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HomeMy WebLinkAboutC19-181 Colorado Department of Public Health - NOT FULLY EXECUTEDTaskOrderCMSNumber:129526ContractRoutingNumber:CT2020*243PoliticalSubdivisionDEPARTMENTOFPUBLICHEALTHANDENVIRONMENTCONTRACTCT2020*243ROUTINGNO.APPROVEDTASKORDERCONTRACT-WAIVER#154Thistaskordercontractisissuedpursuanttomastercontractmadeon11/23/2016,wIthroutingnumber1$FAA00016.STATE:CONTRACTOR:StateofColoradofortheuse&benefitoftheBoardofCountyCommissionersofEagleCountyDepartmentofPublicHealthandEnvironment(apoliticalsubdivisionofthestateofColorado)OfficeofEmergencyPreparednessandResponse500Broadway4300CherryCreekSouthDriveEagle,Colorado81631-0850Denver,Colorado80246fortheuseandbenefitoftheEagleCotmtyPublicHealthAgency551BroadwayEagle,Colorado81631CONTRACTORDUNS:84024447CONTRACTMADEDATE:5/1/2019CONTRACTORENTITYTYPE:TERM:ThiscontractshallbeeffectiveuponapprovalbytheStateController,ordesignee,or on07/01/2019,whicheverislater.Thecontractshallendon06/30/2020.PROCUREMENTMETHOD:ExemptBIDRFPfUSTPRICEAGREEMENTNUMBER:N/ALAWSPECIFIEDVENDORSTATUTE:N/ASTATEREPRESENTATIVE:MelanieSimonsPREPGrantBranchManagerColoradoDept.ofPublicHealthandEnvironmentOfficeofEmergencyPreparednessandResponse4300CherryCreekSouthDriveDenver,Colorado80246BILLINGSTATEMENTSRECEIVED:MonthlySTATUTORYAUTHORITY:NotApplicableCLASSIFICATION:SubrecipientCONTRACTPRICENOTTOEXCEED:$39,407.00FEDERALFUNDINGDOLLARS:$39,407.00STATEFUNDINGDOLLARS:$0.00OTHERFUNDINGDOLLARS:$0.00Speci1i“Other”:$0.00MAXIMUMAMOUNTAVAILABLEPERFISCALYEAR:FY20:$39,407.00PRICESTRUCTURE-CostReimbursementCONTRACTORREPRESENTATIVE:PHGrants-ContractsEagleCountyPublicHealthAgencyP.O.Box660Eagle,Colorado81631PROJECTDESCRIPTION:ThePublicHealthEmergencyPreparednessProgram(PREP)supportspublichealthdepartmentsacrossthenationtoupgradetheirabilitytoeffectivelyrespondtoarangeofpublichealththreats,includinginfectiousdiseases,naturaldisasters,andbiological,chemical,nuclear,andradiologicalevents.Page1of23C19-181 EXHIBITS:Thefollowingexhibitsareherebyincorporated:ExhibitA-AdditionalProvisions(andanyofitsAttachments;e.g.,A-l,A-2,etc.)ExhibitB-StatementofWork(andanyofitsAttachments;e.g.,B-i,B-2,etc.)ExhibitC-Budget(andanyofitsAttachments;e.g.,C-i,C-2,etc.)ExhibitD-SampleOptionLetterGENERALPROVISIONSThefollowingclausesapplytothisTaskOrderContract.ThesegeneralclausesmayhavebeenexpandeduponormademorespecificinsomeinstancesinexhibitstothisTaskOrderContract.TotheextentthatotherprovisionsofthisTaskOrderContractprovidemorespecificitythanthesegeneralclauses,themorespecificprovisionshallcontrol.ThisTaskOrderContractisbeingenteredintopursuanttothetermsandconditionsoftheMasterContractincluding,butnotlimitedto,ExhibitOnethereto.ThetotaltermofthisTaskOrderCotitract,includinganyrenewalsorextensions,maynotexceedfive(5)years.Thepartiesintendandagreethatallworkshallbeperformedaccordingtothestandards,termsandconditionssetforthintheMasterContract.2.Inaccordancewithsection24-30-202(1),C.R.S.,asamended,thisTaskOrderContractisnotvaliduntilithasbeenapprovedbytheStateController,oranauthorizeddelegeethereof.TheContractorisnotauthorizedto,andshallnot;commenceperformanceunderthisTaskOrderContractuntilthisTaskOrderContracthasbeenapprovedbytheStateControllerordelegee.TheStateshallhavenofinancialobligationtotheContractorwhatsoeverforanyworkorservicesor,anycostsorexpenses,incurredbytheContractorpriortotheeffectivedateofthisTaskOrderContract.IftheStateControllerapprovesthisTaskOrderContractonorbeforeitsproposedeffectivedate,thentheContractorshallcommenceperformanceunderthisTaskOrderContractontheproposedeffectivedate.IftheStateControllerapprovesthisTaskOrderContractafteritsproposedeffectivedate,thentheContractorshallonlycommenceperformanceunderthisTaskOrderContractonthatlaterdate.TheinitialtermofthisTaskOrderContractshallcontinuethroughandincludingthedatespecifiedonpageoneofthisTaskOrderContract,unlesssoonerterminatedbythepartiespursuanttothetermsandconditionsofthisTaskOrderContractand/ortheMasterContract.Contractor’scommencementofperformanceunderthisTaskOrderContractshallbedeemedacceptanceofthetermsandconditionsofthisTaskOrderContract.3.TheMasterContractanditsexhibitsand/orattachmentsareincorporatedhereinbythisreferenceandmadeaparthereofasiffullysetforthherein.Unlessotherwisestated,allexhibitsand/orattachmentstothisTaskOrderContractareincorporatedhereinandmadeapartofthisTaskOrderContract.Unlessotherwisestated,thetermsofthisTaskOrderContractshallcontroloveranyconflictingtermsinanyofitsexhibits.IntheeventofconflictsorinconsistenciesbetweentheMasterContractandthisTaskOrderContract(includingitsexhibitsand/orattachments),orbetweenthisTaskOrderContractanditsexhibitsand/orattachments,suchconflictsorinconsistenciesshallberesolvedbyreferencetothedocumentsinthefollowingorderofpriority:1)theSpecialProvisionsoftheMasterContract;2)theMasterContract(otherthantheSpecialProvisions)anditsexhibitsandattachmentsintheorderspecifiedintheMasterContract;3)thisTaskOrderContract;4)theTaskOrderCMSNumber:129526ContractRoutingNumber:CT2020*243Page2of23 AdditionalProvisions-ExhibitA,anditsattachmentsifincluded,tothisTaskOrderContract;5)theScope/StatementofWork-ExhibitB,anditsattachmentsifincluded,tothisTaskOrderContract;6)otherexhibits/attachmentstothisTaskOrderContractintheirorderofappearance.4.TheContractor,inaccordancewiththetermsandconditionsoftheMasterContractandthisTaskOrderContract,shallperformandcomplete,inatimelyandsatisfactorymanner,allworkitemsdescribedintheStatementofWorkandBudget,whichareincorporatedhereinbythisreference,madeaparthereofandattachedheretoas“ExhibitB”and“ExhibitC”.5.TheState,withtheconcurrenceoftheContractor,may,amongotherthings,prospectivelyreneworextendthetermofthisTaskOrderContract,subjecttothelimitationssetforthintheMasterContract,increaseordecreasetheamountpayableunderthisTaskOrderContract,oraddto,deletefrom,and/ormodifythisTaskOrderContract’sStatementofWorkthroughacontractamendment.Tobeeffective,theamendmentmustbesignedbytheStateandtheContractor,andbeapprovedbytheStateControlleroranauthorizeddelegatethereof.ThiscontractissubjecttosuchmodificationsasmayberequiredbychangesinFederalorStatelaw,ortheirimplementingregulations.AnysuchrequiredmodificationshallautomaticallybeincorporatedintoandbepartofthisTaskOrderContractontheeffectivedateofsuchchangeasiffullysetforthherein.6.Theconditions,provisions,andtermsofanyRfPattachedhereto,ifapplicable,establishtheminimumstandardsofperformancethattheContractormustmeetunderthisTaskOrderContract.IftheContractorsProposal,ifattachedhereto,oranyattachmentsorexhibitsthereto,ortheScope/StatementofWork-ExhibitB,establishesorcreatesstandardsofperformancegreaterthanthosesetforthintheRFP,thentheContractorshallalsomeetthosestandardsofperformanceunderthisTaskOrderContract.7.STATEWIDECONTRACTMANAGEMENTSYSTEM[ThissectionshallapplywhentheEffectiveDateisonorafterJuly1,2009andthemaximumamountpayabletoContractorhereunderis$100,000orhighei]ByenteringintothisTaskOrderContract,Contractoragreestobegoverned,andtoabide,bytheprovisionsofCRS§24-102-205,§24-102-206,§24-103-601,§24-103.5-101and§24-105-102concerningthemonitoringofvendorperformanceonstatecontractsandinclusionofcontractperformanceinformationinastatewidecontractmanagementsystem.Contractor’sperformanceshallbeevaluatedinaccordancewiththetermsandconditionsofthisTaskOrderContract,Statelaw,includingCRS§24-103.5-101,andStateFiscalRules,PoliciesandGuidance.EvaluationofContractor’sperformanceshallbepartofthenormalcontractadministrationprocessandContractor’sperformancewillbesystematicallyrecordedinthestatewideContractManagementSystem.Areasofreviewshallinclude,butshallnotbelimitedtoquality,costandtimeliness.CollectionofinformationrelevanttotheperformanceofContractor’sobligationsunderthisTaskOrderContractshallbedetenitinedbythespecificrequirementsofsuchobligationsandshallincludefactorstailoredtomatchtherequirementsoftheStatementofProjectofthisTaskOrderContract.SuchperformanceinformationshallbeenteredintothestatewideContractManagementSystematintervalsestablishedintheStatementofProjectandafinalreviewandratingshallberenderedwithin30daysoftheendoftheTaskOrderContractterm.Contractorshallbenotifiedfollowingeachperformanceandshalladdressorcorrectanyidentifiedprobleminatimelymannerandmaintainworkprogress.ShouldthefinalperformanceevaluationdeterminethatContractordemonstratedagrossfailuretomeettheperformancemeasuresestablishedundertheStatementofProject,theExecutiveDirectoroftheColoradoDepartmentofPersonnelandAdministration(ExecutiveDirector),uponrequestbytheColoradoDepartmentofPublicHealthandEnvironmentandshowingofgoodcause,maydebarContractorandTaskOrderCMSNumber:129526ContractRoutingNumber:CT2020243Page3of23 prohibitContractorfrombiddingonfuturecontracts.Contractormaycontestthefinalevaluationandresultby:(i)filingrebuttalstatements,whichmayresultineitherremovalorcorrectionoftheevaluation(CRS§24-105-102(6)),or(ii)underCRS§24-105-102(6).exercisingthedebarmentprotestandappealrightsprovidedinCRS§24-109-106.107,201or202,whichmayresultinthereversalofthedebarmentandreinstatementofContractor,bytheExecutiveDirector,uponshowingofgoodcause.8.IfthisContractinvolvesfederalfundsorcomplianceisotherwisefederallymandated,theContractoranditsagent(s)shallatalltimesduringthetermofthiscontractstrictlyadheretoallapplicablefederallaws,statelaws,ExecutiveOrdersandimplementingregulationsastheycurrentlyexistandmayhereafterbeamended.Withoutlimitation,thesefederallawsandregulationsincludetheFederalFundingAccountabilityandTransparencyActof2006(PublicLaw109-282),asamendedby§6062ofPublicLaw110-252,includingwithoutlimitationalldatareportingrequirementsrequiredthereunder.ThisActisalsoreferredtoasFFATA.TaskOrderCMSNtimber:12952CContractRoutingNumber:CT2020*243Page4of23 SIGNATUREPAGEContractRoutingNumber:CT2020*243THEPARTIESHERETOHAVEEXECUTEDTHISCONTRACTEachpersonsigningthisContractrepresentsandwarrantsthatheorsheisdulyauthorizedtoexecutethisContractandtobindthepartyauthorizinghisorhersignature.CONTRACTORSTATEOfCOLORADOBoardofCountyCommissionersofEagleCountyJaredS.Polis,Governor(apoliticalsubdivisionofthestateofColorado)fortheuseandbenefitoftheColoradoDepartmentofPublicHealthandEagleCountyPublicHealthAgencyEnvironmentJillHunsakerRyan,MPHPoliticalSubdivisionExecutiveDirector\tNtMc-iPintNameofAuthorizedIndividual_____________________________________________By:__________________________________PrintTitleofAuthorizedIndividualLisaMcGovernProcurementandContractsSectionDirector.Signatureof.uthoedIndividual</z•ti________________DaDatePROGRAMAPPROVALColoradoDepartmentofPublicHealthandEnvironmentMelanieSimonsPHEPGrantProgramManagerBy:___________________________________________SignatureofAuthorizedCDPHEProgramApproverDateInaccordancewith§24-30-202C.R.S.,thisContractisnotvaliduntilsignedanddatedbelowbytheStateControlleroranauthorizeddelegate.STATECONTROLLERRobertJaros,CPA,MBA,JDBy:______________________________________DavidNorris,Controller,CDPHEEffectiveDate:__________________________________________TaskOrderCMSNumber:129526ContractRoutingNumber:CT2020*243Page5of23 Thispageleftintentionallyblank.TaskOrderCMSNumber:129526ContractRoutingNumber:CT2020*243Page6of23 EXHIBITAADDITIONALPROVISIONSToContractDated5/1/2019-CMSContractRoutingNumberCT2020*243TheseprovisionsaretobereadandinterpretedinconjunctionwiththeprovisionsoftheContractspecifiedabove.ThisContractcontainsfederalfunds(seeCatalogoffederalDomesticAssistance(CFDA)number93.069).2.TheUnitedStatesDepartmentofHealthandHumanServices(“HHS”),throughtheCenterforDiseaseCotitrol(“CDC”)hasawardedasof07/01/2019anticipatedfederalfundsof$lO,368,l37.00underNoticeofCooperativeAgreementAward,hereinafter“NCAA”,numberCDC-RFA-TP19-1901,toperformthefollowing—PublicHealthandEmergencyPreparednessfortheStateofColorado.IftheunderlyingNoticeofCooperativeAgreementAward“NCAA”authorizestheStatetopayallallowableandallocableexpensesofaContractorasoftheEffectiveDateofthatNCAA,thentheStateshallreimbursetheContractorforanyallowableandallocableexpensesoftheContractorthathavebeenincurredbytheContractorsincetheproposedEffectiveDateofthisContract.IftheunderlyingNCAAdoesnotatithorizetheStatetopayallallowableandallocableexpensesofaContractorasoftheEffectiveDateofthatNCAA,thentheStateshallonlyreimbursetheContractorforthoseallowableandallocableexpensesoftheContractorthatareincurredbytheContractoronoraftertheEffectiveDateofthisContract,withsuchEffectiveDatebeingthelaterofthedatespecifiedinthisContractorthedatetheContractissignedbytheStateControllerordelegee.3.ToreceivecompensationundertheContract,theContractorshallsubmitasignedMonthlyInvoiceform.ThisformistitledCDPHESTANDARDReimbursementInvoiceFormandisaccessiblefromtheCDPHEinternetwebsitehttps://www.colorado.ov/pacific/cdphe/standardized-invoice-form-and-linkstheformisincorporatedandmadepartofthisContractbyreference.TheInvoiceFormmustbesubmittednolaterthanforty-five(45)calendardaysaftertheendofthebillingperiodforwhichserviceswererendered.ExpendituresshallbeinaccordancewiththeStatementofWorkandBudget.TheContractorshallsubmittheinvoiceusingthemethodlistedbelow.ScanthecompletedandsignedInvoiceFormandsupportingdocumentationintoanelectronicdocument.EmailtheInvoiceformandsupportingdocumentationto:OEPRfiscalStaff,cdpheeprfiscat(ästate.co.usFinalbillingsundertheContractmustbereceivedbytheStatewithinareasonabletimeaftertheexpirationorterminationoftheContract;butinanyeventnolaterthanforty-five(45)calendardaysfromtheeffectiveexpirationorterminationdateoftheContract.4.TimeLimitforAcceptanceofDeliverables.EvaluationPeriod.TheStateshallhaveforty-five(45)calendardaysfromthedateadeliverableisdeliveredtotheStatebytheContractortoevaluatethatdeliverable,exceptforthosedeliverablesthathaveadifferenttimenegotiatedbytheStateandtheContractor.NoticeofDefect.IftheStatebelievesingoodfaiththatadeliverablefailtomeetthedesignspecificationsforthatparticulardeliverable,orisotherwisedeficient,thentheStateshallnotifytheContractorofthefailureordeficiencies,inwriting,withinthirty(30)calendardaysof:1)thedatethedeliverableisdeliveredtotheStatebytheContractoriftheStateisawareofthefailureordeficiencyatthetimeofdelivery;or2)thedatetheStatebecomesawareofthefailureordeficiency.TheabovetimeframeshallapplytoalldeliverablesexceptforthosedeliverablesthathaveadifferenttimenegotiatedbytheStateandtheContractorinwritingpursuanttotheState’sfiscalrules.TimetoCorrectDefect.Uponreceiptoftimelywrittennoticeofanobjectiontoacompleteddeliverable,theContractorshallhaveareasonableperiodoftime,nottoexceedthirty(30)calendarTaskOrderCMSNumber:129526ContractRoutingNumber:CT2020*243Page7of23 EXHIBITAdays,tocorrectthenoteddeficiencies.IftheContractorfailstocorrectsuchdeficiencieswithinthirty(30)calendardays,theContractorshallbeindefaultofitsobligationsunderthisTaskOrderContractandtheState,atitsoption,mayelecttoterminatethisTaskOrderContractortheMasterContractandallTaskOrderContractsenteredintopursuanttotheMasterContract.5.HealthInsurancePortabilityandAccountabilityAct(HIPAA)BusinessAssociateDetermination.TheStatehasdeterminedthatthisContractdoesnotconstituteaBusinessAssociaterelationshipunderHIPAA.6.ThisawarddoesnotincludefundsforResearchandDevelopment.7.Otherthanfornormalandrecognizedexecutive-legislativerelationships,nofundsmaybeusedfor:Publicityorpropagandapurposes,forthepreparation,distribution,oruseofanymaterialdesignedtosupportordefeattheenactmentoflegislationbeforeanylegislativebodythesalaryorexpensesofanygrantorcontractrecipient,oragentactingforsuchrecipient,relatedtoanyactivitydesignedtoinfluencetheenactmentoflegislation,appropriations,regulation,administrativeaction,orExecutiveorderproposedorpendingbeforeanylegislativebody8.ContractinzProvisionsTheContractorshallensurethatallservicerelatedexpensesarecompletedandallgoodsrelatedexpensesarereceivedonorbeforetheexpirationofthecontract.TheContractorshallmaintainacompletefileofallrecords,documents,communications,andothermaterialsthatpertaintotheoperationoftheactivitiesunderthiscontractualagreementforsixyears.Suchfilesshallbesufficienttoproperlyreflectalldirectandindirectcostsoflabor,materials,equipment,suppliesandservices,andothercostsofwhatevernatureforwhichareimbursementwasmade.TheserecordsshallbemaintainedaccordingtogenerallyacceptedaccountingprinciplesandshallbeeasilyseparablefromotherContractorrecords.Contactor’sauditorshallperformauditsinaccordancewiththerequirementsofthe0MBCircularsA-87(CostPrinciplesforState,Local,andTribalGovernments),A-122(CostPrinciplesforNon-ProfitOrganizations)andA-133(AuditsofStates,LocalGovernments,andNon-ProfitOrganizations),asapplicable.TheContractormustperformasubstantialroleincarryingoutprojectoutcomesandnotmerelyserveasaconduitforanawardtoanotherpartyorproviderwhoisineligible.9.fiscalProvisionsSupplantation:Cooperativeagreementfundscannotsupplantanycurrentstateorlocalexpenditures.Supplantationreferstothereplacementofnon-federalfundswithfederalfundsintendedtosupportthesameactivities.ThePublicHealthServiceAct,TitleI,Section319(c)specificallyStates:“SUPPLEMENTNOTSUPPLANT.Fundsappropriatedunderthissectionshallbeusedtosupplementotherfederal,state,andlocalpublicfundsprovidedforactivitiesunderthissection.”ContractorshallensurethatreimbursementrequestsarenotduplicatedunderanyotherPublicHealthEmergencyPreparednessfundingorutilizedtosupplantnon-relatedactivitiesorprograms.Contractorshallensureappropriatedistributionofcostsindirectrelationtotheactivitiesperformed.UnallowableCosts:I.Paymentorreimbursementofbackfillingcostsforstaff.2.Constructionormajorrenovations.3.SalaryofanindividualatarateinexcessofExecutiveLevel11orS187,000peryear.TaskOrderCMSNumber:129526ContractRoutingNumber:CT2020*243Page8of23 EXHIBITA4.Thepurchaseofclothingsuchasjeans,cargopants,poioshirts,jumpsuits,sweatshirts,orT-shirts.5.Thepurchaseorsupport(feed)foranimalsforlabs,includingmice.6.Thepurchaseahouseorotherlivingquartersforthoseunderquarantine.7.Thepurchasevehiclestobeusedasmeansoftransportationforcarryingpeopleorgoods,suchaspassengercarsortrucksandelectricalorgas-drivenmotorizedcarts.8.fundsshallnotbeusedforclinicalcare.9.fundsshallnotbeusedforentertainment,includingamusement,diversion,andsocialactivitiesandanycostsdirectlyassociatedwithsuchcosts.10.Recipientsshallnotusefundsforfundraisingactivitiesandlobbying.2CfR200CodeofFederalRegulationsThecontractorshallfollowtheregulationsandguidanceputforthbytheFederalGovernmentasdescribedinthe“SuperCircular”.Thisinformationisavailableonthefollowingwebsitehttps://www.ecfr.nov/cgibin/text-idx?tpl=!ecfrbrowse/Title02/2cfr200main02.tplandisincorporatedandmadepartofthiscontractbyreference.10.BudgetLineDefinitionsTheContractorhastheability,withwrittenapprovalfromOEPRfiscalstaff,tomove10%offundsfrombudgetcategorytobudgetcategorynottoexceedthetotaldollaramountofthecontract.TheContractorshallrequestapprovalfromtheirContractandFiscalMonitorforexpendituresof$5,000.00ormorebeforepurchasing.Thisrequirementdoesnotincludepersonnelexpenses.Personnel:TheContractorshaltdedicatethenecessaryfundstosupportsalaryandfringeforanystaffmemberdevotingtimeandefforttowardstheaccomplishmentofanyactivitiesidentifiedunderthisScopeofWork.Equipment:TheContractorshallpurchaseequipment,aswellasmaintaintheworkingorderofanyexistingequipment,requiredtomeetanyactivityidentifiedunderthisScopeofWorksuchaspersonalandportablecomputers,communicationradios,cellulartelephones,facsimilemachines,laboratoryequipment,trainingequipment,publicinformationkits,etc.Travel:TheContractorshallsupporttravelrelatedcoststoensureaccomplishmentofactivitiesidentifiedunderthisScopeofWorksuchasregionalplanningmeetings,localpartnerplanningmeetings,attendanceattrainingsessions,conferences,andagencyrepresentationattheEmergencyPreparednessandResponseconferencecalls.OperatingandSupplies:TheContractorshallsupportoperatingandsupplycostsdirectlyassociatedwithanyactivitiesidentifiedunderthisScopeofWorksuchashigh-speedInternetconnections,notificationsystems,telephoneandcommunicationsystems,officesupplies,copying,printing,postage,roomrental,softwarepurchaseandupgrades,etc.Indirect:AContractorsallowableindirectrateisthecurrentNegotiatedIndirectRateAgreementonfilewithColoradoDepartmentofPublicHealthandEnvironmentInternalAuditor’soffice.Intheeventthereisnosuchagreementonfile,theallowableindirectrateshalldefaultto10%ofDirectSalaries&Wages,IncludingFringeBenefits.Iftherewasanegotiatedindirectrateinthepast,butithasexpired.thecontractorisnotallotvedtoclaimthel0°defaulttate.ThecontractorcannotclaimanyindirectrateuntiltheyhavenegotiatedanewratewithCDPHEinternalAuditor’sofficeasperthe0MBsupercircular.IfaneworrevisedNegotiatedIndirectRateAgreementistiledwiththeCDPHEInternalAuditor’sofficeduringthecurrenttermofthisAgreement,thenewindirectratemaybeusedfortheremainderofthecurrentperformanceperiodandwillnotberetroactivetotheeffectivedateoftheAgreement.11.DeploymentofHPP-andPHEP-flindedequipment,suppliesandpersonnelviatheEmergencyManagementAssistanceCompact(EMAC)forthepurposeofmutualaidandassistancebetweenstatesduringagovernordeclaredStateofemergencyordisasterispermitted,butissubjectto101thefederalprovisionsof45CFR75.However,affectedStatesmustnotifytheirCDCGrantsManagementSpecialistwithina24-TaskOrderCMSNumber:129526ContractRoutingNumber:CT2020’243Page9of23 EXHIBITAhourperiodofthepersonnel,servicesandiorequipmentbeingloanedoutfortheemergency.AwardeesshouldfollowtheirstatelegislationtvhichgovernsbowtheywilloperateduringanemergencyorwhenanotherstaterequestsassistanceviaEMAC.AwardeesmayreferencetheEMACwebsitefordetailedinformationviawww.emacweb.org.Additionalguidancecanbefoundinthe2020-2025HPP-PHEPSupplementalGuidelines.12.TheState,atitsdiscretion,shallhavetheoptiontoextendthetermunderthisContractbeyondtheInitialTermforaperiodorforsuccessiveperiods,of1yearatthesameratesandunderthesametermsspecifiedintheContract.Inordertoexercisethisoption,theStateshallprovidewrittennoticetoContractorinasformsubstantiallyequivalenttoExhibitD.Ifexercised,theprovisionsoftheOptionLettershallbecomepartofandbeincorporatedintheoriginalcontract.Thetotaldurationofthiscontractshallnotexceed5years.13.TheState,atitsdiscretion,shallhavetheoptiontoincreaseordecreasethestatewidequantityofGoodsand/orServicesbasedupontheratesestablishedinthisContract,andmodifythemaximumamountpayableaccordingly.Inordertoexercisethisoption,theStateshallprovidewrittennoticetoContractorinasformsubstantiallyequivalenttoExhibitD.DeliveryofGoodsand/orperformanceofServicesshallcontinueatthesameratesandtermsasdescribedinthisContract.14.ThecontractorshallprovidewrittennotificationtoCDPIIEOEPRPIIEPProgramManagerandOEPRGrantsBranchManagerofemergencypreparednessandresponseregionalstaff(includingregionalgeneralistsandregionalepidemiologists)positionvacancies.Thisnotificationshouldinchtde:A.nameoftheregionalstaffpersonleavingtheposition:B.thedatethevacancywilloccur;C.theestimateddatewhenthevacancywillbefilledand:D.Nameofreplacementoncefilled.CDPHEwillassisthostingagenciesbyprovidingresourcesandtrainingifneededandrequestedtonewregionalstaff.TaskOrderCMSNumber:129526ContractRoutingNumber:CT202(r243Page10of23 EXHIBITBSTATEMENTOFWORKToOriginalContractRoutingNumberCI2020*243Theseprovisionsaretobereadandinterpretedinconjunctionwiththeprovisionsofthecontractspecifiedabove.ProjectDescription:Thisprojectservestoimprovemedicalandpublichealthcarepreparedness,response,andrecoverycapabilitiesatthefederal,stateandlocallevel.ThealignedPREPcooperativeagreementprovidestechnicalassistanceandresourcestosupportstate,local,tribalandterritorialpublichealthdepartments,alongwithHCCsandhealthcareorganizations,toshowmeasurableandsustainableprogresstowardachievingthepreparednessandresponsecapabilitiesthatpromotepreparedandresilientcommunities.II.Definitions:1.AAR-AfterActionReport2.AFN-AccessandFunctionalNeeds3.CDPHE-ColoradoDepartmentofPublicHealthandEnvironment4.C-MIST-Communication,MaintainingHealth,Independence,ServicesandSupport,Transportation5.CNS-ColoradoNotificationSystem6.COOP-ContinuityofOperationsPlan7.CO-SHARE-ColoradoStateHealthandReadinessExchange8.CO.TRATN-ColoradoTrainingfinderReal-TimeAffiliateIntegratedNetwork9.CPG-CapabilityPlanningGuide10.CVM-ColoradoVolunteerMobilizer11.DHSEM-DivisonofHomelandSecurityandEmergencyManagement12.DOC-DepartmentOperationsCenter13.EOP-EmergencyOperationsPlan14.ESAR-VHP-EmergencySystemforAdvanceRegistrationofVolunteerHealthProfessionals15.HAN-HealthAlertNetwork16.HCC-HealthcareCoalition17.HVA-HazardsVulnerabilityAssesment18.ICS-IncidentCommandStructure19.IMATS-InventoryManagementandTrackingSystem20.IP-ImprovementPlan21.LPHA-LocalPublicHealthAgency22.MCM-MedicalCountermeasure23.MYTEP-Multi-YearTrainingandExercisePlan24.NIMS-NationalIncidentManagementSystem25.OEPR-OfficeofEmergencyPreparednessandResponse26.POD-PointofDispensing27.PHEOP-PublicHealthEmergencyOperationsPlan28.RIP-RegionalTransferPoint29.SNS-StrategicNationalStockpile30.TEPW-TrainingandExercisePlanningWorkshopIII.WorkPlan:Goal#1:Increasecapacityforpreparedness,responseandrecoveryinColorado.Objective#1:NolaterthantheexpirationdateoftheContract,providepublichealthpreparedness;improveresponseandrecoveryactivitiesthroughplanning.version:ContractStatementofWork—ExhibitBDecember2015TaskOrderCMSNumber:129526Page11of23 EXHIBITBPrimaryActivityTheContractorshallupdatetheiragencyCOOP(ContinuityofOperationsPlan)tomeettheminimumfederalrequirements.TheContractorshallcompletethe‘CriticalWorkforceGroupTiers’spreadsheet.PrimaryActivity#2TheContractorshalldeveloporupdatetheiragencyVolunteerManagementPlan.PrimaryActivity#3TheContractorshallcoordinateaminimumoftwo(2)county-levelPandemicInfluenza.planningmeetingswithrelevantsubjectmatterexpertsandcommunitypartners,includingPrimaryActivity#4AFNrepresentatives,toorientpartnersonthelocal/countypandemicplan.TheContractorshallparticipateinplanningfortheCoalitionSurgeTest(CST)asacorePrimaryActivity#5memberoftheHCC.TheContractorshallincorporatetheOEPRSituationalAwarenessToolintotheirPHEOP.PrimaryActivity#6TheContractorshallcompletethe‘AccessandFunctionalNeedsandCommunityPartners’PrimaryActivity#7reporttoidentifycurrentanddesiredengagementofcommunityorganizationswhocanproviderelationshipsorsupporttotheirpublic’saccessandfunctionalneeds.TheContractorshallcreateaplanorintegrateintoexistingplansAFNresources/practicesandPrimaryActivity#8intentionalcommunityengagementintothe2021FullScaleExerciseinitsjurisdiction.TheContractorshallconductone-to-oneinterviewsorfocusgroupswithatleastthree(3)stakeholders/communitygroupsORdocumentactionstepsidentifiedfromcommunityPrimaryActivity#9conversationsinthelastyeartointegratejurisdictionalaccess&functionalneedsinpublichealthemergencyplansandpractices.TheContractorshallparticipateintheHCCHVA.PrimaryActivity#10TheContractorshallupdatetheirlocalcommunityandresponderMassProphylaxis/PrimaryActivity#11Vaccination/PODPlans.TheContractorshallassistintheplanning/respondingtoissuesimpactinghigh-riskpopulationsPrimaryActivity#12suchaspeopleexperiencinghomelessnessand/orsubstanceuseissues.TheContractorshallparticipateintheRegionalESF#8TrainingandExercisePlanningWorkshopattendedbyataminimum,hospitals,EMS,emergencymanacementorganizations,PrimaryActivity#13andpublichealthagencies.TheContractorshallparticipateinthedevelopmentofaRegionalESF#8Multi-YearTrainingandExercisePlanthatincludesataminimum,hospitals,EMS,emergencymanagementPrimaryActivity#14organizations,andpublichealthagencies.TheContractorshallparticipateintheRegionalPandemicInfluenzaTabletopExercisewithPrimaryActivity#15RegionalStaffandtheReadinessandResponseCoordinator.version:ContractStatcmcntolWork—ExhibitBOccember2015TaskOrderCMSNumber:129526Page12of23 EXHIBITBPrimaryActivity#16Objective#2:NolaterthantheexpirationdateoftheContract,providepublichealthpreparedness;improveresponseandrecoveryactivitiesthroughtraining.TheContractorshallhaveatrainedprimaryandback-upCVMadministrator.PrimaryActivity#1PrimaryActivity#2PrimaryActivity#3PrimaryActivity#4TheContractorshallparticipateinaweb-basedtrainingontheOEPRSituationalAwarenessTool.TheContractorshallparticipateinaweb-basedtrainingoncompletingthe‘CriticalWorkforceGroupTiers’worksheet.TheContractorshallparticipateinaweb-basedtrainingon‘VaccinationPlanningforCriticalWorkforceGroups’.Objective#3:NolaterthantheexpirationdateoftheContract,providepublichealthpreparedness,andimproveresponseandrecoveryactivitiesthroughexercises.TheContractorshallcompletetheCoalitionSurgeTest(CST)asacorememberoftheHCC.PrimaryActivity#1TheContractorshallparticipateinquarterlyredundantcommunications(eg.800MgHzradio)PrimaryActivity#2drillsconductedbyOEPR.TheContractorshallconductaminimumoftwo(2)redundantcommunicationsdrillswithlocalPrimaryActivity#3operationalsites(eg.PODs).TheContractorshallconductaminimumoftwo(2)HANCommunicationDrills.PrimaryActivity#4TheContractorshallparticipateinaminimumoftwo(2)IMATSSNSResourceRequestDrillsPrimaryActivity#5PrimaryActivity#6TheContractorshallcreateandsendouttwo(2)missiondrillsutilizingtheCVMObjective#4:NolaterthantheexpirationdateoftheContract,providepublichealthpreparedness,andimproveresponseandrecoveryactivitiesthroughadditionallyidentifiedneeds.TheContractorshallcompletethe2019-20CPGSurveywithinputfromallrelevantpartnersinPrimaryActivity#1itsjurisdiction.TheContractorshallretaintrainedpersonneltomanageandmonitorroutinejurisdictionalPrimaryActivity#2surveillanceandepidemiologicalinvestigationsystemsandsupportsurgerequirementsinresponsetothreats.version:ContractStatementofWork—ExhibitBDecember2015TheContractorshallattendthe2019OEPRAnnualMeeting.TaskOrderCMSNumber:129526Page13o123 EXHIBITBTheContractorshallattendaminimumofone(1)RegionalHCCorHCCChaptermeeting/perquarter.PrimaryActivity#3TheContractorshallupdateagencycontactinfotwice/yearinCO-SHARE.PrimaryActivity#41.TheContractorshallutilizethe‘PublicHealthEmergencyPreparednessandResponseCapability-NationalStandardsforState,Local,TribalandTerritorialPublicHealth,October201$’asguidanceforallplanningactivities.Thisdocumentisincorporatedandmadepanofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.goo%le.com/a/smte.co.us!co-share/2.TheContractorshallhighlightorindicateareasoftheCOOP(ContinuityofOperationsPlan)thathavebeenrevisedwiththeminimumfederalrequirements.TheserequirementsareoutlinedinthePHEPNOFOCOOPRequirements.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.oocle.com/a/state.co.us/co-share/3.CDPHEshallprovidethe‘CriticalWorforceGroupTiers’worksheettemplatetocontractornolaterthan7/1/2019.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.google.com/a/state.co.us/co-share/.4.TheContractorshallcomplywiththerequirementsstatedinthe“AllocatingandTargetingPandemicInfluenzaVaccineduringanInfluenzaPandemic”whencompletingthe‘CriticalWorkforceGroupTiers’worksheet.ThisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingStandardsandwebsitehttps://sites.coogle.com/a/state.co.us/co-share/.Requirements...5.CDPHEwillprovidetechnicalassistanceandguidancefromCDConPlanningConsiderationsforVaccinatingCriticalWorkforceGroups’asitrelatestoPandemicOperationalReadiness.ThiswillincludenewguidancefromCDC,“ImplementingaPandemicInfluenzaVaccinationCampaign”and“RoadmapforAllocatingandTargetingCriticalWork-forceGroupsforanInfluenzaPandemic.ThesedocumentswillbeincorporateduponreleasefromCDCandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.google.com/a/state.co.us/co-share/6.TheContractorshallfacilitatediscussionswiththePandemicPlanninggroupregardingnon-pharmaceuticalinterventions,accessandfunctionalneeds(AFN),vaccinationofcriticalworkforce.etc.TheContractorshallhavetheoptionofusingafacilitationguidedevelopedbyCDPHE.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.uooele.com/a/state.co.us/co-share/.7.TheContractorshalladheretothefollowingguidelinesforthePandemictnfluenzaplanningmeetings:createnewpandemicplanninggrouporworkwithexistinggroup;includerepresentationfromdiversesectorssuchasimmunization,epidemiology,emergencymanagement,communicationexperts,schools,healthcareprovidersandhospitals,businesses,pharmacies,immunizationstaffetc.version:contractStatementofWork—ExhibitBDecember20t5Pagel4of23TaskOrderCMSNumber:129D26 EXHIBITB8.TheVolunteerManagementPlanmustinclude:howLPHAswillmanagewalk-upvolunteers,volunteerliability,licensure,Workman’sCompensation,scopeofpractice,thirdpartyreimbursementissues,anddocumentationofESAR-VHPcompliantsystemifnotusingtheColoradoVolunteerMobilizer(CVM).CDPHE.CDPHEwillprovideVolunteerPlanguidance,includinglegalissuesandmanagingspontaneousvolunteers.Thisguidanceisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehtms://sites.goole.com/a/state.co.us/co-share/.9.CDPHEwillprovideaccesstotheSituationalAwarenessToolviaCO-SHAREbyJuly1,2019.Thistoolwillbeincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.gootle.com/a/state.co.us/co-share/.10.TheContractorshallintegratetheSituationalAwarenessToolintotheConceptofOperationssectionoftheirPublicHealthEmergencyOperationsPlan(PHEOP)orCommunicationsAnnextoestablishamechanismtomonitorsituationalawarenessduringemergentandnon-emergenttimes.11.CDPHEwillprovidean‘Access&FtinctionalNeeds(AFN)andCommunityPartnersreport’templateforLPHAsbyJuly1,2019.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitelip//sites.google.com/a/state.co.us/co-share/12.CDPHEwillprovideanoptional2021Full-ScaleExerciseCommunityEngagementplantemplateforLPHAstodevelopactivitiestointegratemorepublicparticipationandAFNresources/practicesintothe2021PublicHealthFull-ScaleExercisePlanbyJuly1,2019.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttts://sites.google.comla/state.co.us/co-share/13.CDPHEwillprovideaC-MISTdrivenAFNConversationsGuidancedocumenttosupportone-to-oneinterviewsandfocusgroupsbyJuly1,2019.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitelittps://sites.ioole.comIa/state.co.us/co-share/14.TheContractorshallprovideaHCCHealthcareVulnerabilityAssesment(HVA)tooltoincludeinformationthatsupportsthepublichealthprioritytodiagnoseandinvestigatehealthproblemsandhealthhazardsinthecommunity,ensuringthatendemicdiseaseandnovelthreatsareincludedintheanalysis.CDPHEwillprovidetheHCCHVAtool/templatebyJuly1,2019.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.google.com/a/state.co.us/co-share/.15.TheContractorshallsupportand/orfacilitateefficient,coordinatedpublichealthactivitiesduringtheplanningfororthedurationofaresponsetoissuesimpactinghigh-riskpopulationsuchaspeopleexperiencinghomelessnessand/orsubstanceuseissues.16.TheRegionalESF#8MYTEPmustincludefiveyearsoftrainingandexercises,theintegrationoftheHPPHealthCareCoalitionTrainingandExercisePlan,andtherequiredelementsasindicatedonthetemplateprovidedbyCDPHEviaCO-SHARE.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.google.comla/state.co.us/co-share/.17.TheContractorshallsupporttheTEPWwiththeirsubject-matterexpertise,andlogisticalsupportasrequested.version:ContractStatementofWork—ExhibitBDecember20t5Page15of23TaskOrderCMSNumber:129526 EXHIBITB18.CDPHEwillprovideanexercisepackagefortheRegionalPandemicInfluenzaTabletopExercisebyJuly1,2019thateachregionmayuseasabasetemplateprovidedviaCOSHARE.Thesedocumentsareincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.google.com/a/state.co.us/co-share/.19.TheContractormustparticipateintheRegionalPandemicInfluenzaTabletopExerciseasa‘PlayersoastoproperlyrepresentLPHAdecisionsandactionsduringasimulatedevent.20.CVMadministratorsmusthavecompletedCVMAdministratortraining,signedtheyearlyconfidentialityagreementandberecognizedbyOEPRasaCVMAdministrator.21.CVMAdministratortrainingwillbeofferedquarterlybyCDPHE.22.Contractorswhohave10employeesorlessmaydesignatearegionalstaffmemberastheirCVMAdministratorbackup.Ifaregionalstaffmemberisidentifiedasthetheback-upCVMAdministrator,theregionalstaffmembermustprovidewrittenagreementtotheCVMCoordinator.23.CDPHEwillvalidateattendanceofthespecificSituationalAwarenessToottrainingattendeeinCO.TRAIN.24.CDPHEwillconductthe‘CriticalWorkforceGroupTierSpreadsheet’trainingandvalidatecontractorparticipationinCO.TRA1N.25.CDPHEwillprovidethe‘VaccinationPlanningforCriticalWorkforceGroups’webinartoincludeanoverviewofnewCDCguidanceonImplementingaPanfluVaccinationCampaign”andRoadmapforAllocatingandTargetingCriticalWorkforceGroupsforanInfluenzaPandemic”.26.TheContractorshallcomplywiththerequirementsstatedinthetIcalthCareCoalitionSurgeTestwhencompletingtheCoalitionSurgelestExercise.ThisinformationislocatedonthePublicIlealthEmergencygovernmentwebsitehttps://www.phe.gov/Preparedness/planning/hpp/Pages/coaltion-tooLaspxandisincorporatedandmadeapartofthiscontractbyreference.27.Aminimumofone(1)EPRCoordinatorperagencymustrespondtothequarterlyredundantcommunicationdrillsconductedbyOEPR.28.RedundantCommunicationDrillscanincludecommunicationvia800MgHzradios,cellphone,textand/oremail.29.TacticalCommunicationDrills(radios)willfocusoninformationsharingbetweenthestateandlocaldepartmentoperationscenters(DOC)andcommunicationbetweentheReceive,Store,Stage(RSS)siteandRegionalTransferPoint(RIP)andLocalTransferPoints(LTP).30.ParticipationinredundantcommunicationdrillsinitiatiedbyCDPHEwillbeverifiedbyCDPHE(i.e.CNSgeneratedreports,radiodrillspreadsheets).version:ContractStatementofWork—ExhibitBOccember2015TaskOrderCMSNumber:129526Page16of23 EXHIBITB31.DrillsconductedbytheContractortolocaloperationalsitesshouldbedocumentedonthe‘CommunicationsDrillReportingSpreadsheet’providedbyCDPHE.32.Localoperationalsitesincludethefollowing:DepartmentOperationsCenter(DOC);OpenPointofDispening(POD);ClosedPOD;RegionalTransferPoint(RIP);LocalTransferPoint(LIP);andHealthcareCoalition(I-ICC)memberagencies.33.Drillsconductedbythecontractorcanbenotification,exerciseorrealevent.34.Contractorwillincludecdpheeprsit@state.co.uswhenconductineHANnotificationsanddrills.35.CDPHEwillinitiateanddocumentIMATSSNSResourceRequestDrills.36.TheContractorshallsign-upfortheIMATSSNSResourceRequestDrillelectronicallyviaCO.TRAIN.37.TheContractorshallusea2l3norotherinventoryformtoconductIMATSSNSResourceRequrestdrills.ResourceRequestformsareincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehps://sites.google.comlalstate.co.us/co-share/.38.CDPHEwillverifyparticipationinIMATSSNSResourceRequestdrillsbyreviewingresourcerequestsinIMATS.39.CDPHEwillconductIMATSdrillsonce/quarter.40.CDPHEwillprovideascheduleforallOEPRdrillsbyJuly1,2019.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsitehttps://sites.oogle.comIa/state.co.us/co-share/41.TheContractorshallcompletethe2019-20CPGSurveybyusingtheCO-PHRCA(ColoradoPublicHealthSystemResponseCapacityAssessment).42.TheContractorshallconductthe2019-20CO-PHRCAinamannerasidenticalaspossibletothejurisdictionsCO-PHRCAinthepreviousgrantyear,orupdatetheresultsfromthepreviousgrantyear’sCO-PHRCA.43.CDPHEwillprovideresultsfromthe2018-19CO-PHRCAuponrequest.44.The2019-20CPGSurveyshouldbecompletedbysolicitinginputfromthefollowingpartners(asapplicable)Hospitals,EmergencyMedicalServices(EMS),EmergencyManagement,BehavioralHealth,HomeHealth,Long-termCare/AssistedLiving.Schools,LawEnforcement,ElectedOfficials,Non-Profit/VolunteerOrganizations,Faith-BasedOrganizations,LPHALaboratoryStaff45.CDPHEwillprovideguidanceandtoolsforcompletingthe2019-20CPGSurvey,includingaccesstotheCO-PHRCA.Thisdocumentisincorporatedandmadepartofthiscontractbyreferenceandisavailableonthefollowingwebsite:version:ConactStatementofWork—ExhibitBDecember2015TaskOrderCMSNumber:129526Page17of23 EXHIBITBhttps:/!sites.google.comla/staie.co.us!co-share/.46.Primarydiseasecaseinvestigationresponsibility(i.e.,localorstatepublichealthagency)andsuggestedpublichealthresponsetirnelinesareoutlinedontheCDPHECommunicableDiseaseManualwebsiteinthe‘Disease-caseinvestigationgttidance”documentfoundatthelinktitled“PublicHealthReportableConditionInvestigationGuidance”.Thisdocumentandwebsiteareincorporatedandmadepartofthescopeofworkbyreferenceandisavailableonthefollowingwebsite:https://www.colorado.gov/pacific/cdphe/communicable-disease-manual.47.TheContractorwillensurethedevelopmentandsubmissiontoCO-SHAREofAARJIPsforallTabletopExerciseswithin60daysofeventconclusion.48.Functionalexercises,fillscaleexercises,andrealeventresponsesmustbesubmittedwithin120daysofeventconclusion.AlljointHPPandPHEPexercises,includingMCMexercises,shallincludeasurgeofpatientsintothehealthcaresystem.49.Accommodationsforat-riskpopulationsshouldbeincorporatedintoallplansandexercisesandanyaccessorfunctionalneedsofat-riskpopulationsthatmayinterferewiththeirabilitytoaccessorreceivemedicalcarebefore,during,orafteradisasteroremergencyshouldbeconsidered.50.TheContractorshallmaintainNIMScomplianceandacurrentemergencypreparednessreponseplan.51.EPRCoordinatorswithlessthantwo(2)yearsofColoradoOEPRexperiencemustcompletethe‘PublicHealthEmergencyPreparednesatidResponse101’onlinecourseathttps://wvw.train.ore/colorado/course/l077760/compilation.Thissiteisincorporatedandmadepartofthiscontractbyreference.52.TheContractorshallassuretheyhavememberstrainedinthefollowingsystemsasapplicable(eg.CO-SNARE,CO.TRAIN,CNS,CVM,eICS,EMResource,IMATS).53.CDPHEwillprovidetrainingonOEPRsystemsuponrequest.54.TheContractorshallshallregisteronCO.TRAINforthe2019OEPRAnnualMeetingandsign-inattheregistrationdesk.55.LPHArepresentationat2019OEPRAnnualMeetingcannotbemetbyRegionalStaffattendance.56.TheContractorshallregisterinCO.TRAINfortrainingsasrequestedbyOEPR.Thisinformationislocatedatthefollowingwebsitehttps://www.train.org!coloradoandisincorporatedandmadepartofthiscontractbyreference.57.TheContractorshallassistregionalstafftofulfilltherequirementsoftheStatementofWorkuponrequestoftheregionalstaff.version:ContractStatementofVnrk—ExhibitHDecember2015TaskOrderCMSNumber:129526Page18of23 EXHIBITBversion:ContractStatementofWork—ExhtbitIjecember201514.TheContractorshallindicateelectronicallythenamesoftheindividualsparticipatingintheRegionalPandemicInfluenzaTabletopExerciseelectronicallyviaCO-SHARE.______5$.TheContractormustupdateagencycontactinfotwice/yearatthefollowinglocationinCoSharehttps://sites.google.com!a/state.co.us/co-share/home/lpha.Thissiteisincorporatedandmadepartofthiscontractbyreference.ExpectedResultsofColoradopublichealthagencieswillhaveincreasedcapacitytorespondtopublichealthActivity(s)emergenciesandrelatedeventstowhichapublichealthresponseisnecessitated.MeasurementofReviewofplansandCPGdatasurveysExpectedResultsCompletionDateDeliverables1.TheContractorshallsubmittheirupdatedagencyCOOPNolaterthanelectronicallyviaCO-SHARE.3/31/202.TheContractorshallsubmittheircounty-LevelCriticalNolaterthanWorkforceGroupTiersworksheetelectronicallyviaCO-3/31/20SHARE.3.TheContractorshallsubmittheirVolunteerManagementPlanNolaterthanelectronicallyviaCO-SHARE.3/31/204.TheContractorshallsubmitnotes/attendancerosterfromaNolaterthanminimumofone(I)HCCCoalitionSurgeTest(CST)3/31/20planningmeetingelectronicallyviaCO-SHARE.5.TheContractorwillsubmitanupdatedPHEOPelectronicallyNolaterthanviaCO-SHARE.3/31/206.TheContractorshallsubmitan‘Access&functionalNeedsNolaterthanandCommunityPartners’reportelectronicallyviaCO-12/3119SHARE.7.TheContractorshallsubmita‘CommunityEngagementandNolaterthanAFNIntegrationPlan’forthe2021FSEelectronicallyviaCO-6/15/20SHARE.8.TheContractorshallsubmitatleastonecollaborationactivityNolaterthanidentifiedwithcommunitypartnerstobetterintegrateAccess6/15/20&FunctionalNeedsintopublichealthemergencyplansorpracticeselectronicallyviaCO-SHARE.9.TheContractorshallindicatenamesofstaffparticipatinginNolaterthantheRegionalHCCHVAelectronicallyviaCO-SHARE.6/15/2010.TheContractorshallsubmitanupdatedcommunityandNolaterthanresponderMassProphylaxis/VaccinationlPODelectronically3/31/20viaCO-SHARE.11.TheContractorshallsubmitanyplanningdocumentation,NoLaterThanincidentactionplansorICSorgchartsregardinganyHepA6/15/20relatedresponseorplanninginitiativeelectronicallyviaCOSHARE.12.TheContractorshallindicatenamesoftheindividualsNolaterthanassistingwiththeRegionalESf#8MYTEPDevelopment12/31/19electronicallyviaCO-SHARE.13.TheContractorshallindicatethenamesofindividualsNolaterthanattendingtheRegionalESF#8TrainingandExercisePlanning12/31/19WorkshopelectronicallyviaCO-SHARE.Nolaterthan6/15/20TaskOrderCMSNumber:129526Page19of23 EXHIBITB15.TheContractorshallindicateelectronicallythenamesofNolaterthanindividualattendingthe2019OEPRAnnualMeeting12/31/19electronicallyviaCO-SHARE.16.TheContractorshallsubmitminutes,agendasandrosterforNolaterthanmeetingsregardingpandemicinfluenzaplanningelectronically6/15/20viaCO-SHARE.17.TheContractorshallsubmitcopiesofCVMadministratorNolaterthantrainingcertificatesforprimaryandbackupadministrators3/31/20electronically_via_CO-SHARE.1$.TheContractorshalldocumentthenameofthe2019OEPRNolaterthanAnnualMeetingattendeeelectronicallyviaCO-SHARE.12/31/2019.TheContractorshaltindicatenamesofindividualsNolaterthanparticipatingintheCriticalWorkforceGroupVaccination3/31/2020Planning_webinar_electronically_via_CO-SHARE.20.TheContractorshallindicatenamesofindividualsNolaterthanparticipatingintheCriticalWorkforceGroup-Tiers9/30/19Spreadsheet_webinar_electronically_via_CO-SHARE.21.TheContractorshallsubmitdocumentationofparticipationofNolaterthanintheHCCCoalitionSurgeTest(CST)electronicallyviaCO-6/15/20SHARE.22.TheContractorshallsubmitagency-initiateddrillreportNolaterthaninformationintheCommunicationsDrillReportform6/15/20electronically_via_CO-SHARE.23.TheContractorshallindicatecompletionofIMATSdrillNolaterthanelectronicallyviaCO-SHARE.6/15/2024.TheContractshallsubmitreportofCVMdrillsconductedNolaterthanelectronicallyviaCO-SHARE.6/15/2025.TheContractorshallsubmittheirresponsestotheCPGSurveyNolaterthanJuneonlinethroughthe2019-20CO-PHRCA(ColoradoPublic15,2020HealthSystemResponseCapacityAssessment).26.TheContractorshalldocumentelectronicallyviaCO-SHARENolaterthanJuneattendanceatregionalHCCmeetings.15,202027.TheContractorshallupdatecontactinfoinCO-SHARENolaterthanFebruary29andJune15,2020IV.Monitoring:CDPHE’smonitoringofthiscontractforcompliancewithperformancerequirementswillbeconductedthroughoutthecontractperiodbytheContractMonitor.MethodsusedwillincludeareviewofdocumentationdeterminedbyCOPHEtobereflectiveofperformancetoincludeprogressreports,invoices,sitevisitresults,electronicdataandotherfiscalandprogrammaticdocumentationasapplicable.TheContractor’sperformancewillbeevaluatedatsetintervalsandcommunicatedtothecontractor.AFinalContractorPerformanceEvaluationwillbeconductedattheendofthelifeofthecontract.V.ResolutionofNon-Compliance:TheContractorwillbenotifiedinwritingwithinthirty(30)calendardaysofdiscoveryofacomplianceissue.Withinten(10)calendardaysofdiscovery,theContractorandtheStatewillcollaborate,whenappropriate,todeterminetheaction(s)necessarytorectifythecomplianceissueanddeterminewhentheaction(s)mustbecompleted.Theaction(s)andtimelineforcompletionwillbedocumentedinwritingandagreedtobybothparties.Ifextenuatingcircumstancesarisethatrequiresanextensiontothetimeline,theContractormustemailarequesttotheCDPHEGrantsManagerandreceiveapprovalforanewduedate.TheStatewilloverseethecompletionlimplementationoftheaction(s)toensuretimelinesaremetandtheissue(s)isresolved.IftheContractordemonstratesinactionordisregardfortheagreeduponcomplianceresolutionplan,theStatemayexerciseitsrightsundertheprovisionsofthiscontract.version:ContractStatementofWork—Eth,hitBDecember2015-Page20of23TaskOrderCMSNumber:129D26 ExhibitCPersonalServices—PositionTitlePublicHealthNurseSupervisorManager/EpidemiologistClinicAssistantProgramSupport&VitalRecordsPublicHealthNurseSupervisorCoordinatesEPRactivitiesforagencyOverseesEPRProgramDescriptionofWorkCoordinatoesHealthAlertNetwork(INKINDICoordinatesfiscalactivitiesforagency(INKIND)CommunicableDiseaseTeam(INKIND)TotalPersonalServicesCellPhonesItemRadioSecureFaxMeetingsItemSupplies&OperatingExpensesDescriptionofWorkMonthlyCell&HotspotforPublicHealthNurseSupervisor/EPRCoordinator,Epidemiologist800MhZRadioAnnualUserFeeSecurefaxserviceforEPR/EpiTeamSuppliesforPandemicPlanningMeetings;AFNMeetings;CPGSurveyMeetingTravelDescriptionofWorkTotalSupplies&OperatingExpensesBudget$25,000.00$8,827.00$33,827.00Budget$2,300.00$540.00$60.00$200.00$3,100.00BudgetExpenditureCateqoriesTotalContractualSUB-TOTALBEFOREINDIRECT$0.00ItemiIndirect$39,407.00IndirectCostRateDescriptionofItemTotalBudgetTotalIndirect$0.00TOTAL$39,407.00LocalMileageRegional/StateMileageLodging/PerDiemTraveltopublicsafetyandotherEPRmeetings(1000milesx$0.58permileTraveltostateandregionalmeetings(1000milesx$0.58permile)Lodgingfor1stafffor6nightsat$150pernightplusperdiemfor6daysTotalTravelItemContractual(paymentstothirdpartiesorentities)SubcontractorEntityNameand/orDescriptionofItem$580$580$1,320$2,480.00BudgetBudgetToOriginalTaskOrderRoutingNumber2020*243Page21of23 EXHIBITDOPTIONLETTER#:Clickheretoentertext.StateAgency:ColoradoDepartmentOfPublicHealthandEnvironment4300CherryCreekDrSDenver,CO802461)OPTIONSA.OptiontoextendforanExtensionTermB.OptiontochangequantityofgoodsundertheContractC.OptiontochangequantityofservicesundertheContractOriginalContract#CT2020*2432)REQUIREDPROVISIONS:A.InaccordancewithSection(s)Clickheretoentertext.oftheOriginalContractreferencedabovetheStateherebyexercisesitsoptionforanadditionalterm,beginningClickheretoenteradate.andendingonthecurrentcontractexpirationdateshownabove,attheratesstatedintheOriginalContract,asamended.B.InaccordancewithSection(s)Clickheretoentertext,oftheOriginalContractreferencedabove,theStateherebyexercisesitsoptiontoChooseanitem,thequantityofChooseanitem,attheratesstatedintheOriginalContractasamendedforthefollowingreason:Clickheretoentertext..C.TheContractMaximumAmounttableisdeletedandreplacewiththeCurrentContractMaximumAmountMaximumAmounttableshownabove.3)OPTIONEFFECTIVEDATE:A.TheeffectivedateofthisOptionLetterisuponapprovaloftheStateControllerorClickheretoenteradate.whicheverislater.Contractor(NameandAddress)OptionContractNumberBoardofCountyCommissionersofEagleCountyClickheretoentertext.(apoliticalsubdivisionofthestateofColorado)500BroadwayEagLe,Colorado81631-0850fortheuseandbenefitoftheEagleCountyPublicHealthAgency551BroadwayEagle,Colorado81631ContractPerformanceBeginningDate:CurrentContractExpirationDate:Clickheretoenteradate.Clickheretoenteradate.CONTRACTMAXIMUMAMOUNTTABLEDocumentContractfederalfundingStatefundingOtherfundingTerm(dates)TotalRouting#Amount*AmountAmountTypeOL#l$OriginalS‘CurrentContractMaximumSAmountfYTD)-OptionLetterContractNumber:Page22of23 EXHIBITDPROGRAMAPPROVALSTATEOfCOLORADOJaredS.Polls,GovernorDepartmentofPublicHealthandEnvironmentJillHunsakerRyanMPH,ExecutiveDirectorBy:_____________________________________By:LisaMcGovern,Purchasing&ContractsSectionDirector,CDPHEDate:________________________Date:ALLCONTRACTSREOUIREAPPROVALBYTHESTATECONTROLLERCRS§24-30-202requirestheStateControllertoapproveallStateContracts.ThisContractisnotvaliduntilsignedanddatedbelowbytheStateControllerordelegate.Contractorisnotauthorizedtobeginperformanceuntilsuchtime.IfContractorbeginsperformingpriorthereto,theStateofColoradoisnotobligatedtopayContractorforsuchperformanceorforanygoodsand/orservicesprovidedhereunder.STATECONTROLLERRobertJaros,CPA,MBA,JDBy:_______________________________Date:_____________________OptionLetterContractNumber:Page23of23