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HomeMy WebLinkAboutC97-060 Eby Creek Mesa Homeowners AssociationCLEASEAGREEMENTCC976047BETWEENTHECOUNTYOFEAGLE,STATEOFCOLORADOAND-‘/IEBYCREEKMESAHOMEOWNERSASSOC.______________r!THISLEASEmadeandenteredintothis18dayofMARCH1997byandbetweentheBoardofCountyCommissionersoftheCountyofEagle,StateofColorado,abodycorporateandpolitic(hereinafterreferredtoasthe“County”)andERYCREEKMESAHOMEOWNERSASSOC.,(Hereinafterreferredtoas“lessee”)forthepurposeofASSOCIATIONMEETINGWHEREAS,theCountyrepresentsitisdulyauthorizedtoenterintothisAgreementpursuanttoSections30-II-ICI,IC-Il-l03,and30-Il-107,C.RS.,asamended.WHEREAS,ALLENBLACKrepresentsth(sheisdulyauthorizedtoenterintothisagreementforitsintendedpurposes.THAT,inconsiderationofthemutualpromises,covenantsandconditionscontainedherein,thepartiesheretoagreeherebyasfollows:SCOPETheCountydoeshrrebyleasetotheLesseethefollowingpremises,asindicatedandmarkedbelow,situatedwithintheEagleCountyFairgroundsproperty,CountyofEagle,StateofColorado,hereinafterreferredtoasthe“leasedpremises.”yAExhibitionHall,includingtherestrooms,stagearea,tablesandchairs,andkitchenfacilities._____B.ExhibitionHall,includingtherestrooms,stagearea,tablesandchairs,andbar.______C.Picnic&LawnArea,includingrestrooms,playgroundandpicnictables.D.ConcessionStand,includingthegrill,freezer,coolerandsinks.E.Arenas,chutes,announcerstand,catchpens,grandstands,arenabathrooms.F.Horsestallsandholdingpens.2.PERIODOFAGREEMENTThetermofthisleaseshallcommenceMARCH18,1997,andexpireMARCH19,19973.EEThedepositandfeeschargedforeventswillvarydependingonthecharacteristicsoftheeventandtypeofLessee.PRIVATEFUNCTIONS:Functionswhicharenotopentothegeneralpublicandaresocialinnature.NONPROFITORGANIZATIONSANDYOUTHGROUPS:MusthaveproofofnonprofrtstatusfromtheSecretaryofState’sofficeinDenver,Colorado,orbealocalchapterofanationallycharteredorganization.Anonprofitorganizationisdefinedasanorganizationinwhichnopartoftheincomeorprofitisdistributedtoitsmembers,directors,orofficers.OTHERAnyindividualorgroupthatisnotregisteredasanonprofitorganization,and/orwhichisopentothegeneralpublicand/orwhichadvancestheindividual’sorgroup’sfinancialorbusinessinterest.**Seeattachmentforfeestructure.LesseeisaNON—PROFITORGANIZATION-.TOTALDEPOSITANDFEEREQUIRED:$250.004-Lh/J4’iL 4.INSURANCEFOREVEN,InsurancecoverageforfunctionsheldattheEagleCountyFairgroundsforbothpublicandprivateeventsshallbedeterminedbytheCounty.Ifinsuranceisrequiredforsaidfunctionorevent,theLesseeshallpurchaseandmaintainduringthetermofthisAgreementinsuranceasillustratedinParagraphsAandBinsuringagainstallclaims,damages,lossesorexpensesarisingoutoforresuftingfromtheuseoftheEagleCountyFairgrounds.TheLessee,inanyeventwhichinvolvesthesellingofalcohol(‘selling”includingacceptingdonations),shallpurchaseandmaintainduringthetermofthisAgreementinsuranceinthefollowingandamountsinsuringagainstallclaims,damages,lossesorexpensesarisingoutoforresukingfromtheuseoftheEagleCountyFairgrounds:AGeneralLiabilityCoveragewhichshallnameEagleCountyasadditionalinsured,andshallbecarriedintheminimumamountof$150,000perinjuryand$600,000peroccurrenceforcoverageofclaimsfordamagesarisingfromLessee’suseoftheFairgrounds,includingbutnotlimitedtopersonalinjuryanddeath,propertydamage,andotherdamagesimposedbylawuponthepartieshereto.LesseeagreestoprovidetheCountywithaCertificateofInsuranceacceptabletotheCounty,namingEagleCountyas“additionalInsured”fourteen(14)dayspriortocommencementofthisLeaseAgreement.B.HostLiquorLiabilityInsuranceisrequiredforanyeventinwhichalcoholisbeingservedwithoutdirectorindirect(includingcovercharge,single-priceadmission,contributionsortips)charge.”HostliquorLiabilityInsuranceshallnameEagleCountyasadditionalinsured,andshallbecarriedintheminimumamountof$150,000perinjuryand$600,000peroccurrence.C.liquorLegalliabilityInsuranceisrequiredforanyeventinwhichalcoholisbeingsold.LiquorlegalliabilityinsuranceshallnameEagleCountyasadditionalinsured,andshallbecarriedintheminimumamountof$150,000perinjuryand$600,000peroccurrence.PleasecontacttheEagleCountyClerkandRecorder’sOfficeformoreinformation.TYPEOFINSURANCEREQUIRED:AGeneralliabilityCoverageXB.HostliquorLiabilityInsuranceC.liquorLegalLiabilityPROOFOFINSURANCEISAHACHEDYESxNO5.DEPOSITSTheLesseeistopayonehalfoftherequireddeposittothereservetheEagleCountyFairgrounds.Theremainderofthedepositandtheentiredailyfeeisdueandpayableaminimumofseven(7)dayspriortotheevent.Failuretopaysaiddepositandfeeseven(7)dayspriortotheeventwillresukinthelossofthelease.Acancellationfeeoftwenty-fivedollars($25.00)willbewithheldfromtheinitialdepositiftheeventiscanceled.Lesseeisresponsibleforanyandalldamagestoleasedpremises.Leasedpremisesaretobeleftinaclean,usableandundamagedcondition.IfLesseefailstocleanleasedspacepremisestothesatisctionoftheCounty,oriftheleasedpremisesincursanydamageduringtheLessee’soccupancy,excludingnormalwearandtear,allcleaninganddamageexpensesincurredbyEaglecountyshallbedeductedformtheabovedeposit,and/oradditionalchargesshallbeassessed.(SeeCleaningandDamageChargesattachedhereto.)Intheeventthatthedepositdoesnotcoverthedamage,andadditionalfeewillbeassessed.Lesseeshallhavefive(5)businessdaystopayanyextrachargeduetodamage.Ifanindividualorgrouphasforfeitedanypartoftheircleaninganddamagedepositinthepast,theamountoftheirnextdepositshallbelefttothediscretionofthecounty.Depositsandfeesaredueandpayableinadvance.2 6.KRURNCLesseeshallobtainkeystotheleasedpremisesonlyaftersaiddepositsandfeesarepaidinfulltotheCounty,FacilitiesshallbecleanandkeysshallbereturnedtotheCountynolaterthanthefirstbusinessdayfollowingtheendofsaidlease.Apenaftyof$5.00perdaywillberetainedfromthedepositforfailuretoreturnthekeyafterthefirstbusinessdayfollowingtheendofsaidlease.7.LICENSESPriortoLessee’seventattheleasedpremises,Lesseeshallobtainanyandalllicensesorinspectionsasmayberequiredbylaw.8.SECURITYLesseeagreestoprovidesecurityfortheeventscontemplatedhereby.LesseeshallcontacttheEagleCountySheriff’sOffice.Lesseeshallberesponsibleforpayinganyandallsecuritycostsassociatedwithsaidevents.Proofofsecurityistobeprovidedseven(7)dayspriortosaidevent.9.ALCOHOLCONSUMPTION_____ALesseeshallbeallowedtoservealcoholinthefollowingdesignatedareas_________________________________B.Lesseeandparticipantsshallbeallowedtoconsumealcoholinthefollowingdesignatedareas______C.LesseeintendstosellalcoholonFairground’spremises.(Aseparateliquorlicenseisrequired.PleasecontacttheEagleCountyClerkandRecorder’sofficeforinformation.)xD.LesseeshallnotservealcoholonFairground’spremises.______E.LesseeandparticipantsshallnotconsumealcoholonFairground’spremises.IC.RULESANDREGULATIONSLesseeagreestoabidebytheEagleCountyFairgroundsRulesandRegulationsassetforthinExhibit“A”,attachedheretoandmadeaparthereofbythisreference.LesseeisresponsibleforenforcingtheEagleCountyFairgroundsRulesandRegulationsduringitseventandwithallguestsandparticipants.I.INDEMNIFICATIONALesseeagreestoholdtheCountyharmlessandassumefullresponsibilityforallclaimsassertedagainsttheCountybythirdpartiesarisingoutofLessee’sactivitiesontheleasedpremises.B.Lesseeagreestheleasedpremisesshallnotbeusedforanypurposewhichwouldrendertheinsurancethereonvoidortheinsuranceriskmorehazardous,orforanypurposeunauthorizedbylaw.12.LESSEE’SDUTIESLesseeagreestoleavetheleasedpremisesinthesamecleanandusableconditionwhichexistedatthetimeofthecommencementofthisLeaseAgreement.PriortothecommencementandterminationoftheLeaseAgreement,LesseeandanauthorizedrepresentativeoftheCountyshallinspecttheleasedpremises,andshallmakewrittennoteofanydamagedoruncleanproperty.IfattheterminationofthisLeasetheCounty’srepresentativefindstheleasedpremisestobeuncleanordamaged,theLesseeshallbeheldresponsibleforanycleaningorrepairofdamagecostsincurredbytheCountyasaresuftofLessee’soccupancyoftheleasedpremises.SaidcostsshallbedeductedfromLessee’sdeposit.IfsaidcostsexceedLessee’sdeposit,Lesseeagreestopayanyadditionalcostsimmediately.13.MISCELLANEOUSALesseeshallpermittheCountytohavefreeaccesstotheleasedpremisesbefore,duringandafterthescheduledevent.B.NomodificationorwaiverofthisAgreementorofanycovenant,condition,orprovisionhereincontainedshallbevalidunlessagreedtoinwritingbyallparties.3 CCC.ThiswrittenAgreementembodiesthewholeagreementbetweenthepartiesheretoandtherearenoinducements,promises,terms,conditions,orobligationsmadeorenteredintoeitherbytheCountyorLesseeotherthancontainedherein.D.Alagreementsandcovenantshereinareseverable,andintheeventthatanyofthemshallbeheldinvalidbyacourtofcompetentjurisdidion,thisAgreementshallbeinterpretedasifsuchinvalidagreementorcovenantwerenotcontainedherein.INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreementinduplicate.OnecounterparteachhasbeendeliveredtoCountyandLessee.STATEOFCOLORADO))ssTHECOUNTY:COUNTYOFEAGLE,STATEOFCOLORADO,ByandThroughItsLESSEEBy:Name:ALLENBLACKTitie:MEMBEROFEBYCREEKMESAHOMEOWNERSASSOC.CountyofEagle)TheforegoingwasacknowledgedbeforemethisbyMICHELLEA.RIOUXM’CQSIONEXPiREMycommissionexpires:./9flppNotaryPublicTitle:MANAGER.BUILDINGS&GROUNDS18dayofMARCH19974 EAGLECOUNTYFAiRGROUNDSRULESANDREGULATIONSPARTI:GENERALRULESANDREGULATIONSAItisintendedthattheEagleCountyFairgrounds(hereinafterreferredtoasthe‘Fairgrounds”)beusedtomeetasmanyneedsandserveasmanyorganizationsaspossible.SchedulingofeventstobeheldattheFairgroundsshallbedoneonafirstcome,firstservebasis,atthediscretionoftheEagleCountyBoardofCountyCommissioners(hereinafterreferredtoas“theCounty”).Noindividual,organizationorcorporationshallbepermittedtoreservetheexhibithallformorethanone(I)eventpermonthunlessotherwiseauthorizedorpermittedbytheCounty.B.SchedulinganduseoftheFairgroundsanditsfacilitiesshallbemanagedbytheEagleCountyManagerorhisdesignee.Adepositand/orfeemayberequiredforspecificfacilities.DepositsshallbereturnedupontheapprovaloftheCountyifthefacilitiesareleftintheconditioninwhichtheywerefound.C.Intheeventthedoesnotcovetthedamage,anadditionalfeewillbeassessed.Lesseeshallhavefive(5)businessdaystopayanextrachargeduetodamage.D.TheCountyshallnotberesponsibleforlossesduetotheft,fireorvandalismduringactivitiesheldonthepremisesoftheFairgrounds.E.Smokingisprohibitedinallbuildings,andwithinfifty(50)feetofanybarn,hayorstrawstoragearea,oraspostedontheFairgroundsproperty.F.Theusershallberesponsibleforparkingcontrolandforinsuringthatfirelanes(12feetminimum)andaccesslanes(12feetminimum)arekeptclearofobstructionduringalleventsoccurringattheFairgrounds.Unlessotherwiseauthorized,parkingshallbeindesignatedareasonly.G.Childrenshallnotbepermittedinanyareaswherelivestockarekeptorusedunlessparticipatinginascheduledevent,orunlesssupervisedoraccompaniedbyaparentoraduftwhoshallacceptcompleteresponsibilityincaseofanyinjury,accidentordamage.H.Alldogsshallbekeptonaleashandunderthecontroloftheowner,unlessparticipatinginascheduledevent,andwillnotbeallowedinanybuildingsunlessthedogoranimalisaserviceanimalassistingadisabledperson.GlassbeveragecontainersareprohibitedonFairgroundspropertyexceptintheexhibitionhall,orasotherwiseauthorized.J.AllCounty-ownedequipmentshallbeoperatedbyCountyEmployeesonly.KAllprops,poles,portablefencepanels,barrels,jumpstandardsshallbereturnedtotheirdesignatedstoragelocationaftereachuse.L.CampingorovernightparkingisprohibitedonFairgroundspropertyunlesspreviouslyauthorizedbytheCounty.M.AllFairgroundsusersshallberesponsibleforcleaningupafterthemselvesandtheiranimals.N.TheCountyreservestherighttodenyanygrouporpersonaccesstotheFairgrounds.0.TheCountyreservestherighttocloseanypartoftheFairgroundstopublicaccess.P.NointoxicatedpersonshallbeallowedontheFairgrounds.Nopersonundertheageof21shallconsumealcoholicbeveragesonFairgroundsproperty.Q.AnyandallpersonsusingthearenashallsignareleaseofliabilityandagreementtoindemnifytheCountyfromanyandallclaimsagainsttheCounty,itsagents,orassigns.RUsershallobtainallnecessarypermitsandlicensespriortoscheduleuse,andshallpromptlypayalltaxes,exciseorlicensefeesapplicabletothesueoftheFairgrounds.S.UsershalluseandoccupytheFairgrounds,oranyportionthereof,inasafeandcarefulmannerandshallcomplywithalllocal,state,andfederallaws,rulesandregulationsasmaybeinforceandeffectduringthescheduledevent,includinganyandallheafthlawsandregulations.T.If,inthejudgementoftheCounty,personsattendingascheduledeventareinviolationoftheseRulesandRegulations,theCountymayterminatetheeventandrequireallpersonstoimmediatelyleavethepremises.U.TheCountyreservestherighttoenterupontheFairgroundspropertyatanytimetoinsurecompliancewiththeseRulesandPgulations.5 PARTII:BOARDINGANIMALSA.UnlessauthorizedbytheCounty,BoardingofAnimalsisprohibitedonfairgroundsproperty.UnlessotherwiseauthorizedbytheCounty,usershallpaya$25.00depositand$5.00perdayfee,foreachstallorpenusedtoinsurethatthepremisesareleftinacleanandundamagedcondition.Cleaninganddamageexpensesshallbedeductedfromthedepositand/oradditionalchargesshallbeassessedtotheuserineventthepremisesarenottheftinacleanandundamagedcondition.B.Auusersshallberesponsibleforthedailycleaningofstallsandholdingpens.Ifuserfailstocleananystallorpen,theCountyshallcleanthemandchargetheuser$25.00perdayperstallorpen.C.Onlyonehorseormuleshallbepermittedinanysinglestall,unlessotherwiseauthorizedbytheCounty.D.TheCountyreservestherighttoinspectanyanimalkeptontheFairgroundspropertyandshallattempttocalltheownerintheeventanyanimalappearstobesickoracarrierofanycontagiousdisease.Incominganimalsthatappearsickshallnotbeadmittedwithoutaveterinarian’scertificateofhealthstatingtheanimalishealthy.AnyanimalthatcontractsacontagiousdiseasemustbemovedimmediatelyfromtheFairgroundsattheowner’sexpense.E.OwnersofanyanimalkeptontheFairgroundspropertyshallberesponsibleforinsuringthattheanimalisproperlyfedandwateredonadailybasis.Nobulkfeedshallbepermittedinthebarnsatanytime.TheCountyshalldesignateafeedstoragearea.F.AnimalsshallnotberelocatedfromtheirassignedstallswithoutthepriorconsentoftheCounty.G.Noanimalshallbepermittedtobekeptorstalledinthearenaarea.H.AtthediscretionoftheCounty,thestallsandpensshallnotbeavailableforuseondayswhenscheduledeventsormaintenanceisplanned.Priortoboardingananimal,allownersofanimalsshallsignawaiveragreeingtoholdtheCountyharmlessandassumefullresponsibilityforallclaimsassertedagainsttheCounty.IhavereadtheforegoingEagleCountyFairgroundsP.iIesandregulationsandfullyunderstandmydutiesandobligationsasstatedintheRulesandRegulations.LESSEE:By:______________________________COMPLIANCE/SECURiTY/DAMAGECHARGESThefollowingchargeswillbeassessedagainstLessee’scleaninganddamagedepositwhenLesseehasfailedtoleaveleasedpremisescleanandfreeofdamageaspertheCounty’sRulesandRegulations.EVENTSALLOWINGALCOHOL$25.00PERMANHOURMINIMUMCHARGE:$150.00EVENTSWITHOUTALCOHOL$25.00PERMANHOURMINIMUMCHARGE:$125.00DAMAGESOTHERTHANNORMALWEARANDTEAPCHARGEWILLBEBASEDONCOSTTOREPAIRORREPLACE.LESSEE’SINITIALS6 ClCFEESCHEDULEEAGLECOUNTYFAIRGROUNDSLesseeagreestopaytheCountythefollowingfeesfortherentalanddepositofeachFairgroundsFacility:PRIVATEFUNCTIONS:Functionswhichamnotopentothegeneralpublicandaresocialinnature.OTHER:Anyindividualorgroupthatisnotregisteredasanonprofitorganization,and/orwhichisopentothegeneralpublicand/orwhichadvancestheindividual’sorgroup’sfinancialorbusinessinterest.NONPROFITORGANIZATIONSANDYOUTHGROUPS:MusthaveproofofnonprofitstatusfromtheSecretaryofStat’sofficeinDenver,Colorado,orbealocalchapterofanationallycharteredorganization.Anonprofitorganizationisdefinedasanorganizationinwhichnopartoftheincomeorprofitisdistributedtoitsmembers,directors,orofficers.Anonprofitorganizationmaydistributeincomeorprofittoamemberprovidedthememberisanothernonprofitorganization.DEPOSITDAILYFEEDAILYFEEDAILYFEEALLPR]VATEOTHERNONPROFITI.ExhibitionHall(w/okitchen)CLEANINGANDDAMAGEDEPOSIT:$250.00$80.00NegotiableNodailyfeeWITHALCOHOL$500.00(w/kitchen)CLEANINGANDDAMAGEDEPOSIT:$250.00$100.00NegotiableNodailyfeeWITHALCOHOL$500.002.ConcessionStandCLEANINGANDDAMAGEDEPOSIT:$150.00$50.00NegotiableNodailyfee3.ArenasCLEANINGANDDAMAGEDEPOSIT:$200.00NegotiableNegotiableNodailyfee4.StallsandPensCLEANINGANDDAMAGEDEPOSIT:$25.00$5.00NegotiableNodailyfee5.PicnicandLawnAreaCLEANINGANDDAMAGEDEPOSIT:$250.00$10.00NegotiableNodailyfeeWITHALCOHOL$500.00$10.00NegotiableNodailyfee(Day=Each24hourperiod)TYPEOFFEESCHEDULE:NON—PROFITTOTALAMOUNTOFDEPOSITANDFEES:$250.007 A.o’rn.cERtwitA*.):FtNSURANETHJSCERTIFICATEISISSUEDASAMATTEROFLNFORMATIONONLYANDCONFERSNORIGHTSUPONTHECERTIFICATE.i1enInranceAgicyHOLDER.THIScERTIFICATED0ENOTAMEND,EXTENDORp0Box610ALTERTHECOVERAGEAFFORDEDBYTHEPOLICIESBEI.OW.-EagleCO81631COMPANIESAFFORDINGCOVERAGEA.1enIranAezcyInc.Trv.1erInsuranceCompany——INSUREDCOMPANYbycxekeaHoiiownerAssoCOMPANYC/aRobertKenn.y-__C-P0SaX1835cDMPANVvailCO81658DCOVERAGE$:..:THiSISTOCERTIFYThATThEPOLICIESOFINSURANCEuSTELBELOWHAVEBEENISSUEDTOTHEINSUREDNAMEDABOVEFORThSPOLICYPIODND!CATED.NOTWIThSTANDINGANYRüUIREMENT,TERMORCONDITIONOFANYCONTRACYOROThtHDOCUMENTWITHRESPECTTOWHICHThISCERTIFICATEMAYBEiSSUEDORMAYPERTAIN.ThEINSURANCEAFFORDEDBYTHEPOLICIESoESCRIBEHEREIN5SUBJECTTOALLTHETERMS.EXCLUSIONSA’IDCOND:TIONSQFSUCHPOLICIES.LIMITSSHOWNMAYHAVEBEENREDUCEDBYPAIDCLAIMS.—CRPOLICYPkT,LIMITE—H——GENERACAGGREDATEi1,OQC,0O0XxI:o’MEALI.-660-55G721COF-9605/B/9606/08/97PDUCT5-C-OMPIOPADC1,OQ0..000CLAIMSMADE[7crcu000,OGQOWNER’SCTCTDR’EPROTEACHOCCURRENCEI1.000,000IFFFDAMAGEnfI50,000Z.___.__.t,_MEDEXPLAnyQr4pricnI5,000Au1OaLEUAiLlTVhCOMSINEDNGLELIMITIANYAUTO,j_—ALLOWNERAUTOSBODILYINJURYSeHEPUC&OjrosIfrtpr0ñINREDAUTOSSODILYINJLJlYIN’I4-CWNtJAUTOSJIPdent,tHMOPERTYDAMAGE$.GARAGSLIAEIUTVLUTOONLYEAACCIOENT,ANYuToL°AU1’ONL,H-—AC—-i—AUGRfGATCIPJILI1”’LCCVRMENc5JMER&LLAFORMAOORESATEIHOTiERTHANUMBRELLA‘OfaM-SWORSERSCOMPLN*ATIONA.NgSTATUTORYdM115EMPLOER$LIAICItV—-ACC1DENTPRTNERrEXECUTIVF—NrcPOULIMI1OFRCERSARE:XCL—ASEEACHEMPLOYEESDESCRIPTIONOFOPPTPILOcATIONVEHIC.ESi$pipJAL3TEM—.Certifiatho14qialsoAdditoiin1flsuredOziedayonlyO3/i/9.CERTrtCATHOLDERCANCLLATINJGLKcOSHOULDANYOFTHEPJQVESCMEDEOLIDIESECANCELLEDEFQREThEEPIMATIONPATETROPTHEiSSUINGCOMPANYWILLENPEAVOhIDMAILEagleCOunty10oy$WtrrsuTIoTICETOTHECEfiTIFICATEHOLDERNAME.DTOTHELEØT.AttnxMickeyRioux.o.30*85oIUTPALLJ¶0MAILSUCHNOTICEfrjALLIMP0NOOELIOATIONORi.IABILITVEagleCO81631OPAMYWdOUPONThECO.NV.ITSAOENTSORREPRESENTA?IVUAL?THORIflDREPNEIENTATIVSAllenineur.xacaAgencyInc.ACOIW2$3)‘ACQRDCORPORATION1$93