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HomeMy WebLinkAboutC19-003 Pitkin County MOUDocuSign Envelope ID: F6755C8C-E49B-4AF4-BF25-BA727DB8A31E MEMORANDUM OF UNDERSTANDING BETWEEN PITKIN COUNTY, COLORADO AND EAGLE COUNTY, COLORADO for Provision of Women, Infant and Children Services THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into as of _ and among Pitkin County, Colorado, hereinafter referred to as "Pitkin County" hereinafter referred to as "Eagle County" and jointly referred to as the "Parties." I. PURPOSE: 1/7/2019 by and Eagle County, A. Pitkin County Public Health ("PCPH") has historically provided Women, Infant and Children ("WIC") Services to WIC eligible Pitkin County citizens. However, PCHP determined that it will cease operations of its WIC Services as of October 1, 2018. B. Eagle County Public Health and Environment ("ECPHE") has determined it can extend its WIC Services to WIC eligible Pitkin County citizens and will do so at a Pitkin County location starting October 1, 2018 on a schedule determined by ECPHE. C. The purpose of this MOU is to formalize a relationship between Pitkin County and Eagle County regarding provision of WIC Services at the Pitkin County location. II. STATEMENT OF MUTUAL INTERESTS, BENEFITS AND CONSIDERATION: The Parties acknowledge that this MOU will facilitate WIC Services provision to those who live and work in Pitkin County, Colorado and will enable ECPHE to provide such services in a Pitkin County location. III. FUNDING: A. Eagle County has agreed to furnish WIC Services to WIC eligible Pitkin County citizens at no cost to Pitkin County, because it has received increased funding from the Colorado Department of Health and Environment. B. Any financial obligation of Eagle County's beyond the current fiscal year is subject to funds being budgeted and appropriated. Notwithstanding anything to the contrary contained in this Agreement, no payment shall be made after December 31 of any year without prior approval of a budget adopted in accordance with the provisions of Article 25 of Title 30 of the Colorado Revised Statutes and Local Government Budget Law (C.R.S. 29-1-101 et. seq.). IV. ROLES AND RESPONSIBILITIES: A. Pitkin County's roles and responsibilities are as follows: i. Provide office space, one day a month to be determined by ECPHE, for the ECPHE WIC director and educator in the Health and Human Services Building, 0405 Castle Creek Rd. Suite 201, Aspen, CO 81611 ("Pitkin HHS Building"). ECPHE requires the full business day for the space. DocuSign Envelope ID: F6755C8C-E49B-4AF4-BF25-BA727DB8A31E ii. Provide use of all Pitkin County owned WIC equipment to ECPHE, including but not limited to scales, height meter, infant length board, and hemoglobin measuring equipment. B. Eagle County's roles and responsibilities are as follows: i. Provide WIC educator services to WIC eligible Pitkin County citizens in person once a month in the Pitkin HHS Building. If WIC eligible Pitkin County citizens choose the Eagle County El Jebel Community Center as their WIC Services location, such citizen can receive WIC Services at this Eagle County location as convenient. ii. Provide Pitkin County's Board of Health and/or Board of County Commissioners for Pitkin County an annual update regarding the outcomes of the WIC Services program. V. MUTUAL AGREEMENT: A. The Parties shall meet quarterly either in person or by telephone to provide updates on the WIC Services and communicate any successes and challenges of the program. B. The Parties shall communicate and work together on a more frequent basis in the event specific issues need to be resolved. C. The Parties agree that each will be responsible for the acts of their own employees and for all purposes of this MOU. Each Party shall retain control and direction of their own employees. VI. TERM, AMENDMENT AND TERMINATION: A. Term of MOU. This MOU shall commence on the first day written above, and shall continue full -force and effect through September 30, 2019 unless terminated or cancelled prior to the expiration date. This MOU may be extended for successive one-year terms upon mutual written agreement of the Parties. B. Amendments: i. The Parties may request changes to this MOU, which shall be effective only upon the written agreement of the Parties. ii. Any changes, modification, revisions, or amendments to this MOU shall be incorporated by written instrument, executed and signed by the Parties, and will be effective in accordance with the terms and conditions contained herein. C. Termination: i. This MOU may be terminated prior to the expiration date upon 30 -day written notice and agreement by the Parties to terminate this MOU. VII. NOTICES: DocuSign Envelope ID: F6755C8C-E49B-4AF4-BF25-BA727DB8A31E A. Notices. Any notice required or permitted under this MOU shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand -delivery or 2) registered or certified mail, postage pre- paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To: Pitkin County Public Health Karen Koenemann, Public Health Director 0405 Castle Creek Rd, Suite 202 Aspen, Colorado 81611 Karen.Koenemann@pitkincounty.com With copies to: Pitkin County Attorney's Office 530 E. Main St., Suite 302 Aspen, CO 81611 attomey@pitkincounty.com To: Eagle County Public Health and Environment Jennie Wahrer, Maternal, Child Health Manager POB 660, 551 Broadway Eagle, CO 81631 jennie.wahrer@eaglecounty.us With copies to: Eagle County Attorney's Office POB 850 Eagle, CO 81631 atty@eaglecounty.us VIII. SIGNATURES A. All signatories have the appropriate delegation of authority to sign this MOU. DocuSign Envelope ID: F6755C8C-E49B-4AF4-BF25-BA727DB8A31E In Witness whereof, the parties hereto have caused this agreement to be executed as of the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, B} and Through Its County Manager DocuSigned by: J 99, 864rnty Manager COUNTY OF PITKIN, STATE OF COLORADO, By and Through It -9 County Manager BY: -- on Pcacoek, County Manager APPROVED AS TO FORM: NId!T Sign John Ely, CouW,Attorne Effective 01-02-2018 This repeals all previous versions of this template previously posted to PCIN Itps://na2.docusign.net/Signing/?ti=dct357f5bd934efe9651803081 b04d9f 1I1