No preview available
HomeMy WebLinkAboutC18-092 Aspen Community FoundationSECOND AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND CRADLE TO CAREER, ASPEN COMMUNITY FOUNDATION THIS SECOND AMENDMENT ("Second Amendment") is effective as of March 31, 2018 by and between Aspen Community Foundation, a Colorado nonprofit (hereinafter "Consultant" or "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, County and Consultant entered into an agreement dated the V day of March, 2017, for certain Services (the "Original Agreement"); and WHEREAS, the Original Agreement contemplated that the Consultant would perform certain Services with compensation in an amount not to exceed $180,000; and WHEREAS, by a First Amendment dated December 31, 2017, the parties extended the term for an additional three months through March 31, 2018; and WHEREAS, the County desires to have Consultant perform additional Services for additional compensation as set forth below; and WHEREAS, the term of the Original Agreement expires on the 31" day of March, 2018, and the parties desire to extend the term for an additional nine months through December 31, 2018. SECOND AMENDMENT NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Original Agreement shall be amended to include additional Services as described in Exhibit 1, which is attached hereto and incorporated herein by reference. 2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed $200,000 or a total maximum compensation under the Original Agreement and this Second Amendment of $380,000. 3. The term of the Original Agreement is hereby extended to the 31 s` day of December, 2018. 4. Capitalized terms in this Second Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the Second Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this Second Amendment shall govern and control the rights and obligations of the parties. C18-092 5. Except as expressly altered, modified and changed in this Second Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect, and are hereby ratified and confirmed in all respects as of the date hereof. 6. This Second Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Original Agreement the day and year first above written. Attest:, e s fccesz� Regina O'Brien, Clerk to the Board COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS Lo_ Kathy Chandler -Henry, Chair Jeanne McQueeney, CONSULTANT: ASPEN COMIM UNITY.FO ATION By: Print Name: Tamara Tormohlen Title: Executive Director 2 Eagle County Amend Term Scope Comp Final 5/14 EXHIBIT 1 INTRODUCTION, SCOPE OF SERVICES, SCHEDULE, FEES, REPORTING REQUIREMENTS INTRODUCTION In July 2016, Eagle County Government (ECG) released the Early Childhood Roadmap, a research -based blueprint that details how Eagle County can create and sustain a comprehensive early care and education system that will ultimately help the county reach its goal: Great Place to Live for All. It is well- documented that early care and education is a critical support for working families. Further, high quality early care and education has a positive impact upon children's school readiness and lifelong learning success, and a reduction in human services and law enforcement costs over a person's lifespan. Finally, early care and education is an economic engine for communities in terms of small businesses and support for employees' workforce attendance and stability, a focus on early care and education is a priority for ECG. The Roadmap emphasizes that accessibility, affordability and quality of early care and education are all important for working families and their young children. It also notes that potentially 50% of children are not in licensed child care in Eagle County, including the Roaring Fork Valley when 15% of Eagle County's population resides. Last, the Roadmap notes that lifting families, employers and the general public's understanding of early care and education's benefits is crucial to system development and to attracting and engaging communities as stakeholders in the wellbeing for all children. During the county fiscal year (January 1, 2018 to December 31, 2018), ECG is continuing to invest in implementation of the Roadmap by allocating $200,000 for use in the Roaring Fork Valley. Funding is to be administered by Contractor (Aspen Community Foundation's Cradle to Career initiative), an entity that has committed to working with the Eagle County Department of Human Services (ECDHS) on Roadmap implementation. Contractor is already fulfilling a key recommendation(s) in the Roadmap related to convening cross - disciplinary and multi -sector leaders in task force efforts and a "council." Contractor's "implementation Strategy Group" will fulfill the "council" role outline in the Roadmap, a role which includes making future recommendations to the EC Board of County Commissioners on local and regional plans and funding for early care and education. 1. SCOPE OF SERVICES a. CONTRACTOR SHALL PERFORM OR PROVIDE THE FOLLOWING SERVICES OR PROGRAMS TO THE PUBLIC Early Childhood Development Community/Public Understanding and Will -Building Contractor will convene community stakeholders, including its Implementation Strategy Group, that represent(s) multiple sectors and disciplines to develop a communication campaign that increases families and the public's understanding of the importance of brain development, all the domains of child development and the capacity for high quality early care and education to promote positive life trajectory of children that impact/reduces later reliance on remedial education, health and human services entitlement programs, and law enforcement contacts. Contractor shall prepare a proposed work plan and budget and shall gain approval from the Eagle County Department of Human Services regarding this community engagement/public will -building effort. ECDHS encourages use of existing research - based communication materials and strategies such as those developed by Frameworks Institute. Together with ECDHS, Contractor shall establish clear and specific benchmarks of outcomes that will be obtained. Contractor will participate, when possible, in the conversations around alignment between the work in the Roaring Fork Valley and the Eagle River Valley. Contractor has offered to provide technical assistances when possible to the Eagle River Valley stakeholders. Quality, Health, Family Engagement Strategies Because the Roadmap details the vital nature of other components of a comprehensive early care and education system, Contractor may propose a work plan and budget with measureable results for improving the quality of care and education, the access to health resources, and/or other family/caregiver engagement strategies aligned to the Roadmap's content and recommendations. ECDHS will consider any creative proposal and budget the Contactors makes to address quality, health and/or family engagement in the Roaring Fork Valley and will work with Contractor to define benchmarks/outcomes. ECDHS welcomes a focus on Spanish-speaking families and supporting the early childhood family liaison position in Basalt Schools. b. CONTRACTOR SHALL COMPLY WITH THE FOLLOWING SCHEDULE OR MILESTONES IN PERFORMANCE OF THE SERVICES: Contractor will deliver work plan(s) and associated budget(s) for agreement, approval and finalization no later than 10 business days from the execution of this agreement. Work plan(s) are expected to use measurable output and outcome results. Contractor shall deliver an interim progress report to ECDHS by August 31, 2015. A final report is due to ECDHS by January 15, 2019. Each report will include financial and programmatic information that aligns to the agreed upon work plan(s) and associated budget(s). 2. FEES Contractor will propose reasonable administration fees under this contract, not to exceed 10% of the total $200,000 budget. Three payments of $66,666 each to be made within 30 days of invoice on or about the following dates: • Upon delivery of final work plans and associated budgets. • August 31, 201$ with first progress report and associated data. • January 15, 2019 or upon receipt of all required reports. 3. CONTRACTOR SHALL BE REQUIRED TO SUBMIT THE FOLLOWING REPORTS TO COUNTY: • Work plan(s) and budget(s) to ensure alignment to the Early Childhood Roadmap and ECG implementation intentions for co creation and approval by ECDHS; • Progress report detailing baselines, benchmarks and other agreed upon deliverables in work plan(s), and; • Final report detailing use of $200,000 and all data/agreed upon deliverables.