HomeMy WebLinkAboutC96-073 Town of AvonC-96 7370
TRANSPORTATION SERVICES
AGREEMENT
6
THIS AGREEMENT is entered into on this 18th day of March , 199, among
the Town of Avon, a Colorado municipal corporation ("Avon"), and the Eagle County Government, a Colorado
body politic, incorporate by and through its board of County Commissioners ('Eagle County").
1. Avon operates transportation services know as Avon/Beaver Creek Transit.
2. The parties wish to cooperate in the provision of regional transportation services as set forth in the
regional services plan attached as Exhibit "A" and incorporated herein ("transportation services").
3. The parties wish to enter into an agreement to set forth the terms and conditions of such services.
The parties agree as foll
1. TERM OF AGREEMENT
This agreement shall commence on October 1, 1995, and shall terminate on September 30, 1996.
2. POPE OF SERVICES
The routes and hours of service are affixed to and are incorporated in this agreement as Exhibit "A". Th
same are prepared for budgetary and planning purposes and are not to be construed as necessarily limiting Avor
Should Avon wish to change routes and hours of service, Avon will consult with Eagle County. Reasonabl
suggestions by Eagle County will be considered.
3. RECONCILIATION AND FUNDING
(A) Funding contribution by Eagle County. Eagle County will pay a cash contribution of $75,324 1
operate the regional transportation services and an additional $4,705 as operating cost (Exhibit "D") for the Swi
Gulch Public Works Facility. Payments are due by the 15th of each month, beginning on January 15, 199
Twenty (20) percent shall be due in January, 1991 and ten (10) percent shall be due each month thereafte
(B) Reconciliation. The participants agree to reconcile the transportadon budget at the end of the to
hereof as follows:
(i) In the event of a surplus balance at the end of the term of this agreement, a check for the proportionate
share of this balance will be returned to Eagle County upon completion of the annual audit.
(ii) In the event that a shortfall occurs, or begins to occur, Avon reserves the right to modify, terminate, or
otherwise alter the scope of services in any way necessary to avoid such deficit. Avon will consult with Eagle
County regarding such changes prior to their occurrence. In the event Avon determines that additional funds will
be necessary to operate the transit system, Eagle County will be notified, and appropriate action will be determined
by both parties.
4. OPERATION OF TRANSPORTATION SERVICES
The day to day operation of the transportation services shall be the sole responsibility of Avon. Avon shall
provide all employees necessary for the efficient operation of the system and, in addition, shall provide for the
reasonable maintenance of all equipment utilized in the provision of transportation services as provided for in this
agreement. All persons employed by Avon in the operation of the transportation services shall remain employ
of Avon. Standards of performance, discipline of employees and all other matters incidental to the performance of
such services and the control of personnel so employed shall remain with Avon. All persons employed by Avon
in the performance of transportation services shall be paid directly by Avon, and no other party shall assume any
liability for the direct payment of salaries, benefits, wages, or other compensation to such personnel. Avon shall
be solely liable for the compensation or indemnification of any such employee for injury or sickness arising out of
his or her employment.
5. BUDGET AND EXPENDITURE OF FUNDS
(A) Avon shall submit to Eagle County an accounting of funds received and expended by it for each
month during the term of this agreement by the 15th of each month. The reports shall be substantially in the form
attached to this agreement as Exhibit "B".
(B) Avon shall submit to Eagle County its unaudited financial report for the operation of the transportation
service during the term of this agreement no later than October 30, 1996. In addition, Avon will make available its
annual audit. The expense of this audit shall be paid by Avon as an expense of operation of the transportation
service.
2
(C) Avon shall keep or cause to be kept true, accurate, and complete accounting records of all business
and financial transactions conducted pursuant to this agreement, and shall make such records available to the task
force or any of the parties upon a reasonable request therefore.
6. INDEMNIFICATION
Eagle County agrees to indemnify, defend, and hold harmless to the extent allowed by law, Avon, its
respective agents, officers, and employees of and from any or all loss, cost, damage, injury, liability, claims,
liens, demands, action and causes of action whatsoever, including reasonable attorney fees arising out of the
indemnifying parties intentional or negligent acts, errors, omissions, or those of its agents, officers, servants and
employees.
Likewise, Avon agrees to indemnify, demand, and hold harmless to the extent allowed by law, Eagle
County, its respective agents, officers, and employees of and from any or loss, cost damage, injury, liability,
claims, liens demands, action and causes of action whatsoever, including reasonable attorneys fees arising out of
indemnifying parties intentional or negligent acts, errors, omissions, or those of its. agents, officers, servants and
employees.
7. INSURANCE
Each party shall respectively provide its own public liability, property damage, and errors and omission:
insurance coverage as such party may deem adequate and necessary to protect against any potential liability arising
from this agreement. Further, each respective party shall name, subject to the approval of their insurance carriers
each respective party as a co-insured under such insurance policies to the extent of any potential liability arisin.
under this agreement and shall provide evidence thereof.
8. MISCELLANEOUS PROVISIONS
(A) Headings for convenience. Headings which appear in this agreement are for convenience only. The
do not operate to define, limit or describe the scope or terms of this agreement.
(B) Governing Law. This agreement shall be construed in accordance with the laws of the State c
Colorado.
(C) Severability. The invalidity of a provision, paragraph, sentence, clause, phrase or word shall not
affect or destroy the remainder of this agreement.
3
(D) Waiver. The waiver or a breach of any of the provisions of this agreement by any party shall n
constitute waiver, or waiver of any subsequent breach by a party or another provision of this agreement.
(E) Amendments. This agreement may be modified, amended or changed in whole or in part only by
agreement in writing executed by all parties to this agreement.
(F) Assignments. This agreement may not be assigned by either party without the prior written consent of
both of the respective parties hereto.
(G) This agreement does not and shall not be deemed to confer upon nor grant to any third party and
rights to claim damages or to bring any lawsuit, action, or other proceedings against any of the parties because any
breach hereof or because of any terms, covenants, agreements, or conditions contained in this agreement.
(H) Survey. Avon shall perform, or have performed twice a year, in the winter and in the summer during
the term of this agreement, a survey designed to obtain riders' opinions relating to the quality and quantity of
service provided by the transportation services. The format of the survey shall be approved by the parties to this
agreement, and the survey results shall be presented to the parties in a reasonable time after the completion of the
survey.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year first
written above.
0
EAGLE COUNTY
B
TOWN OF AVON
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XHIBIT "B"
Town of Avon P.O. Box 1726 Avon, Colorado 81620 (970) 949-6121
TO: TR --k SPORTATION TASK FORCE COM-NUTTEE
FROM: Barry N. Taylor,- Director of Transportation
DATE: September 20, 199
SUBJECT: Task Force Meeting for September 1995
There will be a Transportation Task Force Committee meeting on
Wednesdav, September 27th at the Avon Municipal Building from
8:�0 am to 10:00 am. I have enclosed the Monthly Report for August
1995 for your review and comment on September 27th.
COtiLNIITI'EE
Tom Hines
Richard Carnes
Bill James
Larry Brooks
Harry Taylor
Michelle Frongillo
Peggy Osterfoss
Tom Steinberg
Mike Rose
Rick MacCutcheon
TRAIMUT .
George Roussos
James Johrson
Brian Hauff
Frank Johnson
Dan Reynolds
Bob McIlveen
Bill Simmons
Tony Dattillo
Cathy Patti
Operated by the Town or Avon Transportation Division
40
Ear =.'�;; •. -.
r'T
t
Town of Avon P.O. Box 17, 26 Aeon, Colorado 81620 (303) 949-6121Jim e
EXECUTIVE SUMMARY
Regional Bus System
August 1995
Monthly Ridership Summary
Ridership for the month of August
for the Regional Transportation
experienced a 15.9% increase over
of 94. The Edwards to Vail (HWY
a 20.23% increase over last Augus'
are up with a slight increase of 3.6
continues to show positive results
System. The month of August
the ridership numbers for August
6) route again leads the show with
The Leadville ridership numbers
7% in ridership for the month.
The ridership breakdown (%) for the Regional System reflects the
following:
May. June. Luly Aug• e t. Q
Leadville 34.1% -10.1% 17.46% 3.67%
1-70 NO SERVICE DURING THE SUMMER
HWY 6 40.1% 30.8% 20.36% 20.23%
Revenues are running ahead of our projection by 15.39% over the
first eisht months of 1995 while expenses for the same period are
running 3.05% (under) the budget for 1995.
The 1996 Budget for the Regional Transportation System has been
drafted and
the
Inter -Governmental
Agreements will be sent. out to
the funding
partners this week.
The Funding Allocation table will be
attached for
your
review. Two
service level changes (additions) are
included in
the
1996 Regional
Transportation Budget. First, one
additional bus (3
loops) to assist
the late night Edwards to Vail route
and second,
one
bus to run an
additional loop on the early morning
Edwards to
Vail
route. More
information will be available at the
September
27th
meeting.
MEJ
,)pr- 10A i •. tnr Tt,µ r. or.%vnn Trnn=por.ation Divisinn
TOWN OF AVON
DEPARTMENT OF TRANSPORTATION
MONTHLY RIDERSHIP SUMMARY 1995
•ter as V ALG SF➢T OCT NOV DEC TOTAL
I
Rm,orai Aouter
2.813
2 418
2.515 •1,418
1.063
1 046 1,705
1,115E
0
0 0
0
13.757
Leao e
BS
9A
2,766
2 430
2,491 1,635
808
1.164 1,111
1,117
1,017
961 1,884
2.815
20,198
Vail 1.70
95
36 670
31,295
37,731 10,038
0
0 0
0
0
0 0
0
111.734
94
35.734
30 401
41,364 10,771
0
0 0
0
0
0 4,364
26,671
148,905
"wy 6 (before 8 am)
0
0
0 0
0
24,834
95
6 837
8 863
6,754 2.380
0
0 0
94
8 078
7,079
6.001 3,121
0
0 0
0
0
0 1,744
5.509
33,532
l-" 6 (anal a am)
95
30.291
22.751
28,213 10,106
0
0 0
0
0
0 0
0
91,361
94
20.094
18 463
20 942 7,997
0
0 0
0
0
0 6,981
28.325
102.6C2
Ftwy 6 (summer)
95
0
0
0 3,334
2.768
3 022 3 991
9,791
0
0 0
0
16 $06
94
0
0
0 1,06a
1,663
2,311 3 316
3,153
3 206
3, 107 3 026
0
20,870
Fewy 6 (express)
95
2,706
2,441
2.485 708
0
0 0
0
0
0 0
0
8,340
94
0
0
0 0
0
0 0
0
0
0 410
2,343
2,753
Total Raetonal
98
79,317
67.769
73,698 27,99
3,451
4,066 5,296
4,949
0
0 0
0
266,5]2
94
66 272
58 373
-2 798 24 592
2_A9 1
3 475 A 427
4 270
4 2-
4 068 18 400
65 663
329 Cal
Avon Rout"
Avon Sitter Shunfe
B5
34 151
31 784
39 534
11.429
0
0
0
0
0
0
0
0
116,898
94
27,305
28,734
44 081
10.618
0
0
0
0
0
0
6,640
31,220
148,598
Avon Town Shuttle
95
9 630
6 028
8.608
3,158
0
0
0
0
0
0
0
0
29,424
94
8,863
7,299
8.272
3,127
0
0
0
O
0
0
2,03S
6,751
38,347
Avon Npnt Shunle
95
4.SO3
3 971
4 268
1 491
0
0
0
0
0
0
0
0
14 233
94
4,915
4,179
5,178
1,694
0
0
0
0
0
0
675
3974
20,615
W 1drtdee
BS
198
243
287
96
0
0
0
0
0
0
0
0
620
Chanes
95
'•,595
2 780
1,607
9 771
898
a 703
6 328
].]73
0
0
0
0
70.655
94
2.035
2.421
2,208
12,374
710
3,179
1,143
10,0]]
3 946
387
428
1 625
46,485
Total Awn
95
$0.077
46.406
54.300
25,945
696
4,70]
6,726
2,17]
0
0
0
0
192,03
94
A3 x t8
42 633
59_739
27 813
710
3 179
7 143
10.03]
3 945
383
9 778
45 570
254 045,
Beaver Creat Rout"
91 487
89 240
102 735
30 313
0
0
0
0
0
0
0
0
313,775
Panne Lots
95
94
81 388
89.744
112.914
30.739
220
0
0
O
0
0
27 904
79,919
a1b,Si8;
Perrone Lots Summer
95
0
0
0
0
1.089
7 403
11 230
14,017
0
0
0
0
33.739
94
0
0
0
0
1,654
7,692
10,797
14,129
8.884
4,714
4 524
3,151
66,545
Construction
95
2,046
2.131
2,450
2.575
3.472
3,363
3 282
4,074
0
0
0
0
23.953
94
0
0
0
0
0
0
976
2,199
2.753
1,446
970
1 099
9,443
Valley Route
95
2 946
4 286
5,763
580
0
0
0
0
0
0
0
0
13.575
84
4.189
3.854
5 526
672
0
0
0
0
0
0
938
4 698
19,E77
Creel Routs
95
3 350
3 815
5.730
737
0
0
0
0
0
0
0
0
13,632
94
3,709
3,964
6,224
698
0
0
0
O
0
0
752
3.824
19,171
Eastern Routs
95
9 036
8,308
11 992
2,940
0
0
0
0
0
0
0
0
32,276
94
9.257
9 992
11,705
3,533
0
0
0
0
0
0
1,383
7,974
43.854
Western Route
95
9 718
9 503
14 197
3,877
0
0
0
0
0
0
0
0
37,285
94
9.400
9,382
14.423
5.021
0
0
0
0
0
0
1,769
10 892
50.887
Dtal•A•RCe
95
23 030
20 058
20 539
5 752
2.659
5 100
11 087
9.658
0
0
0
0
97 883
94
15.008
18.724
22.063
5.387
1,132
3.472
7.577
7,962
3.778
2,591
4 602
19,466
112,762
SceoauEvents
9S
398
149
109
473
2
A 600
7.211
9,019
0
0
0
0
21.961
94
607
307
263
423
0
5,456
8.789
8,017
A 855
673
1,152
432
30,970
Summer Vai
95
0
0
0
200
181
2.189
3.161
2.946
0
0
0
0
6 677
94
0
0
0
0
123
2.300
3.888
4,481
956
0
0
0
11,750
Leae"le
9S
433
459
672
2AO
0
5
0
0
,0
0
0
0
1,809
94
0
0
0
0
0
0
0
0
0
0
179
A63
842
Nxem V,14ee
95
0
1.924
6.073
1.133
0
0
0
0
0
0
0
0
9.130
Total Brver Craet
95
142,444
179,673
170.260
48.820
7,403
22.66035,971
40, STA
0
0
0
0
607.7(
94
12A 558
135 967
x73 1'81
46 4'3
3 129
18 920
32 027
]6 766
21 226
9 A24
39 074
'30 356
763 644
Arrowneea
761
6841 1-054I
2,776
gA3
I 6261
6481 933 ASI
0
OI
01
0�
OI
OI
OI 520
Grana Total
272 6191 254 9321 299 7121 102 8081 11,7521
]1 4311 47.593
48,S96r
II
OI OI
95
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Ow-r:itcd by the Town of Avon Transportnuan Division
TOWN OF AVON
1995 MONTHLY BUDGET DETAIL
REGIONAL BUS SYSTEM
To%%n of Avon P.U. Box 17, 26 Avon. Colorndc S16'20 1°70) 9-19-7121 77
August
August
YTD
TOTAL
Budget
Actual
Actual
BUDGET
Fixed Costs
$21,956
$21,956
$175,648
$263,469
Variable Costs
11200 Seasonal & PT Salaries
$4,1 1 6
$4,077
$215-662
S321.683
12000 Overtime
$716
$744
$40,556
$39,368
17100 Medicare
$135
$420
$22,150
$27,556
18100 Ski Passes
$0
$0
$9,358
$26,190
Total Personal Services
$4,967
$5,241
$287,726
$414,797
21100 Office Supplies
$17
$125
$542
$2.561
22200 Food
$0
$3
$226
5432
22300 Clothing & Uniforms
$0
50
$526
S4.662
22900 Other Operating Supplies
$302
$148
$6.138
$9,411
23110 Unleaded Fuel
$588
$383
$10,996
$22,448
23120 Diesel Fuel
$656
$856
$24,988
$44,321
23130 Oil & Lubricates
$3
$0
53.517
$4,893
23200 Motor Vehicle Parts
$457
$95
S7,662
:'1 ,E�
23300 Machinery & Equip. Parts
$1,002
$585
$15,183
1432,651
23600 Repair b Maint. Supplies
$296
SO
$113
$12,246
23700 Tires, Tubes, Etc.
$143
$216
$7,996
$9,412
24100 Consumable Tools
$36
$29
$175
$1,899
Total Commodities
$3,500
$2,440
$78,062
15G,A,77
36100 Outside Repair - Motor Vehicle
S52
$371
$524
$15,858
36200 Outside Repair - Mach. & Equip.
$0
$773
$10,051
$24,263
Total Contractual Services
$52
$1,144
S10,575
$40,121
Management Fee
$4,167
S4,167
I
S33.336
1
550,000
Total
S34.642
534,948
I
I S$85.347
I
S924.864
To%%n of Avon P.U. Box 17, 26 Avon. Colorndc S16'20 1°70) 9-19-7121 77
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Town oi'Avon P.0- Box 1726 Avon, Colorado 81620 (970) 949.6121W-NP416,61.f
LEADVILLE
DATE
A101
--08.01 95
20
08.02.95
16
08.03.95
16
08'0=195
22
081,05 95
25
08/06:95
21
08/07/95
22
08/08/95
22
081,09/95
20
08/10;95
20
08/111,95
23
08/12:95
15
08113:95
16
08/14;95
17
08/151;95
25
08/16/95
17
08,17,'9 5
20
08/18;95
23
08/19.,95
16
08/20/95
is
08/21 /95
12
08/22195
13
08/23/95
15
08,24195
20
08/23x95.
23
08/26/95
19
08;27!95
21
08/28/95
20
08/29/95
14
08;30/95
13
08/31 i95
11
TOTALS 575
MONTH Aueust
DAYS 31
TRIPS 62
SERVICE
TOTAL
FARES TICKETS
$3.25
$3.25
$13.00
$6.50
$0.00
$16.25
$13.00
$13.00
$0.00
$13.00
$ 6.50
$ 0.00
$0.00
$3.25
$3.25
$ 0.00
$3.25
$ 3.25
$0.00
$3.25
$ 3.25
$3.25
$ 0.00
$3.25
$6.50
$ 0.00
$3.25
$13.00
$13.00
$3.25
$ 3.25
5156.00
19
15
12
20
21
15
18
18
20
15
21
15
16
16
24
17
19
22
16
17
11
12
15
19
21
19
20
16
10
12
10
521
FARES COLLECTED
TICKETS COLLECTED
TOTAL RIDERS
DATES August 1
P104
25
25
22
27
18
17
24
20
28
24
17
19
12
17
24
21
16
23
15
10
20
24
15
17
17
11
10
16
12
12
8
566
$ 370.50
997
1141
THROUGH 31.199:
TOTAL
FARES TICKETS TOTAL
�. $22,75
18
$26.00
$16.25
20
$19.50
$ 6.50
19
$19.50
$6.50
22
$13.00
$13.00
12
$13.00
$3.25
11
$19.50
$16.25
18
$29.25
$16.25
15
$29.25
$0.00
28
$0.00
$ 0.00
24
$13.00
$3.25
14
$9.75
$9.75
14
$9.75
$6.50
10
$6.50
$0.00
17
$3.25
$9.75
21
$13.00
$13.00
17
$13.00
$ 9.75
12
$13.00
$3.25
21
$6.50
$9.75
10
$9.75
$3.25
9
$6.50
$9.75
17
$13.00
$13.00
20
$16.25
$6.50
12
$6.50
$0.00
17
$3.25
$3.25
15
$9.75
$3.25
9
$3.25
$3.25
9
$6.50
$3.25
15
$16.25
$3.25
11
$16.25
$0.00
12
$3.25
$0.00
7
$3.25
5214.50
476
$370.50
TICKET OUTLET SALES $1,056.00
TOTAL REVENUE
TOTAL RIDERS
AVERAGE DAILY AVERAGE DAILY RIDERSHIP
A102 575 FARES S11.95 A102
AVERAGE DAILY
P104 566 TICKETS 32 P104
.raw .;.�'...7AA��7%' - • - '
$1,426.50
19
18
Oper:itod w the Town of Avon Tmnspottation Division
EXHIBIT "D"
SWIFT GULCH
PUBLIC WORKS FACILITY
REVENUE
Avon Oblig. 50% Trans.
Total
500,10 21% 68%
07%
4%
TOA I TOA BCRC
Vail
Eagle,Ct�y.
Lease
S99,758.76*
599,758
Electric
1750 367.50 1,190
122.50
70.00
1,382.50
Water/Sewer
975 204.75 663
68.25
39.00
770.25
Gas
1075 225.75 731
75.25
43.00
849.25
Telephone
1800 1197.00 3,876
399.00
228.00
4,5&.3.00
Bldg. Rent
650 sf x S15 =
(61%)
39%
59750
5,9.17.50
3,802.50
9750.00
Oth.cont.
13,055 2,741.55 8877.40
913.85
522.20
10.313.45
serv.
Totals
115.096
7 12L6
4705
127.327
Rev.Share
(48757
110,221
7,526
4705
121,452
Lease obligatino is
67,404 for 10 years; BCRC pays for 5 years at S99,758.76/year.
Cost sharing agreement.
=REVENUE FROM 3RD PARTY SHARED WITH BCRC (RENT =
S9,750)
1
Modular building
Other
Environ. PH. I
Appraisal & Financing
EXHIBIT "D"
SWIFT GULCH FACILITY
BUDGET
PROJECT FINANCING SUMMARY
Avon
BCRC
2011600 100,800
100,800
558,150 279.075
279.075
759,750 379,875
37/9,875
7,000
766.750
379.875
7,000
386.875
Method of Pymnt. Summary
Cash 280,000 0
Lease 99.875 386.875
TotalOblisation 379,875 386,875
Division 4-43
Acct. no 34100
34200
34300
34500
39200
39800
Total 108-614
BUDGET
Operating/Debt Service
Electric
S3500
Water & sewer
1950
Gas
2150 Propane tank S 7 O p
Telephone
7500 5100 transit
1500 PW
Bldg & off rent
67,404 Lease obligation 12/95 - 9/05
@ 16,851.16/qtr. revenue recovery with
BCRC cost shag-.; agreement 12/95 - 9/00
5674,046.34 x i -: /o = $498,794
8498,794.04 divided by 60 = $8,3 13
Total $99,758.76 for 96
Oth. Contr. Serv.
26,110 Trash removal = 1650
Snow removal = 5460
Gravel rd./lot repair & mtc.
= 7000
Janitorial Service = 12,000
Total 108-614
