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HomeMy WebLinkAboutC17-333 Roaring Fork School District - Basalt Campus KidsFIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND ROARING FORK SCHOOL DISTRICT (Basalt Campus Kids) THIS FIRST AMENDMENT ("First Amendment") is effective as of 09/26/2017 by and between the Roaring Fork School District whose address is 1405 Grand Avenue, Glenwood Springs, Colorado 81601 (hereinafter "Consultant" or "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, County and Consultant entered into an agreement dated the 3'd day of January, 2017, for certain Services (the "Original Agreement"); and WHEREAS, the Original Agreement contemplated that the Consultant would perform certain duties with compensation in an amount not to exceed $16,750; and WHEREAS, County and Consultant desire by this First Amendment to modify the compensation as set forth in the Original Agreement. 10 1 L`1fIF_►851a►111851 a 011 NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as set forth below, the parties agree as follows: 1. The Original Agreement shall be amended to include additional cost of living adjustment (COLA) funding as described in Exhibit Al, which is attached hereto and incorporated herein by reference. Contractor will be given an additional cost of living adjustment for each educator/teacher who works directly with Early Head Start children, a minimum of 1.0% increase to the existing 1.85% COLA increase to annual salary established in the Original Agreement. Exhibit Al hereby supersedes and replaces Exhibit A to the Original Agreement. 2. The increase in compensation to reflect this additional COLA funding as set forth in Exhibit Al shall not exceed $350 or a total maximum compensation under the Original Agreement and this First Amendment of $17,100. 3. Capitalized terms in this First Amendment will have the same meaning as in the Original Agreement. To the extent that the terms and provisions of the First Amendment conflict with, modify or supplement portions of the Original Agreement, the terms and provisions contained in this First Amendment shall govern and control the rights and obligations of the parties. C17-333 4. Except as expressly altered, modified and changed in this First Amendment, all terms and provisions of the Original Agreement shall remain in full farce and effect, and are hereby ratified and confirmed in all respects as of the date hereof. S. This First Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Original Agreement the day and year first above written. Attest: � 0�2 e'BebO By: Regina O'Brien, Clerk to the Board COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS LE L�� *111"11111-1-1-1-1 dillian H. Ryan, Chair CONSULTANT: ROARING FORK SCHOOL DISTRICT Un Print Name: Rob Stein Title: Superintendent 2 Eagle County Am Scope and Comp Final 5/14 I D/Y : 1111 f111_1 I SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE Description of Services: This contract is for services provided beginning on January 1, 2017 and ending December 31, 2017. Contractor will provide child care spaces for up to five children two days a week enrolled in the Eagle County Early Head Start (EHS) program, which child care services shall comply with State child care licensing regulations, the most current Head Start Performance Standards and the Head Start Act. Additional Provisions: 1) Eligibility Determination: A. The Early Head Start program will determine the eligibility of the children to be enrolled under this agreement, inform families of eligible children of their rights, obligations, program requirements, and notify the Contractor in writing that a child is eligible. The EHS program will also notify the Contractor when an eligible child is no longer eligible. Payment for individual clients will not be made after the Contractor is notified in writing of the child(ren) served under this agreement's ineligibility. B. It is agreed that when or if EHS children transition out of the EHS program, that both parties will make every effort to provide a smooth transition into another early childhood program including but limited to Head Start, Colorado Preschool Program (CPP), and the Child Care Assistance Program (CCAP) . 2) Early Head Start Requirements: A. The EHS program will: 1. Share children's initial assessments with classroom teachers, with parent permission. 2. Provide action plans for issues or concerns that arise during program monitoring and observation of the Contractor's site. 3. Offer training opportunities to Contractor's staff that care for infants and toddlers in specific issues pertaining to infants and toddlers up to age three. B. The Contractor shall complete and return to EHS monthly attendance records, menus, and weekly lesson plans. 3) Parent(s) Responsibilities: The Parent of each Early Head Start child must agree to complete all registration forms and to update immunization and well child visits as required by the State and Contractor, and to be available for two parent conferences at the Contractor's site each year. Parents will also be available for teacher's home visits twice a year. Parents are required to follow the Center's Policy and Procedure manual. Contractor should inform the EHS program if any parent does not comply. 4) Maintenance and Access to Records: The Contractor agrees to keep records dealing with frequency of service delivery, services provided, fiscal records, and retain all book, records, and other documents relevant to this agreement for three (3) years after final payment. The Contractor agrees that any persons duly authorized by the Early Head Start Program (county, state or federal) shall have full access to and the right to examine any of said materials. 5) Program Records, Controls, Reports, and Monitoring Procedures: A. The Contractor agrees to maintain program records required by Colorado Child Care Licensing and County and agrees that a program and facilities review including meetings with consumers, review of service records, review of staffing ratios, job descriptions, staff qualifications and meetings with any staff directly or indirectly involved in the provision of services may be conducted at any reasonable time by state and federal personnel and other persons duly authorized by the County. B. The Contractor agrees to maintain program records required by the County and to complete an invoice on forms furnished by the County. Further, the Contractor agrees to make available its facilities/services to County's designees (staff, students, parents), for training or observation. 6) Staff Qualifications and Development: A. Individuals employed and representing the Contractor shall demonstrate the skills/qualifications required by the Federal Office of Head Start. Section 645A(h)(1) of the Head Start Act requires that "not later than September 30, 2010, all teachers providing direct services to children and families participating in Early Head Start programs located in Early Head Start centers, have a minimum of a child development associate (CDA) credential, and have been trained (or have equivalent coursework) in early childhood development." The CDA equivalent in Colorado consists of: a. Transcript with a minimum of the 3 EC classes (ECE 101, 111, 112) b. Early Childhood Teacher letter of qualification from the CDHS c. Level I Early Childhood Credential from the CO Office of Professional Credential d. Infantlroddler Crosswalk detailing how the 3 classes exceed the CDA requirements B. Staff must keep their CDA current with renewal every three years. Every teacher must attend at least 15 clock hours of professional development per year. Contractor must provide a copy of its state license and CDA, AA, Bachelor of Arts (BA) credentials for staff qualifications per this agreement to the EHS Education Coordinator. C. Establish staff qualification goals to ensure that not later than September 30, 2013, all such teachers have been trained (or have equivalent coursework) in early childhood development with a focus on infant and toddler development. D. Contractor must make every effort to reach and sustain compliance with the requirements for infant and toddler center -based teaching staff. The first priority is to hire qualified, credentialed staff in accordance with the Head Start Act. If the program cannot currently recruit and hire qualified, credentialed staff, the program may, after informing the EHS Education Coordinator, hire a person who is in the process of completing their credential, has experience working with infants and toddlers, and has one of the following: a. Course work with infant and toddler content b. Degree in a related field c. Training with infant and toddler content 7) The Contractor agrees to provide childcare services to EHS program families as follows: A. Early care and education for infants and toddlers whose families are enrolled in EHS and referred by County. B. Priority placements until all potential County purchased spaces are full; County will be notified of openings prior to enrolling non-EHS children. C. Inclusion of infants and toddlers with special needs and disabilities. D. Participate in assessments to be conducted in classrooms such as, but not limited to, Teaching Strategies GOLD, the Infantfroddler Environment Rating Scale (ITERS), Qualistar ratings, EHS ongoing monitoring, and EHS annual self-assessment. Results will be shared with Director and the Education Coordinator. Staff will be involved in the development and implementation of quality improvement plans based on the results of the assessments. E. Comply with all Head Start Performance Standards and the Head Start Reauthorization Act as defined in Exhibit B, including teacher credentials, teacher -child ratios, and group size at all times of the day. Exhibit B will be updated and replaced to reflect and assure compliance with any changes in state licensing regulations and/or Head Start Performance Standards. F. Maintain a current, working Policy and Procedure manual that is distributed to families at enrollment, as well as to EHS, and go over the policies with the parent before enrollment. EHS children should not be denied services if they cannot provide diapers and/or formula. Families are to contact their Family Advocate/Home Visitor in order to address the issue. The center director should contact the EHS Education Coordinator if provision of these materials becomes an issue. It is the responsibility of the center to enforce the Policy and Procedures manual including health exclusions, pick-up and drop-off policies and procedures. G. Center Director will participate in Director and EHS Education Coordinator meetings as needed. H. The center director will contact EHS staff prior to denying services excluding health related issues. I. Teachers will participate in the development of an Individualized Family Plans (IFSP) for each child by convening two parent teacher conferences at the child care site annually and participating in two EHS home visits annually. Based on observations and assessments, all parties will contribute to a plan for the child's development. Copies of conference reports and the child's developmental goals will be filed in the child's portfolio at the child care site and in the child's chart maintained by the EHS program. J. Teachers will complete individual portfolio files for each child per Teaching Strategies GOLD online system. Teachers will meet children's early learning needs by individualizing the curriculum for each child based on their observations and the child's developmental goals. At the time of transition to anew classroom or childcare site, the child's portfolio will accompany them to the new placement. K. Allow County staff access to childcare sites during hours of operation. This includes the Mental Health Coordinator, Family Advocates/Home Visitors, and Education Coordinator who will conduct classroom observations and or trainings. L. Notify County of planned transitions and develop a transition plan with each family. M. Program must provide primary caregiving to children enrolled in Early Head Start. N. Share menus, health and safety checklist, and lesson plans with EHS as completed. Make changes to menus based on recommendations from a Registered Dietician provided by EHS. O. Provide snacks and meals to the children served under this agreement and are enrolled for USDA reimbursement. Program is responsible to submit receipts and documentation to USDA. P. Provide a copy of current child care license(s) to the EHS Director for the childcare facility in this agreement. Q. Provide EHS with a copy of the Notice of Survey Findings from every health department visit to Basalt Campus Kids. R. Provide EHS with copies of educational credentials for all staff members. S. Provide EHS with a copy of stated private pay tuition rates. T. Children will not be required to participate in religious activities. Contractor must offer alternate developmentally appropriate activities at these times. U. All information regarding children and families must be kept confidential. V. Contractor must identify a curriculum to be used in each classroom and inform EHS which curriculum will be used. W. Contractor must have a process for all parents to sign their children in and out in order to assure safety. X. Contractor shall work cooperatively with the Coaching and Consultation program as funds allow in the infant and toddler classrooms. Y. Contractor shall invoice Child Care Assistance Program funding for eligible EHS families and notify EHS when families are enrolled and transitioned. Z. Contractor shall notify HHS immediately of all reports of suspected child abuse or neglect involving Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services — (970) 328- 7720. The above -listed services will be provided expeditiously to the children served under this agreement. The legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative and supportive approach from existing local and state agencies to enhance the efficacy of Early Head Start and its proposed measurably productive, pro -social impact on involved families. Performance Standards and the Head Start Act are located at the Early Childhood Learning and Knowledge Center: http://eclkc.ohs.acf.hhs.gov/hslc. Payment and Fee Schedule; Contractor shall be compensated for performance of assigned services as follows: 1. County agrees to pay to Contractor for two full time spaces up to $7$0/month per space for an amount not to exceed $14,040. County will only compensate Contractor for spaces being reserved for County during each month that the program is in operation and fees will be prorated if services only provided for a partial month. Contractor must submit invoice for payment no later than December 15`x', 2017. 2. County will compensate Contractor for the purchase of supplies recommended to support compliance of Performance Standards. County may provide funding for Contractor's staff training and/or development including tuition to vocational technical schools, community colleges and universities for staff training as identified in the training and technical assistant plan. Expenses for supplies and training may not exceed $500 for training and tuition, and $200 for supplies. Receipts must accompany invoice for reimbursement. 3. Cost of living adjustment. Each educator/teacher who works directly with Early Head Start children shall receive a minimum 2.85% increase of annual salary. Total amount shall not exceed the $2,360 in Federal funds provided for under this Agreement. These rates are being paid to assure compliance with Head Start Performance Standards. Fees and reimbursements will be made in accordance with the terms of 4.2 of the Agreement. In no case will EHS make payment for a child care slot when Basalt Campus Kids director does not contact EHS staff prior to suspending services, excluding health related issues. Maximum compensation under this contract shall not exceed $17,100.