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HomeMy WebLinkAboutC97-002 US Department of Justicec972O4GRANTMAP.iER’SMEMORANDUM,PT.I:PROJECTSUMMARYThisprojectissupportedunderTitleIoftheOmnibusCrimeControlandSafeStreetsAct,42USC3701,asamended.ThisprojectissupportedundertheJuvenileJusticeandDelinquencyPreventionActof1974,asamended.Other:OmnibusAppropriationsActof19961.STAP?CONTACT(Name,address&telephonenumber)2.PROJECTDIRECTOR(Name,address&telephonenumber)GrantsAmjnistratienBranchA.J.JohnsonLLEBGDivision,BJACountyofEagle633IndianaAvenueNW,11thFloor885EastChambersAvenue,P0Box359Washington,DC20531Eagle,CO81631(202)305-2088970-328-85073a.TITLEOFTEEPROGRAM3b.POMSCODE(SEEINSTRUCTIONSONREVERSE)LocalLawEnforcensntBlockGrantsProgram4.TITLEOFPROJECTLocalLawEnforcementBlockGrantsProgram5.NAME&ADDRESSOFGRANTEE6.NAME&ADDRESSOFSUEGRANTEECountyofEagl.885EastChambersAvenue,P0Box359Eagle,CO816317.PROGRAMPERIOD8.BUDGETPERIODFROM:10/01/96TO:09/30/98FROM:10/01/96TO:09/30/989.AMOUNTOFAWARD10.DATEOFAWARD$14,923.0009/30/9611.SECONDYEAR’SBUDGET12,SECONDYEAR’SBUDGETAMOUNTN/AN/A13.y’SBUDGETPEP.30014.ThIRDYEAR’SBUDGETAMOUNTN/AN/A15.SUMMARYDESCRIPTIONOFPROJECT(Se.instructiononreverse)TheLocalLawEnforcementBlockGrantsProgramisauthorizedbytheOmnibusFiscalYear1996AppropriationsAct,PublicLaw104-134forthepurposeofprovidingunitsoflocalgovernmentwithfundstounderwriteprojectstoreducecrimeandirovepublicsafety.TheBureauofJusticeAssistanc,willmakedirectawardstounitsoflocalgovernmentwhenawardamountsareatleast$10,000,tobeusedconsistentwiththestatutoryprogrampurposeareasspecifiedinsection101(a)(2).CountyofEaglehasindicatedthatitintendstodistributeitsLocalLawEnforcementBlockGrantsfundsunderthefollowingpurposearea(s):(lc)LawEnforcementEquipmentNC/NCFU.S.RTMKN’TOFJUSTICEOFFICEOFJUSTICEPROGRAMSOJPBJABJSNIJCEECXAPPROPRIATEBOXOJJDPOVCGRAMTPROJECTNUMBER96-LB-VX-1478COOPERATIVEAGREEMENTOJPFORM4000/1(REV.4-88) OJPEJANIJCHECKAPPROPRIATEBOXOJJDPovcA.iDU.S.LTMENTOFJUSTICEOFFICEOFJUSTICEPROGRAMSGRANTCOOPERATIVEAGREEMENTPAGE1OF61.GRANTEENAMEANDADDRESS(IncludingZipCode)4.AWARDNUMBER96-LB-VX.1478CountyofEagle885EastChaiDhersAvenue,P0Box359Eagle,CO816315.PROJECTPERIOD:FROM10/01/96TO09/30/98BUDGETPERIOD:FROM10/01/96TO09/30/98lÀ.GRANTERIRS/VENDORNO.8460076216.AWARDDATE:09/30/967.ACTIONINITIAL2.SUBGRAFIHENAMEANDADDRESS(IncludingZipCode)8.SUPPLEMENTNUMBERDSUPPLEMENTAl.2A.SDBGRAMTEEIRS/VENDORNO.9.PREVIOUSAWARDAMOUNT$0.003.PROJECTTITLE10.AMOUNTOFTHISAWARD$14,923.00LocalLawEnforcenentBlockGrantsProgram11.TOTALAWARD$14,923.0012.SPECIALCONDITIONS(Check,ifapp1ica1.)THEABOVEGRANTPROJECTISAPPROVEDSUBJECTTOSUCHCONDITIONSORLIMITATIONSASARESETFORTHONTHEATTACHED05PAGE(S).13.STATUTORYAUTHORITYFORGRANTTITLEIOFTHEOMBIBUSCRIMECONTROLANDSAFESTREETSACTOF1968.42U.S.C.3701,NT.SEQ.,ASAMENDED.TITLEIIOFTENJUVENILEJUSTICEANDDELINQUEMCYPREVENTIONACTOF1974.42U.S.C.5601,NT.SEQ.,ASAMENDEDVICTIMSOFCRIMEACTOP1984,42U.S.C.10601,ET.SEQ.,PUBLICLAW98-473,ASAMENDED.OTHER(Specify):OihusAppropriationsActof199614.FUTUREFISCALYEAR(S)SUPPORT:—SECONDYEARSBUDGETPERIOD:N/AAMOUNTOFFUNDS:N/ATYPEOPFUNDS:THIRDYEARSBUDGETPERIOD:N/AAMOUNTOFFUNDS:N/ATYPEOPFUNDS:15.METHODOPPAYMENTTENGRANTEEWELLRECEIVECASHVIAALETTEROPCREDITYES[]NOliii1111AGEMCYAPPROVALIIIIIIIIIIIIIIIIIIllhIlIIIIIIIItIIIIIIIIIIIIIIIIIIIIIIIIIIIIIllI.IIIIIIIllhIIIIIIIIIItGR.MrTEEACCEPTAMCE16.TYPEDNAMEANDTITLEOFAPPROVINGOJPOFFICIAL18.TYPEDNAMEANDTITLEOFAUTHORIZEDGRANTEEOFFICIALNancyEGistDirectorGeorgeGatesBureauofJusticeAssistance1ta.aar-17.SIGNATUREOFAPPROVINGOJUOFFICIAL19.SIGNATUREOPAUTHORIZEDGRANTEEl9.2.3au&c1u1411111111I1IIIIIIIIIIIIIIIIlIIIIIIIIIIlIllIlIllIllIllIIIIIIIIIIIIIIIIIIII!IIIIIIIIIIIIIIllhIIIAGICYUSEONLY20.ACCOUNTINGCLASSIFICATIONCODE21.L16G55FISCALFUNDBUD.DIV.YEARCODEACT.OFC.REG.SUB.P0MBAMOUNTXVLi800000,OJPFORM4000/2(REV.5-87)PREVIOUSEDITIONSAREOBSOLETE. U.S.DEPAI)IOFJUSTICEAWARDCO‘INUATIONOFFICEOFJUSTICEPROGRAMSSHEETBJADojjpPAGE20F6BJSNIJOVCCMECXAPPROPRIATEBOXGRANTCOOPERATIVEAGREEMENTAWARDDATE09/30/96SPECIALCONDITIONS1.TherecipientagreestocomplywiththefinancialandadministrativerequirementssetforthinthecurrenteditionoftheOfficeofJusticePrograms(OJP)FinancialGuide.2.Therecipientagreestocomplywiththeorganizationalauditrequirementsof0MBCircularA-128,“AuditsofStateandLocalGovernments”.Inconjunctionwiththebeginningdateoftheaward,theauditreportperiodofthestateorlocalgovernmentalentitytobeauditedunderthesingleauditrequirementisJanuary1,1996toDecember31,1996.TheauditreportmustbesubmittednolaterthanFebruary1,1998andforeachauditcyclethereaftercoveringtheentireawardperiodasoriginallyapprovedoramended.Themanagementlettermustbesubmittedwiththeauditreport.Subsequentauditsmustbesubmittednolaterthanthirteen(13)monthsafterthecloseoftherecipientorganization’sauditedfiscalyear.Thesubmissionoftheauditreportshallbeasfollows:AnoriginalandonecopyoftheauditreportshallbesenttotheU.S.DepartmentofTransportation.Also,acopyoftheauditreportshallbesentto:GeorgeW.StendellDallasRegionalAuditManagerdoDavidSheerenAssistantRegionalAuditManagerColonnadeCenterFederalBuilding1244SpeerBoulevard-Suite640Denver,CO80204andacopyofyouraudittransmittalletteraddressedtotheFederalRegionalInspectorGeneral’sofficeshallbesentto:AuditServicesOfficeoftheComptrollerOfficeofJusticeProgramsDepartmentofJusticeRoom942633IndianaAvenue,N.W.Washington,D.C.20531.PROJECTNUMBER96-LB-Vx-1478OJPFORM4000/2(REV.5-87)PREVIOUSEDITIONSAREOBSOLETE. U.S.DEPAPTOFJUSTICEAWARDCOINUATIONOFFICEOF3TICEPROGRAMSSHEETOJPXBJAOJJDPPAGE30?6BJSNIJOVCCHECKAPPROPRIATEBOXGRA1TCOOPERATIVEAGREEMENTAWARDDATE09/30/96SPECIALCONDITIONS3.TherecipientagreestosubmititscorrectiveactionplanwiththeauditreporttotheDOJRegionalInspectorGeneralforAudit,whentherearefindings/recommendationsdisclosedintheauditreport.Thecorrectiveactionplanshouldinclude:(1)specificstepstakentocomplywiththerecommendations;(2)timetableforperformanceand/orimplementationdateforeachrecommendation;and(3)descriptionofmonitoringtobeconductedtoensureimplementation.4.Therecipientshallsubmitonecopyofallreportsandproposedpublicationsresultingfromthisagreementtwenty(20)dayspriortopublicrelease.Anypublications(written,visual,orsound),whetherpublishedattherecipient’sorgoveriment’sexpense,shallcontainthefollowingstatement:(NOTE:Thisexcludespressreleases,newsletters,andissueanalyses.)“ThisprojectwassupportedbyGrantNo.96-LB-VX-l478awardedbytheBureauofJusticeAssistance,OfficeofJusticePrograms,U.S.DepartmentofJustice.PointsofviewinthisdocumentarethoseoftheauthoranddonotnecessarilyrepresenttheofficialpositionorpoliciesoftheU.S.DepartmentofJustice.”5.Therecipientagreestoprovideinformationrequiredfortheevaluationorassessmentofanyactivitieswithinthisproject.6.Therecipientagreestoprovide$1,658overthegrantperiodinacashmatch.TherecipientisremindedthatthematchfundsareauditableunderSpecialCondition#2andwillbebindingtotherecipient.7.Therecipientagreestosubmit,ataminimum,semi-annualreportsonitsprogrammaticactivities.ThefirstprogrammaticreportwillbedueonJanuary30,1997,coveringtheperiodofOctober-December,1996.ThenextreportwillbedueonJuly31,1997andcovertheperiodofJanuary-June,1997.Th.3nextreportshouldcoverthenextsixmontiperiodandisduethirty(30)daysaftertheendofthesixmonthperiodforthelifeofthegrant.Afinalreportontheprogrammaticactivitiesisdue120daysfollowingtheendofthegrantperiod.PROJECTNUMBER96-LB-VX-1478OJUPOEM4000/2(REV.5-87)PREVIOUSEDITIONSAREOBSOLETE. U.S.DEPAJOFJUSTICEAWARDCCINUATIONOFFICEOFTICEPROGRAMS-.SHEETOJUBJAOJ3DPPAGE40?6BJSNIJOVCCENCEAPPROPRIATEBOX[]GRAETCOOPERATIVEAGREEMENTAWARDDATE09/30/96SPECIALCONDITIONS8.TherecipientagreestoestablishatrustfundinwhichtheBureauofJusticeAssistancewilldepositallpaymentsreceivedunderthisaward.Forthepurposesofthisgrant,atrustfundisaninterestbearingaccountthatisspecificallydesignatedforthisProgram.Onlyallowableprogramexpensescanbepaidfromthisaccount.ThisfundmaynotbeutilizedtopaydebtsincurredbyotheractivitiesbeyondthescopeoftheLocalLawEnforcementBlockGrantsProgram.Therecipientalsoagreestousethegrantamountinthetrustfundfincludinginterest)duringtheperiodnottoexceed24monthsfromthedateofthefirstFederalpayment.9.Therecipientagreestosubmitquarterlyfinancialreports.Thefinancialreportisdue45daysaftertheendofeachcalendarquarter.Afinalfinancialreportisdue120daysfollowingtheendofthegrantperiod.10.Nofundsshallbeusedtosupplantstateorlocalfundsthatwouldotherwisebemadeavailableforsuchpurposes.11.TherecipientacknowledgesthatfailuretosubmitanacceptableEqualEmploymentOpportunityPlanfifrecipientisrequiredtosubmitonepursuantto28CFR42.302),thatisapprovedbytheOfficeforCivilRights,isaviolationofitsCertifiedAssurancesandmayresultinthesuspensionofthedrawdownoffunds.12.Therecipientagrees,ifthefundsareusedforthehiringandemployingofnew,additionallawenforcementofficersandsupportpersonnel,asdescribedintheapplicablepurposeareaofSubpartAsection101(a)(2),thattherecipientand/orunitoflocalgovernmentwillachieveanetgaininthenu.tnberoflawenforcementofficerswhoperformnonadministrativepublicsafetyservice.13.Therecipientagrees,ifthefundsareusedforthehiringandemployingofnew,additionallawenforcementofficersandsupportpersonnel,thatthe.ecipientorunitsoflocalgovernmentwillestablishprocedurestogiveme!xlbersoftheArmedForceswho,onorafterOctober1,1990,wereorareselectedforinvoluntaryseparation(asdescribedinsection1141oftitle10,UnitedStatesCode),approvedforseparationundersection1174aor1175ofsuchtitle,orretiredpursuanttotheauthorityprovidedundersectionPROJECTNUMBER96-LB-VX-1478OJPFORM4000/2(REV.5-87)PREVIOUSEDITIONSAREOBSOLETE. U.S.DEPA’TOFJUSTICEAWARDCC1NUATIONOFFICEOFjuSTICEPROGRAMSSHEETOJ?BJAOJ.IDPPAGE50F6[]BSNIJ[]ovc—CENCXAPPROPRIATEBOXGRANTCOOPERATIVEAGREEMENTAWARDDATE09/30/96SPECIALCONDITIONS4403oftheDefenseConversion,Reinvestment,andTransitionAssistanceActof1992(divisionDofPublicLaw102-484;10U.S.C.1923note),asuitablepreferenceintheemploymentofpersonsasadditionallawenforcementofficersorsupportpersonnelusingfundsmadeavailableunderthisProgram.14.Therecipientagreesiffundsareusedforenhancingsecurityorcrimeprevention,thattheunitoflocalgovernment--(a)hasanadequateprocesstoassesstheimpactofanyenhancementofaschoolsecuritymeasurethatisundertakenundersubparagraph(B)ofsection101(a)(2),oranycrimepreventionprogramsthatareestablishedundersubparagraphs(C)and(E)ofsection101(a)(2),ontheincidenceofcrimeinthegeographicareawheretheenhancementisundertakenortheprogramisestablished;(5)willconductsuchanassessmentwithrespecttoeachsuchenhancementorprogram;and(c)willsubmittotheBureauofJusticeAssistanceanannualwrittenassessmentreport.15.Therecipientagreesthatpriortotheobligationoffundsatleastone(1)publichearingwillbeheldregardingtheproposeduseofthepaymentundertheLocalLawEnforcementBlockGrantinrelationtoitsentirebudget.Atthehearing,personsshallbegivenanopportunitytoprovidewrittenandoralviewstotheunitoflocalgovernmentabouttheentirebudgetandtherelationoftheGranttotheentirebudget.Therecipientwillholdthepublichearingatatimeandplacethatallowsandencouragespublicattendanceandparticipation.16.TherecipientagreesthatpriortotheobligationofanyfundsreceivedundertheLocalLawEnforcementBlockGrantsProgram,itshallestablishordesignateanadvisoryboard.Whilemembershipontheadvisoryboardmaybebroader,itmustincludearepresentativefrom--(a)thelocalpolicedepartmentorlocalsheriff’sdepartment;(b)thelocalprosecutor’soffice;PROJECTNUMBER96-LB-VX-1478OJPFORM4000/2(REV.5-87)PREVIOUSEDITIONSAREOBSOLETE. SPECIALCONDITIONS(c)thelocalcourtsystem;(d)thelocalpublicschoolsystem;and(e)alocalnonprofit,educational,religiousorcommunitygroupactiveincrimepreventionordrugusepreventionortreatment.TheadvisoryboardmustreviewtheapplicationforfundingundertheLocalLawEnforcementBlockGrantsProgram,anditmustbeauthorizedtomakenonbindingrecommendationstotherecipient/unitoflocalgovernmentfortheuseoffundsreceivedundertheProgram.GranteeAcceptanceofSpecialConditionsSIGNATUIAUTHOREDoiCIALU.S.DEPTOFJUSTICEOFFICEOFJUSTICEPROGR!SOJPfjBJABJSNXJcHECKAPPROPRIATEBOXPROJECTNUNBER96-L5-VX-1478OJIDPovcAWARDCC.flNUATIONSHEETGRANT[jCOOPERATIVEAGRE6NBTAWARDDATE09/30/96PAGE6OF6OJPPORN4000/2(REV.5-87)PREVIOUSEDITIONSAREOBSOLETE.