HomeMy WebLinkAboutC17-312 Eagle River Youth CoalitionFIRST AMENDMENT TO AGREEMENT BETWEEN
EAGLE COUNTY, COLORADO
AND
EAGLE RIVER YOUTH COALITION
THIS FIRST AMENDMENT ("First Amendment") is effective as of July 31, 2017 by and
between Eagle River Youth Coalition a Colorado nonprofit corporation (hereinafter "Consultant"
or "Contractor") and Eagle County, Colorado, a body corporate and politic (hereinafter
"County").
RECITALS
WHEREAS, County and Consultant entered into an agreement dated the V day of August, 2016,
for certain Services (the "Original Agreement')(C16-314); and
WHEREAS, the Original Agreement contemplated that the Consultant would perform certain
Services with compensation in an amount not to exceed $93,200; and
WHEREAS, the County desires to have Consultant perform additional Services for additional
compensation as set forth below; and
WHEREAS, the term of the Original Agreement expires on the 3 V day of July, 2017, and the
parties desire to extend the term for an additional year.
FIRST AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as
set forth below, the parties agree as follows:
1. The Original Agreement shall be amended to include additional Services as described
in Exhibit 1, which is attached hereto and incorporated herein by reference.
2. The compensation for the additional Services set forth in Exhibit 1 shall not exceed
$103,200 or a total maximum compensation under the Original Agreement and this
First Amendment of $196,400.
3. The term of the Original Agreement is hereby extended to the 3 V day of July, 2018.
4. Capitalized terms in this First Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the First
Amendment conflict with, modify or supplement portions of the Original Agreement,
the terms and provisions contained in this First Amendment shall govern and control
the rights and obligations of the parties.
5. Except as expressly altered, modified and changed in this First Amendment, all terms
and provisions of the Original Agreement shall remain in full force and effect, and are
hereby ratified and confirmed in all respects as of the date hereof.
C17-312
6. This First Amendment shall be binding on the parties hereto, their heirs. executors.
successors, and assigns.
IN WITNESS WI IEREOF, the parties hereto have executed this First Amendment to the Original
Agreement the day and year first abov=e ATitLen.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COIJNTY
COMMISSIONERS
Jillian I3. Ryan, Chair
Attest:
By:
Regina O'Brien, Clerk to the Board
CONSULTANT:
EAGLE RIVER YOUTH COALITION
By:
Print Name: i 1,. ze\1
NOTARY BLOCK
State of
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MY COMMISSION EXPIRES 09/24/20
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Pagte County Amend Tam Scope Comp Fina] 5+14
EXHIBIT 1
SCOPE OF SERVICES, SCHEDULE, FEES
Purpose
Communities that Care (CTC) is an evidence -based approach for communities to form or partner with
existing coalitions, identify prevention priorities and effective strategies to address concerns, and mobilize
the community to implement strategies. CTC funding aligns with Eagle County and community priorities
of substance use prevention and mental health promotion while avoiding duplication by working with and
through existing infrastructure. Resources from this funding opportunity will enable Eagle River Youth
Coalition (Contractor) to implement collective strategies to deter and prevent youth substance use and
access. Communities that Care includes five (5) phases of implementation: (a) Phase 1: Get Started; (b)
Phase 2: Get Involved; (c) Phase 3: Develop Community Profile; (d) Phase 4: Create a Plan; and (e)
Phase 5: Implement and Evaluate.
Scope of Services
i. The Contractor shall provide a full time Communities That Care Local Coordinator
2. The Contractor shall recruit key leaders and potential community board members to participate in the
CTC coalition, using guidance outlined in the CTC model.
3. The Contractor shall recruit leaders of state -funded prevention and treatment projects to participate in
the community coalition, as available within the communities.
4. The Contactor shall recruit a minimum of one (1) youth advisor and one (1) family leader to
participate on one of the workgroups within the community coalition. Family leaders may include
graduates of CDPHE's Family Leadership Training Institute.
5. The Contractor shall use group facilitation skills and tools provided by CTC to help guide the
coalition through the CTC process.
b. The Contractor shall prepare for and lead the CTC workshops for the current Phase 3 and 4 (see
Phase 3-4 below), in appropriate order and timing, for effective community progress.
7. The Contractor shall hold regular meetings of the coalition, a minimum of one (1) meeting of the
coalition or a workgroup per month.
S. The Contractor shall complete the CTC Milestones & Benchmarks evaluation tool for Phase 3 and 4,
with the support of the coalition.
9. The Contractor shall ensure all community coalition meeting preparation and follow-up is completed.
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Eagle County Amend Term Scope Comp Final 5/14
10. The Contractor shall facilitate delegation of community prevention coalition tasks, including but not
limited to collecting, organizing, and analyzing data; community outreach and public relations; and
coalition meetings.
11. The Contractor shall train community coalition members to expand community outreach.
12. The Contractor shall provide Eagle County Public Health contract monitor with an updated staff
roster of CTC Local Coordinator within two weeks of any staffing change.
13. The Contractor shall review data about substance abuse and mental health risk and protective factors
in the community using a list provided by CDPHE of recommended indicators. This shall include
school-, district-, or regional -level data from the Healthy Kids Colorado Survey.
14. The Contractor shall review and update information included in the existing local community health
assessment, regarding youth substance abuse and mental health with members of the coalition.
15. The Contractor shall prepare for and lead the CTC workshops for Phase 5 with appropriate timing for
effective community progress.
lb. The Contractor shall complete additional assessments/data analysis to develop a clear picture of gaps
in youth substance abuse prevention within the community, specifically related to shared risk and
protective factors that prevent substance use.
17. The Contractor shall request data from members of the coalition to further analyze gaps in local youth
substance abuse prevention.
18. The Contractor shall request local or regional data from CDPHE released after the completion of the
existing community health assessment to further identify gaps or concerns related to youth substance
use, abuse, and prevention.
19. The Contractor shall engage community members to assess risk and protective factors driving
prioritized problems based on selected prevention priorities.
20. The Contractor shall map existing resources already in place within the community to address the
gaps identified in the data.
21. The Contractor shall analyze and summarize these assessment results in an updated community health
assessment report using a CDPHE-approved template for the substance abuse -related risk, protective
and outcome data.
22. The Contractor shall present the results of the updated community health assessment report, a
minimum of twice during the first twelve (12) months of this Contract, including members of the
coalition and community.
23. The Contractor shall identify a shared mission and vision of coalition members, based on information
from the updated needs assessment.
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24. The Contractor shall use its best efforts to complete the Phase 5 Trairiings on Funding and Systems
Change with the coalition. The parties agree that the completion of this task will be dependent on
other factors and in the event Contractor is not able to complete this task within the term of the
Agreement, the parties will not view this as noncompliance or breach of this Agreement.
25. The Contractor shall complete the CTC Milestones & Benchmarks evaluation tool for Phases 2-3 and
related tasks in Phase 5, with the support of the coalition.
26. The Contractor shall build capacity of community coalition members to address alcohol, prescription
drug, and marijuana use/abuse among youth by providing a minimum of two (2) trainings designed
for coalition members: substances and impacts of their use on young people and positive youth
development principles and practices.
27. The Contractor shall determine (in consultation with coalition) the geographic areaslcommunity(ies)
appropriate for intervention within the prevention action plan.
28. The Contractor shall prepare for and lead the CTC workshops for Phases 4-5 with appropriate timing
for effective community progress, with support from CDPHE.
29. The Contractor shall develop a process for setting prevention priorities based on updated assessment
data from that community.
30. The Contractor shall identify existing prevention programs that can be leveraged to address the
strategies selected at each of the socioccological model levels, including programs funded by CDE,
MCH, TGYS, GBH or DO.
31. The Contractor shall identify (in consultation with coalition) a minimum of one (1) prevention
strategy from both the societal and community levels of the socioecological model to implement
areas such as: improve social norms, life skills and resilience, and community connectedness.
Strategies shall be selected from a menu of prevention strategies to be provided by CDPHE.
32. The Contractor shall identify (in consultation with coalition) action steps to improve implementation
of evidence -based prevention strategies from the menu of prevention strategies.
33. The Contractor shall develop a logic model that illustrates and connects the problems the coalition
will address, evidence -based strategies to address those problems, and anticipated outcomes.
34. The Contractor shall work with community prevention coalition members, members of the larger
community and CDPHE to develop a comprehensive community prevention action plan, using
evidence -based or evidence -informed strategies from the menu of prevention strategies to be provided
by CDPHE.
35. The Contractor shall develop budgets for implementation of prevention strategies identified by the
coalition.
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36. The Contractor shall identify process and outcome evaluation measures for each action step and
strategy implemented within the prevention action plan.
37. The Contractor shall complete the relevant sections of the CTC Milestones & Benchmarks evaluation
tool for Phases 4-5, with the support of the coalition.
38. The Contractor shall be aware of and involved in the implementation of substance abuse prevention
strategies within communities to avoid duplication.
39. The Contractor shall document successes or challenges encountered by community coalition members
while implementing strategies.
40. The Contractor shall track progress toward implementation of the steps outlined in the community
prevention action plan.
41. The Contractor shall discuss edits and updates to the community prevention action plan with the
Eagle County Public Health contract monitor.
Standards and Requirements
1. The content of electronic documents located on CDPHE and non-CDPHE websites and information
contained on CDPHE and non-CDPHE websites may be updated periodically during the contract
term. The Contractor shall monitor documents and website content for updates and comply with all
updates.
2. The Contractor shall participate in all required technical assistance meetings conducted by the
CDPHE CTC team
3. The Contractor shall facilitate and document the implementation of the five phases of the
Communities That Care model with fidelity, providing justification for necessary adaptations. The
five phases are described on the CTC website: http://www.communitiesthatcare.net/how-ctc-works/,
incorporated and made part of this Contract by reference.
4. The Contractor shall ensure that the CTC Facilitator will demonstrate the skills identified in the CTC
Facilitator job description provided by the University of Washington.
5. CDPHE will provide a list of recommended youth substance abuse and mental health risk and
protective factor indicators for a community to review for inclusion in the updated community health
assessment.
b. CDPHE will provide a menu of approved primary prevention strategies across the socioecological
model for implementation by communities. These strategies will be based on the best available
research and evidence for the prevention of substance abuse.
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7. The Contractor shall select strategies for implementation in the community prevention action plan
from the menu of primary prevention strategies to be provided by CDPHE. The Contractor shall
employ a minimum of one (1) strategy at the community and one (1) strategy at the societal levels of
the socioecological model.
S. The Contractor shall use the CDPHE-approved template for the community prevention action plan.
9. CDPHE will review the following submitted items within five (5) business days of receipt and
provide feedback:
a. updated chapter for the community health assessment with recent data on risk and protective
factors related to youth substance use.
b. community prevention action plan and related evaluation activities.
10. The Contractor shall receive CDPHE approval for the community prevention action plan prior to
strategy implementation.
11. The Contractor shall receive CDPHE approval for the community prevention action plan prior to
implementing evaluation strategies.
12. The Contractor shall submit any edits to the community prevention action plan to CDPHE for
approval.
13. The Contractor shall adhere to all eCTC license agreement requirements.
14. The Contractor shall ensure all community facilitators using the eCTC system must successfully
complete the Facilitator Training and content mastery assignment in advance of launching eCTC in
their communities.
a. To ensure high quality implementation of eCTC, this license assumes that community facilitators
have successfully completed a Facilitator Training and content mastery assignment, and their
communities are working with a certified CTC coach.
15. The Contractor shall comply with the National Standards for Culturally and Linguistically
Appropriate Services in Health Care (CLAS Standards) website:
http://www.integration.samhsa.gov/EnhancedCLASStandardsBlueprint.pdf as they relate to health
communications and is incorporated and made part of this Contract by reference.
lb. The Contractor shall utilize current substance abuse social marketing campaign materials provided by
CDPHE.
17. The Contractor shall use only marijuana research or statements on the health effects outlined by the
Retail Marijuana Public Health Advisory Committee. These approved health statements and
factsheets are incorporated and made part of this Contract by reference and are available on the
following website www.colorado.gov/marijuana.
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IS. The Contractor shall attend identified trainings, including grantee orientation, the Communities That
Care model, effective facilitation strategies, positive youth development, accessing data resources,
prevention -science, and others as identified.
19. The Contractor shall use the CDPHE-approved progress and final report template, to be provided by
CDPHE, which includes the following requirements:
a. Updates to the Milestones and Benchmarks process tracking document,
b. Number and description of community partners engaged in the coalition and workgroups,
c. Evaluations of workshops, workgroups and coalition meetings,
d. Updates, progress, and outcome reporting on any prevention action plan steps and related
evaluation activities within the community prevention action plan,
e. Opportunities and next steps for the program, and
f. document a minimum of one (1) documented success story from the project
20. The Contractor shall provide to CDPHE upon request written procedures related to gift card purchase
and handling. At a minimum, the procedures must include the following:
a. How the gift card inventory is tracked and maintained
b. Gift card storage and safeguards against theft
c. The primary person responsible for securing and distribution gift cards,
d. A gift card distribution log that records each gift card number, dollar amount, and the printed
name and signature of each gift card recipient.
21. The Contractor shall provide CDPHE with an updated staff roster of CTC Facilitators within two
weeks of any staffing change.
22. CDPHE will provide Healthy Kids Colorado Survey data at the regional level, where available.
www.chd.dphe.state.co.us/topics.aspx?q=Adolescent-,Health-Data. This information is incorporated
and made part of this Contract by reference.
Milestones and Benchmarks
3.1 The community hoard has the capacity to conduct a community assessment and prioritization.
3.11 Create a Risk & Protective Factor Assessment workgroup to conduct data collection and
analysis.
3.12 Hold Community Assessment workshop.
3.13 Ensure that Assessment workgroup has appropriate skills and expertise.
3.14 Develop work plan and time line for data collection and analysis.
3.15 Identify and acquire resources required for assessment process.
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31 Collect community assessment information and prepare it for prioritization.
3.21 Ensure that Communities That Care Youth Survey has been conducted.
3.22 Collect public data as needed to supplement Communities That Care Youth Survey.
3.23 Prepare Communities That Care Youth Survey and public data for prioritization.
33 Prioritize populations or geographic areas for preventive action, based on risk and protective
factor data.
3.31 Identify populations with high levels of risk and low levels of protection.
3.32 Identify geographic areas with high levels of risk and low levels of protection.
3.4 Identify priority risk and protective factors.
3.41 Deeide who will be involved in prioritization process.
3.42 Identify priority risk and protective factors.
3.43 Brief key leaders on community assessment results.
3.44 Prepare and distribute Community Assessment Report.
35 Conduct a resource assessment and gaps analysis.
3.51 Create a Resources Assessment & Evaluation workgroup to conduct resources assessment and
gaps
3.52 Involve service providers and other youth service agencies in resource assessment.
3.53 Hold Assessing Community Resources workshop
3.54 Identify and assess existing policies, programs and practices that address the priority risk factors.
3.55 Identify gaps in services.
3.56 Brief key leaders on resource assessment and gaps analysis.
3.57 Prepare and distribute Resource Assessment Report.
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3.6 The community is ready to move to Phase 4: Create a Community Action Plan.
3.61 Develop initial work plan and time line for Phase 4: Create a Community Action Plan.
3.62 Identify and secure the resources needed for Phase 4.
4.1 The Community Board has the capacity to create a focused Community Action Plan.
4.11 Hold the Community Planning workshop.
4.12 Ensure that Community Board has necessary skills and expertise to support plan development.
4.13 Engage all stakeholders whose support is required to implement plan.
4.14 Create appropriate workgroups to support plan development.
4.15 Develop a work plan and time line for plan creation.
4.16 Identify and secure the resources needed for plan development.
4.2 Specify the desired outcomes of the plan, based on the community assessment data.
4.21 Specify desired outcomes (long-term goals) for youth development.
4.22 Specify desired outcomes for risk and protective factors.
43 Select tested, effective programs, policies and practices to address priority risk and protective
factors and fill gaps.
4.31 Specify the population or geographic area to be addressed.
4.32 Investigate tested, effective programs, policies and practices for each priority risk and protective
factor.
4.33 Involve key Leaders, community board members, service providers, youth and community
members in
4.34 Select tested, effective programs, policies and practices for each priority risk and protective
factor.
4.35 Engage organizations, agencies or groups to be involved in implementing each new program,
policy or practice; obtain their commitment to implementation.
4.36 Identify desired program and participant outcomes for each program, policy or practice.
4.37 Determine implementation goals for each program, policy or practice.
4.38 Develop preliminary tasks & time line for each new program, policy or practice.
4.4 Develop a written Community Action Plan.
4.41 Write the Community Action Plan based on decisions made in the Community Planning
workshop.
4.42 Ensure that key leaders, community board members and community members endorse the plan.
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4.43 Distribute the plan throughout the community.
4.5 'The community is ready to move to Phase 5: Implement & Evaluate the Community Action
Plan.
4.51 Develop an initial work plan and time line for Phase 5: Implement & Evaluate the Community
Action Plan.
4.52 Identify and secure the resources needed for Phase 5.
Monthly Reimbursements:
A monthly invoice will be emailed by Eagle River Youth Coalition to phinvoices@eaglecourity.us by the
15" of each month. Invoices must include actual personnel expenses and itemized expenses identified
below.
Personnel ($$5,000)
Meeting incentives including child care, transportation, gift cards, stipends, and food ($7,700)
Local and state travel for meetings and required trainings ($2,500)
Office supplies and equipment ($2,000)
Data assessment ($1,000)
Community -level strategy implementation targeting CTC -prioritized risk and protective factors ($5,000)
The compensation for the additional Services set forth in Exhibit 1 shall not exceed $103,200.
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