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HomeMy WebLinkAboutC19-108 Prosci IncDocuSign Envelope ID: 4C25B9F6-AOBC-47OD-8A64-23192179C52D STATEMENT OF WORK No. 2019-01 to PROSCI, INC. PROFESSIONAL SERVICES AGREEMENT This Statement of Work originating on March 28, 2019 (the "Origination Date") is attached to and made a part of the Professional Services Agreement between Prosci, Inc. and Eagle County, Colorado ("County") dated January 29, 2019 (the "Agreement"). Unless otherwise defined herein, all capitalized terms in this Statement of Work will have the meanings set forth in the Agreement. In the event of a conflict between the terms and conditions of the Agreement including the Statements of Work and any other oral or written understandings, arrangements or agreements between the parties, including purchase orders, the terms and conditions of the Agreement including the Statements of Work shall prevail. Scope of Services: Prosci will provide the following services to County ("Services"): Prosci Change Management Certification Program Service Sites: Services will be performed at the following location(s): Eagle County, Colorado Service Date(s): Day 1: May 7, 2019 — 8:00 am to 5:00 pm Day 2: May 8, 2019 — 8:00 am to 8:00 pm Day 3: May 9, 2019 — 8:00 am to 3:00 pm Training Materials to be provided by Prosci: Prosci Change Management Certification training materials package, including: single user access to the Practitioner eToolkit, the Prosci Best Practices Report, four reference books, and other miscellaneous program supplies. Prosci Instructors: The Services will be performed by a Prosci instructor and a Prosci training manager. Program Costs Item Cost Notes Tuition and Material Costs Per $2,400 USD per participant for a 3 -day Materials must be procured Participant standard program. from Prosci. No internal production. Costs will be invoiced separately for tuition and materials: Tuition - $1,665/ pp Materials- $735/pp Minimum participants: 8 Maximum participants, unless otherwise agreed upon by the parties in writing: 16 Travel, meals and lodging for both Billed at cost Domestic flights booked instructor and training manager, and economy class. Direct shipping expenses (T&E) flights when possible. Statement of Work for Prosci Change Management Certification Program Page 1 of 3 DocuSign Envelope ID: 4C25B9F6-AOBC-47OD-8A64-23192179C52D Actual lodging costs will be reimbursed at a rate not to exceed $200/night and actual meal costs will be reimbursed in accordance with the per diem rates published by the U.S. General Services Administration for Eagle County, Colorado. County will be invoiced for each set of materials shipped to the program and the actual number of participants in attendance but in no case less than eight participants. County Assignments The following requirements must be performed by County prior to the program start date ("County Assignments"): 1. County will provide to Prosci the name and email address of each program participant. Non- participants are not allowed to attend the program. 2. County will provide to Prosci a written project summary and assessments by project. 3. County will identify an executive sponsor to be involved in program preparation and high-level program support. 4. County will confirm to Prosci that the meeting space availability includes a primary classroom that allows participants approximately three feet of table space and sufficient breakout areas. The same meeting space must be used for the full duration of the program. In the event that County is unable, or is in danger of being unable, to materially satisfy any County Assignment(s), Prosci shall issue a notice of non-conformance to County. No more than five (5) business days following such notice, County will correct the non-conformance or the parties will confer to reach a mutually agreeable resolution. If County fails to correct the non-conformance or the parties are unable to find a mutually agreeable resolution, Prosci reserves the right to cancel the SOW and County will be responsible for 50% of the total professional services fees and 100% of any non-refundable expenses related to travel and lodging. Logistics County will assign a logistical contact who will work with Prosci on all logistics necessary for the preparation and implementation of the program. The overall accessibility, responsiveness and actions taken by the County contact are critical for the success of the course. AudioNideo equipment for on-site programs must be provided by the County. AudioNideo equipment includes five easels and easel pads, one laptop computer per group (laptop must have Microsoft Office 2007 or newer), one PC projection unit, and one screen. County is responsible for ensuring refreshments are available to participants at mealtimes and breaks throughout the program and for arranging a group dinner prior to the presentation activity on the evening of Day 2. Lodging arrangements and reservations for the participants must be arranged by the County. Prosci is responsible for making the lodging arrangements of Prosci staff members unless requested otherwise by County. Statement of Work for Prosci Change Management Certification Program Page 2 of 3 DocuSign Envelope ID: 4C25B9F6-AOBC-47OD-8A64-23192179C52D Participant Certification This program is a certification program. Upon successful completion of this program, each participant will have the distinct designation as being "Certified in the Prosci methodology and tools." Successful completion of the program includes participation in all program activities, including the Presentation Activity at the end of Day 2. This activity will necessitate participants to stay past normal working hours as detailed in Service Date(s). Any participant not in attendance for at least 90% of the program activities, including the Presentation Activity, will not receive Certification. This Statement of Work is valid only if fully executed by both parties within five business days following the Origination Date. IN WITNESS THEREOF, the parties have executed this Statement of Work, effective as of the Origination Date set forth above. Eagle County, Colorado DocuSigned by: By: SId,Va `E7639644A328424... Printed Name: Jeff Shroll Title: County Manager Date: 4/9/2019 Prosci, Inc. DocuSigned by: By: slit, ("Lw, OUF175B02E048A... Printed Name: Sue Chai ken Title: Director, Prog LogiSticS & Client Support Date: 4/9/2019 Statement of Work for Prosci Change Management Certification Program Page 3 of 3