HomeMy WebLinkAboutC97-082 Eagle County Department of Social Services£9Z$225EAGLECountyMPLR1ContractNumbeDepartmentofSocialServicesDIVISIONOCjSUPPORTENrORcMENTCHILDSUPPORTENFORCEMENTCOOPERATIVEREIMBURSEMENTAGREEMEN]Thisagreementisexecutedasof1/1/97byandbetweentheEagleCountyAttorney’sOfficebyheBoardofCountyCoiggionrs(hereinafter“Contractor”)andtheEagleCountyDepartmentofSocialServices(hereinafter“Department”);ThisAgreementshallbeineffectfrom1/1/97through12I31/97andshallnotexceedtwelve(12)months.TheDepartment,underPartDofTitleIVoftheSocialSecurityAct,45CFR92,232,301through307,and26-13-101,et.seq.,C.R.S.,hasbeendelegatedresponsibilityforthedevelopmentandimplementationofaprogramtosecuresupportandestablishpaternityforanyperson(s)eligibleforIV-DserviceswithinthemeaningofFederalregulations,andTheDepartmentdesirestoenterintoanagreementwiththeContractorto:1)assisttheDepartmentinprovidingtheservicesnecessarytoestablishpaternity,establishsupportobligations,andsecuresupportforanyperson(s)eligibleforIV-DserviceswiththemeaningofFederalregulations,and2)assistinotherchildsupportenforcementmattersofcommonconcerntotheDepartmentandtheContractor,andtheContractordesirestoenterintosuchanagreementwiththeDepartment;TheDepartmentandtheContractorthereforeagreeasfollows:1.ScopeofServicesServicesshallbeprovidedbytheContractortoanyperson(s)eligibleforIV-DservicesincompliancewithExhibitI“ScopeofServices”,acopyofwhichisattachedandincorporatedbyreference.2.PersonnelTheContractorshallidentifyinExhibitII“ComputationofPersonnelCostsforServices”allpersonnelbytitlewhoprovideservicespursuanttothisAgreement.AcopyofExhibitIIisattachedandincorporatedbyreference.TheadditionordeletionofpersonnellistedinExhibitIIofthisAgreementmustbeaccomplishedbyamemorandumwithanupdatedExhibitIIsubmittedbytheContractor,withinten(10)daysofanychangesofpositions,totheDepartmentandsubjecttoapprovaloftheExecutiveDirector,ColoradoDepartmentofHumanServices,ordesignee.ThenewExhibitIImustcomplywiththerequirementsofthisparagraph-two(2).CSE-1(REVIsED11i5)
CSE-AGREEMENTFORSERVICESPAGE3.Paymenta.PaymentshallbemadeonthebasisofExhibitIll,“AgreementBudget”,acopyofwhichisattachedandincorporatedbyreference.TheAgreementBudgetshallestablishthemaximumreimbursementwhichwillbepaidfromcombinedcounty,andFederalfundsduringthedurationofthisagreement.b.TheContractorshallsubmitanitemizedmonthlybillingtotheDepartmentforallcostsincurredpursuanttoExhibitIofthisAgreementinaccordancewiththerulesandregulationsoftheColoradoDepartmentofHumanServices.BillingsshallbesubmittedonForm5310.211,StatementofMonthlyAmountsDueforChildSupportEnforcementandPaternityDetermination.TheContractorshallsubmitallitemizedmonthlybillingsandForm5310.211totheDepartmentpriortothesixth(6)dayofthemonthfollowingthemonththecostwasincurred.Billings,includingtheForm5310.211,mustbesignedbytheContractor.FailuretosubmitmonthlybillingsandForm5310.211inaccordancewiththetermsofthisagreementshallresultintheContractor’sforfeitureofallrightstobereimbursedforsuchexpenses.c.PaymentstotheContractorshallbemademonthlybytheDepartmentuponreceiptofsuchitemizedbillingsasfollows:1)PersonalServices-Actualcosts(wagesorsalariesandemployeebenefits)determinedbymultiplyingthenumberofhoursworkedbytheAttorneyandhis/heremployeestoprovideservicesunderthisAgreementbytheiractualhourlyratesincludingemployeebenefits.Forstaffprovidingfull-timeservicesundertheAgreementcurrentjobdescriptionsoftheirresponsibilitiesshallsubstantiatebillings.Forstaffprovidingpart-timeservicesundertheAgreement,timesheetsdocumentingalltimeusedworkingonlV-Dcasesshallsubstantiatebillings.2)OperatingExpenses-Operatingexpensesincludesupplies,materials,equipment,printing,reproduction,rent,normaltelephonecharges,utilities,repairsandmaintenance.ChargesforoperatingexpensesshallbesubstantiatedbyanallocationmethoddistributingcostsequitablytoallunitsoftheDistrict,CountyorCityAttorney’soffice.3)Non-legalServices-CostsaredeterminedbymultiplyingtherateshowninExhibitIIbytheestimatednumberofhoursorestimatednumberofservicestobeprovided.Costsaresubstantiatedbypertinentrecordsofservicescompleted.4)Travel-ReimbursementfortheContractorandstafftimespentintravelingshallbenegotiatedbetweentheContractorandtheDepartment.Costsshallbesubstantiatedbyrecords(suchasbills,tickets,etc.)indicatingthedates,purposes,destinations,andcostsofsuchtravel.5)Training-ReimbursementforContractorandstaffforcostofandtimespentintrainingshallbenegotiatedbetweentheContractorandtheDepartment.Costsshallbesubstantiatedbyrecordsindicatingthedates,trainingsubjects,andcostsofsuchtraining.IntheeventsuchtrainingismademandatorybytheDepartment,suchchargesshallbereimbursed.6)Specificactualexpenses-OthercostsrelatedtoprovidingservicesundertheAgreementmayincludelongdistancetelephonecalls,bloodtests,polygraphtests,expertwitnessfees,transcripts,andservicespurchasedfromsubcontractors.Costsshallbesubstantiatedbyrecordsindicatingthereasonsandthedatesofthecharges.
CSE-AGREEMENTFORSERVICESPAGEd.ReimbursementofcostsincurredpursuanttothisAgreementisexpresslycontingentupontheavailabilityoffederalfundstotheColoradoDepartmentofHumanServicesandtheDepartment.e.TheDepartmentshallnotbebilledfor,andreimbursementshallnotbemadefor,timeinvolvedinactivitiesoutsideofthosedefinedinExhibitI.4.TerminationforConvenienceatforCauseThisAgreementmaybeterminatedwithorwithoutcausebyeitherpartyuponwrittennoticeofatleastthirty(30)dayscitingreason(s)fortermination.Uponsuchtermination,theContractorshallfurnishtotheDepartment,aspropertyoftheDepartment,allproperty,recordsandpertinentinformationwhichtheDepartmentprovidedunderthisagreement.Uponreceiptofsaiditems,theDepartmentshallpaytheContractorforactualcostsincurredthroughthedatethisAgreementisterminatedinaccordancewithsection3“Payment”ofthisAgreement.5.AmendmentThisAgreementmaybeamendedbymutualconsent,providedthattheamendmentiswrittenonFormCSE-4,properlyexecutedandmadeapartofthisAgreement.AllamendmentsareexpresslymadesubjecttotheapprovaloftheExecutiveDirector,ColoradoDepartmentofHumanServices,ordesignee;however,theStateofColorado,theColoradoDepartmentofHumanServicesandtheExecutiveDirector,ordesignee,arenotpartytothisAgreement.6.Reports.Records.andRetentionPeriodsTheContractorshallmaintainsuchrecordsasaredeemednecessarypursuanttotheColoradoDepartmentofHumanServices’rulestoassureaproperaccountingforallcostsandfundscollected.TheserecordsshallbemadeavailableforauditpurposetotheU.S.DepartmentofHealthandHumanServices,theStateDepartment,ortheCountyDepartment,andshallberetainedforthree(3)yearsaftertheexpirationofthisagreementorafteranauditiscompletedunlesspermissiontodestroythemisgrantedbytheColoradoDepartmentofHumanServices.TheContractorshallsubmitfinancial,programprogressandotherreportsasrequestedbytheDepartmentortheColoradoDepartmentofHumanServices.7.EquipmentPurchasedwithFederal,StateandCountyMoneyTitletoallequipmentacquiredbytheContractorunderthisagreementatacostof$500ormoreforwhichtheContractorisreimbursedbytheDepartmentshallvestintheDepartment.Uponterminationofthisagreement,theDepartmentmayrequitetheContractortodelivertotheDepartmentanysuchequipmentacquiredfortheperformanceofthisagreement.8.ConfidentialityInformationprovidedbytheDepartmentforpurposesofthisAgreementshallbeusedonlyforthepurposeintendedandinaccordancewithfederalandstatelawsandregulations.
0‘CSE-AGREEMENTFORSERVICESPAGE9.PoliticalActivitiesNoneofthefunds,materials,property,personnelorservicescontributedbytheUnitedStates,theStateofColorado,theColoradoDepartmentofHumanServicesortheDepartmentunderthisagreementshallbeusedforanypartisanpoliticalactivity,ortofurthertheelectionordefeatofanycandidateforpublicofficeinamannerwhichwouldconstituteaviolationoffive(5)U.S.C.Sections1501et.seq.10.SafeguardingInformationTheContractorshallprovideforthesecurityofinformationcollectedpursuanttothisAgreementandasprovidedintherulesandregulationsoftheColoradoDepartmentofHumanServices.11.CompliancewithApplicableLawsTheContractorshallatalltimesduringtheexecutionofthisAgreementstrictlyadheretoallapplicablefederalandstatelawsandimplementingregulationsastheycurrentlyexistandmayhereafterbeamended.Thisincludesprotectionoftheconfidentialityofallrecipient/applicantrecords,papers,documents,tapesandanyothermaterialsthathavebeenormayhereafterbeestablishedwhichrelatetothisagreement.TheContractoracknowledgesthatthelawsincludeTitleIV(Title45CodeofFederalRegulations),andTitleVIIoftheCivilRightsActof1964,Section504oftheRehabilitationActof1973,theAgeDiscriminationActof1975,theAgeDiscriminationinEmploymentActof1967,theEqualPayActof1963andtheEducationAmendmentsof1972,andallregulationsapplicabletotheselawsprohibitingdiscriminationbecauseofrace,color,nationalorigin,handicap,age,sexandreligion.12.StudiesandInvestigationsAllofficialreportsofcases,recoveries,investigations,studies,etc.,madeasaresultofthisagreementshallacknowledgethesupportprovidedbytheDepartmentofHealthandHumanServicesandtheColoradoDepartmentofHumanServices.13.SubcontractsNosubcontractshallbemadebytheContractorwithanyotherpartyforfurnishinganyservicescontractedforwithoutthepriorw!ttenconsentandapprovaloftheDepartment.Forservicesprovidedunderanysubcontract,theContractorshallberesponsibleforcontractperformanceandcomtiancewiththetermsandconditionsofthisagreement.TheContractorshallselectsubcontractorsonacompetitivebasistothemaximumpracticalextentconsistentwiththeobjectivesandrequirementsofthisagreement.14.PerformanceStandardsTheDepartmentandContractorshalldefinestandardsofperformancethatwillallowforanaccurateevaluationoftheservicesbeingprovidedbytheContractor.Thestandardsshallbeclearanddefiniteandbebothqualitativeandquantitativeincontent.Thestandardsshallprovideareliablerealisticmeansforestablishingsatisfactorylevelsofperformanceandforrecognizingperformancewhichiabovetheexpectedlevelforreward/incentivepurposesorforinitiatingcorrectiveactionifperformancEhasfallenbelowthestandard.PerformanceStandardsshallbeprovidedpursuanttoExhibitl\‘PerformanceStandards”.Acopyofwhichisattachedandincorporatedbyreference.
C)CSE-AGREEMENTFORSERVICESPAGE15.ResponsibilityforConductofIndividualsTheContractorissolelyresponsiblefortheconductofindividualsemployedbyandunderthedirectsupervisionorcontroloftheContractor,asidentifiedinExhibitIl,ComputationofPersonnelCostsforServices”.GovernmentalfunctionsprovidedinsupportofthechildsupportenforcementprogrambyindividualsotherthanthoseidentifiedinExhibitIIarenottheresponsibilityoftheContractorexceptforacceptanceorrejectionoftheworkproductofsuchindividuals.16.SpecialAttorneyTheContractorortheDepartmentmaydeterminethattheContractorhasaconflictofinterestwhichwillpreventtheContractorfromfulfillingorcompletingallthetermsofthisagreement.Uponsuchadetermination,theDepartmentisauthorizedtohirea“special”attorneytofulfillandcompletesuchduties.ThespecialattorneyshallbegivenandactunderthesamepowersastheContractorhiredunderthisagreement.ThespecialattorneyshallreceivepaymentforservicesfromtheContractorunderthetermsofthisagreementwiththerequirementthattheDepartmentreimbursetheContractorfortheexpense.17.AttorneyAppearanceTotheextentreasonableandpracticable,andconsistentwithapplicablestateregulations,theContractoragreestoappearinproceedingsbeforethecourtsofhiscountyonbehalfofotherCountyDepartmentswhenauthorizedbytheDepartment.
TheDepartmentandContractorhavethereforecausedthisAgreementtobeexecutedbytheirrespecUvofficersdulyauthorizedtodoso.ThisAgreementisexpresslymadesubjecttotheapprovaloftheExecutiveDwector,ColoradoDepartmentHumanServices,orhis/herdesignee;however,theStateofColorado,theColoradoDepartmentofHumaServices,theExecutiveDirector,orhis/herdesignee,arenotpartiestothisagreement.IDa:(Th-4cLe—,Mftber,CountyBoardof/Daommissioners*I?:iJMember,CptyBoardgfDaCommissioners*Member,CountyBoardofCommissioners*Member,CountyBoardfAPPROVED:STATEOFCOLORADORRomer,Governor3/3/ExecutiveDirector(orDesignee)DateColoradoDepartmentofHumanServicesCommissioners*Member,CountyBoardofCommissioners**IftheBoardofCountyCommissionersresolvestoempowertheChairpersonoftheBoardofCountyCommissionstoenterintoandthisAgreementfortheCountyCommissionersthenacopyoftheBoard’sresolutiontodosomustbeattached.0I,0CSE-AGREEMENTFORSERVICES-PAGEEAGLECOUNTYATTORNEY’SOFFICEByandThroughtheBOARDOFCOUNTYCONNISSIONERSCou1?ctorTypeName,Address,andPhoneNumber(ofContractor)
C)CSE-AGREEMENTFORSERVICESPAGEEXHIBITISCOPEOFSERVICESServiceswhichmaybeincludedinCooperativeReimbursementAgreements:A.{x}PARENTAGEDETERMINATION-activitiesrelatedtodeterminingtheparentageofdependechildren.B.{X}ESTABLISHMENTOFTHELEGALOBLIGATIONTOSUPPORT-activitiesrelateddetermininganabsentparent’slegalobligation,bothfinanciallyandmedically,tosupporthorherdependentchildren;includingpaternitydeterminationwhennecessaryandmodificaticofcourtorderswhenappropriate.{X}ESTABLISHMENTOFTHEAMOUNTOFSUPPORT-activitiesrelatedtodeterminingabsentparent’ssupportobligation,includingmethodsandtermsofpayment.D.{X}UNREIMBURSEDPUBLICASSISTANCE-activitiesrelatedtoestablishingandcollectirunreimbursedpublicassistanceowedtotheStateofColorado.E.{}UIFSA(ColoradoInitiating)-activitiesrelatedtotheinitiationofchildsupportenforcemereciprocalsupportactions.Ifaprivateattorneyprovidestheseservices,thecountymusubmit,withtheAgreement,proofofdeputizationoftheprivateattorneybytheDistriAttorney.F.{x}UIFSA(ColoradoResponding)-activitiesrelatedtotheprocessingofchildsuppcenforcementreciprocalsupportactionsinitiatedbyotherjurisdictions.Ifaprivateattornprovidestheseservices,thecountymustsubmitproof,withtheAgreement,ofdeputizaticoftheprivateattomeybytheDistrictAttorney.G.{x}ENFORCEMENT-activitiestoenforcethecollectionofsupportincluding,butnotlimitedobtainingwageassignments,obtainingjudgments,executingpost-judgmentremedies(suascontinuingwagegarnishments,andpropertyliens).H.{}REPORTING-activitiesrelatedtoprovidingstatisticalfiscal,andotherrecordsnecessaryreportingandaccountabilityasrequitedbytheStateDepartmentandU.S.DepartmentHealthandHumanServices.I.{}INTAKE-activitiesassociatedwithinitialchildsupportcaseopeningandinformaticollection.J.{X}LOCATE-activitiesassociatedwithlocatinganabsentparentandlocatingtheassetsofabsentparent.K.{X}FINANCIALASSESSMENT-activitiesrelatedtodetermininganabsentpatent’sabilityprovidesupport.L.{}COLLECTION-activitiesrelatedtomonitoringsupportpayments.M.{x}INVESTIGATION-activitiesrelatedtoinvestigationnecessarytoaccomplishchildsupenforcementfunctions.N.(X)ESTABLISHMENTOFFOSTERCAREFEEASSESSMENT—activitiesrelatedtodeterminingaparent’sfostercarefeeassessmentwhenthatparentbeenassessedatemporaryfostercarefeethroughadministrativeprocessactionandthatparentdisagreeswiththeassessmentandharequestedacourthearing.
CSE-AGREEMENiFORSERVICESC.PAGEEXHIBITIICOMPUTATIONOFPERSONNELCOSTSFORSERVICESA.SupervisorListthenameandofficialtitleofthepersonwhowillsetpersonnelpolicies,appointnewempIoyeandwillotherwiseexercisesupervisoryauthorityforservicestobeprovidedunderthisagreeme!Alsoincludehis/heractualhourlyrateincludingemployeebenefits,estimatednumberofhis/herhoctobechargedunderthisagreement,andestimatedexpense.(Doesnotapplytonon-legalserviceNameandActualHourlyEstimatedEstimatedTitleRateHoursExpensesCountyAtty$95.002$190.00B.PersonnelListthenameandofficialtitleofallpersonnetwhowillbeprovidingservicesunderthisagreem€Alsolisthis/heractualhourlyrateincludingemployeebenefits,estimatednumberofhis/herhour!bechargedunderthisagreement,andestimatedexpense.(Doesnotapplytonon-legalservice!NameandActualHourlyEstimatedEstimatedTitleRateHoursExpenseDeputyCty.Atty$70.00——AsstCtyAtty$70.0075$14815.00Paralegal$45.00__D.TotalPersonnelExpenses$5005.00(TransferthistotaltoExhibitIll,line1.)
n..CSE-AGREEMENTFORSERVICESPAGEEXHIBITIIIAGREEMENTBUDGETFORPERIODOF_i.I_L/1?THROUGH1231,,971.PersonnelExpenses,includingemployeebenefits.$5,005.00(FromExhibit11(D))2.TravelExpenses$______________3.TrainingExpenses$______________4.OperatingExpenses5.SpecificActualExpenses:a.AutomatedDataProcessing$________________b.OfficeSpace$_______________c.CapitalOutlay$_______________U.BloodTests$________________e.Other(specify)$________________TotalSpecificActualExpenses:$6.TOTALEXPENSES$___5.005.00
CSE-AGREEMENTFORSERVICESPAGEifEXHIBITIVPERFORMANCESTANDARDSListstandardsofperformancethatwillallowforanaccurateevaluationoftheservicesbeingprovidedbyUiContractor.Seeattached
LTLV-FF0NANSThNDAS1)CDntactorandDeparentagree.theservicestobeperforuedbythccn-tatrstT1lieit’-{ntdonacase-by-casebasesth.roughreferralbytheDeparentatthDetuEflt’SSOlEdt.on.TheContpt3rmayrefertheceliacctotheDeparentiftheintakeand/orlocateinzticnneededforactionisincompleteortherefrELdoesnotft1urr!eractionspursuanttoExhibitIorF,hfhitLV.2)ThelocateiacipvidsdtheContractorbytheDeparentinthereferralhavebeenverifiedwithin3CCalendardaysfromthedatethereferajisreceived.3)Wihfn30daysLathedatethereferralis-receivedfromtheDeparentrequirixiganenfcrementorestablishmentaction,theCcn1t71{r{tjptBaenfcrcemen:orestablishmentremedy.4)IfCoUrtactionisrequired,prt1rI!igserviceofprotessandavailablecourtdateg,wi1-4gc1endardaysfromthedatethereferalisreceivedtheDepadent,theCont..actorWilljjhanorderforsupportorcompleteanenforcementaction.5)IfserviceofLOSisnecsaxy,servicemustliEcompletedorunsuccasefula-tt2!nptsdcrtimenedwithin60days.6)WithinoneyearofserviceofLC2SSorwithinCflEyearofthechildreac-’ii6ofage,whictheverislater,paternitymustlieestabulshsdorallegedorpresumedfatherexcludedastheresultofgeneirtestsand/orlegalprocess.7)AUcasesshallbeworkedthoroughlyandefficiently.Volumeofcaseswillnotliedeterminedbutshouldremainataconsistentlyhighlevel.8)IV-oattorneysaPparalegals11lperformallchildsupportestablishmentandTiforcsmentactionspursuanttotheCodeofProfessionalResponsih-7-tyassetforthintheColoradoRevisedStatutes,Cannons1-9,whibindsallColoradoattorneysandparalegals.9)AUtv-DfunctionsperfozedbytheIV-Dattorneysandparalegalssh1llieperformedinarordancewithallfederalandstatelegislationandregula±on.ia)AUpleadingpreparedbytheV-oparaleaalsshallbereviewedandsignedbyacont..ctingIV—0attorney.
.&YX?SPEcALRi5Z0Na)TheDeparentaridCan±QragreethattheEagleCountyDepa-entofSortServiceshi11be.Rde1gutec1dsuppcrtexifDrcemntunit”responsiblefortiecarryingcutoftheprcvisionsofTItle25,Article13.,C.R.S.AnadmifliS.Veprocessactionthatrequiresareqtzeetforacourthearinginanyactivitiesspet’ified.in“Ezli4hitZ,SopaofServices”shalllierefeLdtotheCcnactorwhoqhTIt!i1rep.senttheDepaxentattheh2rir1g.li)TheDeparentandCcmLtczracres_Bassigiments(14-14—107and1414VTt,C.R.S.)verifiedenxOfudgmants(14—10-122,CR.S.),(14—14-105and13-54-104(3),C.R.S.,Rule103,C.R.CP.),arrpe-tlienactionssh11-lietheresponsib14tyoftheDepaent.TheCcntratDr,ifrequestedbytheDeparent,willnttheDeparefltinregardtoanycourthearingsr4‘£ia“aaboveactivities.TheContctireh11notwarranttieDepa..LIit’sworkandsh-Udisposeofanycbectio”orotherissueT4”fiasuchactivitiesastheConactor.viewsasleg1lycorrect.c)--TheDeparentartr!Co”aragreethatconte!ptcitations,udgmenteenteredpursuanttoRule54and55C.R.C.F.,andcourthearingssP‘-lie1±1PreiIftyoftheConactcr.d)TravelTheDepar=entand_Co’tagreethatnofli1age.costsshallbechargedbytheCon.Lr.;i
