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HomeMy WebLinkAboutC97-112 US Department of Justice COPS AwardU.S.DepartmentofJusticeOfficeofCommunityOrientedPolicingServicesCOPSUniversalHiringSupplementalAwardOiiu4C&3(aCWi9204EagleCountySheriffsOffice95CfWX5566C001900846000762SheriffA.J.JohnsonP.O.Box359Eagle,CO81631(970)328-8500(970)328-1448CommissionerGeorgeGatesAddress:P.O.Box850550BroadwayAvenueEagle,CO$1631(970)328-8600(970)328-7207PreviousAwardEndDate:february28,199$RevisedAwardEndDate:November30,1999PreviousNumberofOfficers:FullTime:1PartTime:0SupplementtoNumberofOfficers:FullTime:5PartTime:OTotalNumberofOfficers:FullTime:6PartTime:OJoshrannDirDateBysigningthisaward,thesignatotyofficialisagreeingtoabidebytheConditionsofGrantAwardfoundonthereversesideofthisdocument.C—:-p--‘7SignatureofOfialwiththeauthoritytoacceptthisgrantaward_MrgergeZBiid”GatesTyedNameanUTitleofOfficiaIBoardofCountyCommissottersApplicantOrganization’sLegalName:Grant#:OPI#:Vendor#:LawEnforcementExecutiveName:Address:City,StateandZipCode:PhoneNumber:FaxNumber:GovernmentExecutiveName:City,StateandZipCode:PhoneNumber:faxNumber:AwardStartDate:March1,1995SupplementalAwardStartDate:December01,1996PreviousAwardAmount:$75,000SupplementtoAwardAmount:$375,000TotalAwardAmount:$450,000Date •.::00 isedBudgetSummary-ImportantNokDuringthereviewofyourCOPSUniversalHiringProgrambudgetinformation,theOfficeoftheComptroller,OfficeofJusticeProgramsortheCOPSOfficeamendedthebudgetinformationsubmittedwithyourapplication.Theseadjustmentsaffectyourbudgetsummary.TheCOPSOfficemodfiedyourbudgetsummarytoreflectthesechangesandtomeetlegislativerequirements.PleaseexaminetheRevisedBudgetSummarybelow.COPSOfficestaffhavechangedthefederalShare,thelocalshareorbothshares.Ifyouhaveanyquestions,pleasecontactyourgrantadvisorattheCOPSOffice.Thankyouforyourattentiontothismatter.ORI:C001900Organization:EagleCountySheriffsOfficeThetotalthreeyearcostforsalariesandbenefitsperfulltimeofficerrequestedis:$128,234.00Thetotalamountoffederalfundsperfulltimeofficerrequestedis:$75,000.00Thetotalthreeyearcostforsalariesandbenefitsperparttimeofficerrequestedis:$0.00Thetotalamountoffederalfundsperparttimeofficerrequestedis:$0.00UnderCOPSgrants,thefederalshareoftotalsalariesandbenefitsmustdecreaseeachyearleadingtofulllocalfundingbythefourthyearofofficers’employment.Atthesametimeyourlocalsharemustincreaseeachyear.Furthermore,Federalfundsperofficercannotexceed75%ofthreeyearssalaryandbenefits,or$75,000,whicheverisless.Wehavepreparedthefollowingtableforyourreview.Iftheseamountsdonotmeetyourneeds,pleaseproviderevisedfiguresintheblanktablebelow.Thankyou.fullTimeYear1:Year2:Year3:Totals:FederalShare(mustdecrease):$30,000.00$25,000.00$20,000.00$75,000.00LocalShare(mustincrease):$11,142.00$17,718.00$24,374.00$53,234.00TotalSalaries/Benefits:$41,142.00$42,718.00$44,374.00$128,234.00Year1:Year2:Year3:Totals:FederalShare(must decrease):___________________________________________________LocalShare(mustincrease):___________________________________________________TotalSalaries/Benefits:___________________________________________________PartTimeYear1:Year2:Year3:Totals:FederalShare(mustdecrease):$0.00$0.00$0.00$0.00LocalShare(mustincrease):$0.00$0.00$0.00$0.00TotalSalaries/Benefits:$0.00$0.00$0.00$0.00Year1:Year2:Year3:Totals:FederalShare(mustdecrease):_______________________________________LocalShare(mustincrease):_______________________________________TotalSalaries/Benefits:Theundersignedagreestoadheretothefinancialcommitmentsoutlinedabove.Name(typed)ofAuthorizedOfficial:A.J.JohnsonTitle:SheriffSignature:—..‘—______Date:May1,19977 00 C:QU.S.DepartmentofJusticeOfficeofCommunityOrientedPolicingSen.’ices(COPS)GrantsAdministrationDivision1100VermontAvenue,NWWashington,D.C.20530GrantAward#:95CFWX5566S-iMemorandumORIC001900To:AlJohnson,SheriffEagleCountySheriffsOfficeFrom:CraigD.Uchida,AssistantDirectorforGrantsAdministrationRe:ApprovedBudgetforApplication#:50678C0CFAfinancialanalysisofbudgetedcostshasbeencompleted.Costsunderthissupplementalawardappearreasonable,allowableandconsistentwithexistingguidelines.Year1-PerOfficerCosts:Year1-ChangesBreakdown:AnnualSalary:$29,300Salary:$0FICA:$102FICA6.2%ofbasesalaiyFringeBenefits:$11,842HealthIns.:$0FICA/SocialSecurity:$1,817LifeIns.:$0HealthInsurance:$7537Vacation:$0SickLeave:$0LifeInsurance:$343Retirement:$0Vacation:$0Worker’sComp:$0SickLeave:$0Unemployment:$0Retirement:$1,720Other1:$24Medicare1:45%ofbasesalaryOther2:$0Worker’sComp:$0Other3:$0TotalChanges:$718Unemployment:$0Other1:Medicare$425TotalProjectCosts-PerOfficer:Other2:$0SalariesandFringeBenefits:$128,234Other3:$0federalShare:$75,000ApplicantShare:$53,234TotalSalaryandfringeBenefits:$41,142TotalOfficers:TotalProjectCosts:December‘965_________SalariesandFringeBenefit$641,170FederalShare:$375,000ApplicantShare:$266,170ThisbudgetwasapprovedbaseduponFYI995orFY1996budgetfiguresprovidedbyyourdepartment.Pleasecompleteandsubmitforrevieli’theenclosedbudgetformsfyourfignreshavechangedsignficant1y.Pleasefeelfreetocontactusat(1-800-421-6770)fyouhavequestions. 00‘‘N CU.S.DepartmentofJusticeOfficeofConinrunkyOrientedPolicingServicesCPDANo.:16.710SAlNo.tftr£tdteSPOCuseniy):DatesubmittedtoSPOCUniversalHiringProgramOfficerHiringRequestForCOPSAHEADandFASTGmnleesYes,weareinterestedinparticipatingintheCOPSUniversalHiringProgram.WeunderstandthatCOPSUniversalHiringProgramgrantsprovideamaximumfederalcontributionof75%ofthesalaryandbenefitsofeachofficeroverthreeyears,uptoacapof$75,000perofficer,withthefederalsharedecreasingfromyeartoyearunlessawaiverofmatchinglocalfundsisgranted.ApplicationsareduetoCOPSpostmarkedbyJuly15,1996,August15,1996,orSeptember15,1996.ApplicantOrganization’sLegalName:Ea1eCountySheriff’sOfficeApplicantAgencyEThJNumber(AssignedbytheIRS):84-600-0762(IfyourdepartmenthasbeenassignedanEThInumberbytheOfficeofJusticePrograms.pleaseusethatassignednumber.Otherwise,yourInternatRevenueServiceEINnumbershouldbeused.)ApplicantAgencyOR!Number(AssignedbyFBIforUCRReporting):COO190000Totalnumberofnewofficersrequestedforthisapplication:Full-Time5Part-Time______Date(s)bywhichyouwouldliketohiretheofficer(s):January1,1997Areyoucontractingforlawenforcementservices?NoDYesIf“yes,”enterthenameandagencyinformaHonofthecontractlawenforcementdepartmentintheLawEnforcementExecutiveInformationsectionbelow.ExecutiveIrifannatiun:LawEnforcementExecutivesName:Mr.A.J.Johnson•Title:SheriffAgencyName:EagleCountySheriff’sOfficeAddress:inTnS9.flRRSFastChambersAveState:Co±210)328—8500FAX:(970)328—1448NameofcontactpersoninyourdepartmentwhoisfamiliarwiththisgrantKimAndreeTelephone:(970)328—8500FAX:(970)3281448GovernmentExecutive’sName;______________________________________Title:CommissionerNameofGovernmentEntity:BoardofCountyCommissioners,EagleCountyAddress;P.O.x850.550BroadwayAve.I{Ij-jI[[I]’City:Telephone:ZipCode:81631City:Telephone:FioiState;_ç.9(970)328—8600—____________FA)(:(970)328—7207ZipCode:816310OXy,Ot:TIlii96/Ct/SO 00 Generallnfunnation:WhichCOPSHiringGrantsareyoucurrentlyreceiving?FASTAHEADUniversalHiringSwornforcestrength29(includingfundedvacancies)asofMay1,1996.ToassisttheCOPSOfficeinforecastingfuturehiring,howmanynewofficerswouldyouliketohaveawardedbytheCOPSOfficeineachofthefollowingcalendaryears?DonotincludeofficerscurrentlyfundedbytheCOPSOfficeorinctudedinyourrequestabove.Bycompletingt]zissection,youwillautomaticallybeconsideredforgrantawardsfromtheCOPSOffice.Pull-TimePart-Time1997:_Q1998:01999:52000:00000DYesNoLawEnforcementExecutiv&sSignature:GovernmentExecutivesSignature:Note;faxcopieswillNOTbeacceptedAreyourequestingawaiverofthelocalmatchrequirementbaseduponseverefiscaldistress(bankruptcy,recoveryfromnaturaldisaster)?If“yes,”attachaonepagetypewrittendescriptionoftheextraordinarylocalfiscalhardshipuponwhichyouarebasingyourrequestforawaiver.Attachedisabudgetworksheet.Pleasefilloutthisform.ItmustsubmititwithyourgrantapplicationThisupdatedinformationwiUprovideuswiththemostcurrentfiguresavailableuponwhichtobaseyourdepartment’saward.Pleasefilloutthebudgetworksheetbasedonthesalaryandbenefitsofoneentrylevelofficer.TheCOPSOfficewillthendeterminetheamountofyourgrantbasedonthenumberofofficersawarded.ACOPSUniversalHiringgrantawardsupportsoneormorenewofficerposition(s)inyourlawenforcementagency.Youarerequiredtodedicateeitherthesenewofficers,oranequalnumberofcurrentswornofficers,tocommunitypolicingactivities,Icertifijthattheinformationprovidedonthisformistrueandaccuratetothebestofmyknowledge.IacknowledgethattheAssurancesandCertificationssubmittedinconnectionwiththeapplicant’spriorCOPSAHEADandCOPSMSTapplicationremaininftnte.Iunderstandthatpriortoanygrantaward,theapplicantmustcomplywithatiapplicationandprogramrequirementsofthePublicSafttyPartnershipandCommunityPolicingActof1994andotherrequirementsoffederallaw._________________________Date:R”/1h2(signarefpersonnamedonthefrontofthisform)-Date:r/3/Yt(signatureofpsonnamedonthefrontofthisform)Mailthiscompletedapplication,twocopies,andanyadditionalinformationto:COPSUniversalHiringProgram,U.S.DepartmentofJustice,1100VermontAvenue,N.W.,Washington,DC20530IY,01t7130196/CT/SO C0 U.S.Department of Justice,Office of Community Oriented Policing Services Universal Hiring Pttgram Budget Intonnation ApplicantName:Eagle County Sheriff’s Office OR!Code (Assigned by FBI):1130190000 State:CD This worksheet will assist you in properly organizing and estimating your costs and providing the necessary details for financial review. Complete Part 1 if you are requesting funds for full-time officers,Part 2 if you are requesting part-time officers,and both parts if yott are request ing full-and part-time officers.Everyone must complete a Budget Summary.if you plan to hire more than one part-time officer and they will he working a different number of hours,use average salary and benefit figures. The budget information you provide will be used to calculate your grant amount.Assistance in completing this information is available from tb U.S.Department of Justice Response Center at 1-800-421-6770,or by writing the COPS Office,1100 Vermont Ave.,NW,Washington,DC 20530. 0M13 Approval #1103-0027,exp.5/98 Part 7:Complete if You Are Requesting MI-lime Officers I .Cost Per Full-Time Officer -Year 1 Instructions Current Annual Entry-Level Base Salary $29,300 (a)Enter the base annual salary that your department currently pays a new entry-level officer. Annual fringe Benefits: *FICA/Social Security Health Insurance Life Insurance Vacation Sick Leave Retirement Worker’s Comp. *Unemployment Ins. Other Medicare $1,715 $7,537 $343 $ $ $1,720 $ $ $401 Department costs of fICA/SS (may not exceed 7.65%). Department costs toward health insurance coverage. Department costs toward life insurance coverage. Department vacation costs,if not included in base salartj. Department sick leave costs,if not included in base salari. Department contribution to retirement benefits. Department costs f worker’s compensation. Departnw;t t costs of unemployment insurance. Costs of equipment,training,uniforms,vehicles and overtime arc not permitted. Sum of department fringe benefit costs for Year 1. Year I base salary plus Year 1 fringe benefits (line a +line b). Total fringe Benefits $11,716 (b) Total Year 1 Salary and Benefits $41,016 (c) 2.CostPerfull-TimeOfficer-Year2InstructionsCurrentAnnualEntry-LevelBaseSalary$30,765(d)5%inc.Enterthebaseannualsalarythatyourdepartmentcurrentlypaysanewentry-levelofficerinYear2.AnnualfringeBenefits:*fICA/SocialSecurity$DepartmentcostsoffICAISS(maynotexceed7.65%).FlealthInsurance$Departmentcoststowardhealthinsurancecoverage.LifeInsurance$Departmentcoststozvardlifeinsurancecoverage.Vacation$Departnteittvacationcosts,ifnotincludedinbasesalary.SickLeave$Departmentsickleavecosts,ifnotincludedinbasesalary.Retirement$Departmentcontnbtitwntoretirementbenefits.*Worker’sComp.$Departmentcostsofzuorker’scompensation.*unemploymentIns.$Departmentcostsofunemploymentinsurance.Other$__________________Costsofequipment,training,uniforms,velticlesandovcrtimc’arenotpermitted.TotalfringeBenefits$11,716Sumofdepartmentfringebenefitcosts(orYear2.TotalYear2SalaryandBenefits$42,481,.,Year2basesalaryplusYear2fringebenefits(lineU+linee).3.CostPerfull-TimeOfficer-Year3InstructionsCurrentAnnualEntry-LevelBaseSalary$32,303(g)Enterthebaseannualsalarythatyourdctartiueiitcurrentlypaysanezventry-levelfficer.AnnualfringeBenefits:*FICA/SocialSecurity$DepartmentcostsoffICA/SS(maynotexceed7.65%).HealthInsurance$Departmentcoststozvardhealthinsurancecoverage.LifeInsurance$Departmentcoststozvardlifeinsurancecozerage.Vacation$Departmciiivacationcosts,[iiotincludedinbasesaltiry.SickLeave$Departmentsickleavecosts,ifnotincludedinbasest?lary.Retirement$Departmentcontributiontoretirementbenefits.*WorkerlsComp.$Departmentcostsofzvorker’scompensation.*UnemploymentIns.$Departmentcostsofunemploymentinsurance.Other$__________________Costsofequipment,training,uniforms,vehiclesandovertimearenotpermittedTotalfringeBenefits$11,716(h)SumofdepartmentfringebenefitcostsforYear3.TotalYear3SalaryandBenefits$44,019(1)Year3basesalaryplusYear3fringebenefits(lineg+lineh). Department Name: ________________________________________________________ ORI Code: Part 2:Complete if you are requeshnq part-lime officers. Note:There is afititding cap for part -time officers iii trorortiolz to the number of hours worked (e.g.20 hours/wcck=.5 full-time equivalent ?fflcer). 1.Part-Time Hours:What is the average number of hours per week that your part-time COPS officer will work? __________ How many hours per week is considered full-time employment? What is the average number of hours per year that your part-time COPS officer will work? What is the hourly rate for the part-Lime COPS officer____________ Mtiltiply the hourly rate by the average number of hours per year and enter this amount in (j)below. 2.Cost Per Part-Time Officer -Year 1 Instructions Current Annual Entry-Level Base Salary for a Part-Time Officer $(j)Enter the base annual salary that your department currently pays a new entry level part—time fficer. Annual fringe Benefits: *fICA/Social Security $ _________________ Department costs qffICA/SS (may not exceed 7.65%). Ffealth Insurance $Department costs tozvard health insurance coverage. Life Insurance $Dcpartnteut costs tozvard life insurance coverage. Vacation $Department vacation costs,if not included in base salary. Sick Leave $Department sick leave costs,if not included in tiase salary. Retirement $Department contribution to retirement benefits. *Worker’s Comp.$Department costs of worker’s conipensation. *unemployment Ins.$Department costs q[tiiieiiiployiiient insurance. Other_________________$ ____________________ Costs of equipment,training,uniforms,vehicles and overtime are not perntittcd. Total Fringe Benefits $ ________________(k) Sum of department fringe benefit costs for Year 1. Total Year 1 Salary and Benefits $(1)Year I base salary plus Year 1 fringe benefits (line j +line k). 3.CostPerPart-TimeOfficer-Year2InstructionsCurrentAnnualEntryLevelBaseSalaryAnnualfringeBenefits:$(m)Entertitebaseannualsalarythatyourdepartutentcurrentltpaysanezventry-levelpart-timeCOPSofficerinYear2.*FICA/SocialSecurityHealthInsuranceLifeInsuranceVacationSickLeaveRetirement*WorkersComp.*unemploymentIns.Other____________$$$$$$$$$TotalFringeBenefitsTotalYear2SalaryandBenefits4.CostPerPart-TimeOfficer-Year3$$SumofdepartmentfringebenefitcostsforYear2.Year2basesalaryplusYear2fringebenefits(linem+linen).CurrentAnnualEntry-LevelBaseSalaryAnnualfringeBenefits:*FICA/SocialSecurityHealthInsuranceLifeInsuranceVacationSickLeaveRetirement*Worker1sComp.*unemploymentIns.Other_____________Enterthebaseannualsalaryflintyourdepartmentcurrentlypaysanezventry-levelpart-timeCOPSofficerinYear3.DepartmentcostsoffICA/SS(maynotexceed7.65%).Departmentcoststowardhealthinsurancecoverage.Departmentcoststozvardlfcinsurancecoverage.Departmentvacationcosts,fnotincludedinbasesalary.Departmentsickleavecosts,[notincludedinbasesalary.Departmentcontributiontoretirementbenefits.Departmentcostsofzvorker‘scompensation.Departmentcostsofunemptoynientinsurance.Costsofequipment,training,uniforms,vehiclesandovertimearcnotpermitted.TotalfringeBenefitsTotalYear3SalaryandBenefits$(q)$(r)SumofdepartmentfringebenefitcostsforYear3.Year3basesalaryplusYear3fringebenefits(linep+lineq).DepartmentcostsofFICA/SS(maynotexceed7.65%).Departmentcoststozvardhealthinsurancecoverage.Departmentcoststozuardlifeinsurancecoverage.Departmentvacationcosts,[notincludedinbasesalary.Departmentsickleavecosts,ifnotincludedinbasesalary.Departmentcontributiontoretirementbenefits.Departmentcostsofworker’scampensation.Departmentcostsofunemploymentinsurance.Costsofequipment,training,uniforms,velticlesandovertimearenotpermitted.(n)(0)Instructions$_________(p)f$__________________$__________________$__________________$__________________$___________________$_________________$__________________$__________________$__________________ DepartmentName:EaglecountyORICode:W0190000Part3:UniversalHidngProgram:BudgetSummatyAftercompletingPart1and/orPart2ofthisform,completethefollowingquestions.Ifnecessary,attachanexplanationofhowyoucomptitedsalariesandbenefitsfortheworksheet.BesuretocompleteEVERYquestion.Missingorerroneousinformationcangreatlyslowthegrantmakingprocess.1.Ifyourdepartment’ssecond-andthird-yearcostsforsalariesand/orbenefitsaregreaterthanthefirstyear,checkthereason(s)whyinthespacebelow:11Costoflivingadjustment(COLA)tJStepraisestElChangesinbenefitcoststElOther(attachanexplanation)2.Ifyouarerequestingfull-timeofficer(s),whatisthedepartment’stotal3-yearcostforsalariesandbenefitsforoneofficer?(c+f+i):________________________Ifyouarerequestingpart-timeofficer(s),whatisthedepartment’stotalthreeyearcostforsalariesandbenefitsforoneofficer?(I+o+r):NOTE:UNLESSAWAIVERISAUTHORIZED,FEDERALFUNDSFOREACHOFFICERCANNOTEXCEED75PERCENTOf3-YEARCOSTSOFANENTRYLEVELOFFICER’SSALARYANDBENEFITS,OR$75,000,WHICHEVERISLESS.*IfNOFUNDSWEREBUDGETEDFORWORKER’SCOMPENSATION,FICA,ORUNEMPLOYMENT,PLEASEEXPLAIN.3.StateandmunicipalagenciesthatreceiveFederalgrantsarerequiredtohaveauditsofthosegrantsforwardedtoasingleFederalagency(Justice,HUD,HHS,Transportation,etc.).Thesinglefederalagencywheresuchauditsaresentisknownasyour“CognizantFederalAgency”.Enterthenameofthisfederalagencyinthespacebelow.Ifyoudon’tknowwhichfederalagencyreceivesyourauditscalll-800-421-677t)forassistance.4.Startingdateofyourfiscalyear:Endingdate:___________________________ 5.Under COPS grants,the federal share of total salaries and benefits must decrease each year leading to full local funding by the fourth year of officers’employment.At the same time your local share must increase each year.The percentage of total officers salaries and benefits paid with -Federal funds must be less in Year 2 than in Year 1 and less in Year 3 than in Year 2.Looking at it from the local funding perspective,the percent age of total officer(s)salaries and benefits paid with local funds must be more in Year 2 than in Year 1 and more.in Year 3 than in Year 2.Fill out the following three-year projection showing how the federal share and your share will change year by year for one officer. federal Share Requirement for One full-Time Officer’s Salary and Benefits federal Amount (percentage must decrease each year) Local Amount (percentage must increase each year) TotaL (Federal Amount plus Local Amount) TOTAL -3 YEARS $75,000 May not exceed 75%of total costs or $75,000,whichever is smalk’r $ 52,516 $127,516 Total 3 year costs (from #2 above) Federal Share Requirement for One Part-Time Officer’s Salary and Benefits Federal Amount (percentage must decrease each year) Local Amount (percentage must increase each year) Total (Federal Amount plus Local Amount) $ $ $ TOTAL -3 YEARS $ May not exceed 75%of total costs or $75,000,whichever is smaller YEAR 1 C $ YEAR 2 $ YEAR 3 $ 24,416 16,600 24,809 $ 25,775 $ $ 17,672 41,016 $ 18,244 $ 42,481 $ 44,019 YEAR 1 YEAR 2 $ $ YEAR 3 $ $ $$ $