscalYearsPricing/FundingPriceStructure:CostReimbursementContractorshallinvoice:MonthlyFundSource:StateGeneralFundSIGNATUREANDCOVER PAGES20IHIA129458eClearance:ContractorEagle CountyGovernment,dbaHealthandHumanServicesContractor’sStateofIncorporation: Colorado$466,777*ContractPerformanceBeginning DateThelateroftheEffectiveDateorJuly1,2019InitialContractExpirationDateJune30,2020Exceptasstatedin§2.D,thetotaldurationofthis Contract,includingtheexerciseofanyoptionstoextend,shallnotexceed5YearsfromitsPerformance BeginningDate.*AnappropriationforNHVPGeneralAccountingEncumbrance(GAE)isherebyaddedtothis contract.ThemaximumpayableforGAEissubjecttoappropriatedfunds,nottoexceed$50,000whichissplitamong otherNHVPvendors.SeeExhibitC:AdditionalProvisions.$466,777*OptionsThe Stateshallhavethefollowingoptionsifindicatedwith“Yes,”asfurther describedin§2.C and§5.B.v:OptiontoExtendTermper§2.C: YesOptiontoIncreaseorDecreaseMaximumAmountper§5.B.v:YesInsuranceMiscellaneousContractorshallmaintainthefollowinginsuranceifindicated AuthoritytoenterintothisContractexistsin:C.R.S.26-6.4-with“Yes,”asfurther describedin§12:107.Law-SpecifiedVendorStatute(ifany):C.R.S.26-6.4-107Worker’sCompensation:YesProcurementMethod:LawSpecifiedGeneralLiability:YesSolicitationNumber(ifany):N/AAutomobileLiability:YesProtectedInformation:YesProfessional LiabilityInsurance:NoCrimeInsurance:NoStateRepresentativeContractorRepresentativeJulieBecker, HomeVisitingProgramDirectorJennie WahrerColoradoDepartmentofHumanServices,OfficeofEarly551Broadway,P0Box600Childhood,DivisionofCommunityandFamilySupport Eagle,CO$16311575ShermanStreet,1stFloorPhone-970-32$-2604Denver,CO$0203Email-jennie.wahrer@eaglecounty.usPhone-303-866-5205;Email-julie.becker@state.co.usContract Wizard Version4.03Page1of29RevisedJanuary2019C19-210 CMS:12945$ExhibitsThefollowingExhibitsareattachedandincorporatedintothisContract:ExhibitA-StatementofWorkExhibitB-BudgetExhibitC-AdditionalProvisionsExhibitD-HIPAABusinessAssociateAddendumExhibitE-CriticalIncidentReportingContractPurposeInaccordancewiththeprovisionsofthiscontractanditsexhibitsandattachments,theContractorshall:Providetrainedvisitingnursestohelpeducatemothersontheimportanceofnutritionandavoidingalcoholanddrugs,includingnicotine,andtoassistandeducatemothersinprovidinggeneralcarefortheirchildren.SignaturePagebeginsonnextpage-ContractWizardVersion4.03Page2of29RevisedJanuary2019 CMS:12945$THEPARTIESHERETOHAVEEXECUTEDTHISCONTRACTEachpersonsigningthisContractrepresentsandwarrantsthatheorsheisdulyauthorizedtoexecutethisContractandtobindthePartyauthorizinghisorhersignature.CONTRACTORSTATEOFCOLORADOEagleCountyGovernment,dbaPublicHealthandJaredPolis,GovernorEnvironmentDepartmentofHumanServicesMichelleBarnes,ExecutiveDirectorjfly:JeanTr’McQuepiTY)Chair,BoardofCountyBy:MaryAnneSnyder,Director,OfficeofEarlyChildhoodCmssioner/)Date:Date:(fff//92ndStateorCoiStrattorSignatureifNeededLEGALREVIEW•PhilWeiser,AttorneyGeneralBy:______________________________________By:AssistantAttorneyGeneralDate:Date:Inaccordancewith§24-30-202C.R.S.,thisContractisnotvaliduntilsignedanddatedbelowbytheStateControlleroranauthorizeddelegate.By:STATECONTROLLERRobertJaros,CPA,MBA,JDClintWoodruff!AndreaEurich/TravisYoderEffectiveDate:_________________________--SignatureandCoverPagesEnd--ContractWizardVersion4.03Page3of29RevisedJanuary2019 CMS:12945$TABLEOFCONTENTSSIGNATUREANDCOVERPAGESI1.PARTIES42.TERMANDEFFECTIVEDATE43.DEFINITIONS64.STATEMENTOFWORK95.PAYMENTSTOCONTRACTOR96.REPORTING-NOTIFICATION107.CONTRACTORRECORDS118.CONFIDENTIALINFORMATION-STATERECORDS129.CONFLICTSOFINTEREST1310.INSURANCE1411.BREACHOFCONTRACT1612.REMEDIES1713.STATE’SRIGHTOfREMOVAL1814.DISPUTERESOLUTION1815.NOTICESANDREPRESENTATIVES1916.RIGHTSINWORKPRODUCTANDOTHERINFORMATION..ERROR!BOOKMARKNOTDEFINED.17.STATEWIDECONTRACTMANAGEMENTSYSTEM2018.GENERALPROVISIONS2119.COLORADOSPECIALPROVISIONS(COLORADOFISCALRULE3-1)2420.DEPARTMENTOfHUMANSERVICESPROVISIONS2721.SAMPLEOPTIONLETTER(IFAPPLICABLE)291.PARTIESThisContractisenteredintobyandbetweenContractornamedontheSignatureandCoverPagesforthisContract(the“Contractor”),andtheSTATEOFCOLORADOactingbyandthroughtheDepartmentofHumanServices(the“State”or“CDHS”).ContractorandtheStateagreetothetermsandconditionsinthisContract.2.TERMANDEFFECTIVEDATEA.EffectiveDateThisContractshallnotbevalidorenforceableuntiltheEffectiveDate.TheStateshallnotbeboundbyanyprovisionofthisContractbeforetheEffectiveDate,andshallhavenoobligationtopayContractorforanyWorkperformedorexpenseincurredbeforetheEffectiveDateoraftertheexpirationorsoonerterminationofthisContract.B.InitialTermTheParties’respectiveperformancesunderthisContractshallcommenceontheContractPerformanceBeginningDateshownontheSignatureandCoverPagesforthisContractandshallterminateonthe[nitiatContractExpirationDateshownontheSignatureandCoverPagesforthisContract(the“InitialTerm”)unlesssoonerterminatedorfurtherextendedinaccordancewiththetermsofthisContract.ContractWizardVersion4.03Page4of29RevisedJanuary2019 CMS:129458C.ExtensionTerms-State’sOptionIftheSignatureandCoverPagesforthisContractshowsthattheStatehastheOptiontoExtendTerm,thentheState,atitsdiscretion,shallhavetheoptiontoextendtheperformanceunderthisContractbeyondtheInitialTermforaperiod,orforsuccessiveperiods,atthesameratesandunderthesametermsspecifiedintheContract(eachsuchperiodan“ExtensionTerm”).Inordertoexercisethisoption,theStateshaltprovidewrittennoticetoContractorinaformsubstantiallyequivalentto§21“SampleOptionLetter.”TheStatemayincludeandincorporatearevisedbudgetwiththeoptionletter,aslongastherevisedbudgetdoesnotunilaterallychangeratesortermsspecifiedintheContract.Exceptasstatedin§2.D,thetotaldurationofthisContract,includingtheexerciseofanyoptionstoextend,shallnotexceed5yearsfromitsPerformanceBeginningDate,orthenumberofyearsspecifiedontheSignatureandCoverPagesifsuchnumberislessthan5years,absentpriorapprovalfromtheChiefProcurementOfficerinaccordancewiththeColoradoProcurementCode.B.EndofTermExtensionIfthisContractapproachestheendofitsInitialTerm,oranyExtensionTermtheninplace,theState,atitsdiscretion,uponwrittennoticetoContractorasprovidedin§15,mayunilaterallyextendsuchInitialTermorExtensionTermforaperiodnottoexceed2months(an“EndofTermExtension”),regardlessofwhetheradditionalExtensionTermsareavailableornot.TheprovisionsofthisContractineffectwhensuchnoticeisgivenshallremainineffectduringtheEndofTermExtension.TheEndofTermExtensionshallautomaticallyterminateuponexecutionofareplacementcontractormodificationextendingthetotaltermoftheContract.I.EarlyTerminationinthePublicInterestTheStateisenteringintothisContracttoservethepublicinterestoftheStateofColoradoasdeterminedbyitsGovernor,GeneralAssembly,orCourts.IfthisContractceasestofurtherthepublicinterestoftheState,theState,initsdiscretion,mayterminatethisContractinwholeorinpart.AdeterminationthatthisContractshouldbeterminatedinthepublicinterestshallnotbeequivalenttoaStaterighttoterminateforconvenience.ThissubsectionshallnotapplytoaterminationofthisContractbytheStateforbreachbyContractor,whichshallbegovernedby§12.A.i.i.MethodandContentTheStateshallnotifyContractorofsuchterminationinaccordancewith§15.ThenoticeshallspecifytheeffectivedateoftheterminationandwhetheritaffectsalloraportionofthisContract,andshallinclude,totheextentpracticable,thepublicinterestjustificationforthetermination.ii.ObligationsandRightsUponreceiptofaterminationnoticeforterminationinthepublicinterest,Contractorshallbesubjecttotherightsandobligationssetforthin§12.A.i.a.iii.PaymentsIftheStateterminatesthisContractinthepublicinterest,theStateshallpayContractoranamountequaltothepercentageofthetotalreimbursementpayableunderthisContractthatcorrespondstothepercentageofWorksatisfactorilycompletedandaccepted,asdeterminedbytheState,lesspaymentspreviouslymade.ContractWizardVersion4.03Page5of29RevisedJanuary2019 CMS:12945$Additionally,ifthisContractislessthan60%completed,asdeterminedbytheState,theStatemayreimburseContractorforaportionofactualout-of-pocketexpenses,nototherwisereimbursedunderthisContract,incurredbyContractorwhicharedirectlyattributabletotheuncompletedportionofContractor’sobligations,providedthatthesumofanyandallreimbursementshallnotexceedthemaximumamountpayabletoContractorhereunder.3.DEFINITIONSThefollowingtermsshallbeconstruedandinterpretedasfollows:A.“BreachofContract”meansthefailureofaPartytoperformanyofitsobligationsinaccordancewiththisContract,inwholeorinpartorinatimelyorsatisfactorymanner.Theinstitutionofproceedingsunderanybankruptcy,insolvency,reorganizationorsimilarlaw,byoragainstContractor,ortheappointmentofareceiverorsimilarofficerforContractororanyofitsproperty,whichisnotvacatedorfullystayedwithin30daysaftertheinstitutionofsuchproceeding,shallalsoconstituteabreach.IfContractorisdebarredorsuspendedunder§24-109-105,C.R.S.atanytimeduringthetermofthisContract,thensuchdebarmentorsuspensionshallconstituteabreach.B.“BusinessDay”meansanydayotherthanSaturday,Sunday,oraLegalHolidayaslistedin§24-11-101(1)C.R.S.C.“ChiefProcurementOfficer”meanstheindividualtowhomtheExecutiveDirectorhasdelegatedhisorherauthoritypursuantto§24-102-202(6),C.R.S.toprocureorsupervisetheprocurementofaLlsuppliesandservicesneededbythestate.B.“CJI”meanscriminaljusticeinformationcollectedbycriminaljusticeagenciesneededfortheperformanceoftheirauthorizedfunctions,including,withoutlimitation,allinformationdefinedascriminaljusticeinformationbytheU.S.DepartmentofJustice,federalBureauofInvestigation,CriminalJusticeInformationServicesSecurityPolicy,asamendedandallCriminalJusticeRecordsasdefinedunder24-72-302C.R.S.E.“Contract”meansthisagreement,includingallattachedExhibits,alldocumentsincorporatedbyreference,allreferencedstatutes,rulesandcitedauthorities,andanyfuturemodificationsthereto.Forpurposesofclarificationandtheremovalofanydoubt,subjecttoanyfuturemodificationsthereto,theSignatureandCoverPagesandSections1through21,asidentifiedintheTableofContentshereinabove,shallconstitutethe“mainbody”ofthisContractexclusively.F.“ContractFunds”meansthefundsthathavebeenappropriated,designated,encumbered,orotherwisemadeavailableforpaymentbytheStateunderthisContract.G.“CORA”meanstheColoradoOpenRecordsAct,§24-72-200.1et.seq.,C.R.S.H.“EndofTermExtension”meansthetimeperioddefinedin§2.D.ContractWizardVersion4.03Page6of29RevisedJanuary2019 CMS:12945$I.“EffectiveDate”meansthedateonwhichthisContractisapprovedandsignedbytheColoradoStateControllerordesignee,asshownontheSignaturePageforthisContract.IfthisContractisforaMajorInformationTechnologyProject,asdefinedin§24-37.5-102(2.6),thenEffectiveDateofthisContractshallbethelaterofthedateonwhichthisContractisapprovedandsignedbytheState’sChiefInformationOfficerorauthorizeddelegateorthedateonwhichthisContractisapprovedandsignedbytheStateControllerorauthorizeddelegate,asshownontheSignatureandCoverPageforthisContract.J.“Exhibits”meanstheexhibitsandattachmentsincludedwiththisContractasshownontheSignatureandCoverPagesforthisContract..K.“ExtensionTerm”meansthetimeperioddefinedin§2.C.L.“Goods”meansanymovablematerialacquired,produced,ordeliveredbyContractorassetforthinthisContractandshallincludeanymovablematerialacquired,produced,ordeliveredbyContractorinconnectionwiththeServices.M.“Incident”meansanyaccidentalordeliberateeventthatresultsinorconstitutesanimminentthreatoftheunauthorizedaccess,loss,disclosure,modification,disruption,ordestructionofanycommunicationsorinformationresourcesoftheState,whichareincludedaspartoftheWork,asdescribedin§24-37.5-401,et.seq.,C.R.S.Incidentsinclude,withoutlimitation,(1)successfulattemptstogainunauthorizedaccesstoaStatesystemorStateInformationregardlessofwheresuchinformationislocated;(ii)unwanteddisruptionordenialofservice;(iii)theunauthorizeduseofaStatesystemfortheprocessingorstorageofdata;or(iv)changestoStatesystemhardware,firmware,orsoftwarecharacteristicswithouttheState’sknowledge,instruction,orconsent.N.“InitialTerm”meansthetimeperioddefinedin§2.B.0.“Party”meanstheStateorContractor,and“Parties”meansboththeStateandContractor.P.“PCI”meanspaymentcardinformationincludinganydatarelatedtocreditcardholders’names,creditcardnumbers,ortheothercreditcardinformationasmaybeprotectedbystateorfederallaw.Q.“P11”meanspersonallyidentifiableinformationincluding,withoutlimitation,anyinformationmaintainedbytheStateaboutanindividualthatcanbeusedtodistinguishortraceanindividual’sidentity,suchasname,socialsecuritynumber,dateandplaceofbirth,mother’smaidenname,orbiometricrecords;andanyotherinformationthatislinkedorlinkabletoanindividual,suchasmedical,educational,financial,andemploymentinformation.P11includes,butisnotlimitedto,allinformationdefinedaspersonallyidentifiableinformationin§24-72-501C.R.S.R.“PHI”meansanyprotectedhealthinformation,including,withoutlimitationanyinformationwhetheroralorrecordedinanyformormedium:(i)thatrelatestothepast,presentorfuturephysicalormentalconditionofanindividual;theprovisionofhealthcaretoanindividual;orthepast,presentorfuturepaymentfortheprovisionofhealthcaretoanindividual;and(ii)thatidentifiestheindividualorwithrespecttowhichthereisareasonablebasistobelievetheinformationcanbeusedtoidentifytheindividual.PHIincludes,butisnotlimitedto,anyinformationdefinedasIndividuallyIdentifiableHealthInformationbythefederalHealthInsurancePortabilityandAccountabilityAct.S.“Services”meanstheservicestobeperformedbyContractorassetforthinthisContract,andshallincludeanyservicestoberenderedbyContractorinconnectionwiththeGoods.ContractWizardVersion4.03Page7of29RevisedJanuary2019 CMS:129458T.“St,ateConfidentialInformation”meansanyandallStateRecordsnotsubjecttodisclosureunderCORA.StateConfidentialInformationshallinclude,butisnotlimitedto,P11,PHI,PCI,TaxInformation,CJI,andStatepersonnelrecordsnotsubjecttodisclosureunderCORA.StateConfidentialInformationshaltnotincludeinformationordataconcerningindividualsthatisnotdeemedconfidentialbutneverthelessbelongstotheState,whichhasbeencommunicated,furnished,ordisclosedbytheStatetoContractorwhich(i)issubjecttodisclosurepursuanttoCORA;(ii)isalreadyknowntoContractorwithoutrestrictionsatthetimeofitsdisclosuretoContractor;(iii)isorsubsequentlybecomespubliclyavailablewithoutbreachofanyobtigationowedbyContractortotheState;(iv)isdisclosedtoContractor,withoutconfidentialityobligations,byathirdpartywhohastherighttodisclosesuchinformation;or(v)wasindepetidentlydevelopedwithoutrelianceonanyStateConfidentialInformation.U.“StateFiscalRules”meansthatfiscalrulespromulgatedbytheColoradoStateControllerpursuantto§24-30-202(13)(a),C.R.S.V.“StateFiscalYear”meansa12monthperiodbeginningonJuly1ofeachcalendaryearandendingonJune30ofthefollowingcalendaryear.Ifasinglecalendaryearfollowstheterm,thenitmeanstheStateFiscalYearendinginthatcalendaryear.W.“StateRecords”meansanyandallStatedata,information,andrecords,regardlessofphysicalform,including,butnotlimitedto,informationsubjecttodisclosureunderCORA.X.“Subcontractor”meansthird-parties,ifany,engagedbyContractortoaidinperformanceoftheWork.Y.“TaxInformation”meansfederalandStateofColoradotaxinformationincluding,withoutlimitation,federalandStatetaxreturns,returninformation,andsuchothertax-relatedinformationasmaybeprotectedbyfederalandStatelawandregulation.TaxInformationincludes,butisnotlimitedtoallinformationdefinedasfederaltaxinformationinInternalRevenueServicePublication1075.ContractWizardVersion403Page8of29RevisedJanuary2019 CMS:129458Z.“Work”meanstheGoodsdeliveredandServicesperformedpursuanttothisContract.AA.“WorkProduct”meansthetangibleandintangibleresultsoftheWork,whetherfinishedorunfinished,includingdrafts.WorkProductincludes,butisnotlimitedto,documents,text,software(includingsourcecode),research,reports,proposals,specifications,plans,notes,studies,data,images,photographs,negatives,pictures,drawings,designs,models,surveys,maps,materials,ideas,concepts,know-how,andanyotherresultsoftheWork.“WorkProduct”doesnotincludeanymaterialthatwasdevelopedpriortotheEffectiveDatethatisused,withoutmodification,intheperformanceoftheWork.AnyothertermusedinthisContractthatisdefinedinanExhibitshallbeconstruedandinterpretedasdefinedinthatExhibit.4.STATEMENTOFWORKContractorshallcompletetheWorkasdescribedinthisContractandinaccordancewiththeprovisionsoftheExhibits.TheStateshallhavenoliabilitytocompensateContractorforthedeliveryofanygoodsortheperformanceofanyservicesthatarenotspecificallysetforthinthisContract.5.PAYMENTSTOCONTRACTORA.MaximumAmountPaymentstoContractorarelimitedtotheunpaid,obligatedbalanceoftheContractFunds.TheStateshallnotpayContractoranyamountunderthisContractthatexceedstheContractMaximumforthattermshownontheSignatureandCoverPagesforthisContract.B.PaymentProceduresi.InvoicesandPaymenta.TheStateshallpayContractorintheamountsandinaccordancewiththeExhibits.b.ContractorshallinitiatepaymentrequestsbyinvoicetotheState,inaformandmannerapprovedbytheState.c.TheStateshallpayeachinvoicewithin45daysfollowingtheState’sreceiptofthatinvoice,solongastheamountinvoicedcorrectlyrepresentsWorkcompletedbyContractorandpreviouslyacceptedbytheStateduringthetermthattheinvoicecovers.IftheStatedeterminesthattheamountofanyinvoiceisnotcorrect,thenContractorshallmakeallchangesnecessarytocorrectthatinvoice.d.TheacceptanceofaninvoiceshallnotconstituteacceptanceofanyWorkperformedordeliverablesprovidedundertheContract.ii.InterestAmountsnotpaidbytheStatewithin45daysoftheState’sacceptanceoftheinvoiceshallbearinterestontheunpaidbalancebeginningonthe45thdayattherateof1%permonth,asrequiredby§24-30-202(24)(a),C.R.S.,untilpaidinfull;provided,however,thatinterestshallnotaccrueonunpaidamountsthattheStatedisputesinwriting.ContractorshallinvoicetheStateseparatelyforaccruedinterestonContractWizardVersion403Page9of29RevisedJanuary2019 CMS:129458delinquentamounts,andtheinvoiceshallreferencethedelinquentpayment,thenumberofday’sinteresttobepaidandtheinterestrate.iii.PaymentDisputesIfContractordisputesanycalculation,determinationoramountofanypayment,ContractorshallnotifytheStateinwritingofitsdisputewithin30daysfollowingtheearliertooccurofContractor’sreceiptofthepaymentornotificationofthedeterminationorcalculationofthepaymentbytheState.TheStatewillreviewtheinformationpresentedbyContractorandmaymakechangestoitsdeterminationbasedonthisreview.Thecalculation,determinationorpaymentamountthatresultsfromtheState’sreviewshallnotbesubjecttoadditionaldisputeunderthissubsection.NopaymentsubjecttoadisputeunderthissubsectionshallbedueuntilaftertheStatehasconcludeditsreview,andtheStateshallnotpayanyinterestonanyamountduringtheperioditissubjecttodisputeunderthissubsection.iv.AvailableFunds-Contingency-TerminationTheStateisprohibitedbylawfrommakingcommitmentsbeyondthetermofthecurrentStatefiscalYear.PaymenttoContractorbeyondthecurrentStateFiscalYeariscontingentontheappropriationandcontinuingavailabilityofContractFundsinanysubsequentyear(asprovidedintheColoradoSpecialProvisions).Iffederalfundsorfundsfromanyothernon-StatefundsconstituteallorsomeoftheContractFundstheState’sobligationtopayContractorshallbecontingentuponsuchnon-Statefundingcontinuingtobemadeavailableforpayment.PaymentstobemadepursuanttothisContractshallbemadeonlyfromContractFunds,andtheState’sliabilityforsuchpaymentsshallbelimitedtotheamountremainingofsuchContractFunds.IfState,federalorotherfundsarenotappropriated,orotherwisebecomeunavailabletofundthisContract,theStatemay,uponwrittennotice,terminatethisContract,inwholeorinpart,withoutincurringfurtherliability.TheStateshall,however,remainobligatedtopayforServicesandGoodsthataredeliveredandacceptedpriortotheeffectivedateofnoticeoftermination,andthisterminationshallotherwisebetreatedasifthisContractwereterminatedinthepublicinterestasdescribedin§2.E.v.OptiontoIncreaseMaximumAmountIftheSignatureandCoverPagesforthisContractshowthattheStatehastheOptiontoIncreaseorDecreaseMaximumAmount,thentheState,atitsdiscretion,shallhavetheoptiontoincreaseordecreasethestatewidequantityofGoodsandServicesbasedupontheratesestablishedinthisContract,andincreasethemaximumamountpayableaccordingly.Inordertoexercisethisoption,theStateshaltprovidewrittennoticetoContractorinaformsubstantiallyequivalentto§21“SampleOptionLetter.”DeliveryofGoodsandperformanceofServicesshallcontinueatthesameratesandtermsasdescribedinthisContract.TheStatemayincludeandincorporatearevisedbudgetwiththeoptionletter,aslongastherevisedbudgetdoesnotunilaterallychangeratesortermsspecifiedintheContract.6.REPORTING-NOTIFICATIONA.QuarterlyReports.Inadditiontoanyreportsrequiredpursuantto§17orpursuanttoanyotherExhibit,foranycontracthavingatermlongerthan3months,Contractorshallsubmit,onaquarterlybasis,awrittenreportspecifyingprogressmadeforeachspecifiedperformancemeasureandContractWizardVersion4.03Page10of29RevisedJanuary2019 CMS:129458standardinthisContract.SuchprogressreportshallbeinaccordancewiththeproceduresdevelopedandprescribedbytheState.ProgressreportsshallbesubmittedtotheStateatthetimeortimesspecifiedbytheStateinthisContract,or,ifnotimeisspecifiedinthisContract,notlaterthan5BusinessDaysfollowingtheendofeachcalendarquarter.B.LitigationReportingIfContractorisservedwithapleadingorotherdocumentinconnectionwithanactionbeforeacourtorotheradministrativedecisionmakingbody,andsuchpleadingordocumentrelatestothisContractormayaffectContractor’sabilitytoperformitsobligationsunderthisContract,Contractorshall,within5daysafterbeingserved,notifytheStateofsuchactionanddelivercopiesofsuchpleadingordocumenttotheState’sprincipalrepresentativeidentifiedontheSignatureandCoverPagesasprovidedin§15.C.PerformanceOutsidetheStateofColoradoortheUnitedStates,§24-102-206C.R.S.Totheextentnotpreviouslydisclosedinaccordancewith§24-102-206,C.R.S.,ContractorshallprovidewrittennoticetotheState,inaccordancewith§15andinaformdesignatedbytheState,within20daysfollowingtheearliertooccurofContractor’sdecisiontoperformServicesoutsideoftheStateofColoradoortheUnitedStates,oritsexecutionofanagreementwithaSubcontractortoperform,ServicesoutsidetheStateofColoradoortheUnitedStates.SuchnoticeshallspecifythetypeofServicestobeperformedoutsidetheStateofColoradoortheUnitedStatesandthereasonwhyitisnecessaryoradvantageoustoperformsuchServicesatsuchlocationorlocations,andsuchnoticeshallbeapublicrecord.KnowingfailurebyContractortoprovidenoticetotheStateunderthissectionshallconstituteabreachofthisContract.ThissectionshallnotapplyiftheContractfundsincludeanyfederalfunds.7.CONTRACTORRECORDSA.MaintenanceContractorshallmaintainafileofalldocuments,records,communications,notesandothermaterialsrelatingtotheWork(the“ContractorRecords”).ContractorRecordsshallincludealldocuments,records,communications,notesandothermaterialsmaintainedbyContractorthatrelatetoanyWorkperformedbySubcontractors,andContractorshallmaintainallrecordsrelatedtotheWorkperformedbySubcontractorsrequiredtoensureproperperformanceofthatWork.ContractorshallmaintainContractorRecordsuntilthelasttooccurof:(1)thedate3yearsafterthedatethisContractexpiresoristerminated,(ii)finalpaymentunderthisContractismade,(iii)theresolutionofanypendingContractmatters,or(iv)ifanauditisoccurring,orContractorhasreceivednoticethatanauditispending,thedatesuchauditiscompletedanditsfindingshavebeenresolved(the“RecordRetentionPeriod”).B.InspectionContractorshallpermittheStatetoaudit,inspect,examine,excerpt,copyandtranscribeContractorRecordsduringtheRecordRetentionPeriod.ContractorshallmakeContractorRecordsavailableduringnormalbusinesshoursatContractor’sofficeorplaceofbusiness,oratothermutuallyagreedupontimesorlocations,uponnofewerthan2BusinessDays’noticefromtheState,unlesstheStatedeterminesthatashorterperiodofnotice,ornonotice,isnecessarytoprotecttheinterestsoftheState.C.MonitoringContractWizardVersion4.03Page11of29RevisedJanuary2019 CMS:129458TheState,initsdiscretion,maymonitorContractor’sperformanceofitsobligationsunderthisContractusingproceduresasdeterminedbytheState.TheStateshallmonitorContractor’sperformanceinamannerthatdoesnotundulyinterferewithContractor’sperformanceoftheWork.B.FinalAuditReportContractorshallpromptlysubmittotheStateacopyofanyfinalauditreportofanauditperformedonContractor’srecordsthatrelatestooraffectsthisContractortheWork,whethertheauditisconductedbyContractororathirdparty.8.CONFIDENTIALINFORMATION-STATERECORDSA.ConfidentialityContractorshallkeepconfidential,andcauseallSubcontractorstokeepconfidential,allStateRecords,unlessthoseStateRecordsarepubliclyavailable.Contractorshallnot,withoutpriorwrittenapprovaloftheState,use,publish,copy,disclosetoanythirdparty,orpermittheusebyanythirdpartyofanyStateRecords,exceptasotherwisestatedinthisContract,permittedbylaw,orapprovedinwritingbytheState.ContractorshallprovideforthesecurityofallStateConfidentialInformationinaccordancewithallpoliciespromulgatedbytheColoradoOfficeofInformationSecurityandallapplicablelaws,rules,policies,publications,andguidelines.IfContractororanyofitsSubcontractorswillormayreceivethefollowingtypesofdata,ContractororitsSubcontractorsshallprovideforthesecurityofsuchdataaccordingtothefollowing:(i)themostrecentlypromulgatedIRSPublication1075forallTaxInformationandinaccordancewiththeSafeguardingRequirementsforFederalTaxInformationattachedtothisContractasanExhibit,ifapplicable,(ii)themostrecentlyupdatedPCIDataSecurityStandardfromthePCISecurityStandardsCouncilforallPCI,(iii)themostrecentlyissuedversionoftheU.S.DepartmentofJustice,federalBureauofInvestigation,CriminalJusticeInformationServicesSecurityPolicyforallCJI,and(iv)thefederalHealthInsurancePortabilityandAccountabilityActforallPHIandtheHIPAABusinessAssociateAgreementattachedtothisContract,ifapplicable.ContractorshallimmediatelyforwardanyrequestordemandforStateRecordstotheState’sprincipalrepresentative.B.OtherEntityAccessandNondisclosureAgreementsContractormayprovideStateRecordstoitsagents,employees,assignsandSubcontractorsasnecessarytoperformtheWork,butshallrestrictaccesstoStateConfidentialInformationtothoseagents,employees,assignsandSubcontractorswhorequireaccesstoperformtheirobligationsunderthisContract.Contractorshallensureallsuchagents,employees,assigns,andSubcontractorssignagreementscontainingnondisclosureprovisionsatleastasprotectiveasthoseinthisContract,andthatthenondisclosureprovisionsareinforceatalltimestheagent,employee,assignorSubcontractorhasaccesstoanyStateConfidentialInformation.ContractorshallprovidecopiesofthosesignednondisclosureprovisionstotheStateuponexecutionofthenondisclosureprovisions.C.Use,Security,andRetentionContractorshalluse,holdandmaintainStateConfidentialInformationincompliancewithanyandallapplicablelawsandregulationsinfacilitieslocatedwithintheUnitedStates,andshallmaintainasecureenvironmentthatensuresconfidentialityofallStateConfidentialInformationwhereverlocated.ContractorshallprovidetheStatewithaccess,subjecttoContractor’sreasonablesecurityrequirements,forpurposesofinspectingandContractWizardVersion4.03Page12of29RevisedJanuary2019 CMS:129458monitoringaccessanduseofStateConfidentialInformationandevaluatingsecuritycontroleffectiveness.UpontheexpirationorterminationofthisContract,ContractorshallreturnStateRecordsprovidedtoContractorordestroysuchStateRecordsandcertifytotheStatethatithasdoneso,asdirectedbytheState.IfContractorispreventedbylaworregulationfromreturningordestroyingStateConfidentialInformation,Contractorwarrantsitwillguaranteetheconfidentialityof,andceasetouse,suchStateConfidentialInformation.B.IncidentNoticeandRemediationIfContractorbecomesawareofanyIncident,itshallnotifytheStateimmediatelyandcooperatewiththeStateregardingrecovery,remediation,andthenecessitytoinvolvelawenforcement,asdeterminedbytheState.UnlessContractorcanestablishthatnoneofContractororanyofitsagents,employees,assignsorSubcontractorsare•thecauseorsourceoftheIncident,ContractorshallberesponsibleforthecostofnotifyingeachpersonwhomayhavebeenimpactedbytheIncident.AfteranIncident,ContractorshalltakestepstoreducetheriskofincurringasimilartypeofIncidentinthefutureasdirectedbytheState,whichmayinclude,butisnotlimitedto,developingandimplementingaremediationplanthatisapprovedbytheState,atnoadditionalcosttotheState.TheStatemay,initssolediscretionandatContractor’ssoleexpense,requireContractortoengagetheservicesofanindependent,qualified,State-approvedthirdpartytoconductasecurityaudit.ContractorshallprovidetheStatewiththeresultsofsuchauditandevidenceofContractor’splannedremediationinresponsetoanynegativefindings.I.DataProtectionandHandlingContractorshallensurethatallStateRecordsandWorkProductinthepossessionofContractororanySubcontractorsareprotectedandhandledinaccordancewiththerequirementsofthisContract,includingtherequirementsofanyExhibitshereto,atalltimes.F.SafeguardingP11IfContractororanyofitsSubcontractorswillormayreceiveP11underthisContract,ContractorshallprovideforthesecurityofsuchP11,inamannerandformacceptabletotheState,including,withoutlimitation,Statenon-disclosurerequirements,useofappropriatetechnology,securitypractices,computeraccesssecurity,dataaccesssecurity,datastorageencryption,datatransmissionencryption,securityinspections,andaudits.Contractorshallbea“Third-PartyServiceProvider”asdefinedin§24-73-f03(1)(i),C.R.S.andshallmaintainsecurityproceduresandpracticesconsistentwith§24-73-1O1etseq.,C.R.S.9.CONFLICTSOFINTERESTA.ActualConflictsofInterestContractorshallnotengageinanybusinessoractivities,ormaintainanyrelationshipsthatconflictinanywaywiththefullperformanceoftheobligationsofContractorunderthisContract.SuchaconflictofinterestwouldarisewhenaContractororSubcontractor’semployee,officeroragentweretoofferorprovideanytangiblepersonalbenefittoanemployeeoftheState,oranymemberofhisorherimmediatefamilyorhisorherpartner,relatedtotheawardof,entryintoormanagementoroversightofthisContract.B.ApparentConflictsofInterestContractoracknowledgesthat,withrespecttothisContract,eventheappearanceofaconflictofinterestshallbeharmfultotheState’sinterests.AbsenttheState’spriorwrittenContractWizardVersion403Page13of29RevisedJanuary2019 CMS:12945$approval,Contractorshallrefrainfromanypractices,activitiesorrelationshipsthatreasonablyappeartobeinconflictwiththefullperformanceofContractor’sobligationsunderthisContract.C.DisclosuretotheStateIfaconflictortheappearanceofaconflictarises,orifContractorisuncertainwhetheraconflictortheappearanceofaconflicthasarisen,ContractorshallsubmittotheStateadisclosurestatementsettingforththerelevantdetailsfortheState’sconsideration.FailuretopromptlysubmitadisclosurestatementortofollowtheState’sdirectioninregardtotheactualorapparentconflictconstitutesabreachofthisContract.B.Contractorshaltmaintainawrittenconflictofinterestpolicy.ContractorshaltprovidethewrittenconflictofinterestpolicytotheStateuponrequest.10.INSURANCEContractorshallobtainandmaintain,andensurethateachSubcontractorshallobtainandmaintain,insuranceasspecifiedinthissectionatalltimesduringthetermofthisContracttotheextentthatsuchinsurancepoliciesarerequiredasshownontheSignatureandCoverPageforthisContract.AllinsurancepoliciesrequiredbythisContractshallbeissuedbyinsurancecompaniesasapprovedbytheState.ContractWizardVersion403Page14of29RevisedJanuary2019 CMS:12945$A.GeneralLiabilityCommercialgeneralliabilityinsurancecoveringpremisesoperations,firedamage,independentcontractors,productsandcompletedoperations,blanketcontractualliability,personalinjury,andadvertisingliabilitywithminimumlimitsasfollows:1.$1,000,000eachoccurrence;ii.$1,000,000generalaggregate;iii.$1,000,000productsandcompletedoperationsaggregate;andiv.$50,000any1fire.B.AutomobileLiabilityAutomobileliabilityinsurancecoveringanyauto(includingowned,hiredandnon-ownedautos)withaminimumlimitof$1,000,000eachaccidentcombinedsinglelimit.C.ProtectedInformationLiabilityinsurancecoveringalllossofStateConfidentialInformation,suchasP11,PHI,PCI,TaxInformation,andCJI,andclaimsbasedonallegedviolationsofprivacyrightsthroughimproperuseordisclosureofprotectedinformationwithminimumlimitsasfollows:i.$1,000,000eachoccurrence;andii.$2,000,000generalaggregate.iii.NotwithstandingsectionsD(i)and(ii)above,ifContractorhasStateConfidentialInformationfor10orfewerindividualsorrevenuesof$250,000orless,Contractorshallmaintainlimitsofnotlessthan$50,000.iv.NotwithstandingsectionsD(i)and(ii)above,ifContractorhasStateConfidentialInformationfor25orfewerindividualsorrevenuesof$500,000orless,Contractorshallmaintainlimitsofnotlessthan$100,000.D.ProfessionalLiabilityInsuranceProfessionalliabilityinsurancecoveringanydamagescausedbyanerror,omissionoranynegligentactwithminimumlimitsasfollows:i.$1,000,000eachoccurrence;andii.$1,000,000generalaggregate.E.CrimeInsuranceCrimeinsuranceincludingemployeedishonestycoveragewithminimumlimitsasfollows:1.$1,000,000eachoccurrence;andii.$1,000,000generalaggregate.F.AdditionalInsuredTheStateshallbenamedasadditionalinsuredonallcommercialgeneralliabilitypolicies(leasesandconstructioncontractsrequireadditionalinsuredcoverageforcompletedoperations)requiredofContractorandSubcontractors.ContractWizardVersion4.03Page15of29RevisedJanuary2019 CMS:129458G.PrimacyofCoverageCoveragerequiredofContractorandeachSubcontractorshallbeprimaryoveranyinsuranceorself-insuranceprogramcarriedbyContractorortheState.H.CancellationTheaboveinsurancepoliciesshallincludeprovisionspreventingcancellationornonrenewaL,exceptforcancellationbasedonnon-paymentofpremiums,withoutatleast30dayspriornoticetoContractorandContractorshallforwardsuchnoticetotheStateinaccordancewith§15within7daysofContractor’sreceiptofsuchnotice.I.SubrogationWaiverAltinsurancepoliciessecuredormaintainedbyContractororitsSubcontractorsinrelationtothisContractshallincludeclausesstatingthateachcarriershallwaiveallrightsofrecoveryundersubrogationorotherwiseagainstContractorortheState,itsagencies,institutions,organizations,officers,agents,employees,andvolunteers.J.PublicEntitiesIfContractorisa“publicentity”withinthemeaningoftheColoradoGovernmentalImmunityAct,§24-10-101,etseq.,C.R.S.(the“GIA”),Contractorshallmaintain,inlieuoftheliabilityinsurancerequirementsstatedabove,atalltimesduringthetermofthisContractsuchliabilityinsurance,bycommercialpolicyorself-insurance,asisnecessarytomeetitsliabilitiesundertheGIA.IfaStibcontractorisapublicentitywithinthemeaningoftheGIA,ContractorshallensurethattheSubcontractormaintainatalltimesduringthetermsofthisContract,inlieuoftheliabilityinsurancerequirementsstatedabove,suchliabilityinsurance,bycommercialpolicyorself-insurance,asisnecessarytomeettheSubcontractor’sobligationsundertheGIA.K.CertificatesContractorshallprovidetotheStatecertificatesevidencingContractor’sinsurancecoveragerequiredinthisContractwithin7BusinessDaysfollowingtheEffectiveDate.ContractorshaltprovidetotheStatecertificatesevidencingSubcontractorinsurancecoveragerequiredunderthisContractwithin7BusinessDaysfollowingtheEffectiveDate,exceptthat,ifContractor’ssubcontractisnotineffectasoftheEffectiveDate,ContractorshallprovidetotheStatecertificatesshowingSubcontractorinsurancecoveragerequiredunderthisContractwithin7BusinessDaysfollowingContractor’sexecutionofthesubcontract.Nolaterthan15daysbeforetheexpirationdateofContractor’soranySubcontractor’scoverage,ContractorshalldelivertotheStatecertificatesofinsuranceevidencingrenewalsofcoverage.AtanyothertimeduringthetermofthisContract,uponrequestbytheState,Contractorshall,within7BusinessDaysfollowingtherequestbytheState,supplytotheStateevidencesatisfactorytotheStateofcompliancewiththeprovisionsofthissection.11.BREACHOFCONTRACTIntheeventofaBreachofContract,theaggrievedPartyshallgivewrittennoticeofbreachtotheotherParty.IfthenotifiedPartydoesnotcuretheBreachofContract,atitssoleexpense,within30daysafterthedeliveryofwrittennotice,thePartymayexerciseanyoftheremediesasdescribedin§12forthatParty.NotwithstandinganyprovisionofthisContracttothecontrary,theState,initsdiscretion,neednotprovidenoticeoracureperiodandmayimmediatelyterminatethisContractinwholeorinpartorinstituteanyotherremedyintheContractWizardVersion403Page16of29RevisedJanuary2019 CMS:129458ContractinordertoprotectthepublicinterestoftheState;orifContractorisdebarredorsuspendedunder§24-109-105,C.R.S.,theState,initsdiscretion,neednotprovidenoticeorcureperiodandmayterminatethisContractinwholeorinpartorinstituteanyotherremedyinthisContractasofthedatethatthedebarmentorsuspensiontakeseffect.12.REMEDIESA.State’sRemediesIfContractorisinbreachunderanyprovisionofthisContractandfailstocuresuchbreach,theState,followingthenoticeandcureperiodsetforthin§11,shallhavealloftheremedieslistedinthissectioninadditiontoallotherremediessetforthinthisContractoratlaw.TheStatemayexerciseanyoralloftheremediesavailabletoit,initsdiscretion,concurrentlyorconsecutively.i.TerminationforBreachIntheeventofContractor’suncuredbreach,theStatemayterminatethisentireContractoranypartofthisContract.ContractorshallcontinueperformanceofthisContracttotheextentnotterminated,ifany.a.ObligationsandRightsTotheextentspecifiedinanyterminationnotice,Contractorshallnotincurfurtherobligationsorrenderfurtherperformancepasttheeffectivedateofsuchnotice,andshallterminateoutstandingordersandsubcontractswiththirdparties.However,ContractorshallcompleteanddelivertotheStateallWorknotcancelledbytheterminationnotice,andmayincurobligationsasnecessarytodosowithinthisContract’sterms.AttherequestoftheState,ContractorshallassigntotheStateallofContractor’srights,title,andinterestinandtosuchterminatedordersorsubcontracts.Upontermination,Contractorshalltaketimely,reasonableandnecessaryactiontoprotectandpreservepropertyinthepossessionofContractorbutinwhichtheStatehasaninterest.AttheState’srequest,ContractorshallreturnmaterialsownedbytheStateinContractor’spossessionatthetimeofanytermination.ContractorshalldeliverallcompletedWorkProductandallWorkProductthatwasintheprocessofcompletiontotheStateattheState’srequest.b.PaymentsNotwithstandinganythingtothecontrary,theStateshalloniypayContractorforacceptedWorkreceivedasofthedateoftermination.If,afterterminationbytheState,theStateagreesthatContractorwasnotinbreachorthatContractor’sactionorinactionwasexcusable,suchterminationshallbetreatedasaterminationinthepublicinterest,andtherightsandobligationsofthePartiesshallbeasifthisContracthadbeenterminatedinthepublicinterestunder§2.E.c.DamagesandWithholdingNotwithstandinganyotherremedialactionbytheState,ContractorshallremainliabletotheStateforanydamagessustainedbytheStateinconnectionwithanybreachbyContractor,andtheStatemaywithholdpaymenttoContractorforthepurposeofmitigatingtheState’sdamagesuntilsuchtimeastheexactamountofdamagesduetotheStatefromContractorisdetermined.TheStatemaywithholdanyamountthatmaybedueContractorastheStatedeemsnecessaryContractWizardVersion403Page17of29RevisedJanuary2019 CMS:12945$toprotecttheStateagainstlossincluding,withoutlimitation,lossasaresultofoutstandingLiensandexcesscostsincurredbytheStateinprocuringfromthirdpartiesreplacementWorkascover.ii.RemediesNotInvolvingTerminationTheState,initsdiscretion,mayexerciseoneormoreofthefollowingadditionalremedies:a.SuspendPerformanceSuspendContractor’sperformancewithrespecttoalloranyportionoftheWorkpendingcorrectiveactionasspecifiedbytheStatewithoutentitlingContractortoanadjustmentinpriceorcostoranadjustmentintheperformanceschedule.ContractorshallpromptlyceaseperformingWorkandincurringcostsinaccordancewiththeState’sdirective,andtheStateshallnotbeliableforcostsincurredbyContractorafterthesuspensionofperformance.b.WithholdPaymentWithholdpaymenttoContractoruntilContractorcorrectsitsWork.c.DenyPaymentDenypayl-nentforWorknotperformed,orthatduetoContractor’sactionsorinactions,cannotbeperformedoriftheywereperformedarereasonablyofnovaluetothestate;provided,thatanydenialofpaymentshallbeequaltothevalueoftheobligationsnotperformed.d.IntellectualPropertyIfanyWorkinfringes,oriftheStateinitssolediscretiondeterminesthatanyWorkislikelytoinfringe,apatent,copyright,trademark,tradesecretorotherintellectualpropertyright,Contractorshall,asapprovedbytheState,(i)securethatrighttousesuchWorkfortheStateandContractor;(ii)replacetheWorkwithnoninfringingWorkormodifytheWorksothatitbecomesnoninfringing;or,(iii)removeanyinfringingWorkandrefundtheamountpaidforsuchWorktotheState.B.Contractor’sRemediesIftheStateisinbreachofanyprovisionofthisContractanddoesnotcuresuchbreach,Contractor,followingthenoticeandcureperiodin§11andthedisputeresolutionprocessin§13,shallhaveallremediesavailableatlawandequity.13.STATE’SRIGHTOFREMOVALTheStateretainstherighttodemand,atanytime,regardlessofwhetherContractorisinbreach,theimmediateremovalofanyofContractor’semployees,agents,orsubcontractorsfromtheworkwhomtheState,initssolediscretion,deemsincompetent,careless,insubordinate,unsuitable,orotherwiseunacceptableorwhosecontinuedrelationtothisContractisdeemedbythestatetobecontrarytothepublicinterestortheState’sbestinterest.ContractWizardVersion403Page18of29RevisedJanuary2019 CMS:12945$14.DISPUTERESOLUTIONA.InitialResolutionExceptashereinspecificallyprovidedotherwise,disputesconcerningtheperformanceofthisContractwhichcannotberesolvedbythedesignatedContractrepresentativesshallbereferredinwritingtoaseniordepartmentalmanagementstaffmemberdesignatedbytheStateandaseniormanagerdesignatedbyContractorforresolution.B.ResolutionofControversiesIftheinitialresolutiondescribedin§14.Afailstoresolvethedisputewithin10BusinessDays,ContractorshallsubmitanyallegedbreachofthisContractbytheStatetotheProcurementOfficialofCDHSasdescribedin§24-101-301(30),C.R.S.forresolutioninaccordancewiththeprovisionsof§24-106-1O9and24-109-101.1through24-109-505,C.R.S.,(the“ResolutionStatutes”),exceptthatifContractorwishestochallengeanydecisionrenderedbytheProcurementOfficial,Contractor’schallengeshallbeanappealtotheexecutivedirectoroftheDepartmentofPersonnelandAdministration,ortheirdelegate,undertheResolutionStatutesbeforeContractorpursuesanyfurtheractionaspermittedbysuchstatutes.ExceptasotherwisestatedinthisSection,allrequirementsoftheResolutionStatutesshallapplyincluding,withoutlimitation,timelimitations.15.NOTICESANDREPRESENTATIVESEachindividualidentifiedontheSignatureandCoverPagesshallbetheprincipalrepresentativeofthedesignatingParty.AllnoticesrequiredorpermittedtobegivenunderthisContractshallbeinwriting,andshallbedelivered(A)byhandwithreceiptrequired,(B)bycertifiedorregisteredmailtosuchParty’sprincipalrepresentativeattheaddresssetforthontheSignatureandCoverPagesforthisContractor(C)asanemailwithreadreceiptrequestedtotheprincipalrepresentativeattheemailaddress,ifany,setforthontheSignatureandCoverPagesforthisContract.IfaPartydeliversanoticetoanotherthroughemailandtheemailisundeliverable,then,unlessthePartyhasbeenprovidedwithanalternateemailcontact,thePartydeliveringthenoticeshalldeliverthenoticebyhandwithreceiptrequiredorbycertifiedorregisteredmailtosuchParty’sprincipalrepresentativeattheaddresssetforthbelow.EitherPartymaychangeitsprincipalrepresentativeorprincipalrepresentativecontactinformationbynoticesubmittedinaccordancewiththissectionwithoutaformalamendmenttothisContract.UnlessotherwiseprovidedinthisContract,noticesshallbeeffectiveupondeliveryofthewrittennotice.16.RIGHTSINWORKPRODUCTANDOTHERINFORMATIONA.WorkProductContractorassignstotheStateanditssuccessorsandassigns,theentireright,title,andinterestinandtoallcausesofaction,eitherinlaworinequity,forpast,present,orfutureinfringementofintellectualpropertyrightsrelatedtotheWorkProductandallworksbasedon,derivedfrom,orincorporatingtheWorkProduct.WhetherornotContractorisundercontractwiththeStateatthetime,Contractorshallexecuteapplications,assignments,andotherdocuments,andshallrenderallotherreasonableassistancerequestedbytheState,toenabletheStatetosecurepatents,copyrights,licensesandotherintellectualpropertyrightsrelatedtotheWorkProduct.TotheextentthatWorkProductwouldfallunderthedefinitionof“worksmadeforhire”under17U.S.C.S.§101,thePartiesintendtheWorkProducttobeaworkmadeforhire.ContractWizardVersion403Page19of29RevisedJanuary2019 CMS:12945$i.CopyrightsTotheextentthattheWorkProduct(oranyportionoftheWorkProduct)wouldnotbeconsideredworksmadeforhireunderapplicablelaw,ContractorherebyassignstotheState,theentireright,title,andinterestinandtocopyrightsinallWorkProductandaltworksbasedupon,derivedfrom,orincorporatingtheWorkProduct;allcopyrightapplications,registrations,extensions,orrenewalsrelatingtoallWorkProductandallworksbasedupon,derivedfrom,orincorporatingtheWorkProduct;andallmoralrightsorsimilarrightswithrespecttotheWorkProductthroughouttheworld.TotheextentthatContractorcannotmakeanyoftheassignmentsrequiredbythissection,ContractorherebygrantstotheStateaperpetual,irrevocable,royalty-freelicensetouse,modify,copy,publish,display,perform,transfer,distribute,sell,andcreatederivativeworksoftheWorkProductandallworksbasedupon,derivedfrom,orincorporatingtheWorkProductbyallmeansandmethodsandinanyformatnowknownorinventedinthefuture.TheStatemayassignandlicenseitsrightsunderthislicense.ii.PatentsInaddition,ContractorgrantstotheState(andtorecipientsofWorkProductdistributedbyoronbehalfoftheState)aperpetual,worldwide,no-charge,royalty-free,irrevocablepatentlicensetomake,havemade,use,distribute,sell,offerforsale,import,transfer,andotherwiseutilize,operate,modifyandpropagatethecontentsoftheWorkProduct.SuchlicenseappliesonlytothosepatentclaimslicensablebyContractorthatarenecessarilyinfringedbytheWorkProductalone,orbythecombinationoftheWorkProductwithanythingelseusedbytheState.B.ExclusivePropertyoftheStateExcepttotheextentspecificallyprovidedelsewhereinthisContract,anypre-existingStateRecords,Statesoftware,research,reports,studies,photographs,negativesorotherdocuments,drawings,models,materials,dataandinformationshallbetheexclusivepropertyoftheState(collectively,“StateMaterials”).Contractorshallnotuse,willinglyallow,causeorpermitWorkProductorStateMaterialstobeusedforanypurposeotherthantheperformanceofContractor’sobligationsinthisContractwithoutthepriorwrittenconsentoftheState.UponterminationofthisContractforanyreason,ContractorshallprovideallWorkProductandStateMaterialstotheStateinaformandmannerasdirectedbytheState.C.ExclusivePropertyofContractorContractorretainstheexclusiverights,title,andownershiptoanyandallpre-existingmaterialsownedorlicensedtoContractorincluding,butnotlimitedto,allpre-existingsoftware,licensedproducts,associatedsourcecode,machinecode,textimages,audioand/orvideo,andthird-partymaterials,deliveredbyContractorundertheContract,whetherincorporatedinaDeliverableornecessarytouseaDeliverable(collectively,“ContractorProperty”).ContractorPropertyshallbelicensedtotheStateassetforthinthisContractoraStateapprovedlicenseagreement:(i)enteredintoasexhibitstothisContract;(ii)obtainedbytheStatefromtheapplicablethird-partyvendor;or(iii)inthecaseofopensourcesoftware,thelicensetermssetforthintheapplicableopensourcelicenseagreement.ContractWizardVersion4.03Page20of29RevisedJanuary2019 CMS:12945817.STATEWIDECONTRACTMANAGEMENTSYSTEMIfthemaximumamountpayabletoContractorunderthisContractis$100,000orgreater,eitherontheEffectiveDateoratanytimethereafter,thissectionshallapply.Contractoragreestobegovernedbyandcomplywiththeprovisionsof§24-106-103,24-102-206,24-106-106,and24-106-107,C.R.S.regardingthemonitoringofvendorperformanceandthereportingofcontractperformanceinformationintheState’scontractmanagementsystem(“ContractManagementSystem”or“CMS”).Contractor’sperformanceshallbesubjecttoevaluationandreviewinaccordancewiththetermsandconditionsofthisContract,ColoradostatutesgoverningCMS,andStatefiscalRulesandStateControllerpolicies.1$.GENERALPROVISIONSA.AssignmentContractor’srightsandobligationsunderthisContractarepersonalandmaynotbetransferredorassignedwithouttheprior,writtenconsentoftheState.Anyattemptatassignmentortransferwithoutsuchconsentshallbevoid.AnyassignmentortransferofContractor’srightsandobligationsapprovedbytheStateshallbesubjecttotheprovisionsofthisContractB.SubcontractsUnlessotherrestrictionsarerequiredelsewhereinthisContract,ContractorshallnotenterintoanysubcontractinconnectionwithitsobligationsunderthisContractwithoutprovidingnoticetotheState.TheStatemayrejectanysuchsubcontract,andContractorshallterminateanysubcontractthatisrejectedbytheStateandshallnotallowanySubcontractortoperformanyWorkafterthatSubcontractor’ssubcontracthasbeenrejectedbytheState.ContractorshallsubmittotheStateacopyofeachsuchsubcontractuponrequestbytheState.AltsubcontractsenteredintobyContractorinconnectionwiththisContractshallcomplywithallapplicablefederalandstatelawsandregulations,shallprovidethattheyaregovernedbythelawsoftheStateofColorado,andshallbesubjecttoallprovisionsofthisContract.C.BindingEffectExceptasotherwiseprovidedin§1$.A.,allprovisionsofthisContract,includingthebenefitsandburdens,shallextendtoandbebindingupontheParties’respectivesuccessorsandassigns.B.AuthorityEachPartyrepresentsandwarrantstotheotherthattheexecutionanddeliveryofthisContractandtheperformanceofsuchParty’sobligationshavebeendulyauthorized.I.CaptionsandReferencesThecaptionsandheadingsinthisContractareforconvenienceofreferenceonly,andshallnotbeusedtointerpret,define,orlimititsprovisions.AllreferencesinthisContracttosections(whetherspelledoutorusingthe§symbol),subsections,exhibitsorotherattachments,arereferencestosections,subsections,exhibitsorotherattachmentscontainedhereinorincorporatedasaparthereof,unlessotherwisenoted.ContractWizardVersion4.03Page21of29RevisedJanuary2019 CMS:12945$F.CounterpartsThisContractmaybeexecutedinmultiple,identical,originalcounterparts,eachofwhichshallbedeemedtobeanoriginal,butallofwhich,takentogether,shallconstituteoneandthesameagreement.G.EntireUnderstandingThisContractrepresentsthecompleteintegrationofallunderstandingsbetweenthePartiesrelatedtotheWork,andallpriorrepresentationsandunderstandingsrelatedtotheWork,oralorwritten,aremergedintothisContract.Priororcontemporaneousadditions,deletions,orotherchangestothisContractshallnothaveanyforceoreffectwhatsoever,unlessembodiedherein.H.DigitalSignaturesIfanysignatorysignsthisagreementusingadigitalsignatureinaccordancewiththeColoradoStateControllerContract,GrantandPurchaseOrderPoliciesregardingtheuseofdigitalsignaturesissuedundertheStatefiscalRules,thenanyagreementorconsenttousedigitalsignatureswithintheelectronicsystemthroughwhichthatsignatorysignedshallbeincorporatedintothisContractbyreference.I.ModificationExceptasotherwiseprovidedinthisContract,anymodificationtothisContractshallonlybeeffectiveifagreedtoinaformalamendmenttothisContract,properlyexecutedandapprovedinaccordancewithapplicableColoradoStatelawandStateFiscalRules.ModificationspermittedunderthisContract,otherthancontractamendments,shallconformtothepoliciesissuedbytheColoradoStateController.J.Statutes,Regulations,FiscalRules,andOtherAuthority.AnyreferenceinthisContracttoastatute,regulation,StatefiscalRule,fiscalpolicyorotherauthorityshallbeinterpretedtorefertosuchauthoritythencurrent,asmayhavebeenchangedoramendedsincetheEffectiveDateofthisContract.K.OrderofPrecedenceIntheeventofaconflictorinconsistencybetweenthisContractandanyExhibitsorattachmentssuchconflictorinconsistencyshallberesolvedbyreferencetothedocumentsinthefollowingorderofpriority:i.HIPAABusinessAssociateAgreement(ifany).ii.ColoradoSpecialProvisionsin§19ofthemainbodyofthisContract.iii.TheprovisionsoftheothersectionsofthemainbodyofthisContract.iv.AnyotherExhibit(s)shalltakeprecedenceinalphabeticalorder.L.ExternalTermsandConditionsNotwithstandinganythingtothecontraryherein,theStateshaLlnotbesubjecttoanyprovisionincludedinanyterms,conditions,oragreementsappearingonContractor’soraSubcontractor’swebsiteoranyprovisionincorporatedintoanyclick-throughoronlineagreementsrelatedtotheWorkunlessthatprovisionisspecificallyreferencedinthisContract.ContractWizardVersion4.03Page22of29RevisedJanuary2019 CMS:129458M.SeverabilityTheinvalidityorunenforceabilityofanyprovisionofthisContractshaltnotaffectthevalidityorenforceabilityofanyotherprovisionofthisContract,whichshallremaininfullforceandeffect,providedthatthePartiescancontinuetoperformtheirobligationsunderthisContractinaccordancewiththeintentoftheContract.N.SurvivalofCertainContractTermsAnyprovisionofthisContractthatimposesanobligationonaPartyafterterminationorexpirationoftheContractshallsurvivetheterminationorexpirationoftheContractandshallbeenforceablebytheotherParty.0.TaxesTheStateisexemptfromfederalexcisetaxesunderI.R.C.Chapter32(26U.S.C.,SubtitleD,Ch.32)(FederalExciseTaxExemptionCertificateofRegistryNo.84-730123K)andfromStateandlocalgovernmentsalesandusetaxesunder§39-26-704(1),etseq.C.R.S.(ColoradoSalesTaxExemptionIdentificationNumber98-02565).TheStateshallnotbeliableforthepaymentofanyexcise,sales,orusetaxes,regardlessofwhetheranypoliticalsubdivisionofthestateimposessuchtaxesonContractor.Contractorshallbesolelyresponsibleforanyexemptionsfromthecollectionofexcise,salesorusetaxesthatContractormaywishtohaveinplaceinconnectionwiththisContract.P.ThirdPartyBeneficiariesExceptfortheParties’respectivesuccessorsandassignsdescribedin§18.A.,thisContractdoesnotandisnotintendedtoconferanyrightsorremediesuponanypersonorentityotherthantheParties.EnforcementofthisContractandallrightsandobligationshereunderarereservedsolelytotheParties.AnyservicesorbenefitswhichthirdpartiesreceiveasaresultofthisContractareincidentaltotheContract,anddonotcreateanyrightsforsuchthirdparties.Q.WaiverAParty’sfailureordelayinexercisinganyright,power,orprivilegeunderthisContract,whetherexplicitorbylackofenforcement,shallnotoperateasawaiver,norshallanysingleorpartialexerciseofanyright,power,orprivilegeprecludeanyotherorfurtherexerciseofsuchright,power,orprivilege.R.CORADisclosureTotheextentnotprohibitedbyfederallaw,thisContractandtheperformancemeasuresandstandardsrequiredunder§24-106-107,C.R.S.,ifany,aresubjecttopublicreleasethroughtheCORA.S.StandardandMannerofPerformanceContractorshallperformitsobligationsunderthisContractinaccordancewiththehigheststandardsofcare,skillanddiligenceinContractor’sindustry,trade,orprofession.I.Licenses,Permits,andOtherAuthorizations.Contractorshallsecure,priortotheEffectiveDate,andmaintainatalltimesduringthetermofthisContract,atitssoleexpense,alllicenses,certifications,permits,andotherauthorizationsrequiredtoperformitsobligationsunderthisContract,andshallensurethatallemployees,agentsandSubcontractorssecureandmaintainatalttimesduringthetermContractWizardVersion4.03Page23of29RevisedJanuary2019 CMS:12945$oftheiremployment,agencyorsubcontract,alllicense,certifications,permitsandotherauthorizationsrequiredtoperformtheirobligationsinrelationtothisContract.U.Indemnificationi.ApplicabilityThisentire§18.UdoesnotapplytoContractorifContractorisa“publicentity”withinthemeaningoftheGIA.ii.GeneralIndemnificationContractorshallindemnify,save,andholdharmlesstheState,itsemployees,agentsandassignees(the“IndemnifiedParties”),againstanyandallcosts,expenses,claims,damages,liabilities,courtawardsandotheramounts(includingattorneys’feesandrelatedcosts)incurredbyanyoftheIndemnifiedPartiesinrelationtoanyactoromissionbyContractor,oritsemployees,agents,Subcontractors,orassigneesinconnectionwiththisContract.iii.ConfidentialInformationIndemnificationDisclosureoruseofStateConfidentialInformationbyContractorinviolationof§8maybecauseforlegalactionbythirdpartiesagainstContractor,theState,ortheirrespectiveagents.Contractorshallindemnif’,save,andholdharmlesstheIndemnifiedParties,againstanyandallclaims,damages,liabilities,losses,costs,expenses(includingattorneys’feesandcosts)incurredbytheStateinrelationtoanyactoromissionbyContractor,oritsemployees,agents,assigns,orSubcontractorsinviolationof$.iv.IntellectualPropertyIndemnificationContractorshallindemnify,save,andholdharmlesstheIndemnifiedParties,againstanyandallcosts,expenses,claims,damages,liabiLities,andotheramounts(includingattorneys’feesandcosts)incurredbytheIndemnifiedPartiesinrelationtoanyclaimthatanyWorkinfringesapatent,copyright,trademark,tradesecret,oranyotherintellectualpropertyright.19.COLORADOSPECIALPROVISIONS(COLORADOFISCALRULE3-3)TheseSpecialProvisionsapplytoallcontractsexceptwherenotedinitalics.A.STATUTORYAPPROVAL.§24-30-202(1),C.R.S.ThisContractshallnotbevaliduntilithasbeenapprovedbytheColoradoStateControllerordesignee.IfthisContractisforaMajorInformationTechnologyProject,asdefinedin§24-37.5-102(2.6),thenthisContractshallnotbevaliduntilithasbeenapprovedbytheState’sChiefInformationOfficerordesignee.B.FUNDAVAILABILITY.§24-30-202(5.5),C.R.S.FinancialobligationsoftheStatepayableafterthecurrentStateFiscalYeararecontingentuponfundsforthatpurposebeingappropriated,budgeted,andotherwisemadeavailable.C.GOVERNMENTALIMMUNITY.LiabilityforclaimsforinjuriestopersonsorpropertyarisingfromthenegligenceoftheState,itsdepartments,boards,commissionscommittees,bureaus,offices,employeesandofficialsshallbecontrolledandlimitedbytheprovisionsoftheColoradoGovernmentalContractWizardVersion4.03Page24of29RevisedJanuary2019 CMS:129458ImmunityAct,§24-10-101,etseq.,C.R.S.;thefederalTortClaimsAct,28U.S.C.Pt.VI,Ch.171and28U.S.C.1346(b),andtheState’sriskmanagementstatutes,§24-30-1501,etseq.C.R.S.NotermorconditionofthisContractshallbeconstruedorinterpretedasawaiver,expressorimplied,ofanyoftheimmunities,rights,benefits,protections,orotherprovisions,containedinthesestatutes.D.INDEPENDENTCONTRACTOR.Contractorshallperformitsdutieshereunderasanindependentcontractorandnotasanemployee.NeitherContractornoranyagentoremployeeofContractorshallbedeemedtobeanagentoremployeeoftheState.Contractorshallnothaveauthorization,expressorimplied,tobindtheStatetoanyagreement,liabilityorunderstanding,exceptasexpresslysetforthherein.ContractoranditsemployeesandagentsarenotentitledtounemploymentinsuranceorworkerscompensationbenefitsthroughtheStateandtheStateshallnotpayfororotherwiseprovidesuchcoverageforContractororanyofitsagentsoremployees.ContractorshallpaywhendueallapplicableemploymenttaxesandincometaxesandlocalheadtaxesincurredpursuanttothisContract.Contractorshall(i)provideandkeepinforceworkers’compensationandunemploymentcompensationinsuranceintheamountsrequiredbylaw,(ii)provideproofthereofwhenrequestedbytheState,and(iii)besolelyresponsibleforitsactsandthoseofitsemployeesandagents.E.COMPLIANCEWITHLAW.ContractorshallstrictlycomplywithallapplicablefederalandStatelaws,rules,andregulationsineffectorhereafterestablished,including,withoutlimitation,lawsapplicabletodiscriminationandunfairemploymentpractices.F.CHOICEOFLAW,JURISDICTION,ANDVENUE.Coloradolaw,andrulesandregulationsissuedpursuantthereto,shallbeappliedintheinterpretation,execution,andenforcementofthisContract.AnyprovisionincludedorincorporatedhereinbyreferencewhichconflictswithsaidLaws,rules,andregulationsshallbenullandvoid.AllsuitsoractionsrelatedtothisContractshallbefiledandproceedingsheldintheStateofColoradoandexclusivevenueshaLlbeintheCityandCountyofDenver.G.PROHIBITEDTERMS.AnytermincludedinthisContractthatrequirestheStatetoindemnifyorholdContractorharmless;requirestheStatetoagreetobindingarbitration;limitsContractor’sliabilityfordamagesresultingfromdeath,bodilyinjury,ordamagetotangibleproperty;orthatconflictswiththisprovisioninanywayshallbevoidabinitio.NothinginthisContractshallbeconstruedasawaiverofanyprovisionof§24-106-109C.R.S.AnytermincludedinthisContractthatlimitsContractor’sliabilitythatisnotvoidunderthissectionshallapplyonlyinexcessofanyinsurancetobemaintainedunderthisContract,andnoinsurancepolicyshallbeinterpretedasbeingsubjecttoanylimitationsofliabilityofthisContract.H.SOFTWAREPIRACYPROHIBITION.StateorotherpubLicfundspayableunderthisContractshaltnotbeusedfortheacquisition,operation,ormaintenanceofcomputersoftwareinviolationoffederalcopyrightlawsorappLicablelicensingrestrictions.Contractorherebycertifiesandwarrantsthat,duringtheContractWizardVersion403Page25of29RevisedJanuary2019 CMS:12945$termofthisContractandanyextensions,Contractorhasandshallmaintaininplaceappropriatesystemsandcontrolstopreventsuchimproperuseofpublicfunds.IftheStatedeterminesthatContractorisinvioLationofthisprovision,theStatemayexerciseanyremedyavailableatlaworinequityorunderthisContract,including,withoutlimitation,immediateterminationofthisContractandanyremedyconsistentwithfederalcopyrightlawsorapplicablelicensingrestrictions.EMPLOYEEFINANCIALINTEREST/CONFLICTOFINTEREST.§24-18-201and24-50-507,C.RS.Thesignatoriesaverthattotheirknowledge,noemployeeoftheStatehasanypersonalorbeneficialinterestwhatsoeverintheserviceorpropertydescribedinthisContract.Contractorhasnointerestandshallnotacquireanyinterest,directorindirect,thatwouldconflictinanymannerordegreewiththeperformanceofContractor’sservicesandContractorshallnotemployanypersonhavingsuchknowninterests.J.VENDOROFFSETANDERRONEOUSPAYMENTS.§24-30-202(l)and24-30-202.4,C.R.S.[Notapplicabletointergovernmentalagreements]Subjectto§24-30-202.4(3.5),C.R.S.,theStateControllermaywithholdpaymentundertheState’svendoroffsetinterceptsystemfordebtsowedtoStateagenciesfor:(1)unpaidchildsupportdebtsorchildsupportarrearages;(ii)unpaidbalancesoftax,accruedinterest,orotherchargesspecifiedin§39-21-101,etseq.,C.R.S.;(iii)unpaidloansduetotheStudentLoanDivisionoftheDepartmentofHigherEducation;(iv)amountsrequiredtobepaidtotheUnemploymentCompensationfund;and(v)otherunpaiddebtsowingtotheStateasaresultoffinalagencydeterminationorjudicialaction.TheStatemayalsorecover,attheState’sdiscretion,paymentsmadetoContractorinerrorforanyreason,including,butnotlimitedto,overpaymentsorimproperpayments,andunexpendedorexcessfundsreceivedbyContractorbydeductionfromsubsequentpaymentsunderthisContract,deductionfromanypaymentdueunderanyothercontracts,grantsoragreementsbetweentheStateandContractor,orbyanyotherappropriatemethodforcolLectingdebtsowedtotheState.K.PUBLICCONTRACTSFORSERVICES.§$-17.5-101,etseq.C.R.S.(Notapplicabletoagreementsrelatingtotheoffer,issuance,orsaleofsecurities,investmentadvisoryservicesorfundmanagementservices,sponsoredprojects,intergovernmentalagreements,orinformationtechnologyservicesorproductsandservices]Contractorcertifies,warrants,andagreesthatitdoesnotknowinglyemployorcontractwithanillegalalienwhowiltperformworkunderthisContractandwittconfirmtheemploymenteligibilityofallemployeeswhoarenewlyhiredforemploymentintheUnitedStatestoperformworkunderthisContract,throughparticipationintheE-VerifyProgramortheStateverificationprogramestablishedpursuantto§8-17.5-102(5)(c),C.R.S.,ContractorshallnotknowinglyemployorcontractwithanillegalalientoperformworkunderthisContractorenterintoacontractwithaSubcontractorthatfailstocertifytoContractorthattheSubcontractorshallnotknowinglyemployorcontractwithanillegalalientoperformworkunderthisContract.Contractor(I)shaltnotuseE-VerifyProgramortheprogramproceduresoftheColoradoDepartmentofLaborandEmployment(“DepartmentProgram”)toundertakepre-employmentscreeningofjobapplicantswhilethisContractisbeingperformed,(ii)shallnotifytheSubcontractorandCDHSwithin3daysifContractorhasactualknowledgethataSubcontractorisemployingorcontractingwithanillegalalienforworkunderthisContract,(iii)shallterminatethesubcontractifaContractWizardVersion4.03Page26of29RevisedJanuary2019 CMS:12945$Subcontractordoesnotstopemployingorcontractingwiththeillegalalienwithin3daysofreceivingthenotice,and(iv)shallcomplywithreasonablerequestsmadeinthecourseofaninvestigation,undertakenpursuantto§8-17.5-102(5),C.R.S.,bytheColoradoDepartmentofLaborandEmployment.IfContractorparticipatesintheDepartmentprogram,ContractorshalldelivertoCDHSawritten,notarizedaffirmation,affirmingthatContractorhasexaminedthelegalworkstatusofsuchemployee,andshaltcomplywithatloftheotherrequirementsoftheDepartmentprogram.IfContractorfailstocomplywithanyrequirementofthisprovisionor§8-I7.5-l01etseq.,C.R.S.,CDHSmayterminatethisContractforbreachand,ifsoterminated,Contractorshallbeliablefordamages.L.PUBLICCONTRACTSWITHNATURALPERSONS.§24-76.5-10l,etseq.,C.RS.Contractor,ifanaturalperson18yearsofageorolder,herebyswearsandaffirmsunderpenaltyofperjurythatContractor(I)isacitizenorotherwiselawfullypresentintheUnitedStatespursuanttofederallaw,(ii)shallcomplywiththeprovisionsof§24-76.5-101etseq.,C.R.S.,and(iii)hasproducedoneformofidentificationrequiredby§24-76.5-103,C.R.S.priortotheEffectiveDateofthisContract.20.DEPARTMENTOFHUMANSERVICESPROVISIONSA.Exclusion,Debarmentand/orSuspensionContractorrepresentsandwarrantsthatContractor,itsemployees,agents,assigns,orSubcontractors,arenotpresentlyexcludedfromparticipation,debarred,suspended,proposedfordebarment,declaredineligible,voluntarilyexcluded,orotherwiseineligibletoparticipateina“federalhealthcareprogram”asdefinedin42U.S.C.§1320a-7b(f)orinanyothergovernmentpaymentprogrambyanyfederalorStateofColoradodepartmentoragency.IfContractor,itsemployees,agents,assigns,orSubcontractors,areexcludedfromparticipation,orbecomesotherwiseineligibletoparticipateinanysuchprogramduringthetermofthisContract,ContractorshallnotifytheStateinwritingwithinthree(3)daysaftersuchevent.Upontheoccurrenceofsuchevent,whetherornotsuchnoticeisgiventoContractor,theStatemayimmediatelyterminatethisContract.B.EmergencyPlanningIfContractorprovidesWorkthatisanextensionofStateworkperformedaspartoftheStateofColoradoEmergencyOperationsPlanorforapubLiclyfundedsafetynetprogram,asdefinedbyC.R.S.§24-33.5-701etseq.,ContractorshallperformtheWorkinaccordancewiththeState’sEmergencyOperationsPlanorcontinuityofoperationsplanintheeventofanemergency.Ifrequested,ContractorshallprovideaplanandreportinginformationtoensurecompliancewiththeState’sEmergencyOperationsPlanandC.R.S.§24-33.5-701etseq.C.RestrictionsonPublicBenefitsIfapplicable,ContractorshallcomplywithC.R.S.§24-76.5-101—103exactlyastheStateisrequiredtocomplywithC.R.S.§24-76.5-101—103.D.DiscriminationContractorshaltnot:i.discriminateagainstanypersononthebasisofrace,color,nationalorigin,age,sex,reLigionorhandicap,includingAcquiredImmuneDeficiencySyndrome(AIDS)orAIDSrelatedconditions.ContractWizardVersion403Page27of29RevisedJanuary2019 CMS:12945$ii.excludefromparticipationin,ordenybenefitstoanyqualifiedindividualwithadisability,byreasonofsuchdisability.Anypersonwhothinkshe/shehasbeendiscriminatedagainstasrelatedtotheperformanceofthisContracthastherighttoassertaclaim,ColoradoCivilRightsDivision,C.R.S.§24-34-301,etseq.E.CriminalBackgroundCheckPursuanttoCR.S.§27-90-111andCDHSPolicyVI-2.4,anyindependentcontractor,anditsagent(s),whoisdesignatedbytheExecutiveDirectorortheExecutiveDirector’sdesigneetobeacontractingemployeeunderC.R.S.§27-90-111,whohasdirectcontactwithvulnerablepersonsinastate-operatedfacility,orwhoprovidesstate-fundedservicesthatinvolvedirectcontactwithvulnerablepersonsinthevulnerableperson’shomeorresidence,shall:i.submittoandsuccessfullypassacriminalbackgroundcheck,andii.reportanyarrests,charges,orsummonsesforanydisqualifyingoffenseasspecifiedbyC.R.S.§27-90-111totheState.AnyContractororitsagent(s),whodoesnotcomplywithC.R.S.§27-90-111andDHSPolicyVI-2.4,may,atthesolediscretionoftheState,besuspendedorterminated.F.FraudPolicyContractorshallcomplywiththecurrentCDHSFraudPolicy.G.C-Stat-PerformanceBasedProgramAnalysisandManagementStrategy(C-StatStrategy)WithoutanyadditionalcosttotheState,ContractorshallcollectandmaintainContractperformancedata,asdeterminedsolelybytheState.Uponrequest,ContractorshallprovidetheContractperformancedatatotheState.ThisprovisiondoesnotallowtheStatetoimposeunilateralchangestoperformancerequirements.RESTOFPAGEINTENTIONALLYLEFTBLANKContractWizardVersion4.03Page2$of29RevisedJanuary2019 CMS:12945821.SAMPLEOPTIONLETTER(IFAPPLICABLE)StateAgencyOptionLetterNumberInsertDepartmentsorIHE’sfullLegalNameInserttheOptionNumber(e.g.“1”forthefirstoption)ContractorOriginalContractNumberInsertContractor’sFullLegalName,includingInsertCMSnumberorOtherContractNumberoftheOriginalContract“inc.”,“LLC”,etc...CurrentContractMaximumAmountOptionContractNumberInitialTermInsertCMSnumberorOtherContractNumberofthisOptionStateFiscalYear20xx$0.00ExtensionTermsContractPerformanceBeginningDateStateFiscalYear2Oxx$0.00MonthDay,YearStateFiscalYear2Oxx$0.00StateFiscalYear2Oxx$0.00CurrentContractExpirationDateStateFiscalYear2Oxx$0.00MonthDay,YearTotalforAllStateFiscalYears$0.001.OPTIONS:A.OptiontoextendforanExtensionTermB.OptiontochangethequantityofGoodsundertheContractC.OptiontochangethequantityofServicesundertheContractD.OptiontomodifyContractratesE.OptiontoinitiatenextphaseoftheContract2.REQUIREDPROVISIONS:A.ForusewithOption1(A):InaccordancewithSection(s)NumberoftheOriginalContractreferencedabove,theStateherebyexercisesitsoptionforanadditionalterm,beginningInsertstartdateandendingonthecurrentcontractexpirationdateshownabove,attheratesstatedintheOriginalContract,asamended.B.ForusewithOptions1(BandC):InaccordancewithSection(s)NumberoftheOriginalContractreferencedabove,theStateherebyexercisesitsoptiontoIncrease/DecreasethequantityoftheGoods/ServicesorbothattheratesstatedintheOriginalContract,asamended.C.ForusewithOption1(D):InaccordancewithSection(s)NumberoftheOriginalContractreferencedabove,theStateherebyexercisesitsoptiontomodifytheContractratesspecifiedinExhibit/SectionNumber/Letter.TheContractratesattachedtothisOptionLetterreplacetheratesintheOriginalContractasoftheOptionEffectiveDateofthisOptionLetter.D.ForusewithOption1(E):InaccordancewithSection(s)NumberoftheOriginalContractreferencedabove,theStateherebyexercisesitsoptiontoinitiatePhaseindicatewhichPhase:2,3,4,etc,whichshallbeginonInsertstartdateandendonInsertendingdateatthecostlpricespecifiedinSectionNumber.E.ForusewithallOptionsthatmodifytheContractMaximumAmount:TheContractMaximumAmounttableontheContract’sSignatureandCoverPageisherebydeletedandreplacedwiththeCurrentContractMaximumAmounttableshownabove.3.OPTIONEFFECTIVEDATE:A.TheeffectivedateofthisOptionLetterisuponapprovaloftheStateControlleror,whicheverislater.Inaccordancewith§24-30-202C.R.S.,thisOptionisnotvalidSTATEOFCOLORADOuntilsignedanddatedbelowbytheStateControlleroranJaredPolis,Governorauthorizeddelegate.INSERT-NameofAgencyorTHESTATECONTROLLERINSERT-Name&TitleofHeadofAgencyorIHERobertJaros,CPA,MBA,JDSAMPLEONLY-DONOTSIGNBy:Name&TitleofPersonSigningforAgencyorIHESAMPLEONLY—DONOTSIGNNameofAgencyorIHEDelegate-PleasedeleteifconttactwillberoutedtoOSCforapprovalDate:SAMPLEONLY-DONOTSIGNOptionEffective_Date:_SAMPLEONLY—DONOT_SIGNContractWizardVersion4.03Page29of29RevisedJanuary2019 EXHIBITASTATEMENTOfWORKTheseprovisionsaretobereadandinterpretedinconjunctionwiththeprovisionsoftheAmendmentspecifiedabove.ProjectDescription:InordertoimplementtheNurseHomeVisitorProgram(NHVP)efficientlyandeffectivelyandtopromotethesuccessfulpartnershipsbetweenstatepublicentitiesandtheprivatesector,responsibilityfortheprogramisdividedbetweentheColoradoDepartmentofHumanServices,whichshallberesponsibleforfinancialadministrationoftheprogram,andahealthsciencesfacilityattheUniversityofColorado,whichshallberesponsibleforprogrammatic,clinicalandtechnicalsupport,monitoringandevaluation,includingdatacollection,fortheprogram.Itistheintentofthegeneralassemblythatthestatedepartmentandthehealthsciencesfacilityworkcollaborativelytoshareinformationinordertopromoteefficientandeffectiveprogramimplementation;however,neitherentityisresponsiblefortheotherentity’sstatutorilyprescribedduties.II.PerformanceRequirements/Deliverables:1.TheContractor,inaccordancewiththetermsandconditionsoftheContractandthisExhibit,shallperformandcomplete,inatimelyandsatisfactorymanner,allactivitiesandservicesrelatedtothefiscalmanagementoftheColoradoNurseHomeVisitorProgramassetforthinCRS26-6.4-107.2(a.5).ThefiscalmanagementprovidedbythecontractorfortheprogrammustbedeemedbytheStatetobeacceptableandingoodfaith.Forfiscalmanagementtobe“acceptable”itmustcomplywithall,butnotlimitedto,theitemslistedbelow,whichareincorporatedandmadeparthereofbyreference.•ColoradoNurseHomeVisitorProgramAct,asdescribedin§26-6.4.101,C.R.S.•ColoradoNurseHomeVisitorProgramfiscalComplianceRequirements•RulesConcerningtheNurseHomeVisitorProgram•StateofColoradoFiscalRules•GenerallyAcceptedAccountingPrinciples2.TheContractorshallcompleteinasatisfactorymannerandbytheindicateddate,allactivitiesstatedintheAreasRequiringPerformanceImprovementPlanorFundingConditionsintheNHVPApplicationReviewSummarywhichshallbemonitoredbythehealthsciencesfacility.3.TheContractorshallparticipateinmeetingsortrainingsasrequestedbytheState,includingattendancebytheContractor’sNurseSupervisorandfiscalstaffattheNHVPgranteeworkshop;andtheContractormustcoverallcostsasapplicable.4.TheContractorshallprovidethenursehomevisitorservicesinaccordancewiththegranteeapplicationandthebudget,ExhibitB.5.FundingadjustmentsmaybeexecutedduringthetermofthisContractinaccordancewithAdditionalProvisions,ExhibitC.ThetotalamountoffundingforthetermofthisContractmaynotexceedtheTotalAmountRequestedfromtheCDHSasprovidedintheattachedBudget,ExhibitB.6.ContractorshallsubmitMedicaidreimbursementrequestsforalleligibleclients.DepartmentofHealthCarePolicyandFinancing(HCPF)overseesthesubmissionofMedicaidreimbursementrequestsforcompliancewithHCPFprocedures.7.ContractorshallreferfamiliesparticipatinginanyandallprogramsinitsagencysuchastheSpecialSupplementalProgramforWomen,InfantsandChildren(WIC),HealthyCommunities,ImmunizationClinics,HealthCareProgramforChildrenwithSpecialHealthCareNeeds(HCP),etc.toappropriateenablinganddirectcareserviceprogramsinthecommunity.ContractorshallprovideallpregnantwomeninneedofresourcesforprenatalmedicalcareinformationaboutprogramssuchasWIC,PNP,etc.asneeded;Page1of2 EXHIBITAprovideallindividualsseekingreproductivehealthserviceswithinformationaboutpregnancyplanning,preconceptionhealth,theconsequencesofunintendedpregnancies,andreferralstocomprehensivefamilyplanningservices;andshallensurethatallchildrenagesbirththroughtwoyearswhomaybeeligibleforearlyinterventionservicesarereferredtoEarlyInterventionColorado.8.ContractorshallnotifytheStatewithinthirty(30)daysofachangeoftheNI4VPNurseSupervisororfiscalstaffandshallrequireanynewNHVPNurseSupervisorandfiscalstaffworkingonNfIVPservicestoparticipateinfiscalOrientationwithinforty-five(45)daysofemployment.9.InordertofulfillmodelrequirementsasanimplementationsitefortheNurse-familyPartnershiphomevisitingprogram,ContractorshallcomplywithallelementsoftheNurseHomeVisitorProgramApplicationReviewSummarywhichissubmittedtoandmonitoredbytheUniversityofColorado.III.Monitoring:Themonitoringofthiscontractforcompliancewithfiscalperformancerequirementsisbasedinpartonafiscalriskassessmentconductedpriortocontracting,contractorfiscalandprogrammaticperformanceduringthecontractperiodandcontractorcompliancewithcontractualtermsandconditionsduringthecontractperiod.MonitoringwillbeconductedbytheProgramManager(StateRepresentative)andmethodsusedwillincludereviewofdocumentationreflectiveofperformance,includingreimbursementrequestsandotherdocumentationasapplicable.Thecontractor’sperformancewillbeevaluatedatsetintervalsandcommunicatedtothecontractor.AfinalContractorPerformanceEvaluationwillbeconductedattheendofthelifeofthecontract.IV.ResolutionofNon-Compliance:TheContractorwillbenotifiedinwritingwithin30calendardaysofdiscoveryofacomplianceissue.Within45calendardaysofdiscovery,theContractorandtheStatewillcollaborate,whenappropriate,todeterminetheaction(s)necessarytorectifythecomplianceissueanddeterminewhentheaction(s)mustbecompleted.Theaction(s)andtimelineforcompletionwillbedocumentedinwritingandagreedtobybothparties.Ifextenuatingcircumstancesarisethatrequiresanextensiontothetimeline,theContractormustemailarequesttotheProgramManager(StateRepresentative)andreceiveapprovalforanewduedate.TheStatewilloverseethecompletion/implementationoftheaction(s)toensuretimelinesaremetandtheissue(s)isresolved.IftheContractordemonstratesinactionordisregardfortheagreeduponcomplianceresolutionplan,theStatemayexerciseitsrightsundertheRemediessectionoftheGeneralProvisionsofthiscontract.V.PerformanceMeasuresandMonitoringI.FiscalperfoniiancemonitoringbytheStateforthiscontractincludeswithoutlimitationusingthefollowingcriteria:•Contractormaintainsacaseloadcommensuratewithfundingallocationthroughoutthecontractperiod.•Contractor’scostreimbursementrequestswillbeaccurateandsubmittedontime(within60daysofthelastdayofthemonthforwhichyouarerequestingreimbursement)andwillbeaccurate(lineitemsinthereimbursementrequestwillalignwithlineitemsinyourapprovedbudget).Page2of2 ExhibitBCOLORADOOfficeofEarlyChitdhoodDepartmentiHi,mtSe,,ic!ContractorNameEagleCountyPublicHealth&EnvironmentBudgetPeriodJuly1,2019-June30,2020ProjectNameNurseHomeVisitorProgramCounitesServedEagleColoradoDepartmentofHumanServicesOfficeofEarlyChildhoodBUDGETWITHJUSTIFICATIONFORMProgramContactName.TitleJennieWahrerPhone970-328-2604Emailjennie.wahrer@eaglecounty.usFiscalContactName,TitleMarieHermosilloPhone970-328-8849Emailmarie.hermosillo@eaglecounty.usFundedCaseload64ExpenditureCategoriePersonnelServices-SalariedEmployeesFY2019-2020DescriptionofWorkandFringeBenefitsareactualpercentagerateofPositionTitle!agencycalculatedagainstallsalaries.Includesworkers’campinsurance,GrossorAnnual.PercentofTimeTotalAmountA.OtherB.MedicaidC.CDHSunemploymentinsurance,long-termdisability,FICA,retirement,wellnessFringeSourcesofFundingEmployeeNameprogram,health,dental,andvisioninsurance.TheyarecalculatedonSalaryonProjectForProjectFundingRevenue(NHVP)actualsalariesandvaryforeachemployee.NurseHomeVisitor1/LaVinaBeverage-Conducthomevisits&coordinatevisitingscheduleswithsalariedfamilies$56,389$35,473100%$91,662$0$0$91,862NHV2/AnneShainholtz-salariedConducthomevisits&coordinatevisitingscheduleswith$72,678$31,648100%$104,326$0$0$104,326NHV3/MarivelCuevas-salariedConducthomevisits&coordinatevisitingscheduleswith$54,040$18,568100%$72,608$0$0$72,608NurseSupervisor/JennieWahrer-salariedProvidesoversight,assistance&managementforNHV5$48,550$17,585100%$66,135$0$0$66,135ProgramSupport/KellyMatias-hourlyProvidesdatainput&interpretationservices$28,883$4,998100%$33,881$0$0$33,881Newnurse-replaceLaVinaBeveridgeSepNotallocatedforthefullyear,butratherforonemonthtoorOct2019assuresmoothtransitionofclientsfromonenursetoanother$5,720$3,295100%$9,015$0$0$9,0151.TotalPersonnelServices(includingfringebenefits)$377,827$0$0$377,827Supplies&OperatingExpensesFY2019-2020A.Other..C.CDHS..B.MedicaidItemDescriptionofItemSourcesofFundingRevenueFundingCNHVP)OfficeOperatingExpenses(i.e.supplies)basicofficessuppliessuchaspens,chartfolders,paper&binder,clips,tape,etc.necessaryforeverydaywork$0$0$1,136ClientSupportMaterialsnecessarytopurchaseclientsupportmaterialsforfamiliesbeyondNHVP&PIPEhandouts$0$0$2,015Printing&Publicationsnecessaryforclientprintedmaterials(facilitators),staffsupervision&NHVforms,referencepublications$0$0$800Postal&ShippingServicesFEDEXcostforshippinggrantmaterialstoCDHS,letterstofamilies$0$0$150Communications(cellular,networkcellphones&coverage,tabletsnecessaryforeverydayNHVworkandsafetyofNHVservices)$0$0$3,000MedicalSuppliesstethoscopes,BPcuffs,itemsforNHVworkingwithfamilies$0$0$3002.TotalSupplies&OperatingExpenses$0$0$7,401Page1of2 Exhibit B Training and Technical Assistance FY 2019-2020 A.Other C.CDHS .. B.Medicaid Item Description of Item Pet Fee #Total Sources of Funding Revenue Funding CNHVP NHV Education Required training for new NHV NHV $4,952 1 $4,952 $0 $0 $4,952 NFP Education Materials Cost to cover required materials for NEP NHV $629 1 $629 $0 $0 $629 Program Support Fee Required cost for NFP Supervisor $8,580 1 $8,580 $0 $0 $8,580 DANCE Licensing Cost covers required NEP training materials NHV $60 3 $180 $0 $0 $180 Nurse Consultation,1st Supervisor Required cost for NFP Supervisor $3,796 1 $3,796 $0 $0 $3,796 Professional Development Covers cost of additional training for NHVs NHV/Supervisor $600 4 $2,400 $0 $0 $2,400 Supervisor Expansion/Replacement Fee Required fee only for new Supervisor Supervisor $3,264 1 $3,264 $0 $0 $3,264 Supervisor Education Required training for new NHV Supervisor Supervisor $895 1 $895 $0 $0 $895 3.Total Training and Technical Assistance $24,696 $0 $0 $24,696 Equipment_(Over $5,000_Per Item)FY 2019-2020 T A.Othert .C.CDHS I . B.Medicaid Name I Description of Item Sources of Funding I .Revenue Funding tNHVP) jNo_costs_in_this_category_will_be_reimbursed_by_CDHS.$0 $0 $0 4.Total Egupment $0 $0 $0 Travel 1W 2019-2020 A.Other C.CDHS B.Medicaid Item Description of Item Sources of Funding Revenue Funding (NHVP) State Nurse Supervisor Meetings Cost is necessary so that NS can attend necessary meetings $0 $0 $1,934 Home visitor mileage Cost is necessary so that NHVs can travel to clients’homes to deliver services $0 $0 $11,000 Training and Meeting Travel (Supervisors,Cost is necessary to NHVs &NS can attend necessary meetings &trainings Nurses)$0 $0 $3,636 5.Total Travel $0 $0 $16,570 Contractors/Consultants (payments to third parties or entities)1W 2019-2020 A.Other ..C.DH$ .. B.Medicaid Name Description of Item Sources of Funding Funding Revenue Mental Health Consultation:Julia Kozusko Mental Health consultation is necessary to support nurses in their work with families $0 $0 $2,250 Mental Health Consultation:Dr.Yeager Mental Health consultation is necessary to support nurses in their work with families $0 $0 $250 6.Total_Contractors/Consultants $0 $0 $2,500 MODIFIED TOTAL DIRECT COSTS (MTDC)$0 $0 $428,994 Indirect Costs FY 2019-2020 tnot to exceed 10%unless Negotiated Federal Indirect Cost rate or Negotiated State Indirect Cost rate is attached] A.Other ..C.CDHS •B.Medicaid Item Description of Item Sources of Funding .Revenue Fundina (NHVP 10%de minimis Indirect rate:Indirect rate at 10%of total personnel costs $0 $0 $37,783 Total Indirect $0 $0 $37,783 .TOTAL so so $466,777 Page 2 of 2 ExhibitCADDITIONALPROVISIONS1.SERVICEPROVISIONSTheContractorshallprovidetheservicesaccordingtotheplanssubmittedinthe“StatementofWork”,attachedandincorporatedhereinbythisreferenceasEXHIBITA.Inallcases,thedescriptions,plans,timetables,tasks,duties,andresponsibilitiesoftheContractorasdescribedintheStatementofWork,shallbeadheredtointheperformanceoftherequirementsofthiscontract.Intheeventofaconflict,thetermsandconditionsofthiscontractshallcontrolovertheStatementofWork.AnysignificantchangestotheStatementofWork(SOW)requireanamendmenttothecontract.2.GOALSANDOBJECTIVESTheContractorshallberesponsiblefortheachievementofanygoalsandobjectivesasspecifiedwithintheStatementofWork(EXhIBITA)ofthiscontractunlesswrittennoticeofanymodificationsarefurnishedbytheStatetotheContractorallowingadequatetimeforcomplianceduringthetermofthiscontract.3.COPYOFSUBCONTRACTTheContractorshallprovidetotheStateacopyofanyexecutedsubcontractbetweentheContractorandanyproviderofservicestofulfillanyrequirementsofthiscontract.SubcontractsshallbeemailedtotheContractRepresentativeuponexecution.4.PAYMENTInconsiderationoftheprovisionofservicesandreportingandsubjecttoallpaymentandpriceprovisionsandfurthersubjecttoverificationbytheStateoffullandsatisfactorycompliancewiththetermsofthiscontract,theStateshallpaytotheContractoranamountnottoexceedtheamountspecifiedintheBudget(EXHIBITB),ofthiscontract.A.TheContractorshallsubmitrequestsforpaymenttoCDHSOEClnvoicing(state.co.usnolessthanmonthlyonformsprescribedandprovidedbytheState.B.Paymentshallbemadeonacostreimbursementbasisforservicesrendered.C.TimelyInvoicing-Invoicesshallbesubmittednolaterthan45daysfollowingthelastdayofthemonth.EndofStateFiscalYearinvoicesareonacompressedtimeframe.InvoicesforallservicesprovidedpriortoJune30thshallbeinvoicedbyJuly5th.ContractorswhoareunabletoprovidetheinvoicebyJuly5thshallnotifythestateoftheamounttobebookedasaccountspayablebyJuly13thbysendinganemailtoCDHS_OECjnvoicing@state.co.us.FinalinvoicesforservicespriortoJune30thshallbesubmittedbySeptember14th.InvoicesreceivedafterSeptember14thmaynotbepaid.B.TheContractorshallmaintainsourcedocumentationtosupportallpaymentrequestedpursuanttothiscontract.AllsourcedocumentationshallbeprovidedtotheStatebytheContractoruponrequest.E.ItisunderstoodthattheStatereservestherighttooffsetfundspursuanttothiscontractbasedonthediscoveryofoverpaymentorimproperuseoffundsbytheContractor.Overpaymentorimproperuseoffundsisinterpretedtoapplytospecifictermsofprioryearcontracts,andincludeswithoutlimitationrequirementsoftheGenerallyAcceptedAccountingPrinciples(GAAP)issuedbytheAmericanInstituteofCertifiedPublicAccountants,andapplicablesectionsoftheColoradoRevisedStatutes.5.PARTICIPATIONTheContractorrepresentative(s)isrequiredtoparticipateinanyOfficeofEarlyChildhoodsponsoredmeetingsrelatedtothiscontract.Page1of3RevisionDateApril12,2019 ExhibitC6.SUPPLANTINGPaymentsmadetotheContractorunderthiscontractwillsupplementandnotsupplantotherstate,localorfederalexpendituresforservicesassociatedwiththiscontract.7.BUDGETCHANGESContractormayrequestinwritingadjustmentstothedirectcostsinthecurrentyearbudget(EXHIBITB)nottoexceed10%ofthetotalbudget.Requestsshallbemadeintheformofawrittenbudgetrevisionrequesttotheappropriateprogramstaff.Writtenapprovalforthebudgetrevisionshallberequiredpriortoanychangestothebudgetrelatedtothebudgetrevisionrequest.Thetotaldollaramountofthecontractbudgetcannotbechangedasaresultofthebudgetrevisionrequest.Budgetadjustmentrequestsover10%and/orchangestothetotaldollaramountofthebudgetrequireaformalamendment.NoadjustmentstotheIndirectCostsportionofthebudgetareallowablewithoutaformalamendment.Contractormayrequestinwritinguptoa5%increaseordecreasetothe“GrossorAnnualSalary”ofanindividualemployeeifapositioncurrentlylistedinthecontractbecomesvacantandthenewincomingemployeewillbehiredatahigherorlowersalary.NoincreaseordecreasewithinthesalaryrangeisauthorizedwithoutpriorwrittenapprovalfromCDHS.Addingadditionalstaffrequiresanamendmenttothecontract.Vacancysavingscannotbeusedtochangesalaryamountsforexistingpersonnelwithoutanamendment.AnychangetopersonnelrequirespriorwrittenapprovalfromCDHSstaff.ThisprocesswillneverchangetheContractMaximumAmount.Contractormustuseavailableunusedfundsfromeithervacancysavingsoranothercategorywithinthecontract.TherevisionrequestmaynotatanytimecompromisetheintegrityofthefundedprogramasdeterminedbyCDHSprogramstaff.8.TRAVELA.MileageshallnotexceedtheFederalmileagerateperhttps://www.gsa.gov/travel-resourcesorStatemileagerateperhttps://www.colorado.gov/pacific/osc/travel-fiscal-rule.B.PerDiemshallnotexceedFederalGSAperdiemratesfortheareaoftravelperhttps://www.gsa.%ov/travel-resourcesorStateperdiemratefortheareaoftravelperhftps://www.colorado.gov/paciflc/osc/travel-fiscal-rule.C.Hotelratescannotexceedanyrateestablishedforconferenceattendance.D.UsageofairfareorOutofStateTravelrequirespre-approvalfromCDHS.9.MANDATEDREPORTINGA.Allprogramstaffarerequiredbylawtoreportsuspectedchildabuseandneglect.Mandatoryreportersmustreportsuspectedchildabuseandneglecttothelocalcountychildwelfareagency,thelocallawenforcementagency,orbycallingthechildabusereportinghotlinesystemat1-$44-CO-4KIDS(1-844-264-5437).B.AllprogramstaffarerequiredtotaketheonlinemandatoryreportertrainingontheCDHSChildWelfareTrainingSystem:https://www.coloradocwts.com/mandated-reporter-trainin.Page2of3RevisionDateApril12,2019 ExhibitC12.GENERALACCOUNTINGENCUMBRANCE(GAE)A.PaymentforNurseHomeVisitorProgram(NHVP)toallcontractorswillbemadeasincurred,inwholeorinpart,fromthetotalavailablefundsnottoexceed$50,000(FY20),tobeutilizedforNHVPasfollows:i.NursefamilyPartnership(NFP)trainingcosts,oftensitesexperiencestaffturnoverinafiscalyearandtheywillbepermittedtousetheGAEtocovercostsofNFPrequiredtrainingthatwasnotincludedintheirFY19-20budget.ii.TravelcostsassociatedwithNfPtraining.Forexample,ifasitehiresanewNurseHomeVisitor,andthisstaffmemberisrequiredtoattendNfPorientation,thesitewillbeabletobilltheGAEforthetrainingregistrationandtravelexpensesforthetraining.Travelcostsmayincludemileage,hotelaccommodationsandperdiemforthestaffmemberattendingthetraining.iii.OperationalitemsnotincludedintheirfY19-20budgetsuchascellphones,tablets,laptops.Duetostaffturnover,sitesaretonotincludepotentialoperationalitemexpensesintheirFY19-20budgets,butratherutilizetheGAEinordertopurchasenecessaryitemsfornewstaff.ItisunderstoodeachcontractorshallobtainpriorwrittenapprovalfromCDHSpriortoincurringanycostsrelatedtoNHVPGAEfunds.ItisfurtherunderstoodandagreedthatthemaximumamountoffundsavailablestatewideforthecurrentfiscalyearwillbedividedbetweenalloftheNHVPcontracts.TheStateshallnotbeliableforanycostsincurredwithoutobtainingpriorapprovalfortheexpenditureofNHVPGAEfunds.TheNHVPprogrammanagerwillapproveGAEexpendituresonacase-bycasebasisandthestateintermediarymustconcurthattheybelievetheexpendituretobenecessarytoimprovingtheprogram.NHVPprogrammanagermustapprovetheexpenditureinwriting.B.PaymenttoContractorismadefromavailablefundsencumberedandsharedacrossmultiplecontractors.TheStatemayincreaseordecreasethetotalfundsencumberedatitssolediscretionandwithoutformalnoticetoContractor.NominimumpaymentisguaranteedtoContractor.TheliabilityoftheStateforsuchpaymentsislimitedtotheencumberedamountremainingofsuchfunds.C.Invoicesshallbesubmittedseparatelyforpre-approvedexpenditures.i.TheContractorshallsubmitrequestsforpaymenttoCDHSOEClnvoicing@state.co.us.Page3of3RevisionDateApril12,2019 EXHIBITI)-HTPAABUSINESSASSOCIATEAGREEMENTThisHIPAABusinessAssociateAgreement(“Agreement”)betweentheStateandContractorisagreedtoinconnectionwith,andasanexhibitto,theContract.forpurposesofthisAgreement,theStateisreferredtoas“CoveredEntity”andtheContractorisreferredtoas“BusinessAssociate”.UnlessthecontextclearlyrequiresadistinctionbetweentheContractandthisAgreement,allreferencesto“Contract”shallincludethisAgreement.I.PURPOSECoveredEntity’wishestodiscloseinformationtoBusinessAssociate,whichmayincludeProtectedHealthInformation(‘PHI).ThePartiesintendtoprotecttheprivacyandsecurityofthedisclosedPHIincompliancewiththeHealthInsurancePortabilityandAccountabilityActof1996(“HIPAA”),Pub.L.No.104-191(1996)asamendedbytheHealthInformationTechnologyforEconomicandClinicalHealthAct(“HITECHAct”)enactedundertheAmericanRecoveryandReinvestmentActof2009(“ARRA”)Pub.L.No.111—5(2009),implementingregulationspromulgatedbytheU.S.DepartmentofHealthandHumanServicesat45C.F.R.Parts160,162and164(the“HIPAARules”)andotherapplicablelaws,asamended.PriortothedisclosureofPHI,CoveredEntityisrequiredtoenterintoanagreementwithBusinessAssociatecontainingspecificrequirementsassetforthin,butnotlimitedto,Title45,Sections160.103,164.502(e)and164.504(e)oftheCodeofFederalRegulations(“C.f.R.”)andallotherapplicablelawsandregulations,allasmaybeamended.2.DEFINITIONSThefollowingtermsusedinthisAgreementshallhavethesamemeaningsasintheHIPAARules:Breach,DataAggregation,DesignatedRecordSet,Disclosure,HealthCareOperations,Individual,MinimumNecessary,NoticeofPrivacyPractices,ProtectedHealthInformation,RequiredbyLaw,Secretary,SecurityIncident,Subcontractor,UnsecuredProtectedHealthInformation,andUse.ThefollowingtermsusedinthisAgreementshallhavethemeaningssetforthbelow:a.BusinessAssociate.“BusinessAssociate”shallhavethesamemeaningastheterm“businessassociate”at45C.F.R.160.103,andshallrefertoContractor.b.CoveredEntity.“CoveredEntity’shallhavethesamemeaningastheterm“coveredentity”at45C.F.R.160.103,andshallrefertotheState.c.InformationTechnologyandtnformationSecurity.“InformationTechnology”and“InformationSecurity”shallhavethesame;neaningsastheterms“informationtechnology”and“informationsecurity”,respectively,in§24-37.5-102,C.R.S.CapitalizedtermsusedhereinandnototherwisedefinedhereinorintheHIPAARulesshallhavethemeaningsascribedtothemintheContract.3.OBLIGATIONSANDACTIVITIESOFBUSENESSASSOCIATEa.PermittedUsesandDisclosures.1.BusinessAssociateshalluseanddisclosePHIonlytoaccomplishBusinessAssociate’sobligationsundertheContract.Page1of9HIPAABAARevisedAugust201$ i.TotheextentBusinessAssociatecarriesoutoneormoreofCoveredEntity’sobligationsunderSubpartEof45C.F.R.Part164,BusinessAssociateshallcomplywithanyandallrequirementsofSubpartEthatapplytoCoveredEntityintheperformanceofsuchobligation.ii.BusinessAssociatemaydisclosePHItocarryoutthelegalresponsibilitiesofBttsinessAssociate,provided,thatthedisclosureisRequiredbyLaworBusinessAssociateobtainsreasonableassurancesfromthepersontowhomtheinformationisdisclosedthat:A.theinformationwillremainconfidentialandwillbeusedordisclosedonlyasReqciiredbyLaworforthepurposeforwhichBusinessAssociateoriginallydisclosedtheinformationtothatperson,and;B.thepersonnotifiesBusinessAssociateofanyBreachinvolvingPHIofwhichitisaware.iii.BusinessAssociatemayprovideDataAggregationservicesrelatingtotheHealthCareOperationsofCoveredEntity.BusinessAssociatemayde-identifyanyorallPHIcreatedorreceivedbyBusinessAssociateunderthisAgreement,providedthede-identificationconformstotherequirementsoftheH’PAARules.b.MinimumNecessary.BusinessAssociate,itsSubcontractorsandagents,shallaccess,cise,anddiscloseonlytheminimumamountofP1-IlnecessarytoaccomplishtheobjectivesoftheContract,inaccordancewiththeMinimumNecessaryRequirementsoftheHIPAARulesincluding,butnotlimitedto,45C.F.R.164.502(b)and164.514(d).c.ImpermissibleUsesandDisclosures.i.BusinessAssociateshaltnotdisclosethePHIofCoveredEntitytoanothercoveredentitywithoutthewrittenatithorizationofCoveredEntity.ii.BusinessAssociateshallnotshare,use,discloseormakeavailableanyCoveredEntityPHIinanyformviaanymediumwithortoanypersonorentitybeyondtheboundariesorjurisdictionoftheUnitedStateswithoutexpresswrittenauthorizationfromCoveredEntity.d.BtisinessAssociate’sSubcontractors.i.BusinessAssociateshall,inaccordancewith45C.F.R.164.502(e)(I)(ii)andl64.308(b)(2),ensurethatanySubcontractorswhocreate,receive,maintain,ortransmitPHIonbehalfofBusinessAssociateagreeinwritingtothesamerestrictions,conditions,andrequirementsthatapplytoBusinessAssociatewithrespecttosafeguardingPHI.ii.BusinessAssociateshallprovidetoCoveredEntity,onCoveredEntity’srequest,alistofSubcontractorswhohaveenteredintoanysuchagreementwithBusinessAssociate.iii.BusinessAssociateshallprovidetoCoveredEntity,onCoveredEntity’srequest,copiesofanysuchagreementsBusinessAssociatehasenteredintowithSubcontractors.e.AccesstoSystem.IfBusinessAssociateneedsaccesstoaCoveredEntityInformationTechnologysystemtocomplywithitsobligationscindertheContractorthisAgreement,BusinessAssociateshallrequest,review,andcomplywithanyandallpoliciesapplicabletoCoveredEntityregardingsuchPage2of9HIPAABAARevisedAugust2018 systemincluding,butnotlimitedto,anypoliciespromulgatedbytheOfficeofInformationTechnologyandavailableathttp://oit.state.co.us/about/policies.f.AccesstoPHI.BusinessAssociateshall,withintendaysofreceivingawrittenrequestfromCoveredEntity,makeavailablePHIinaDesignatedRecordSettoCoveredEntityasnecessarytosatisfyCoveredEntity’sobligationsunder45C.F.R.164.524.g.AmendmentofPHI.i.BusinessAssociateshallwithintendaysofreceivingawrittenrequestfromCoveredEntitymakeanyamendmenttoPHIinaDesignatedRecordSetasdirectedbyoragreedtobyCoveredEntitypursuantto45C.F.R.164.526,ortakeothermeasuresasnecessarytosatisfyCoveredEntity’sobligationsunder45C.F.R.164.526.ii.BusinessAssociateshallpromptlyforwardtoCoveredEntityanyrequestforamendmentofPHIthatBusinessAssociatereceivesdirectlyfromanIndividtial.Ii.AccountingRights.BusinessAssociateshall,withintendaysofreceivingawrittenrequestfromCoveredEntity,maintainandmakeavailabletoCoveredEntitytheinformationnecessaryforCoveredEntitytosatisfyitsobligationstoprovideanaccountingofDisclosureunder45C.F.R.164.528.RestrictionsandConfidentialCommunications.i.BusinessAssociateshallrestricttheUseorDisclosureofanIndividual’sPHIwithintendaysofnoticefromCoveredEntityof:A.arestrictiononUseorDisclosureofPHIpursuantto45C.F.R.164.522;orB.arequestforconfidentialcommunicationofPHIpursuantto45C.F.R.164.522.ii.BusinessAssociateshallnotresponddirectlytoanlndividttal’srequeststorestricttheUseorDisclosureofPHIortosendallcommunicationofPHItoanalternateaddress.iii.BusinessAssociateshallrefersuchrequeststoCoveredEntitysothatCoveredEntitycancoordinateandprepareatimelyresponsetotherequestingIndividualandprovidedirectiontoBusinessAssociate.j.GovernmentalAccesstoRecords.BusinessAssociateshallmakeitsfacilities,internalpractices,books,records,andothersourcesofinformation,includingPHI,availabletotheSecretaryforpurposesofdeterminingcompliancewiththeHIPAARulesinaccordancewith45C.F.R.160.310.k.Audit,InspectionandEnforcement.i.BusinessAssociateshallobtainandupdateatleastannuallyawrittenassessmentperformedbyanindependentthirdpartyreasonablyacceptabletoCoveredEntity,whichevaluatesthetnformationSecurityoftheapplications,infrastructure,andprocessesthatinteractwiththeCoveredEntitydataBusinessAssociatereceives,manipulates,storesanddistributes.UponrequestbyCoveredEntity,BusinessAssociateshallprovidetoCoveredEntitytheexectitivesummaryoftheassessment.Page3of9HIPAABAARevisedAugust2018 ii.BusinessAssociate,upontherequestofCoveredEntity,shallfullycooperatewithCoveredEntity’seffortstoauditBusinessAssociate’scompliancewithapplicableHIPAARules.If,throughattditorinspection,CoveredEntitydeterminesthatBusinessAssociate’sconductwotildresultinviolationoftheHIPAARulesorisinviolationoftheContractorthisAgreement,BusinessAssociateshallpromptlyremedyanysuchviolationandshallcertifycompletionofitsremedyinwritingtoCoveredEntity.AppropriateSafeguards.i.BusinessAssociateshalluseappropriatesafegitardsandcomplywithSubpartCof45C.F.R.Part164withrespecttoelectronicPHItopreventuseordisclosureofPHIotherthanasprovidedinthisAgreement.ii.BusinessAssociateshallsafeguardthePHIfromtamperingandunauthorizeddisclosures.iii.BusinessAssociateshallmaintaintheconfidentialityofpasswordsandotherdatarequiredforaccessingthisinformation.iv.BusinessAssociateshallextendprotectionbeyondtheinitialinformationobtainedfromCoveredEntitytoanydatabasesorcollectionsofPHIcontaininginformationderivedfromthePHL.TheprovisionsofthissectionshallbeinforceunlessPHIisde-identifiedinconformancetotherequirementsoftheHIPAARules.rn.SafeguardDuringTransmission.i.BusinessAssociateshalltisereasonableandappropriatesafeguardsincluding,withoutlimitation,InformationSecuritymeasurestoensurethatalltransmissionsofPHIareauthorizedandtopreventuseordisclosureofPHIotherthanasprovidedforbythisAgreement.ii.BusinessAssociateshallnottransmitPHLovertheinternetoranyotherinsecureoropencommunicationchannelunlessthePHIisencryptedorotherwisesafeguardedwithaFIPScompliantencryptionalgorithm.n.ReportingofImproperUseorDisclosureandNotificationofBreach.i.BusinessAssociateshall,assoonasreasonablypossible,bittimmediatelyafterdiscoveryofaBreach,notifyCoveredEntityofanyuseordisclositreofPHInotprovidedforbythisAgreement,includingaBreachofUnsecuredProtectedl-lealthInformationassuchnoticeisrequiredby45C.F.R.164.410orabreachforwhichnoticeisrequiredunder§24-73-103,C.R.S.ii.SuchnoticeshallincltidetheidentificationofeachIndividualwhoseUnsecuredProtectedHealthtnformationhasbeen,orisreasonablybelievedbyBusinessAssociatetohavebeen,accessed,acquired,ordisclosedduringsuchBreach.iii.BusinessAssociateshall,assoonasreasonablypossible,bittimmediatelyafterdiscoveryofanySecurityIncidentthatdoesnotconstituteaBreach,notifyCoveredEntityofsuchincident.Page4of9HIPAABAARevisedAugust2018 iv.BusinessAssociateshallhavetheburdenofdemonstratingthatallnotificationsweremadeasrequired,includingevidencedemonstratingthenecessityofanydelay.o.BusinessAssociate’sInsuranceandNotificationCosts.i.BusinessAssociateshallbearallcostsofaBreachresponseincluding,withoutlimitation,notifications,andshallmaintaininsurancetocover:A.lossofPHIdata;3.BreachnotificationrequirementsspecifiedinHJPAARulesandin§24-73-103,C.R.S.;andC.claimsbaseduponallegedviolationsofprivacyrightsthroughimproperuseordisclosureofPHI.ii.AllsuchpoliciesshallmeetorexceedtheminimuminsurancerequirementsoftheContractorotherwiseasmaybeapprovedbyCoveredEntity(e.g.,occurrencebasis,combinedsingledollarlimits,annualaggregatedollarlimits,additionalinsuredstatus,andnoticeofcancellation).iii.BusinessAssociateshallprovideCoveredEntityapointofcontactwhopossessesrelevantInformationSecurityknowledgeandisaccessible24hoursperday,7daysperweektoassistwithincidenthandling.iv.BusinessAssociate,totheextentpracticable,shallmitigateanyharmfuleffectknowntoBusinessAssociateofaUseorDisclosureofPHIbyBusinessAssociateinviolationofthisAgreement.p.SubcontractorsandBreaches.i.BusinessAssociateshallenterintoawrittenagreementwitheachofitsSubcontractorsandagents,whocreate,receive,maintain,ortransmitPHIonbehalfofBusinessAssociate.TheagreementsshallrequiresuchSubcontractorsandagentstoreporttoBusinessAssociateanyuseordisclosureofPHInotprovidedforbythisAgreement,includingSecurityIncidentsandBreachesofUnsecuredProtectedHealthInformation,onthefirstdaysuchSubcontractororagentknowsorshouldhaveknownoftheBreachasrequiredby45C.F.R.164.410.ii.BusinessAssociateshallnotifyCoveredEntityofanysuchreportandshallprovidecopiesofanysuchagreementstoCoveredEntityonrequest.q.DataOwnership.i.BusinessAssociateacknowledgesthatBusinessAssociatehasnoownershiprightswithrespecttothePHI.ii.UponrequestbyCoveredEntity,BusinessAssociateimmediatelyshallprovideCoveredEntitywithanykeystodecryptinformationthattheBitsinessAssociationhasencryptedandmaintainsinencryptedform,orshallprovidesuchinformationinunencryptedusableform.Page5of9HIPAABAARevisedAugust2018 r.RetentionofPHI.ExceptuponterminationofthisAgreementasprovidedinSection5below,BusinessAssociateanditsSubcontractorsoragentsshallretainallPHIthroughoutthetermofthisAgreement,andshallcontinuetomaintaintheaccountingofdisclosuresrequiredunderSection3.habove,foraperiodofsixyears.4.OBLIGATIONSOFCOVEREDENTITYa.SafeguardsDuringTransmission.CoveredEntityshallberesponsibleforusingappropriatesafeguardsincludingencryptionofPHI,tomaintainandensuretheconfidentiality,integrity,andsecurityofPHItransmittedpursuanttothisAgreement.inaccordancewiththestandardsandrequirementsoftheH1PAARules.b.NoticeofChanges.1.CoveredEntitymaintainsacopyofitsNoticeofPrivacyPracticesonitswebsite.CoveredEntityshallprovideBusinessAssociatewithanychangesin,orrevocationof,permissiontouseordisclosePHI,totheextentthatitmayaffectBtisinessAssociate’spermittedorrequiredusesordisclosures.ii.CoveredEntityshaltnotifyBusinessAssociateofanyrestrictionontheuseordisclosureofPHItowhichCoveredEntityhasagreedinaccordancewith45C.F.R.164.522,totheextentthatitmayaffectBusinessAssociate’spermittedtiseordisclosureofPHI.5.TERMINATLONa.Breach.i.InadditiontoanyContractprovisionregardingremediesforbreach.CoveredEntityshallhavetheright,intheeventofabreachbyBusinessAssociateofanyprovisionofthisAgreement,toterminateimmediatelytheContract,orthisAgreement,orboth.ii.SubjecttoanydirectionsfromCoveredEntity,uponterminationoftheContract,thisAgreement,orboth,BusinessAssociateshalltaketimely,reasonable,andnecessaryactiontoprotectandpreservepropertyinthepossessionofBusinessAssociateinwhichCoveredEntityhasaninterest.b.EffectofTermination.i.UponterminationofthisAgreementforanyreason,BusinessAssociate,attheoptionofCoveredEntity,shallreturnordestroyallPHIthatBusinessAssociate,itsagents,oritsSubcontractorsmaintaininanyform,andshallnotretainanycopiesofsuchP1-IL.ii.IfCoveredEntitydirectsBusinessAssociatetodestroythePHI.BusinessAssociateshallcertifyinwritingtoCoveredEntitythatsuchPHIhasbeendestroyed.iii.IfBusinessAssociatebelievesthatreturningordestroyingthePHIisnotfeasible,BusinessAssociateshallpromptlyprovideCoveredEntitywithnoticeoftheconditionsmakingreturnordestrtictioninfeasible.BusinessAssociateshallcontinuetoextendtheprotectionsofPage6of9HIPAABAARevisedAugust2018 Section3ofthisAgreementtosuchPHI,andshalllimitfurtheruseofsuchPHItothosepurposesthatmakethereturnordestrLlctionofsuchPHIinfeasible.6.INJUNCTIVERELIEFCoveredEntityandBusinessAssociateagreethatirreparabledamagewouldoccurintheeventBusinessAssociateoranyofitsSubcontractorsoragentsuseordisclosureofPHIinviolationofthisAgreement,theHIPAARulesoranyapplicablelaw.CoveredEntityandBusinessAssociatefurtheragreethatmoneydamageswouldnotprovideanadequateremedyforsuchBreach.Accordingly,CoveredEntityandBusinessAssociateagreethatCoveredEntityshallbeentitledtoinjunctiverelief,specificperformance,andotherequitablerelieftopreventorrestrainanyBreachorthreatenedBreachofandtoenforcespecificallythetermsandprovisionsofthisAgreement.7.LIMITATIONOFLIABILITYAnyprovisionintheContractlimitingContractor’sliabilityshallnotapplytoBusinessAssociate’sliabilityunderthisAgreement,whichshallnotbelimited.8.DISCLAIMERCoveredEntitymakesnowarrantyorrepresentationthatcompliancebyBusinessAssociatewiththisAgreementortheHIPAARuleswillbeadequateorsatisfactoryforBusinessAssociate’sownpurposes.BusinessAssociateissolelyresponsibleforalldecisionsmadeandactionstakenbyBusinessAssociateregardingthesafeguardingofPHI.9.CERTIFICATIONCoveredEntityhasalegalobligationunderHIPAARulestocertifyastoBusinessAssociate’sInformationSecuritypractices.CoveredEntityoritsauthorizedagentorcontractorshallhavetherighttoexamineBusinessAssociate’sfacilities,systems,procedures,andrecords,atCoveredEntity’sexpense,ifCoveredEntitydeterminesthatexaminationisnecessarytocertifythatBusinessAssociate’sInformationSecuritysafeguardscomplywiththeHIPAARulesorthisAgreement.10.AMENDMENTa.AmendmenttoComplywithLaw.ThePartiesacknowledgethatstateandfederallawsandregulationsrelatingtodatasecurityandprivacyarerapidlyevolvingandthatamendmentofthisAgreementmayberequiredtoprovideprocedurestoensurecompliancewithsuchdevelopments.i.IntheeventofanychangetostateorfederallawsandregulationsrelatingtodatasecurityandprivacyaffectingthisAgreement,thePartiesshalltakesuchactionasisnecessarytoimplementthechangestothestandardsandrequirementsofHIPAA,theHIPAARulesandotherapplicablerulesrelatingtotheconfidentiality,integrity,availabilityandsecurityofPHIwithrespecttothisAgreement.ii.BusinessAssociateshallprovidetoCoveredEntitywrittenassurancesatisfactorytoCoveredEntitythatBusinessAssociateshalladequatelysafeguardallPHI,andobtainPage7of9HIPAABAARevisedAugust201$ writtenasstirancesatisfactorytoCoveredEntityfromBusinessAssociate’sSubcontractorsandagentsthattheyshalladequatelysafegtiardallPHI.iii.UpontherequestofeitherParty,theotherPartypromptlyshallnegotiateingoodfaiththetermsofanamendmenttotheContractembodyingwrittenassurancesconsistentwiththestandardsandrequirementsofHIPAA,theKIPAARules,orotherapplicablerules.iv.CoveredEntitymayterminatethisAgreementupon30days’priorwrittennoticeintheeventthat:A.BusinessAssociatedoesnotpromptlyenterintonegotiationstoamendtheContractandthisAgreementwhenrequestedbyCoveredEntitypitrsuanttothisSection;orB.BusinessAssociatedoesnotenterintoanamendmenttotheContractandthisAgreement,whichprovidesassurancesregardingthesafeguardingofPHIsufficient,inCoveredEntity’ssolediscretion,tosatisfythestandardsandrequirementsoftheHIPAA,theHIPAARulesandapplicablelaw.b.AmendmentofAppendix.TheAppendixtothisAgreementmaybemodifiedoramendedbythemtitualwrittenagreementoftheParties,withoutamendmentofthisAgreement.AnymodifiedoramendedAppendixagreedtoinwritingbythePartiesshallsttpersedeandreplaceanypriorversionoftheAppendix.11.ASSISTANCEINLITIGATIONORADMINISTRATIVEPROCEEDINGSCoveredEntityshallprovidewrittennoticetoBusinessAssociateiflitigationoradministrativeproceedingiscommencedagainstCoveredEntity,itsdirectors,officers,oremployees,basedonaclaimedviolationbyBusinessAssociateofHIPAA,theHIPAARulesorotherlawsrelatingtosecurityandprivacyorPHI.UponreceiptofsuchnoticeandtotheextentrequestedbyCoveredEntity,BusinessAssociateshall,andshallcauseitsemployees,Subcontractors,oragentsassistingBusinessAssociateintheperformanceofitsobligationsundertheContractto,assistCoveredEntityinthedefenseofsuchlitigationorproceedings.BusinessAssociateshall,andshallcauseitsemployees,Subcontractor’sandagentsto,provideassistance,toCoveredEntity,whichmayincludetestifyingasawitnessatsuchproceedings.BusinessAssociateoranyofitsemployees,SubcontractorsoragentsshallnotberequiredtoprovidesuchassistanceifBusinessAssociateisanamedadverseparty.12.INTERPRETATIONANDORDEROFPRECEDENCEAnyambiguityinthisAgreementshallberesolvedinfavorofameaningthatcompliesandisconsistentwiththeHIPAARules.IntheeventofaninconsistencybetweentheContractandthisAgreement,thisAgreementshallcontrol.ThisAgreementsupersedesandreplacesanyprevious,separatelyexecutedHIPAAbusinessassociateagreementbetweentheParties.13.SURVIVALProvisionsofthisAgreementrequiringcontinuedperformance,compliance,oreffectafterterminationshallsurviveterminationofthiscontractorthisagreementandshallbeenforceablebyCoveredEntity.Page8of9HIPAABAARevisedAugust2018 APPENIMXTOIIIPAABUSINESSASSOCIATEAGREEMENTThisAppendix(“Appendix”)totheHIPAABusinessAssociateAgreement(“Agreement”)issanappendixtotheContractandtheAgreement.ForthepurposesofthisAppendix,definedtermsshallhavethemeaningsascribedtothemintheAgreementandtheContract.UnlessthecontextclearlyrequiresadistinctionbetweentheContract,theAgreement,andthisAppendix,allreferencesto“Contract”or“Agreement”shallincludethisAppendix.I.PURPOSEVThisAppendixsetsforthadditionaltermstotheAgreement.Anysub-sectionofthisAppendixmarkedas“Reserved”shallbeconstruedassettingforthnoadditionalterms.2.ADDTTIONALTERMSa.AdditionalPermittedUses.InadditiontothosepurposessetforthintheAgreement,BusinessAssociatemayusePHIforthefollowingadditionalpurposes:i.Reserved.b.AdditionalPermittedDisclosures.InadditiontothosepurposessetforthintheAgreement,BusinessAssociatemaydisclosePHIforthefollowingadditionalpurposes:i.Reserved.c.ApprovedSubcontractors.CoveredEntityagreesthatthefollowingSubcontractorsoragentsofBusinessAssociatemayreceivePHIundertheAgreement:i.Reserved.d.DefinitionofReceiptofPHI.BusinessAssociate’sreceiptofPHIunderthisContractshallbedeemedtooccur,andBttsinessAssociate’sobligationsundertheAgreementshallcommence,asfollows:i.Reserved.e.AdditionalRestrictionsonBusinessAssociate.BusinessAssociateagreestocomplywiththefollowingadditionalrestrictionsonBusinessAssociate’suseanddisclosureofPHIundertheContract:I.Reserved.f.AdditionalTerms.BusinessAssociateagreestocomplywiththefollowingadditionaltermsundertheAgreement:I.Reserved.Page9of9HIPAABAARevisedAugust2018 ExhibitECriticalIncidentReportingWithin48hoursoftheoccurrenceofacriticalincidentinvolvinganychildorclientand/oranondutyagencystaffmemberofanyfamilysupportprogramstafffundedthroughtheOfficeofEarlyChildhood(OEC),theagencymustreportknowndetailsofthecriticalincidenttotheOECProgramManagerfortheinvolvedfamilysupportprogram.TheOECacknowledgesthatfrequentlyinformationunfoldsovertimeandmayrequireclarificationasmoredetailsareidentified.Criticalincidentsmayinclude,butarenotlimitedto:awarenessofanegregiousincidentorsuspectedincidentofabuseand/orneglect,nearfatality,orfatalityofanychildcurrentlyenrolLedinafamilysupportprogram;involuntaryterminationofaprogramstaffsemployment;criminalallegationsinvolvingprogramstaffandrelatedtohis/heremployment;potentialnegativemediaattentionaboutthefamilysupportprogram;anymajorinjuryorthreattothesecurityofanagencystaffmemberwhileondutyandvisitinganenrolledchildorfamily.Itisrequiredtoreportanycriticalincidentwithin48hoursoftheoccurrencewithspecificandaccuratedetailspertainingtotheincident.failuretoreportacriticalincidenttotheOfficeofEarlyChildhoodHomeVisitingUnitmayresultinbreachofcontract.Examplesofsituationswhichmayqualifyasacriticalincidentaredetailedbelow.Thislistisnotexhaustiveandadditionalsituationsmayalsoqualify.Ifyoitareunsureaninstancerequiresreporting,contacttheCDHSHomeVisitingDirectorand/orCDHSProgramManagerassoonaspossibleforguidance.•Falsificationofclientrecords•Suspectedfinancialfraud(includingapatternofmistakescalculatingmileagereimbursement)•Intoxicationofanon-dutyHomeVisitingstaffmemberHomeVisitingstaffmemberdeemednotfitforduty•Terminationofemployee•Neardeathofachildordeathofachild•Severeinjurytoachild,severeillnessofachildwhichmayresultinfatalitySubpoenasforHVstafftoattendcourtinrelationtoclientsituation,orrequestforHVstafftoprovidedepositionsortapedtestimonyinclientcaserelatedtocasesofabuseorneglectReportingrequirementsContractedagencyisrequiredtonotifytheHomeVisitingUnitDirectorand/ortheHomeVisitingProgramManagerwithin48hours’noticeofcriticalincidentviaphonecallorwrittendocumentationviae-mail.Agencyisrequiredtosubmitwrittendocumentationoftheincidentortoprovidetheinformationrequestedviaphone.CriticalincidentinformationsharingpolicyI.HomeVisitingProgramDirectorand/orProgramManagerisnotifiedofcriticalincidentwithin48hours.2.IfHomeVisitingProgramDirectorand/orProgramManagerisnotifiedofcriticalincidentbyphone,theydocumentcommunicationregardingthecriticalincidentinwriting.Pagelof2 ExhibitE3.HomeVisitingProgramDirectorandIorProgramManagerwillasksitewhatsupportstheyneedbasedontheincident.Forexample:sitesmayrequestadditionalfundingifneedingmentalhealthsupportforaHomeVisitorand/orSupervisoruponanotificationofachildfatality.3.Anynotificationofthecriticalincidentsharedbye-mailwillbeencryptedpercontractedagency’srequirements.4.HomeVisitingProgramDirectorand/orProgramManagernotifyOfficeofEarlyChildhoodDivisionofCommunityandfamilySupportDivisionDirector,OfficeofEarlyChildhoodDirector,andCommunicationsandProjectManager,within4$hoursofreportfromsite.4.IfincidenthasapossibilityofhavingChildWelfareimplications,HomeVisitingProgramDirectorand/orProgramManagershallsharereportwiththeChildMaltreatmentPreventionUnitDirectorandtheChildProtectionServicesManagertoensureallappropriatestepshavebeencompletedforChildWelfarereporting.5.Ininstanceswherefinancialfraudorinfractiontocontractualprovisionsaresuspected,informationshallbesharedwiththeOECCFOandContractsManager.SiteimplicationsTerminationofHVstaffwillberecommendedbytheOECifacriticalincidentincludesthefollowing:FalsificationofclientrecordsFalsificationofdocumentationfinancialfraudofanykindPage2of2