HomeMy WebLinkAboutC18-264 Roaring Fork School District - Basalt Campus Kids THIRD AMENDMENT TO AGREEMENT BETWEEN
EAGLE COUNTY, COLORADO
AND
ROARING FORK SCHOOL DISTRICT
(Basalt Campus Kids)
THIS THIRD AMENDMENT (“Third Amendment”) is effective as of _________________ by
and between the Roaring Fork School District whose address is 1405 Grand Avenue, Glenwood
Springs, Colorado 81601 (hereinafter “Consultant” or “Contractor”) and Eagle County,
Colorado, a body corporate and politic (hereinafter “County”).
RECITALS
WHEREAS, County and Consultant entered into an agreement dated the 3rd day of January,
2017, for certain Services (the “Original Agreement”); and
WHEREAS, by a First Amendment dated the 26th day of September, 2017 the parties increased
the compensation to include COLA funding; and
WHEREAS, by a Second Amendment dated the 6th day of December, 2017 the parties extended
the term of the agreement to December 31, 2018; and
WHEREAS, County and Consultant desire by a Third Amendment to increase the compensation
to include additional childcare and COLA funding.
WHEREAS, the term of the Original Agreement expires on the 31st day of December, 2018, and
the parties desire to extend the term for an additional year.
THIRD AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as
set forth below, the parties agree as follows:
1. The Agreement shall be amended to include additional funding to increase the
number of fulltime childcare spots from 2 to 4 spots and additional funding for cost of
living adjustment (COLA) funding as described in Exhibit A1, which is attached
hereto and incorporated herein by reference. Contractor will be given an additional
cost of living adjustment for each educator/teacher who works directly with Early
Head Start children, a minimum of 2.6% increase to the existing 2.85% COLA
increase to annual salary established in the Original Agreement. Exhibit A1 hereby
supersedes and replaces Exhibit A to the Original Agreement.
2. The increase in compensation to reflect this additional childcare spots as set forth in
Exhibit A1 shall not exceed $15,163 and the COLA funding as set forth in Exhibit A1
DocuSign Envelope ID: B9B8B763-1A1E-4723-8D1B-947182404145
9/7/2018
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shall not exceed $1,387.00 or a total maximum compensation under the Original
Agreement and this Third Amendment of $33,300.
3. The term of the Original Agreement is hereby extended to the 31st day of December,
2019
4. Capitalized terms in this Third Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the Third
Amendment conflict with, modify or supplement portions of the Original Agreement,
the terms and provisions contained in this Third Amendment shall govern and control
the rights and obligations of the parties.
5. Except as expressly altered, modified and changed in this Third Amendment, all
terms and provisions of the Original Agreement shall remain in full force and effect,
and are hereby ratified and confirmed in all respects as of the date hereof.
6. This Third Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the
Original Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMMISSIONERS
By: ______________________________
Kathy Chandler-Henry, Chair
Attest:
By: _________________________________
Regina O’Brien, Clerk to the Board
CONSULTANT:
THE ROARING FORK SCHOOL DISTRICT RE-
1, BASALT ELEMENTARY SCHOOL
PRESCHOOL
By: _____________________________________
Print Name:_Rob Stein_______________
Title: _ Superintendent_______________________
DocuSign Envelope ID: B9B8B763-1A1E-4723-8D1B-947182404145
EXHIBIT A
SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE
Description of Services: Contractor will provide child care spaces for up to four children for five days a
week enrolled in the Eagle County Early Head Start (EHS) program, these child care spaces include
extended days services – earlier drop off and later pick up. These child care services shall comply with
State child care licensing regulations, the most current Head Start Performance Standards and the Head
Start Act.
Additional Provisions:
1) Eligibility Determination:
A. The Early Head Start program will determine the eligibility of the children to be enrolled
under this agreement, inform families of eligible children of their rights, obligations, program
requirements, and notify the Contractor in writing that a child is eligible. The EHS program
will also notify the Contractor when an eligible child is no longer eligible. Payment for
individual clients will not be made after the Contractor is notified in writing of the child(ren)
served under this agreement’s ineligibility.
B. It is agreed that when or if EHS children transition out of the EHS program, that both parties
will make every effort to provide a smooth transition into another early childhood program
including but limited to Head Start, Colorado Preschool Program (CPP), and the Child Care
Assistance Program (CCAP) .
2) Early Head Start Requirements:
A. The EHS program will:
1. Share children’s initial assessments with classroom teachers, with parent permission.
2. Provide action plans for issues or concerns that arise during program monitoring and
observation of the Contractor’s site.
3. Offer training opportunities to Contractor’s staff that care for infants and toddlers in
specific issues pertaining to infants and toddlers up to age three.
3) Parent(s) Responsibilities:
The Parent of each Early Head Start child must agree to complete all registration forms and to
update immunization and well child visits as required by the State and Contractor, and to be
available for two parent conferences at the Contractor’s site each year. Parents will also be
available for teacher’s home visits twice a year. Parents are required to follow the Center’s
Policy and Procedure manual. Contractor should inform the EHS program if any parent does not
comply.
4) Maintenance and Access to Records:
The Contractor agrees to keep records dealing with frequency of service delivery, services
provided, fiscal records, and retain all book, records, and other documents relevant to this
agreement for three (3) years after final payment. The Contractor agrees that any persons duly
authorized by the Early Head Start Program (county, state or federal) shall have full access to and
the right to examine any of said materials.
5) Program Records, Controls, Reports, and Monitoring Procedures:
A. The Contractor agrees to maintain program records required by Colorado Child Care
Licensing and County and agrees that a program and facilities review including meetings
with consumers, review of service records, review of staffing ratios, job descriptions, staff
qualifications and meetings with any staff directly or indirectly involved in the provision of
services may be conducted at any reasonable time by state and federal personnel and other
persons duly authorized by the County.
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B. The Contractor agrees to maintain program records required by the County and to complete
an invoice on forms furnished by the County. Further, the Contractor agrees to make
available its facilities/services to County’s designees (staff, students, parents), for training or
observation.
6) Staff Qualifications and Development:
A. Individuals employed and representing the Contractor shall demonstrate the
skills/qualifications required by the Federal Office of Head Start. Section 645A(h)(1) of the
Head Start Act requires that “not later than September 30, 2010, all teachers providing direct
services to children and families participating in Early Head Start programs located in Early
Head Start centers, have a minimum of a child development associate (CDA) credential, and
have been trained (or have equivalent coursework) in early childhood development.” The
CDA equivalent in Colorado consists of:
a. Transcript with a minimum of the 3 EC classes (ECE 101, 111, 112)
b. Early Childhood Teacher letter of qualification from the CDHS
c. Level I Early Childhood Credential from the CO Office of Professional Credential
d. Infant/Toddler Crosswalk detailing how the 3 classes exceed the CDA requirements
B. Staff must keep their CDA current with renewal every three years. Every teacher must
attend at least 15 clock hours of professional development per year. Contractor must
provide a copy of its state license and CDA, AA, Bachelor of Arts (BA) credentials for
staff qualifications per this agreement to the EHS Education Coordinator.
C. Establish staff qualification goals to ensure that not later than September 30, 2013, all such
teachers have been trained (or have equivalent coursework) in early childhood development
with a focus on infant and toddler development.
D. Contractor must make every effort to reach and sustain compliance with the requirements for
infant and toddler center-based teaching staff. The first priority is to hire qualified,
credentialed staff in accordance with the Head Start Act. If the program cannot currently
recruit and hire qualified, credentialed staff, the program may, after informing the EHS
Education Coordinator, hire a person who is in the process of completing their credential, has
experience working with infants and toddlers, and has one of the following:
a. Course work with infant and toddler content
b. Degree in a related field
c. Training with infant and toddler content
7) The Contractor agrees to provide childcare services to EHS program families as follows:
A. Early care and education for infants and toddlers whose families are enrolled in EHS and
referred by County.
B. Priority placements until all potential County purchased spaces are full; County will be
notified of openings prior to enrolling non-EHS children.
C. Inclusion of infants and toddlers with special needs and disabilities.
D. Participate in assessments to be conducted in classrooms such as, but not limited to, Teaching
Strategies GOLD, the Infant/Toddler Environment Rating Scale (ITERS), Qualistar ratings,
EHS ongoing monitoring, and EHS annual self-assessment. Results will be shared with
Director and the Education Coordinator. Staff will be involved in the development and
implementation of quality improvement plans based on the results of the assessments.
E. Comply with all Head Start Performance Standards and the Head Start Reauthorization Act as
defined in Exhibit B, including teacher credentials, teacher-child ratios, and group size at
all times of the day. Exhibit B will be updated and replaced to reflect and assure compliance
with any changes in state licensing regulations and/or Head Start Performance Standards.
F. Maintain a current, working Policy and Procedure manual that is distributed to families at
enrollment, as well as to EHS, and go over the policies with the parent before enrollment.
EHS children should not be denied services if they cannot provide diapers and/or formula.
DocuSign Envelope ID: B9B8B763-1A1E-4723-8D1B-947182404145
Families are to contact their Family Advocate/Home Visitor in order to address the issue.
The center director should contact the EHS Manager if provision of these materials becomes
an issue. It is the responsibility of the center to enforce the Policy and Procedures manual
including health exclusions, pick-up and drop-off policies and procedures.
G. Center director will participate in Director and EHS Manager meetings as needed.
H. The center director will contact EHS staff prior to denying services excluding health related
issues.
I. Teachers will participate in the development of an Individualized Family Plans (IFSP) for
each child by convening two parent teacher conferences at the child care site annually and
participating in two EHS home visits annually. Based on observations and assessments, all
parties will contribute to a plan for the child’s development. Copies of conference reports
and the child’s developmental goals will be filed in the child’s portfolio at the child care site
and in the child’s chart maintained by the EHS program.
J. Teachers will complete individual portfolio files for each child per Teaching Strategies
GOLD online system. Teachers will meet children’s early learning needs by individualizing
the curriculum for each child based on their observations and the child’s developmental
goals. At the time of transition to a new classroom or childcare site, the child’s portfolio will
accompany them to the new placement.
K. Allow EHS staff access to childcare sites during hours of operation. This includes the Mental
Health Coordinator, Family Advocates/Home Visitors, Supervisor and Manager who will
conduct classroom observations and or trainings.
L. Notify County of planned transitions and develop a transition plan with each family.
M. Program must provide primary caregiving to children enrolled in Early Head Start.
N. Share menus, health and safety checklist, and lesson plans with EHS as completed. Make
changes to menus based on recommendations from a Registered Dietician provided by EHS.
O. Provide snacks and meals to the children served under this agreement and are enrolled for
USDA reimbursement. Program is responsible to submit receipts and documentation to
USDA.
P. Provide a copy of current child care license(s) to EHS for the childcare facility in this
agreement.
Q. Provide EHS with a copy of the Notice of Survey Findings from every health department visit
to Basalt Campus Kids.
R. Provide EHS with copies of educational credentials for all staff members.
S. Provide EHS with a copy of stated private pay tuition rates.
T. Children will not be required to participate in religious activities. Contractor must offer
alternate developmentally appropriate activities at these times.
U. All information regarding children and families must be kept confidential.
V. Contractor must identify a curriculum to be used in each classroom and inform EHS which
curriculum will be used.
W. Contractor must have a process for all parents to sign their children in and out in order to
assure safety.
X. Contractor shall work cooperatively with the Coaching and Consultation program as funds
allow in the infant and toddler classrooms.
Y. Contractor shall invoice Child Care Assistance Program funding for eligible EHS families
and notify EHS when families are enrolled and transitioned.
Z. Contractor shall notify DHS immediately of all reports of suspected child abuse or neglect
involving Contractor, including, but not limited to, employees, volunteers and clients. DHS
contractors are considered to be mandatory reporters for suspected child abuse and neglect
and are to make those reports directly to HHS Children and Family Services – (970) 328-
7720.
DocuSign Envelope ID: B9B8B763-1A1E-4723-8D1B-947182404145
The above-listed services will be provided expeditiously to the children served under this agreement. The
legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible
cooperative and supportive approach from existing local and state agencies to enhance the efficacy of
Early Head Start and its proposed measurably productive, pro-social impact on involved families.
Performance Standards and the Head Start Act are located at the Early Childhood Learning and
Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc.
Payment and Fee Schedule:
Contractor shall be compensated for performance of assigned services as follows:
1. County agrees to pay to Contractor for four full time childcare spaces up to $811/month per
space for an amount not to exceed $29,196. County will only compensate Contractor for spaces
being reserved for County during each month that the program is in operation and fees will be
prorated if services only provided for a partial month. Contractor must submit invoice for
payment no later than the first week of December of that year.
2. County will compensate Contractor for the purchase of supplies recommended to support
compliance of Performance Standards. County may provide funding for Contractor’s staff
training and/or development including tuition to vocational technical schools, community
colleges and universities for staff training as identified in the training and technical assistant
plan. Expenses for supplies and training may not exceed $500 for training and tuition, and $200
for supplies. Receipts must accompany invoice for reimbursement.
3. Contractor will be given an additional cost of living adjustment (COLA) for each
educator/teacher who works directly with Early Head Start children, a minimum of 2.6%
increase to the existing 2.85% COLA increase to annual salary established in the Original
Agreement. Total amount for COLA shall not exceed the $3,397.00.
These rates are being paid to assure compliance with Head Start Performance Standards. Fees and
reimbursements will be made in accordance with the terms of 4.2 of the Agreement. In no case will EHS
make payment for a child care slot when Basalt Campus Kids director does not contact EHS staff prior to
suspending services, excluding health related issues.
Maximum compensation under this contract shall not exceed $33,300.
DocuSign Envelope ID: B9B8B763-1A1E-4723-8D1B-947182404145
