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HomeMy WebLinkAboutC18-010 Town of AvonFOURTH AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR BUS
STORAGE & SERVICE AT THE 1-70 REGIONAL TRANSPORTATION OPERATIONS
FACILITY
THIS FOURTH AMENDMENT ("Fourth Amendment") is effective as of 01/12/2018
by and between the Board of County Commissioners of Eagle County a body corporate and
politic, doing business as ECO Transit (hereinafter "ECO"), located at 3289 Cooley Mesa
Road, Gypsum, Colorado, and the Town of Avon a Colorado home rule municipality
(hereinafter 'Avon"), located at One Lake Street, Avon, Colorado. ECO and Avon shall
collectively be referred to as the 'Parties."
RECITALS
WHEREAS, the Parties entered into an agreement dated the 29th day of October, 2013, for
Bus Storage and Service at the I-70 Regional Transportation Operations Facility (the
"Original Agreement'); and
WHEREAS, by a First Amendment dated the 9th day of December, 2014, the Parties
modified the scope of Services and compensation as set forth in the Original Agreement;
and
WHEREAS, by a Second Amendment dated the 22nd day of December, 2015, the Parties
modified the scope of Services and compensation as set forth in the Original Agreement;
and
WHEREAS, by a Third Amendment dated the 15th day of November, 2016, the Parties
modified the scope of Services and compensation as set forth in the Original Agreement;
and
WHEREAS, the Parties desire by this Fourth Amendment to further modify the scope of
Services and compensation as set forth in the Original Agreement.
FOURTH AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations
as set forth below, the Parties agree as follows:
1. The Original Agreement shall be amended by the replacement in its entirety of
Exhibit A (the Lease Payment Calculation), with the new Lease Payment
Calculation attached hereto as Exhibit A-5, and incorporated herein by reference.
2. The Original Agreement shall be amended by replacing, in its entirety, Section 3.
Premises as follows:
C18-010
ECO shall lease a minimum of nine (9) indoor bus storage spaces within
the RTOF for the storage of transportation buses from the ECD fleet for
the term of this IGA. ECD may reduce the minimum number of spaces
leased by giving written notice to Avon no later than May 1 preceding the
commencement of the next renewal Term (i.e. six (6) months advance
written notice. The leased premises are located on the southern portion
(lowest graded tier) of the RTOF. In addition to bus storage, ECD shall
have access to and use of common areas, including and limited to:
employee lockers, bathrooms, break room (including amenities such as
TVs, computers and printers), kitchen (including amenities such as coffee,
coffee makers and refrigerators), quiet resting room, dispatch room, vault
room, wash bay, small training room, elevator, stairs and hallway areas.
ECD understands that Avon shall utilize other bus storage spaces in the
Premises for its own use and shall lease bus storage spaces to other entities
and that Avon and other entities will also use common areas.
3. The Original Agreement shall be amended by replacing, in its entirety, Section 6.
Variable Use Charges Subsection (b) Vehicle Fluids/Wash as follows:
Avon operates an enterprise fund for the vehicle fluids and wash bay and
reserves the right to annually adjust the prices of vehicle wash and related
services each year. The initial rates are as follows: Buses 35' or larger at
$66 per wash and small vehicles at $29 per wash. Vehicle washing/fluids
and the labor necessary for interior/exterior cleaning are included in these
rates. Additionally, Avon will provide routine fare box services for each
vehicle so equipped which will include electronic scanning, removing,
emptying and replacing of fare boxes.
4. Capitalized terms in this Fourth Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the Fourth
Amendment conflict with, modify or supplement portions of the Original
Agreement, the terms and provisions contained in this Fourth Amendment shall
govern and control the rights and obligations of the parties.
5. Except as expressly altered, modified and changed in this Fourth Amendment, all
terms and provisions of the Original Agreement shall remain in full force and
effect, and are hereby ratified and confirmed in all respects as of the date hereof
6. This Fourth Amendment shall be binding on the parties hereto, their heirs, executors,
successors,and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the
Original Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMM SIONFR
��
BK.. ,�aaoe.suo o
y:
Attest: L�Pgrs�
Regina O'Brien, Clerk to the Board
]illian H. Ryan, Chair
TOWN 0FAY0N.m...o--
G�vY��tC2
By_
Virginia C. Egger, Town Manager
Attest: Lz�By:v
Debbie Happe, Town Clerk
1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY
EXHIBIT A-5
LEASE PAYMENT CALCULATION
LEASE RATES AND CHARGES
Lease payment calculations consist of Capital, Operations and Maintenance ("O&M"), and Asset Management and will
be charged as a budget neutral operation. Capital and Asset Management charges will remain fixed forthe term of the
Agreement. O&M costs will be audited each year and may be subject to change upon written notice bythe Town of
Avon no later than June1 of any given year, which adjustment shall take effect no sooner that January 1 of the
succeeding year.
Operations and Maintenance Cost
FY 261 7
FY 2018
Comments
Project -ed
Current Cost
Costs
Utilities
$34,D23
$35,000
518,282.79-Gosx62%=$11,335
$31,913.53 — flectria x fit% = $19, 786
$4,680.46— Water & Sarrrtmian x 62%= $2,902
Total.- $35,000 = $34,023 + S977 rrrjiaaup
Snow Management
$7,DB7
$7,442
$11,812jyear-adgJ'WGukh
(60140 Tran5NlFieer�= $7087+ 5% Onflation
Pest Control
$1,498
$1,488
Ork�n$240ax62%.--$1,499
security
$2,D00
$2,000
so,+tware and Key Card Mainieeiace
Broadband/Internet(Wi-Fi
$
-
Sepnmre cnunrydile in use
an[to rial
$9,532
$10JOD9
Mnrer-2hrsjdayx7days1weekx21weeks x$21.921hr_
= S6,415 x 67%=53,477
Sommer- 2hrsfday x 3 daysfweek x 31 weeks x
521.921tw = 54.059 x 629 = 52,517
-11'eanrng Contractor and supoies
$4,-gXx623r; 3,038
+5% rn o fon
Coffee Service
$2,056
$2JD0
Computer and Printer
$0
$0
Currently using Avon Computer and fW printer
Telephone
$1,550
$1,550
57500x62%
Insurance Premium
$8,497
$8,922
($13705x 62K +SPS
Building Maintenance (Facilities)
$44,576
$40,576
HVAC AMSMointenanreeQntrurtsigned2016
$4,952 x 62$3070.24
fievotormarntenance $5,200x 62%46,224
8o��er lnspeetioo $2,IX�1Q x 6F7o- $1,240
Fire Arlarms $1,225x 62$759.50
FaOPMes Stuff WaIntenarce
farorrepair and mainrenance, light parrs and
maintienace, roalmainrenance, inspections)
552,062 x 629,- $32,2&2.16
Total
$106,849
$109,486
Per bus stall per month
$371,00
$379
PAGE 1 of 3
1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY
SHARED CAPITAL INVESTMENT (Capital Pardon)
Local Match(credit $558,843 for residual
value &fo-r design c❑ntributians= ECO
$238,000 &TDA $146,332
$1,289,489 funded via
hands by TOA
Number of Indoor Stalls
24
interest rate
4.69% TDA's bond rate
duration (years)
40 years
9 monthly payments
480 months
equivalent manthIV rate
0.39%
Amartized capita 1, tvta1
$5,957 /month
Amortized capkal, per bus per mioath
$2-48 /bus/ month
Am-artized capital, per bus per season
$2,978.35 /bus/year
SHARED ASSET MANAGEMENT AM
ortion
Target Asset Replacement Find
$550,000
HVAC,
pavement, mist.
repairs
Replacement Frequency
25 years
Linear -set asidetarget
$22,000
peryear
Lacal Match Needed
100%
/bus/month
Local Match AM SetAside
$22,000
total peryear
Number of Stalls
24
Jbus/month
Total Seasonal
$76
/bus/month
Total MonthIyfor9 Bus as
$917
/bus/year
LEASE PAYMENT SUMMARY BUSES
FY 2018
LARGER THAN 32 FT.
Capital portion
$248
/bus/month
O&M portion
$379
/bus/month
AM portion
$76
/busfmonth
Total Monthly
$703
Jbus/month
Total Seasonal
$8,436
/bus/year
Total MonthIyfor9 Bus as
$ 5,924
/year
BUSES SMALLER THAN 32 FT.
(Four buses in a row instead of three)
1528
PAGE 2 of 3
1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY
BUS WASH COSTS
Operation and Maintenance! Costs
2017
2818 Comments
ultilities
$ 2,559.59
$ 2,559.59
Gus$18,282.79x14%=$2559.59
$ 4,468.00
$ 4,468.00
Electric $'31r913.5S x 14% = $4,468
$ 8,668.11
$ 8,929.15
W anter dedic ted time x 3%
Trash
$ 1,200.00
$ 1,200.00
Maden
$ 1,512.53
$ 1,512.53
Modem
R&M Building and Facilities
$ 693.28
693.28
HVA C AMS Muinrenunre ronrrarr signed 2.026
$4?952x I43i=5693.28
R&M other Sped alined Equipment
$22,236.00
$22,236.00
eguipmentrepiucement
Other PurchasefContract Service
$ 4,250.40
$ 4,462.50
Sludge removo�-storm drain? cieor?out
Staff Time
$ 9,152.04
$ 9,609.60
Bldg Muintenunce Stuff 9 Shrslweek
Other Misc Operating Supplies
$ 7,320.33
$ 7,686.35
Soup morales, etc
Total Yearly Expense
$ 62,059.84
$63,356.00
Number of Vehicles Washed
Bus Wa sh/Ca rri ag a Wash
2304
2304
2016 Actuals
Car Wash
895
895 2016 Actuuls
Total Equivilant washes
7807
7807
2016 Actouls
Cost/equivilant washes
9.54
9.54
Buses are 3 times curs
Cost/Bus Wash
$ 28.62
$ 28.62
Cost for Car to use Avon Bus Wash
$ 10.00
$ 10.00
Fee for Avon Employee to download money
$ 2.50
5 min? effort
Fee for Avon Employee to wash bus
$ 22.00
$ 23.00
ECO Transit Bus Wash and Fueling
$ 54.12
per Bus
Fee for Avon Employee to Clean Bus Only
$ 23.0a
Hand Clean Bus when wash is down
Fee for Avon Employee to Fuel Bus Only
$ 5.0D
As requested by ECD Transit Drivers
Fee for Avon Employee to download money Onlyl
$ 5.00
As requested by ECD Transit Drivers
PAGE 3 of 3
1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY