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RAP18-005 Vision Security LLC
1 RAP Procurement and Installation Final 5/14 AGREEMENT FOR PROCUREMENT, INSTALLATION AND MONITORING SERVICES BETWEEN RIVERVIEW APARTMENTS PRESERVATION, LP AND VISION SECURITY, LLC THIS AGREEMENT (“Agreement”) is effective as of ___________________, by and between Vision Security LLC, a Colorado limited liability company (hereinafter “Contractor”) and Riverview Apartments Preservation, LP, a Colorado Limited Partnership (hereinafter “RAP”). RECITALS WHEREAS, RAP desires a contractor to furnish and install cellular communication modules in five buildings, provide 24-hour monitoring service and inspect the fire alarm systems annually (the “Project”) at the Riverview Apartments located at 39169 US Hwy 6 & 24, Avon, CO 81620 (the “Property”); and WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the equipment, materials and installation services as set forth below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Contractor and RAP in connection with the procurement of equipment, materials and services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and RAP agree as follows: 1. Services or Work. Contractor agrees to procure the materials, equipment and/or products (“Equipment”) necessary for the Project and agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the procurement and installation services and perform and complete monitoring, testing and inspection services for the security and fire alarm systems at the Property and as set for in the Contractor’s proposal as described in Exhibits A and B (“Services” or “Work”) which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. I. Fire and Security Alarms Monitoring a. 24- hour monitoring of all buildings and systems identified in Exhibits A and B b. Notification to RAP staff of ALL alarms 24 hours/day, 7 days/week c. Implementation of all approved emergency notification procedures set forth by RAP management d. Availability to respond to emergency service calls is mandatory e. Will be required to change passwords on security systems as requested. Contractor must be able to dial into the security systems remotely. II. Installation and Oversight of Cellular Communication Modules in Five (5) buildings a. This system will replace the requirement for CenturyLink phone lines into each of the five buildings. b. Modules will be inspected annually III. Test and Inspection Services: a. Provide daily system call in checks with information available upon request. b. Provide annual inspection DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 6/22/2018 2 RAP Procurement and Installation Final 5/14 IV. Monitoring Reports (Account Activity) will be required and sent to RAP as requested or available via a client accessible website. V. Test and Inspection reports will be required and sent to the RAP Management and other required agencies within 5 business days VI. Contractor will follow the specific protocol outlined by RAP Management. A list of all dial in numbers will be required and any long distance call in numbers must be approved by management and included in the cost VII. All Fire Alarm system testing and inspection must follow NFPA guidelines under Standard 72, National Fire Alarm Code VIII. Contractor will also provide additional maintenance, troubleshooting, and repair services for the systems being monitored per Exhibits A and B a. Contractor agrees to install all Equipment and ensure all Equipment is operable no later than July 1, 2018 and in accordance with the schedule established in Exhibit A. If no completion date is specified in Exhibit A, then Contractor agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement shall prevail. c. RAP shall have the right to inspect all Equipment. Inspection and acceptance shall not be unreasonably delayed or refused. In the event RAP does not accept the Equipment for any reason in its sole discretion, then Contractor shall upon RAP’s request and at no charge to RAP: i. take the Equipment back; ii. exchange the Equipment; or iii. repair the Equipment. 2. RAP’s Representative. The Maintenance Supervisor, William Wright, the Housing Department’s designee shall be Contractor’s contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to the provisions of paragraph 11 hereof, shall continue in full force and effect through the 30th day of June, 2019 (“Initial Term”). 4. Extension or Modification. This Agreement regarding monitoring shall be automatically renewed for successive periods of 12 months (each a “Renewal Term”), unless either party notifies the other party that it does not desire to renew this Agreement in writing, at least sixty (60) days before the end of the Initial Term or any Renewal Term. Any amendments or modifications shall be in writing signed by both parties. No additional services or work performed by Contractor shall be the basis for additional compensation unless and until Contractor has obtained written authorization and acknowledgement by RAP for such additional services in accordance with RAP’s internal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that RAP has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by RAP for such additional services is not timely executed and issued in strict accordance with this Agreement, Contractor’s DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 3 RAP Procurement and Installation Final 5/14 rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. RAP shall compensate Contractor for the Equipment and performance of the Services in a sum computed and payable as set forth in Exhibit B. The Equipment and performance of the Services under this Agreement shall not exceed the following: • $1,800.00 annually for the fire alarm monitoring in Buildings A, B, C, D & E. • $1,207.50 annually for the Testing & Inspection for Five (5) Buildings • $2,100.00 annually for the Cellular Communication Monitoring of the Cellular Communication modules in each of the five (5) buildings • $2,500.00 one-time installation cost of the Cellular Communication modules for 5 buildings. • Totaling $7,607.50 for the Initial Term Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by RAP. a. Fees for any Renewal Period may be increased no more than three percent (3%) on an annualized basis for the annual items listed in Exhibit B. Contractor shall provide RAP with notice of such increases in fees no later than 60 days prior to the expiration of the then current Term or Renewal Term. b. Payment will be made for Equipment and Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as RAP may request. c. If, at any time during the term or after termination or expiration of this Agreement, RAP reasonably determines that any payment made by RAP to Contractor was improper because the Equipment or Services for which payment was made were not provided or performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from RAP, Contractor shall forthwith return such payment(s) to RAP. Upon termination or expiration of this Agreement, unexpended funds advanced by RAP, if any, shall forthwith be returned to RAP. d. RAP will not withhold any taxes from monies paid to the Contractor hereunder and Contractor agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 6. Subcontractors. Contractor acknowledges that RAP has entered into this Agreement in reliance upon the particular reputation and expertise of Contractor. Contractor shall not enter into any subcontractor agreements for the performance of any of the Services or additional services without RAP’s prior written consent, which may be withheld in RAP’s sole discretion. RAP shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom RAP has an objection, in its reasonable discretion, shall be assigned to the Project. Contractor shall require each subcontractor, as approved by RAP and to the extent of the Services to be performed by the subcontractor, to be bound to Contractor by the terms of this Agreement, and to assume toward Contractor all the obligations and responsibilities which Contractor, by this Agreement, assumes toward RAP. RAP shall have the right (but not the obligation) to enforce the provisions of this Agreement against any subcontractor hired by Contractor and Contractor shall cooperate in such process. The Contractor shall be responsible for the acts and omissions of its agents, employees and subcontractors. DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 4 RAP Procurement and Installation Final 5/14 7. Insurance. Contractor agrees to provide and maintain at Contractor’s sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. i. Workers’ Compensation insurance as required by law. ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non-owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $1,000,000 aggregate limits. b. Other Requirements. i. The automobile and commercial general liability coverage shall be endorsed to include RAP, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. A certificate of insurance consistent with the foregoing requirements is attached hereto as Exhibit C. ii. Contractor’s certificates of insurance shall include subcontractors, if any as additional insureds under its policies or Contractor shall furnish to RAP separate certificates and endorsements for each subcontractor. iii. The insurance provisions of this Agreement shall survive expiration or termination hereof. iv. The parties hereto understand and agree that RAP is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to RAP, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. v. Contractor is not entitled to workers’ compensation benefits except as provided by the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Contractor or some other entity. The Contractor is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. The Contractor shall indemnify and hold harmless RAP, and any of its officers, agents and employees against any losses, claims, damages or liabilities for which RAP may become subject to insofar as any such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall reimburse RAP for reasonable attorney fees and costs, legal and other expenses incurred by RAP in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not apply to claims by third parties against the RAP to the extent that RAP is liable to such third party for such claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination hereof. DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 5 RAP Procurement and Installation Final 5/14 9. Ownership of Documents. All documents (including electronic files) and materials obtained during, purchased or prepared in the performance of the Services shall remain the property of RAP and are to be delivered to RAP before final payment is made to Contractor or upon earlier termination of this Agreement. Further, Contractor shall execute any bill of sale or other documents required by RAP to transfer title of the Equipment to RAP. Contractor shall provide copies of any instruction or operations or care manuals and shall further provide copies of any manufacturers warranties associated with the Equipment. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. RAP: Attention: Kim Williams 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8773 Facsimile: 970-328-8787 E-mail: kim.williams@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, Co 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E-mail: atty@eaglecounty.us CONTRACTOR: Vision Security, LLC P.O. Box 1382 Carbondale, CO 81623 Telephone: 970-945-4043 Facsimile: 970-945-4019 E-Mail: Jennifer@visionsecurity.net 11. Termination. RAP may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days’ prior written notice to the Contractor. Upon termination of this Agreement, Contractor shall immediately provide RAP with all documents as defined in paragraph 9 hereof, in such format as RAP shall direct and shall return all RAP owned materials and documents. RAP shall pay Contractor for Services satisfactorily performed to the date of termination. DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 6 RAP Procurement and Installation Final 5/14 12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 14. Other Contract Requirements and Contractor Representations. a. Contractor has familiarized itself with the intended purpose and use of the Equipment, nature and extent of the Services to be provided hereunder and the Property, and with all local conditions, federal, state and local laws, ordinances, rules and regulations that in any manner affect cost, progress, or performance of the Services. b. Contractor will make, or cause to be made, examinations, investigations, and tests as he deems necessary for the performance of the Services. c. To the extent possible, Contractor has correlated the results of such observations, examinations, investigations, tests, reports, and data with the terms and conditions of this Agreement. d. To the extent possible, Contractor has given RAP written notice of all conflicts, errors, or discrepancies. e. Contractor shall be responsible for completeness and accuracy of the Services and shall correct, at its sole expense, all significant errors and omissions in performance of the Services. The fact that the RAP has accepted or approved the Equipment and/or Services shall not relieve Contractor of any of its responsibilities. Contractor shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to contractors performing similar services. Contractor represents and warrants that it has the expertise and personnel necessary to properly perform the Services and shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of this Agreement. f. Contractor hereby represents and warrants that the Equipment will be new and will perform the Services in a good and workmanlike manner and guarantees all Work against defects in materials or workmanship for a period of one (1) year from the date the Work is accepted by RAP, or such longer period as may be provided by the law or as otherwise agreed to by the parties. g. All guarantees and warranties of Equipment furnished to Contractor or any subcontractor by any manufacturer or supplier are for the benefit of RAP. If any manufacturer or supplier of any Equipment furnishes a guarantee or warrantee for a period longer than one (1) year, then Contractor’s guarantee or warrantee shall extend for a like period as to such Equipment. h. Contractor warrants that title to all Work and Equipment shall pass to RAP either by incorporation into the Property or upon receipt by Contractor of payment from RAP (whichever occurs first) free and clear of all DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 7 RAP Procurement and Installation Final 5/14 liens, claims, security interests or encumbrances. Contractor further warrants that Contractor (or any other person performing Work) purchased all Equipment free and clear of all liens, claims, security interests or encumbrances. Notwithstanding the foregoing, Contractor assumes all risk of loss with respect to the Equipment until the Equipment is installed and RAP has inspected and approved the same. i. Within a reasonable time after receipt of written notice, Contractor shall correct at its own expense, without cost to RAP, and without interruption to RAP: i. Any defects in materials or workmanship which existed prior to or during the period of any guarantee or warranty provided in this Agreement; and ii. Any damage to any other Work or property caused by such defects or the repairing of such defects. j. Guarantees and warranties shall not be construed to modify or limit any rights or actions RAP may otherwise have against Contractor in law or in equity. k. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. l. This Agreement constitutes an agreement for performance of the Services by Contractor as an independent contractor and not as an employee of RAP. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master-servant, partnership, joint venture or any other relationship between RAP and Contractor except that of independent contractor. Contractor shall have no authority to bind RAP. m. Contractor represents and warrants that at all times in the performance of the Services, Contractor shall comply with any and all applicable laws, codes, rules and regulations. n. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. o. Contractor shall not assign any portion of this Agreement without the prior written consent of the RAP. Any attempt to assign this Agreement without such consent shall be void. p. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third party. q. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. r. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. s. The signatories to this Agreement aver to their knowledge, no employee of RAP has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Contractor has no beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the Services and Contractor shall not employ any person having such known interests. DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 8 RAP Procurement and Installation Final 5/14 t. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. 15. Prohibitions on Contracts. a. As used in this Section 15, the term undocumented individual will refer to those individuals from foreign countries not legally in the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Contractor has any employees or subcontractors, Contractor shall not: i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the contract for services. b. If Contractor obtains actual knowledge that a subcontractor performing work under the contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required to: i. Notify the subcontractor and RAP within three (3) days that Contractor has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and ii. Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (i) of the paragraph 14(b) the subcontractor does not stop employing or contracting with the undocumented individual; except that Contractor shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. c. If Contractor violates these prohibitions, RAP may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor shall be liable for actual and consequential damages to RAP. d. RAP may notify the Colorado Secretary of State if Contractor violates this provision of this Agreement and RAP terminates the Agreement for such breach. [Rest of page intentionally left blank] DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 9 RAP Procurement and Installation Final 5/14 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. Riverview Apartments Preservation LP By and through Riverview Apartments Preservation LLC, its general partner By and through Eagle County Housing and Development Authority, its sole member By: _______________________ Kimberly Bell Williams, Executive Director CONTRACTOR: By:________________________________ Print Name:_________________________ Title: ______________________________ DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 Jennifer Ford Manager 10 RAP Procurement and Installation Final 5/14 EXHIBIT A SCOPE OF SERVICES, EQUIPMENT, SCHEDULE, FEES DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 Vision Security Statement of Interest and Proposal 6-1-2018 Eagle County Riverview Apartments Fire Alarm Monitoring and Test & Inspections Exhibit “A” A. General Approach to the Project: At Vision Security we take pride in our professionalism, our commitment to making customer service our number one priority, and our fair pricing. We work closely with our customers to develop the communication and trust needed to establish long term relationships. Vision Security will meet with designated Eagle County personnel to perform site visits for all locations to assume the alarm monitoring, review and implement the approved Emergency notification procedures as set forth by the Eagle County Riverview Apartments Property Manager and develop an approved emergency service protocol. Vision Security provides world class 24/7 UL-listed monitoring with redundant Central Stations located in Denver, Arizona and Canada. All commercial fire alarm system monitoring includes a daily timer test whereby the alarm panel contacts our Central Station to report in. Vision Security will notify the Eagle County Riverview Apartments Property Manager should any systems miss the daily timer test. Vision Security will work with the Eagle County Riverview Apartments Property Manager to determine an approved Alarm Call List. If desired, Vision Security can provide each location with a laminated “False Alarm Information Sheet” that will contain all of the details necessary to report a false alarm and contact After Hours Service. If selected, Vision Security will review all recent Test & Inspection reports to determine the current Annual Test & Inspection schedule and what, if any, repairs or service is needed. Vision Security will coordinate with the Eagle County Riverview Apartments Property Manager to schedule the required Test & Inspections and any service work needed. B. Experience: Vision Security has extensive experience with design, installation and service of large commercial fire alarm and security systems. Some of our commercial customers include: Basalt Rural Fire Protection District, Vail Mountain View Condominiums, Dusty Boot, Snowflake Condominiums, Pitkin County, Snowmass Town Hall, Snowmass Public Works, Snowmass Operations, Timberline Condominiums, Shadowbrook Condominiums, City of Aspen Town Hall, Hotel Denver, Hotel Glenwood Springs, Glenwood Springs Mall, RFTA Bus Barn and Crystal Peak in Breckenridge. Vision Security also currently provides fire and security alarm monitoring and service to Eagle County Road & Bridge and the El Jebel Community Center. (Please see Exhibit “B” for reference list.) The Vision Security Team has over 100 years of combined commercial fire and securit y alarm industry experience. Our technicians are NICET certified and factory trained to provide excellence in service. All commercial fire alarm design is provided by our in house NICET Level IV designer. Vision Security makes a commitment to continuous training and improvement to foster an environment which values integrity, performance and initiative from our staff. DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 Head Commercial Fire Alarm designer-Nicet IV Began his career as a Service Professional 30 years ago and earned a Nicet level IV in Commercial Fire Alarm (the highest level of certification that can be achieved). He has maintained this certification for 19+ years and in that time has worked on projects across the country designing, installing and servicing both private and Governmental projects. Head Service Professional-Nicet II Is a seasoned Alarm Technician with 28 years in the Alarm Industry and carries a Nicet II Commercial Fire alarm certification and is Factory trained on a variety of Security Alarm systems. He is a friendly, knowledgeable, and responsive service and installation Technician who has performed Governmental Security installations from Pennsylvania to the Roaring Fork Valley. Project Supervisor-Nicet II Is a seasoned Fire Alarm Technician with 18 years in the alarm and audio/visual industry. System product line experience includes, but is not limited to, Notifier, Siemens, Firelite, Networx, Silent Knight, Hochiki, Simplex. Factory Trained with Siemens and Hochiki fire alarm systems. Field Technicians Our field technicians have over 24 years of alarm installation and service experience, with one field tech having 30 years of electrical experience and holding a current Master Electrician license. C. Schedule and Budget Constraints: Vision Security’s Fee Schedule: Commercial Fire Alarm Monitoring: $30 per month, includes daily timer testing. Commercial Fire Alarm Cellular Communication Monitoring (Takes the Place of two (2) telephone line requirement: ……………………$35.00 per month. Commercial Fire Alarm Service: $113.30 per hour. Commercial Fire Alarm After Hours Service: $169.95 per hour Material Mark-up: Cost plus 33%. Alarm Monitoring billing is generated on a quarterly basis and is due in advance. Service billing is generated on a monthly basis and is due upon receipt. Vision Security will be happy to tailor terms that suit Eagle County’s financial procedures. Vision Security makes every effort to work with our clients to minimize service costs wherever and whenever possible. For example, Vision Security can combine service calls whenever possible to reduce expenses. If desired, Vision Security can provide basic system training to specified personnel. When your personnel has some basic knowledge of system operation, basic troubleshooting can often eliminate the need for a service call. DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 D. Practices and Procedures: When an alarm is received by Vision Security’s UL-listed Central Station, the proper protocol for the specific alarm type is immediately followed. For example, if a FIRE alarm is received, our Central Station will immediately dispatch the appropriate responding agency and then call the people on the Contact List provided by Eagle County until someone is notified. A major benefit of being monitored by a UL-listed Central Station is the adherence of strict standarized protocols that ensure that proper life safety procedures are always implemented when necessary. In addition to our Central Station response,Vision Security has a dedicated After Hours Service telephone number and a “live” 24/7, answering service that directs all Urgent After Hours emergency and service calls to our on call technician. Our on call technician will contact the caller to determine the nature of the emergency and respond accordingly. Vision Security will work with the Eagle County Riverview Apartments Property Manager to develop an approved Emergency Response Protocol that is tailored to meet the specific needs of Eagle County. Vision Security has a standard practice of following up on all service calls so that our clients know the status of their alarm system after any service is performed. Vision Security will either call or email our clients with an update as requested. Vision Security always welcomes and encourages customer feedback. Customer service is our number one priorty and we appreciate hearing what we are doing well as well as hearing where we can improve. E. Familiarity with Eagle County: Vision Security is familiar with all of the jurisdictions having authority in the specified areas of Eagle County. Our staff is comprised of long-time locals who have all lived in the area for more than 18 years. Vision Security has previously worked with the Eagle River Fire Protection District, Aspen, Pitkin County, Snowmass, Basalt Fire Protection District and the Garfield County Fire Departments to provide public service seminars on Carbon Monoxide. Vision Security has a number of both commercial and residential clients in Eagle County and is very comfortable providing the services Eagle County is looking to obtain. F. Legal Issues: None DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 Vision Security Statement of Interest and Proposal Eagle County Riverview Apartments Fire Alarm Monitoring and Test & Inspections Exhibit “B” References Aspen City Hall Contact: Jeff Pendarvis 970-429-2786 Basalt Rural Fire Protection District Contact: Brooke Stott 970-704-0675 Pitkin County Sheriff’s Department Contact Heather Nelson 970-920-5280 Pitkin County Emergency Response Panic System Contact: Jodi Smith 970-920-5396 Hotel Denver Contact: Mike Sutherland 970-379-1510 RFTA Contact: Russ Decker 970-384-4966 Glenwood Springs Mall Contact: Fred Woods 970-945-1200 Eagle County Road & Bridge/El Jebel Community Center Contact: Bill Beasley 970-471-5824 Vision Security will be happy to provide additional references upon request. DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 11 RAP Procurement and Installation Final 5/14 EXHIBIT B ONE TIME AND ANNUAL FEES DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 Location Facility Type of Service Annual Cost per Line Item One Time Cost Total Annual Cost Avon Riverview Apartments $1,800.00 Units A, B, C, D & E $1,207.50 39169 US Highway 6 $2,100.00 $5,107.50 $2,500.00 Fire Panel Monitoring Fire T & I for Five (5) Buildings Cellular Communication Monitoring (takes the place of two phone lines, with a resulting savings of $2700 per annum) Cellular Communication modules for 5 buildings EXHIBIT B DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 12 RAP Procurement and Installation Final 5/14 EXHIBIT C INSURANCE CERTIFICATES DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD JOES Jon Wade Kinnison 06/14/2018 VISISEC-01 B EPP0196573/EBA0196573 C 4087834 A 51GLM00022181 1,000,000 1,000,000 1,000,000 2,000,000 1,000,000 2,000,000 5,000 50,000 1,000,000 E AND O Included 1,000,000 XX X X X X 04/19/2018 04/19/2019 01/01/2018 01/01/2019 04/19/2018 04/19/2019 Holder is Additional Insured under General Liability with respect to ongoing operations as required by written contract. Neil-Garing Insurance an affiliate of Mountain West Insurance & Financial Services, LLC PO Box 1576 Glenwood Springs, CO 81602 (970) 945-2350(970) 945-9111 Riverview Apartments Preservation, LP 39169 US Highway 6 Avon, CO 81620 Vision Security, LLC 3710 HWY 82, Suite #3 Glenwood Springs, CO 81601 Everest Indemnity Insurance Company Cincinnati Insurance Companies Pinnacol Assurance 10677 41190 X Exhibit C DocuSign Envelope ID: C3D8581A-6FFF-4EE4-B662-07E49D3053A7