HomeMy WebLinkAboutC96-085 GilligGILL .G TEL: 510-,85-6813 Feb 13,96 11'15 No.010 P.01:'04 MIR ICV6 8550 0C11f1A�Tlli �--- �O"mh cLEYTEFI E3 SENO IMMEDIATELY DATE C - i.3 - (v -- THIS MESSAGE IS BEING SENT FROM: I111RDRE FENELON, CONTRACT ADMINISTRA(OR PHONE: 510-264-5014 NAME FIRM GILLIG CORPORATION, 25800 Clawiter Road, Hayward, CA 94545 FAX N0. 1-;10.785-6819 PLEASE DELIVER THE FOLLOWING TO: NAME 7Ro8EP-r W, /- C6F'rd. FIRM FAX N0. RE: L ET TCSE'. nC,K.Al"ktZCv&'%)6/V 7 COMMENTS I REMARKS: �, /N _i"'lEsP41U 5 TO YOU p- i 7 nC 7403��5dA J 2)R 2) WE ARE TMANSM[TTING Q PAGES (INCLUDING THIS COVER LEMR), IF THE TRANSMiSSION IS NOT COMPLLIED, PLEASE NTTA NDERSRN — EXT. 5010 X� .R, 800-735.-1snn CC.: _� GILLIG TEL: 510-785-6819 Feb 13,96 11 16 No.010 P.02/04 �MILUM FO GILLIC CORPORATION HAYWARD, CALIFORNIAIRNI 84540.3008 TEL EPI LONE 5101785-1500 Febiusuy 12, 1996 FAX N 510178S-681^ [ Mr. George A. Gates, Chairman Office of the Board of Cornmissioners Eaglc County, Colorado P. 4. Box 850 Eagle, CO 81631-0850 ]RF. It ;ll , SIX 6) 11RANSITC0 CHS..' Dear Mr, Gates: The Gillig Corporation lharlks you -,,cry much for the letter dated January 10, 1996 confirming the purchase of six (6) 40 foot transit buses. Now that the Contract has been officially awarded, we request all calls and correspondence to directed to your project engineer: Ken Robinson, Sales Engineering Manager phone: (5 10) 264-5019 Gillig Corporation FAK (510) 785-6819 5800 Clawiter Road IIayward, CA 94545 For your planning flurpases, we have telitatively scheduled your buses to start on our production line the week of September 2, 1996, with completion following in 3 '/z weeks. As continned in your letter, we have added this order to the Beaver Creek order, i.e. with the same features as the Beaver Creek mecting notes dated December 6, 1995. please review the following items and advise Ken Robinson As soon as,.l1aij:]&: if there are any changes required. We aced to resolve any outstanding items inimcdiately to assure preservation of the production start crate. A. MESTtNA'1'IQN —SW—N MI 1Tr.'YI33j We will pruvidc the front and side Vultron model electronic destination sign with a test pattern only. GILLIG TEL: 510-785-6819 Feb 13,,96 11:16 No.010 P.03/04 February 12, 1996 Page 2 B. PAINT S RM E RNR 1'M 1 G We will provide the same paint colors acrd paint layout as the Reaver Creek buses. This is currently pending receipt at Gillig. I believe the only change is die logo you will require We will need a "sample" logo for duplication. This sample can be returned. C. SAT Y,AYOV TTI'l'FM 3) We will provide seat layout REI -23760, the same layout approved by Beaver Creek (copy enclosed for your reference). The layout will be custorni7ed to include your name and assigned a new part number to assure proper internal tracking. D. PASSENGFRaEA7-$(1 EM 23 We will provide the saruc seat model, seat colors, and wheelchair area arrangement as Beaver Creek. E. pTtAT�ITEM 22) We will provide the same seat model and color as Beaver Creek. F. IN'I ERIOR (ITEM 25 25, 30) We will provide the same interior color driver's barrier, modesty panels, flooring, and interior sidewalls. G. ltd TVER,S.Q :l-1 We received a revised driver's dash drawing #10-34527-407 from Beaver Creek. Gillig will provide the same dash layout as approved by Beaver Creek. The layout will. be customized to include your name and assigned a new part mimber to assure proper intenial tracking. We look forward to working with you and the successful delivery of yorir new transit buses. a l3ILLIG TEL: 510-785-6819 Feb 13,96 11:16 No.010 P.04/04 February 12, 1996 Page 3 Please do not hesitate to call Ken or myselres solve all outstanding items hf you have any qustions. ely. to Very long lead times In our industry, we need to Very truly yours, g, "-, �" �- - Deirdre k;. Fenelon Contract Administrator (510) 264-5014 DEF:na cc: Bill S;111(110115 Director of Resort Services Beaver Creek Resort Co. 38359 Hwy 6 Regi Mouse Avon, CO 81620 cc: K. Robinson W, Reich Otticc of the Goard of Commisavoncrs 1970)328-8605 Fax 1,970: 328-7207 TnD: ;970' 328-8797 EAGLE COUNTY, COLORADO January 10, 1996 VIA FAX 510-785-6819 Original by Via Mail Ken Robinson Sales Engineering Manager Gillig Corporation Box 3008 Hayward, CA 94540-3008 Dear Mr. Robinson: Ea,f;lc Counry Building 1'.0. liox 850 500 Broadway Eal-ic Colorado 8 163 1-0850 Per your letter of December 28 to Bill Simmons of Beaver Creek Resort Company, Eagle County, Colorado, for the Eagle County Regional Transportation Authority, wishes to purchase six coaches, per the specifications and terms in the December 6, 1995 memo from Deirdre Fenelon to you, a copy of which is attached hereto, with the addition of the Bergstrom floor heater as per the December 28 letter. You will add this order to Beaver Creek Resort Company's order. The coaches will be delivered approximately October 1996 and not later than October 15, 1996. The coaches will be delivered to the County, or to an agent which the County may hereafter identify. Your billing for these coaches should go directly to the County. Title will be delivered to the County or as the County may hereafter specify. The price is $208,545.00 per coach, Creek,Colorado. 25�r1996 The price is payable 10% down -- payable on or about -- with the balance payable within 30 days after acceptance. Ken Robinson January 10, 1996 Page Two You have been advised that a 1/2%- sales tax dedicated to mass transportation went into effect in Eagle County on January 1, and proceeds of that tax is the source of funds for this purchase. Sales taxes are reported and paid to the State, which later reports and pays local governments. Our estimate is that by April 25 Eagle County will have received -sufficient proceeds from this sales tax to pay the down payment, and by the end of October sufficient proceeds to pay the balance. We hope to avoid any confusion associated with our being piggy- backed onto Beaver Creek Resort Company's order. We recognize, of course, that some changes in the specifications may be made, along with associated changes in price, and we will work with Bill Simmons at Beaver Creek Resort Company to try to coordinate any such changes. Nevertheless, please do not make any changes to this order unless the change is confirmed directly by Eagle County. Please contact Bob Loeffler, Assistant County Attorney, at 970-328- 8685 if you have any questions or issues regarding this order. very truly yours, EAGLE COUNTY ^BOARD OF COMMISSIONERS Georg A. Gates Chairman cc: Bill Simmons, Beaver Creek Resort Company George Roussos, County Engineer Robert Loeffler, Assistant County Attorney \gillig.ltr 0 J nli 05 ' SS 01: 54PI*I RESORT GPEFHT i RIAS DATE: December 6, 1995 TO: Ken Robinson, Sales Engineering Manager FROM: Deirdre Fenelon, Contract Administrator Q. SUBJECT: PRE -PRODUCTION MEETING - BEAVER 4 + COLORADO MEETING DATE: MONDAY, DEC ATTENDING: BEAVER CREEK RESORT COMPANY Bill Simmons, Director Resort Services TOWN OF AVON Dan Higgins, Fleet Manager GILLIG CORPORATION Ren Robinson, Sales Engineering Manager Deirdre FeneloN Contract Administrator Wil Reich, Director Transit Sales A factory tour was provided by Wil Reich showing the complete manufacturing process. The Pre -Production was held to discuss and review the "Shop Work Order" and confirm the vehicles to be manufactured: AC= 1. The official contract correspondent for the property is: OK BILL SIMMONS, DIRECTOR RESORT SERVICES BEAVER CREEK RESORT COMPANY P.O. BOX 5390 AVON, COLORADO 81620-5390 Phone: (970) 845-5858 FAX: (970) 845-5282 X11: `TTRI RESORT OPERATION Beaver Creek Date: 12/6195 MEETiNe NO'T'ES 1 Con, cc: Dan Higgins, Fleet Manager Town of Avon pX P.O. Box 1726 Avon, Colorado 81620 Phone: (970) 949-6121 FAX: (970) 949-9136 The Town of Avon operates and maintains the vehicles for Beaver Creek. The official correspondent for Gillig is: Ken Robinson, Sales Engineering Manager GMUG CORPORATION 7.5800 Clawiter Road Hayward, California 94545 Phone: (510) 264-5019 FAX: (510) 785-6819 2. Gillig requested the following iterni to be provided at this pre- production meeting, as follows: - Photos of current buses - Destination sign reading list - Not RAquired Letter - Customer contact list - Customer to sand - Paint scheme - Customer to advise by erid of January 1996 OX 3. Gillig will build 10 buses, 40 Ft. BY 102 in. Serial Numbers: 87492 to 87501. Buses scheduled to start July 1996. 2 @5 96 01:55FM RESORT OFERATIUNb Beaver Creek Date: 12/6195 MEETING NOTES . To WGIZI 4. Engine - Detroit S-50, 315 HP, #1 Diesel Fuel Coolant Filter - Perry Starter - Delco 24 Volt. Alternator - Delco, 24 Volt Model 50DN, 270 Amp rating. Air Compressor - TuFlo 750 16.5 CFM - Ether Start - KBI included. Block Heater -110 Volt, 150OW Hydraulic Hoses - Stainless Steel Letter Fuel Lines - Blue FC350 hose from fuel tank to bulkhead. Fuel Filters - Standard DDC dual filter system. Cooling System 130°F ambient rating. Stainless steel surge tank with sight glass. Catalytic Converter Stainless steel tailpipe Engine Protection module and shutdown system incorporated in DDEC IIx system. 5. Transmission - ZF Model EP600 OK Control and Shifter - Electronic Retarder - Throne activated Dipstick - To rear engine door 6. Front Axle - Rockwell Model 17111, 14,6001b. rating. Wheel mounting - Stud piloted. Hubs - Oil lubricaled OK Brakes - 141A diameter Slack Adjusters - Haldex S.A.B. automatic. Splash Apron - Full width. 7. Rear Axle - Rockwell Model 61143 Ratio - 5.38:1:00 OK Hubodometer - Engler Suspension - Noway 4 Bag. Splash Apron - Full Width 3 Ahs 0C ' Sb 01: 55"11 P,ESOFT OPERATIONS t Beaver Creek Date: 12/6195 MEETING NOTES g, Hydraulic System - Bus system low fluid level sensor with light on dash. OK Diagnostic Ports - At fan motor and hydraulic pump. Chassis Lines - Stainless Steel tube. Wheelchair Lift - Independent pump and 24 volt motor. 9. Fuel Tank - 125 gallon capacity) roadside fill. OK Tank - Carbon Steel. Filler - Standard 10. Rear Run Box - Electric gauges. OK - Engine Oil Pressure Gauge - Engine Coolant Temperature Gauge - Engine Hourmeter 11. Air System - Air dryer, Model AD9 Heated System - Yes OK Kneeling System - Yes Towing Connections - Front and Rear Letter Shop Air Connection - Tire valve fitting. 12. Frame - Front Door 42 inch wide OK Rear Door - 34" wide Roof Hatches - Provide 2, 1 over front axle and 1 over rear axle. 13. Batteries - Battery box stainless steel wlfiberglass liner OK Battery Model - National SD Cable Connection - Top lug 14. Wheelchair Lift - Lift -U Model to meet ADA regulations. Location - Mount in front door Grabrails - Stainless Steel OI{ Cycle counter mounted in equipment box. Pressure gauge in equipment box. 4 AN p5 'So ©1:StiPM RESORT OPERATIONS Beaver Creels Date: 12/6195 MEETING NOTES ACMN 15, Heater System - Thermo King heater system only - no air OK conditioning. Condenser and Evaporator Motors - Ohio permanent magent. provide Webasto 50,000 BTU heater. pront stepwell defroster (ducted from the Bergstrom drivers heater). Provide rear stepwell heater (forward of exit door). 16. Exterior Paint - Customer currently revising colors. They are to advise us by the end of Jammy 1996. Avon after delivery Letter Bus numbers and logos to be installed by 17, Rear Engine Door - OK Ad prams - None Small Access Doors: None required. 1S. Entrance Door - 42" wide framed dimension Emergency Dump Valve over entrance door. OK Brake Interlock - Not with door operation. Glazing - Two Piece Grab Handle - Stainless Steel 19. Mt Door - 34" wide framed dimension Door - Swing style Operation - Full driver control with sensitive edge. OK Grabrails on Doors - Stainless Steel. Grabrails in stepwell - Stainless Steel. Glazing - Upper Section Only 20. Wheels & Tires - provide 7 steel wh6cls, stud Piloted- _ iloted. - provide (3) X OK Tires ZA Michelin and (4) MD4 or XM+S4 Michelin size 12822.5 "H" rated. 1 spare tire & wheel shipped inside bus. OK 21. did Frames - None 5 JAN 05 I= 01:56PM RESORT OPERATIONS 0 Date: 1216/95 Beaver Creek METING NOTES AC ON 22. Drivers Seat - Manufacturer - National Model - 93 AB Hi -Bac, with heed rest. OK Armrest - No Upholstery - Black cloth, standard fabric. Boxing - Black vinyl. 23. Passenger Seats - Reviewed seat layout for 401x102" bus with 2 stcpwcll bzaters, 1 roadside how, Natione193AB drivers seat and Option "B" W1C restraints.be sent to customen to submittedrfinal#2376to review Engineering, revised layouts will and approval. Letter Mode16466, Cantilevered Model - American Seating Back panel - #989 Dark Blue Grabrail - #989 Dark Blue, energy absorbing. Back Facing - #D257 Dark Blue Cushion Facing - #D257 Dark Blue Cushion Material - ImPae SR LS -10 or equal. Wheelchair Restraints - American Seating, Option "B" . 24. Passenger Signals - "Stop Request° sign in front destination sign header compartm-nt. OK Pulleords - Installed mid window. Color - Neutral Touchtape - At wheelchair positions. 25. Driver's Barrier -. Black Front(facing windshield) AFT(facing passengers) - Gray Nova #4320. Upper Panel - SAR OK Entrance Door: Front(facing windshield) - Black AFT(facing passengers) - Gray Nova #4322-60 Upper Panel - SAR P 7AN 05 196 01:57PM RESORT OPERATIOIJS Date: 12/6!95 Beaver Creek MEETING NOTES 25. Exit Door: Forward and Rear-va #4322-60 Front(facing stepwell) - GMY AFT(facing passengers) - Gray Nova #4322-60 No upper panels. Stanchions/Rails - Stainless Steel. Letter Send sample Beamak brochure. 26. Windows - Drivers window 2 piece slider style. Passenger - Transom OK Glazing - 1/4" glass, 28% gray tint. Frames • Black anodized. 27. Exterior Lights -Dual Headlights Rear - Provide 4" surface mounted, Union City style. Back -Up - 4" diameter Rear side turn signals included. Letter Provide DAS 6200 APS deceleration light system. Provide stainless fasteners on lights. 28. Radio & Public Address System - OK Radio box with thumbscrews (no power) under 1st roadside passenger seat, (to be used as driver's storage box). Communication Radio - To be customer supplied and installed. Antenna coax cable and conduit to driver's heater. Antenna Madel -Motorola HAE4 � m�c Model X32 mounted on Z. P.A. System - Mobilpage 5759 right side of dash. - 6 interior speakers - 1 exterior speaker 29. Flooring - RCA Rubber Color - #766 Medium Gray OK Step Nosing - Yellow Standee Line - Yellow 7 J;q p5 '9r 01:5, -PM F._SORT OPE.-ATiONS Date: 12!6195 Beaver Creek MEETING NOTES 30. Interior SidewaUs - Between/Above Windows - French Cream OK Below windows to seat rail- Gray Nova X4322-60 Rear Bulkhead - Medium gray carpet. 31. Exrterior Mirrors - OK Roadside and Curbside - 8"x8" with 5" spot. Spring Loaded Arms - Yes Ox 32. Farebox - None required Fambox Guard Rail - Stainless steel, Gi11ig to install (same as Avon). 33. Destination Signs - Vultron Model, with test program only. Reading list not required. Front Sign - 7" Side Sign - 2.7" OK - Auto Blank, 0 minutes - Control, Thumbwheel - Provide hinge mounted front sip-. - provide heated destination sign glazing - 34. Drivers Dash - Reviewed dash layout drawing, Ken sent REI #23759 to Engineering for updated drawing to send to customer for final review and approval. Letter • Speedometer with odometer - Large dual air gauge - Fuel gauge - Engine oil pressure - Coolant temperature Voltmeter - Intermittent Wipers - 5 position vapor door control H: L 34 JAry 05 'Sb 01:58PM RESORT OPERATIONS Beaver Creek MEETING NOTES &CIM 34. Drivers Dash - Con't - Full indicator lights OK - Transmission electronic shifter (forward) - Front stepwell heater switch - Rear stepwell heater switch Date: 1216/95 OK 35. Auxiliary Dash Fans - Mount 1 on "A" post, and 1 on center of dash. Provide switch on fans. 36. igen to quote price for one undcrseat heater Letter Ken to check with Engineering to see if heaters can be individually controlled with on/off switches and advise customer. 37. Safety Equipment - - 51b. Fire Extinguisher OK - Safety triangle lat - First aid kit Ship all equipment loose in bus. 38. Manuals: . Drivers Handbook - 75 Maintenance/Service Manuals - 3 Parts Manual - 2 Electrical Manual - 3 OK Vendor Manuals will be provided for the following items: Engine, S-50 - 3 Transmission, ZF 5HP600 - 3 Wheelchair Lift, Lift -U - 3 Heating, Thermo King - 3 Destination Signs, Vultron - 3 39. Spare Equipment: - Prolink 90000 w/DDEC M cartridge. - Printer & Paper Ok Send to: Dan Biggins, Shop Supervisor Avon Colorado 41310 Hwy 6 Avon, CO 81620 E ,JAN 05 '9E 01:58PM RESORT OPERATIONS Seaver Creek MEETING NOTES OK OK :DF Date: 12!6195 40. Warranty - will be provided as specified in bid specifications: YEARS MUS - Basic Bus 1 Year 509000 Engem 2 Years 20000 Transmission 2 Years 1009000 Drive Axle 2 Years 1000000 Heating System 2 Years NIA Brakes 2 Years 50,000 (Excludes Friction Material) Basic Body Structure 3 Years 150,000 Miles Structural Int. Corrosion 7 Years 3509000 41. Training Bob Birdwell to contact Dan Biggins at Avon Colorado to discuss training requirements. Buses are operated and maintained by Avon Colorado. - Provide Vultron training at Avon for Dan Higgins. - Provide 1 set of training tapes. cc: 1. Moon, G. Ewing, Engineering G. Seaborn, Purchasing R. DeAntonio, Superintendent S. Hasson, Superintendent S. Clark, Production Control R. Birdwell, Service/Q.C. B. Holland, Sales 10 1. Brown, Publications K. Mallard, Sales W. Reich, Sales J. Policarpio, Sales 1. Liz &, Purchasing L. Robinson, Purchasing