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HomeMy WebLinkAboutC96-058 Division of Criminal JusticeC'96 5804 DIVISION OF CRIMINAL JUSTICE EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE PROGRAM DRUG CONTROL AND SYSTEM IMPROVEMENT PROGRAM (DCSIP) 1996 Ap�a40 picoh and histrueflons for lands GENERAL GUIDELINES Complete a separate application for each succinct project. DO NOT include binders, covers, dividers, or other embellishments. Stapling or clipping the application pages and appendices together in such a way as to secure each copy as an identifiable unit is preferred. The original should be indicated as such and be accompanied by three (3) copies. Applicants are also requested to send a diskette copy of their application, where possible, identifying the format/software used. DO NOT ALTER THE ORDER OF THE SECTIONS, FORMAT, AND SPACE ALLOCATIONS (WHERE INDICATED) FOR EACH SECTION. 1 996 DCSIP APPLICATION STATE USE ONLY App. A Grant A Award #: THIS PAGE MUST BE COMPLETED AND RETURNED INSTRUCTIONS FOR APPLICATION BY ITEM NUMBER 1. PROJECT TITLE: Enter a brief descriptive title of the project. Eaq l e County Comrwi i ty Po 1 i c i nq Pro j ec t 2..APPLICANT AGENCY: This is normally the implementing agency for the project. It cannot be a subcontracting agency. Eagle Countv Sheriff's Office Address: P.O. Box 359, 0885 E. Chambers Avenue City, Zip: Telephone:( 970) 328-8500 Fax:(970) 328-1448 E -Mail: Federal Employer ID Number: A nine -digit number used by the finance department to report to the IRS; this is not the agency's federal tax exempt number. 8 1 4 1 6 1 0 1 0 1 0 7 6 2 Level of government of the applicant agency (circle one). state, city/town, county Indian Tribe, District Attorney. 3. Indicate the appropriate Program Blueprint for this application, where applicable (see RFP for details). Corrrrmi ty Crime Prevention 4. PROJECT DURATION DATES: Show the anticipated project duration using the month/day/year method. Unless justification is provided and approval received from the Division of Criminal Justice (DCJ), all applications should indicate a project duration of 10/1 (October 1) of the current year to 9/30 (September 30) one year later (a total of twelve months). Grants working with school districts or in schools should consider a starting date of 7/1 or 8/1 to maximize the time to coordinate with the school calendar (the end date will still be 9/30). From: 09/30/96 To: 10101197 5. AMOUNT OF DCSIP FUNDS REOUESTED: $ % of Total Cost, see item 18G) Source of matching funds (circle): State, Local, or Other source(s) (explain) 6. PRIOR DCS1lP FUNDING FOR THIS PROJECT: If none, indicate that this is a _ NEW project. If previously funded with DCSIP monies, provide all prior grant numbers, amount of federal funds, and the number of months funded for each grant. NUMBER T)%2/IB 1/96 (r 1 996 DCSIP APPLICATION THIS PAGE MUST BE COMPLETED AND RETURNED 7. IMPLEMENTING AGENCY: This is the agency that is responsible for the actual implementation of the project, and may be the same as the applicant agency or a component of it. For example, the applicant agency is the county, but the sheriffs office is the implementing agency. If same as the Applicant Agency, #2 above, indicate S/A. Eagle County Sheriff's Office Address: P.O. Box 359, 0885 E. Chambers Avenue City, Zip: Eagle, CO 81631 Telephone:( 970) 328-8500 Fax:( 970) 328=1448 E -Mail: S. PROJECT DIRECTOR: This is the individual who will be in direct charge of the project and should be within the organizational structure of the applicant agency. This should be a person who combines knowledge and experience in the project area with ability in administration and supervision of personnel. This person will be expected to devote a major portion of his/her time to the project. S/he will be required to sign all quarterly reports, cash requests, and other grant forms. Project Director and Title: Kim Andree Agency Name: Eagle County Sheriff Is Off i Address: P.O. Box 359, 0885 E. Chambers Avenue, Eagle, CO 81631 Telephone: ( 970) 328-8500 Fax: ( 970) 328-1448 E -Mail: 9. SERVICE AREA: Indicate the areas to be served by this project. Refer to the map on the last page of these instructions, if necessary. U.S. Congressional District (Identify by CD#): Three or statewide:_ Judicial District (Identify by JD#):_ Fi f th or statewide: Judicial District in which the applicant agency is located (The districts are numbered 1st through 22nd): 5th Cities and/or Counties (Provide the primary city(ies) and county(ies) to be served): Cities: Vai 1, Avon, Eagle, Gypsum OR Counties: Eagle County Population Size (census): Provide the population census of the community or jurisdiction to be served: 29, 531 10. EXECUTIVE SUMMARY (10a. COMMUNITY PLANNING PROCESS and lob. PROJECT SUMMARY) The comprehensive plan and proiect summary as well as the detailed Project budget and narrative may be the only sections reviewed by the Advisory Board. Be certain that you have adequately described the project on the allotted pages. The full application will be reviewed by DCJ staff and will be available for Advisory Board review. 10a. COMMUNITY PLANNING PROCESS : The purpose of a comprehensive community plan is to ensure that all the key players in a community are involved in the planning process and that applications to DCSIP are for projects that address priority needs that have been identified and agreed upon by those involved. It is the goal of DCSIP to ultimately have applicants submit a comprehensive community plan with their application. Until this is possible, however, applicants must explain if a plan exists, where they are in the process, and what work is being done to finalize a plan. Until a plan is received by DCSIP, quarterly updates will be required. These quarterly updates will be attachments to the subgrantees' regular quarterly reports. After a plan is received, annual updates will be required for each year that an agency applies for funding under DCSIP. DCSIP recognizes that this is a process and not a discrete event and that plans will "evolve" over time. This is why the requirement for a plan will be phased in over the next three funding cycles, as illustrated below: 1/96 1 996 DCSIP APPLICATION FUNDING CYCLE MINIMUM REQUIREMENTS Answering questions in the application 1996/1997 (current) Applicants may submit a plan if one exists. Until a completed plait is received at DCJ, quarterly updates are required. Outline of a Comprehensive Community Plan 1997/1998 Applicants may submit a plan if one exists. Until a completed plan is received at DCJ, quarterly updates are required. 1998/1999 Written, Three -Year Comprehensive Community Plan Annual updates will be required. NOTE: State and local agencies will have different requirements for the planning process. Please read the following information carefully to determine which method you must use in applying for grant funds. NOTE: All units of government or agencies (state and local) submitting more than one application to DCSIP in any one year are required to put those applications in priority order before submission to this program. This should be indicated in a cover letter attached to each application. REMINDER: Applicants are strongly encouraged to attend one of the five grant -application workshops described in the RFP. In addition to detailed instruction on filling out the DCSIP application, there will be a discussion of the community planning process at the workshops. Local Government Agencies All local government applicants must answer the following questions as they relate to a community -wide planexcept where otherwise indicated. Applicants will have a maximum of three (3) pages to answer the questions. DCSIP recognizes that the completeness of your answers will depend upon where your community is in the planning process. When answers are not available, applicants must explain why, and, what efforts are being undertaken to get the answers. Identify the pages beginning with page 4a and insert after the following page of the application. If a community -wide plan exists, send a copy of the plan with the application. Refer to Appendix A for future comprehensive plan requirements under this funding program. Has a community -wide plan been written? 2. Has an agency plan been written? 3. What planning/coordinating committees/groups are involved in the planning process? (i.e., S1394, HB 94-1005 (Government Restructuring), Build A Generation, etc.). List the name, title, agency affiliation, address, and phone number of the chair of the appropriate committee or group or the contact person for that group, and any other key players involvrd in the planning process, or those who have pledged and committed their support. 4. What priorities (i.e. problems, gaps in services) have been identified through your community planning process so far (list the top. 3-5) and how were these identified? 5. How does the community intend to address the identified priorities? 6. How does your current application fit in the community planning process and how does it relate to questions 4 & 5 above? 7. If your agency has a plan, how does it relate to questions 4 & 5 above and how will it be incorporated into the community -wide plan? 8. Describe what data and qualitative information will be collected to measure the impact and success of the proposed project in this application on the priorities identified in question ii above. Briefly describe the data source(s). 9. If you do not have community support for your project, please explain why and how you will try to obtain support. 1/96 1 996 DCSIP APPLICATION State Government Agencies If your service area will be local and not state-wide, your application must be treated as a local application, and you must meet the requirements and answer the questions of the "Local Government Agencies" section above. This applies whether your agency has a written department plan or not. All state government applicants must answer the following questions as they relate to a department Plan. Applicants will have a maximum of three (3) pages to answer the questions. DCSIP recognizes that the completeness of your answers will depend upon where your department is in the planning process. When answers are not available, applicants must explain why, and, what efforts are being undertaken to get the answers. Identify the pages beginning with page 4a and insert after this page of the application. If a department plan exists, send a copy of the plan with the application. Refer to Appendix A for future comprehensive plan requirements under this funding program. 1. Has a department plan been written? 2. Describe your past, current, and future planning efforts. 3. What priorities (i.e. problems, gaps in services) have been identified through your department planning process so far (list the top 3-5) and how were these identified? 4. How does the department intend to address the identified priorities? 5. How does your current application support the departmental priorities? 6. Describe what data and qualitative information will be collected to measure the impact and success of the proposed project in this application on the priorities identified in question ii above. Briefly describe the data source(s). 4 1/96 1 996 DCSIP APPLICATION 10b. PROJECT SUMMARY: Provide a brief project description, not to exceed two pages, which is an edited version or synopsis of your Project Plan (Items 20-29). This summary must include the following: 1) Problem Statement. An overview of the problem in your community that this project will address. Include a description of the "need" of the community in terms of the extent and severity of crime and violence as reflected in crime statistics and other data and a community needs assessment whenever applicable. 2) Project description and/or critical elements: Summarize. This section must explicitly state what activity(ies) is intended to be conducted under the project, and what is necessary to implement the project (including issues related, but not limited to, training needs.) It must be stated in a manner that is clear and concise, so that the reader will immediately have a mental picture of the project activities. 3) A brief description of your goals and measurable objectives. 4) Evaluation Plan: Summarize. 5) A brief description of how cultural diversity has been incorporated as an integral part of this project. (i.e., training that has been received.) Identify the cultural diversity training that will be provided during the grant, including who will provide and receive it, when it will occur, and the duration of the training. Complete the table on the ethnic and gender composition of your service area, Board of Directors, program staff, and clients. Fill in the table with both numbers and column percentages: Use the following table as a guide. Ethnicity/Gender Service Area Client Staff Board Male 51% 82% 66% Female 49% 18% 33% White 83% 95% 66% Hispanic 9% 5% 0% Black 1% 0% 33% Native American Asian Other 7% 0% 0% Total 99% 99% If the staff and board, where applicable, do not closely reflect the ethnic and gender ratios of the service area, please explain reasons, discuss the possibilities for change, and describe plans for outreach to under -represented groups. 6) A concise explanation of anticipated results or updated project accomplishments. 1/96 10 . EXECUTIVE SUMMARY: a. COMMUNITY PLANNING PROCESS: The Office of the Sheriff has been a consistent participant in prevention efforts in Eagle County. One of the most difficult obstacles to overcome is the stigma of "law Enforcement". This was difficult in the beginning of our serge forward in prevention and now is considered to be a community piece in prevention. The community planning process for Eagle County is evolving in the direction of prevention through the families. Our agency has been a active participant in the evolution of "The Family Center" a community based group of health and human service agencies, business and community representatives. The theory and focus is based on Build A Generation with some modifications as we are a rural area. The Family Center with the assistance of The Central Rockies Prevention Projects brought to Eagle County the program initiated written by the South Lake Tahoe Prevention Project in August of this last year. Their project is family based prevention with multi community ties and has been successful in implementing a plan for a resort area. We have taken small steps forward in the creation of a resource network for families in prevention and are in the planning stage of community networking. This focus of family based prevention is the avenue we would like to utilize in our prevention strategy. One of the problems we address later in the application is the consistency piece in a rural resort area with a high turnover of resident and seasonal employees. Our prevention strategy first focuses and directs our attention to the community in,which people reside. The plan, although not yet in writing is to focus on the community to create an individual prevention plan for that community, and develop the resources and work plan for that area specific for their needs and implement the plan. The secondary focus is to utilize The Family Center as the piece that connects the communities in which we have created a prevention plan. By utilizing The Family Center as the umbrella of prevention the consistency needed will be in place. The key players involved in this piece are attached in Attachment ,,. The Co -Chairmen of the Board of Directors are Lauri MacTavish, Central Rockies Prevention Project and Kay Saulsbury, Colorado Mountain College, Campus Director. There has been no community -wide plan written or an interagency plan written by the Eagle County Sheriff's Office, however the focus in prevention were targeted in the areas of Teen Pregnancy (Eagle County sports the highest birth rate in Colorado, not teen rate), Youth Violence and Multi -cultural services. These problems were addressed by the committee members as targets for the center to work on. The multi -cultural issues were addressed in a needs assessment by Astencia Para Latinos of Glenwood Springs which gave the group a defined direction for the future. The Eagle County Sheriff's Office has determined that in order for us to go forward we as an office must first be able to communicate. We have established a volunteer interpreter program as our start. The group has not determined a strategy for dealing with the problem. We recently elected our second year board and received our non-profit 501c3 status to begin operations. We have not addressed to balance of the question required in this section of the grant due to our infancy. However there is a letter attached to this grant describing the future focus and the involvement of The Eagle County Sheriff's Office. 10b. EXECUTIVE SUMMARY: The Office of the Sheriff has over the last two years engaged in educating the community in the aspects of Crime Prevention initiatives, Problem Orientated Policing and Community Orientated Policing. We have actively restructured our existing staff to best utilize our patrol officers in teaching prevention and problem solving to the community at crime scenes. We are moving in the direction to teach officers how to involve the community in initiating needs assessments, problem solve with existing resources and to remove the piece that creates the opportunity for crime. Our goals for the coming year include the education of officers to saturate the community with prevention information citizens may use on a regular basis. Offices are attending community meeting and assisting key leaders in solving problems in those communities on smaller issues. The Community Policing Coordinator's (CPC) position is one that coordinates and disseminates information between officer and citizens in reference to ongoing problems, village needs, program availability and returning to officers the successes in crime prevention and community achievements with problem solving (Attachment A). The challenge we face each year is the unstable base of the community and their leaders. We have been working with town council member and community leaders to address this issue: "How to create a consistent community base able to problem solve crime and community decay." Our office realizes that without the support and continued foundation of crime resistance in each community, the quality of life crumbles and the emancipation from fear of crime diminishes. The creation of The Citizens Patrol has created an experience for both officers and civilians to observe first hand how the police\community partnership works. The trust and support of community members is more freely given to law enforcement when they are able to watch their friends and peers actively participating in crime prevention initiatives. This in one of the most important factors in curbing crime in our communities. The community participation assembles a base crime prevention responsibility at home and work, involving friends and neighbors working in a cooperative direction to protect their homes, families and communities. Officers living in those communities are active participants in increasing the public awareness to crime prevention. Our office is currently a participant in The Family Center, a base prevention initiative involving 32 health and human services agencies collaborating for a strong prevention plan for the future of Eagle County. (Attachment B). The projects mission and goals have progressed in prevention to a similar direction for families in Eagle County. As participants (elected to the Board of Directors) we have the opportunity to play an active role in education of new families making a home in our communities. Their direction in terms of "needs" have been directed at Youth Violence, Teen Pregnancy and Multi -cultural issues in prevention. The utilization of existing resources that have successfully motivated the community to support them, may be our best allies in fighting crime and the fear of crime. We utilized several groups in the Town of gypsum to initiate our needs assessment this year. They have offered to participate in the future and in new neighborhoods. We will continue to use these and grow into new support groups to emanate the successes of our community intent to reduce crime and the fear of crime. These achievements are will be measured by the amount of support received by the existing community agencies, the accuracy of the information received by the needs assessments, the prioritizing of the problems and the development and implementation of solutions. The base prevention strategies in each organization will play an intrical part in implementation when officers are ready to "attack" a prevention strategy and plan. Cultural Diversity has played an active role in prevention strategies we are currently trying to close some of the gaps related to the separation of people. The bilingual interpreter program will assist us in dealing with the multi -cultural issues brought to our area by the resort industry. The latino culture is the focus, however we are increasingly aware of new challenges from the third word countries. We have a plan to train officers in the area of multi -cultural living for the months of August 1996 not in this grant application as a goal because it will precede the agreement to proceed with this application. The Community Policing Coordinators Position creates the piece so vital in reaching out into the community and assessing the needs of families while assessing and creating a strategic plan for what animated role law enforcement will play. The results of this grant application could be all inclusive of the following: Action plans in prevention for two large communities, one school and our own office. There will be a growth of networking with community agencies under the umbrella of The Family Center and a narrowing of the spectrum of issues related to multi -cultural issued related to crime prevention. l 1 996 DCSIP APPLICATION MULTIJURISDICTIONAL TASK FORCES ONLY. THIS PAGE MUST BE COMPLETED (when applicable) AND RETURNED WITH THE APPLICATION 11. Rank the project's top 3 priorities from the following with a "1" as first priority to a "3" as third priority: Distribution 1 Violent Crime Gang Activity Street Sales Importation Transportation Financial Backing Money Laundering Possession Crop Cultivation Manufacturing Diversion Official Corruption Other (list) 12. Are other agencies or units of government included as participants in this subgrant whether or not they provide matching funds? _ No, XYes (If yes, please complete the following. Use additional sheets if necessary). 12a. Enter the number of other agencies involved in this project by category of agency type. Law Enforcement Prosecution Public Defense 2 Prevention Courts Corrections Treatment 1 Education Other (specify) 12b. State agency(s) or unit(s) of local government participating 1) Agency: Match: 2) Agency: Match: 3) Agency: Match: *Signature: Date: *Signature: Date: *Signature: $ Date: Authorized Representative * The chief executive of the agency(s) or unit(s) of local government, by his/her signature hereby agrees, "there is a reasonable agreement and concurrence by political subdivisions or units of government to participate in this project." Intergovernmental agreements must be included as an appendix to this application and retained in the project files upon receipt of funding. An absence of such agreements may disqualify the applicant. If this participation implies that said units of government will contribute a cash match to this proiect, then each contributing unit of government must include an individual Certification of Match (see Item 32). The applicant may reproduce as many copies of the certification of appropriation of match as necessary. 12c. How are asset forfeiture funds expended (check all that apply) _ Cash match for continuation projects: _ equipment; _ training; _ confidential funds; _ supplies/operating; _ personnel District Attorney's office. Indicate percentage of forfeiture given: % Home agencies of participating Task Force members. Indicate how amount given to home agency is determined: Non -project expenses: _ equipment; _ training; _ confidential funds; _ supplies/operating; _ personnel; _ Other agencies assisting with investigation. Indicate how amount given to other agency(ies) is determined: _ Other, please specify: 1/96 1 996 QCSIP APPLICATION THIS PAGE MUST BE COMPLETED (when applicable) AND RETURNED WITH THE APPLICATION 13. Treatment, Intensive Supervision, Corrections, Alternative to Incarceration Projects Only: a. Check all categories that best describe the project's structure. ❑ Work Release ❑ Parole ❑ Therapeutic Community ❑ Probation ❑ Intensive Parole ❑ Pre-trial Services ❑ Intensive Probation ❑ Bootcamp ❑ Prevention/Education b. Check all groups this project will target. ❑ Sex Offenders ❑ Pre-trial Detainees ❑ Pre-trial Releases ❑ Jail Inmates ❑ Mentally Retarded ❑ Prison Inmates ❑ Work Releases ❑ Domestic Violence Perpetrators ❑ Parolees ❑ Probationers C. Check all project service elements that apply ❑ Case Management O Individual Counseling ❑ Group Counseling ❑ Self-help ❑ Prevention/Education ❑ Community Service ❑ Victim Restitution ❑ Drug Treatment ❑ Basic Education ❑ College -level Education ❑ Prison Industry ❑ Staff Training ❑ Fines ❑ Electronic Monitoring ❑ Program Development ❑ Other (specify) 7 ❑ People with Mental Health Problems ❑ Chemical Dependence (incl. alcoholics) ❑ Learning Disabled ❑ Other (specify) ❑ Assessment ❑ Drug Testing/Urinalysis ❑ Vocational Training ❑ Improve/Develop Policies for Early Release ❑ Improve/Develop Classification System ❑ Develop/Implement Information Systems ❑ Revise Sentencing Policies/Procedures 1/96 I 1 996 DCSIP APPLICATION 14. OTHER PRIVATE OR PUBLIC AGENCIES SUPPORT: Indicate other private or public agencies (non-federal) that have agreed to, or are considering financial support of this project. Identify and explain the source of funds including the name(s) of those agencies, the exact amount of support, and the dates the funds are available. 15. FEDERAL SUPPORT: Will other federal support be available for any part of this project? If yes, identify and explain when the support will be available and the amount of the support. This should be interpreted broadly and include notice of any related activities supported by other federal programs (HHS, JTPA, HUD, General Revenue Sharing, etc.) which have significant impact on the potential success of this project. 16. FEDERAL SUBMISSIONS: Have other federal agencies been contacted for assistance on this project? If yes, identify the agency and indicate the status of the project in that federal agency's funding process. 17. SOURCE OF MATCHING FUNDS: New cash match is defined as "non-federal money that would not have otherwise been made available in the absence of the federal funds." Forfeiture funds and project income are considered new cash match. Explain how the source of matching funds was determined to be eligible as new cash. 18. BUDGET SUMMARY FORM: The budget summary form (see pages provided) must be completed entirely and be accompanied by a separate budget narrative (Item #19) which provides justification for the budget items and details the basis for determining the cost of each item. You may use additional plain white paper, but follow the format and organization of the budget summary form. • The budget must cover the entire project duration as listed in Item #4. • In figuring the budget, please work with WHOLE DOLLAR AMOUNTS ONLY. When necessary, round to the next highest whole dollar amount. • Enter the TOTAL of each budget category in the black -outlined box under the Total column, then if match is being provided in that category, break out the portion which will be federal funds (DCSIP funds) and the portion which will be cash match, in the boxes to the left. • It is not required that there be match in every budget category. Total cash match must equal (or exceed) 25% of the total project budget. Continuation proiects may not reduce the dollar amount of match appropriated and committed to the proiect on the Certification of Match form from the previous grant. This is to avoid the appearance of supplanting state or local funds with federal funds. • It is necessary to show only the two sources of funding: Federal (DCSIP funds) and new cash match. • The budget is broken into six Budget Categories: A. Personnel, B. Supplies and Operating, C. Travel, D. Equipment, E. Consultant/Professional Services, and F. Confidential Funds 18A. Personnel: List each position by title and name of employee, if available (undercover personnel need not be listed by name); if two individuals have the same title, list it twice. Questions regarding the difference between a contract employee and a regular employee may be directed to the Internal Revenue Service. Show the annual, full-time, salary or base pay for the position in column (1) and the dollar amount of fringe benefits for that salary in column (2). In column (3) enter the subtotal of base salary and fringe benefits for this full-time position. In column (4) enter the percentage of time to be devoted to the project by the listed position or employee. Then multiply column (3) by column (4) and enter the result in the Total column. • Budgets should take into account scheduled pay increases, time needed to acquire new staff and changing demands for personnel during the course of the project. • Allowances such as uniform allowance, utility belt and vest and other items required for employees should be listed as Supplies and Operating expenses or Equipment. These costs should not be included with the base salary or the fringe benefits. See "Supplies and Operating" or "Equipment" below. 1/96 14. OTHER PRIVATE OR PUBLIC AGENCY SUPPORT: There are no other agencies involved in the financial support of this position. 15. FEDERAL SUPPORT: There is no federal monetary support for this project. 16. FEDERAL SUBMISSIONS: We currently waiting to hear in reference to a domestic violence prevention project that will couple Community Policing initiatives with domestic violence prevention in areas of high assault ratio's per population. This information will be made available to us in April of 1996 as to the status. (Federal COPS monies) 17. SOURCE OF MATCHING FUNDS: Not new monies. 1 996 DCSIP APPLICATION 18B. Supplies and Operating Expenses: List expendable or non -durable items within this category by major type [e.g., office supplies, software (regardless of cost), training materials, research forms, telephone, tuition, postage, etc.,J and show the basis for computation: "X" dollars per month for office supplies. "Y" dollars per person for training tuition, telephone -base charge plus long distance at "Z" dollars per month • Out-of-state training costs must be justified in terms of availability of comparable training in-state. • Large items should be listed and identified (e.g., unusual supply items, software, special printing, etc.) • Confidential fund purchases must be listed separately in Item 18F below. 18C. Travel: Itemize travel expenses of project personnel by purpose (e.g., to attend training sessions, to transport clients, etc.) and show basis for computation. Show airfare, ground transportation, automobile, lodging and meals individually. Indicate if the travel is in-state or out-of-state. • Out-of-state travel must be justified. • Where a jurisdiction has an established travel policy, those rates may be used. Otherwise, state travel rates are the maximum allowed. State travel allowable rates are the following: 1) $.20 per mile for use of personal vehicle. 2) Lodging: In-state is actual cost of reasonable accommodations. However, lodging costs in excess of $60.00 must have prior approval of the Project Director. Out-of-state costs should be government rates. 3) Meals: Exceptions to the following rates are available from the DCJ for higher cost metropolitan areas. Meal In -State Out -of -State Breakfast 5.50 6.50 Lunch 6.00 7.00 Dinner 14.50 16.50 Total per diem $26.00 $30.00 NOTE: Tuition and registration fees (even if they include lodging and/or subsistence), and -vehicle gas and maintenance on project- or government-owned vehicles are operating expenses not travel. These types of costs should be shown in the Supplies and Operating category. 18D. Equipment: List separately each item to be purchased by unit cost. This category should include all items with a unit cost of $1.000 or more and having a useful life of more than one year. Items not meeting this criteria should be included in the Supplies and Operating category. 18E. Consultant & Professional Services: List each consultant, contractor, or type of service with proposed fee (by eight-hour day or hourly rate). Rates (stipends are not an allowable expense) for individual professional services must be based on an hourly rate (including preparation and travel time), and must have explicit, separate prior approval from DCJ. It will require a justification to establish a "usual" or "going rate" for similar services. Some consultants provide services at a flat rate rather than by an hourly rate. If that is the case, identify the service to be provided, including all covered expenses such as travel, and the rate for each "unit" of service. One example is polygraph exams that cost the same no matter where the polygrapher must travel to perform the exam. There are other federal regulations that pertain to some professional services/consultant rates. Contact DCJ for details if you have questions. I8F. Confidential Funds: List amount by type of confidential funds: purchase of evidence, purchase of information, or purchase of service. (See Item 27.E. of the application titled Confidential Funds). Confidential funds are defined in ON M7100.1D, Appendix 7, and in the DCJ Administrative Guide For Justice Programs. If this project is expecting to utilize confidential funds, and does not have Appendix 7, a copy should be requested from the DCJ. 18G. Total of All Proiect Costs (A through Fl: This is the sum of the "Total' columns, A through F. Verify that the total federal and match portions sum the breakouts in the categories above. Calculate the percentages of the Total federal and match portions. Some minor adjusting of figures may be necessary due to rounding. 9 1/96 1 996 QCSIP APPLICATION 18. BUDGET SUMMARY FORM: THESE FORMS MUST BE COMPLETED AND RETURNED WITH THE APPLICATION. ROUND ALL AMOUNTS TO THE NEXT HIGHEST WHOLE DOLLAR. (Mav he rerrenterl nn vnnr wnrd nrnrrccnr) A. PERSONNEL (1) Annual Full- time Salary (2) Annual Fringe Benefit Cost (3) Sub -Total (4) % of time for DCSIP Project TOTAL Commmity Policing Coordinator 40,920 54,238 100 x % $ 54,238 $ TOTAL SUPPLIES AND OPERATING COST-. 'Sf ii��.•%y♦- �t'['V�.� . i %$ t.��4Jy rr, ,.s,: : � x" •%,_x ���. COST %$ $ CSIP Federal Portion: $ lCash Match Portion: $ %$ % $ % $ TOTAL PERSONNEL COST $54,238 DCSIP Federal Portion: $ 20,460 lCash Match Portion: $ 20,460 . SUPPLIES AND OPERATING TOTAL 7 TOTAL $ TOTAL SUPPLIES AND OPERATING COST-. 'Sf ii��.•%y♦- �t'['V�.� . i CSIP Federal Portion: $ lCash Match Portion: $ C. TRAVEL 7 TOTAL $ 'Sf ii��.•%y♦- �t'['V�.� . i 'N �'a'-� {l �• 1�_i:� .K�'. —BV L • 4T ..� '..+T C.ti''.� 'OTAI. T M.-B)! t.��4Jy rr, ,.s,: : � x" •%,_x ���. COST $ CSIP Federal Portion: $ lCash Match Portion: $ 10 1/96 1 996 DC51P APPLICATION 18. BUDGET SUMMARY FORM (Continued): THESE FORMS MUST BE COMPLETED AND RETURNED WITH THE APPLICATION. (May be recreated on your word processor) D. EQUIPMENT TOTAL Purchase of Evidence $ Purchase of Information $ Purchase of Services $ - '`h'�trOTAI:CONSULTANT AND PROFESSIONAL SERVICES COST DCSIP Federal Portion: $ lCash Match Portion: $ P" .� L FUNDS COST DCSIP Federal Portion: $ ash Match Portion: $ $ $ TOTAL E �T COST ', r Y DCSIP Federal Portion: $ lCash Match Portion: $ E. CONSULTANT AND PROFESSIONAL SERVICES TOTAL Purchase of Evidence $ Purchase of Information $ Purchase of Services $ - '`h'�trOTAI:CONSULTANT AND PROFESSIONAL SERVICES COST DCSIP Federal Portion: $ lCash Match Portion: $ F. CONFIDENTIAL FUNDS TOTAL Purchase of Evidence $ Purchase of Information $ Purchase of Services $ �* ` ` TOTAL" ONFIDyENT-M P" .� L FUNDS COST DCSIP Federal Portion: $ ash Match Portion: $ G. TOTAL OFLAINE1ECT TS(Ati�ouh $ Total Federal Portion: $ 20, 460 ( % otal Cash Match Portion: $ 20, 460 (50 % _54, 238 1/96 1 996 DCSIP APPLICATION 19. BUDGET NARRATIVE: The applicant must provide a justification and explanation of the budget items listed in Item 18, Budget Summary Form. The budget narrative should use the same category subheadings (e.g., 'l8A. Personnel, 18B. Supplies and Operating Expenses, etc.); and explain the basis for prorating where applicable. Page Limit: 3 pages The budget narrative should contain the criteria used to compute budget figures. All budget figures should be justified and explained clearly so as to be easily understood. The budget narrative should show the relationship between budget figures and proposed project operations. For example, if this is a training project, explanation of the professional services budget category amount should include an explanation of the need for consultants to provide the training and the hourly cost of the services to be provided. FOR CONTINUATION GRANTS: Identify and justify all increases from the previous year of funding in each budget category. For all applicants, if a budget item or an increase is not explained and justified, it will be subject to non -funding. The following is specific information required for each budget category: 19A. Personnel: Explain how the salary rate and the fringe benefit rate for each position were determined. An explanation and justification is required if the budget is not for an entry level position(s). Provide documentation to show that the proposed salary is one which is paid for equivalent positions and employee qualifications in your area. Include the qualifications required for each position and a specific job description as an appendix at the end of the application. If salaries are expected to increase during the project year, indicate the percentage increases for each position, the months covered by the increases, and justify them. Be sure that scheduled salary increases have been included on the Budget Summary Form, Item 18. NOTE. Contract employees or independent contractors should be shown under Consultant/Professional Services, not Personnel. 19B. Supplies and Operating: Explain how the costs were determined and justify the need for the various line items. Items with a unit cost less than $1,000 are considered supplies and should be listed in this category. Items costing $1,000 or more should be listed under Equipment (see D below). If custom development of software is contracted out, it is subject to prior approval and should be shown as a contract in E below. All purchases should be made through competitive bid, state or local award, or established purchasing procedures. (List confidential fund purchases separately in F below.) 19C. Travel: Explain the relationship of each cost item to the project, (e.g., if training or conference travel expenses are requested, explain the topic of the conference and its relationship to the project). Out-of-state travel is discouraged and needs to be thoroughly justified. It is prudent to include in the budget the costs associated with sending two project staff to the Denver area for two one -day administrative meetings or trainings with DCJ. 19D. Equipment: Equipment is defined as items that have a unit cost of $1,000 or more (except software) and a useful life of over one year. Explain why the proposed equipment is essential to conducting the project and is not currently available for use of the project within your agency or organization. DCJ must provide prior written approval for the actual purchase of all equipment. All equipment must be purchased through competitive bid, state or local award, or established purchasing procedures. 19E. Consultant/Professional Services (Contracts): Explain why proposed consultant services cannot or should not be provided by project staff. Explain how the hourly rate or flat rate was determined. For each consulting organization, indicate the number of people to be assigned to the project, number of hours per person per day to be spent on the project, and a breakdown_of the contract price by major cost item. Professional services should be procured competitively. Sole source contracts must be iustified and are always subject to prior written approval from DCJ. Refer to the Administrative Guide For Federal Justice Grant Programs or contact DCJ for additional guidance. Consultants must be able to sign the Certification of Debarment, OJP Form 4061/1 (see section 26.J of this application for details). 19F. Confidential Funds: Confidential funds are defined in OJP M7100A D, Appendix 7 and the Administrative Guide For Federal Justice Grant Programs. If this project is expecting to utilize confidential funds, then a copy should be requested from DCJ at the address listed in the RFP. 20-29. PROJECT PLAN NARRATIVE All projects must demonstrate a capability to impact the reduction of crime and/or the improvement of the administration of justice. This demonstration of capability to impact the problem must be reflected in Items 20 through 29. Applications must provide enough detail within these sections for a reader with no previous experience with this project to fully understand what the project is, what it will be doing and how it will impact the described problem. New applications will need to provide greater descriptive detail. Continuation projects with less than 12 months history are expected to provide more information than those with more than 12 months of prior DCSIP support. 12 1/96 1 996 DCSIP APPLICATION 1 20. PROBLEM STATEMENT: Applications for new programs must clearly describe the problem this project is addressing. Supporting facts and figures need to be provided to document the problem's existence in your community. Indicate the source of data cited (e.g., agency records, UCR data, needs assessment, program evaluation results). In documenting the problem statement, provide relevant facts about the target population rather than global statements about the problem. The proposed project should be based on the results of a community needs assessment, whenever applicable. Provide a description of the process used and results found from the assessment. Continuation projects need not repeat the level of detail presented in the original application, but should address whether or not the problem or project has changed in content or focus from previous grants. The section of the application on performance and impact should receive more attention by continuation projects. 21. PROJECT GOALS AND OBJECTIVES: Project goals are clear, general statements which highlight what the project is intended to achieve. Project goals should reflect the goals of the DCSIP Program Blueprint, where applicable, for which funds are being requested. Project objectives should be ouantifiable (i.e., a numeric value can be attached) in order to facilitate measurement of the changes or achievements brought about by the project toward each goal. Non -quantifiable objectives should be identified as process objectives and can be measured by a yes or no (ie. Yes, it was done as described and on time). The following are examples of measurable objectives: (1) Provide Drug Interdiction training to 50% of the law enforcement personnel in the department (25 officers) within 12 months. (2) Increase arrests for drug violations by 20% over the baseline number of arrests of 1201, within 12 months. Each goal must be associated with one or more objectives and each objective must be tied to a specific goal. Most projects identify only a few goals, each with one or more objectives. The goals and objectives should reflect what will be accomplished within the year as a result of the grant. The objectives must be related to the problem statement in Item 20 and to the project description presented in Item 22. Data elements are intended to measure impact. Include both baseline data and data collected during the course of the project. If you would like information on the data reporting that will be required if this project is funded, contact DCJ. Continuation projects need only restate the goals and objectives from previous years that are still relevant and appropriate to the problem statement and the chosen strategy. Those objectives that have been accomplished in previous grant year(s) should not be included. If a new direction or a modified strategy is necessary to address this dynamic problem, then the goals and objectives should be revised to reflect these changes. 22. PROJECT DESCRIPTION: Applications for new programs must include a narrative description of the, general approach or strategy selected for attaining each of the objectives stated in Item 21. This description should provide a clear understanding of the method used by your project to achieve these objectives. When applicable, explain the relationship between this project and any others for which funding is being requested. See Items 14, 15 and 16 of the application. Continuation applications should describe only those future activities necessary to support and conduct this continuation proposal. It is anticipated that most continuation proposals will have less detail in this section than an application for a new program. 23. WORKPLAN AND TIMETABLE: New applications must contain a detailed workplan for the project duration. (Continuation applications may omit this workplan.) The workplan may be in chart form and, at a minimum, should: (1) Identify the tasks necessary to achieve each of the goals stated in Item 21. Each project objective may have one or more tasks, subtasks and/or activities. (2) Provide a �metable for completion of each task. (3) Identify the staff positions or consultants to be assigned to each task. 13 1/96 19. BUDGET NARRATIVE: 19a. Personnel: The Community Policing Coordinator Salary for 1997 is $40,920.00 per year based on an hourly rate of $18.00 and 10 hours of overtime a month. Salary 40,920.00 FICA 2,856.00 Medicare 668.00 Retirement 2,764.00 Insurance 7,030.00 Total 54,238.00 The benefits package is the standard package for all Eagle County employees. There are no additional dollars requested for the increase in pay over the year. The salary increase will be determined and supported through an evaluation criteria used by The Eagle County Sheriff's Office for all patrol personnel. (Job Description Attachment ??) 19b. Supplies and Operating: These items will be provided by the our office. 19c. Travel: No travel budget has been proposed. 19d. Equipment: The officer received a vehicle in the grants first year award. The continued maintenance and upkeep will be provided by our office. 19e. Consultant/Professional Services: No budget request for this category. 19f. Confidential Funds: No budget request for this category. 20. PROBLEM STATEMENT: The last two years of this grant focused on the mechanical aspects of the Eagle County Sheriff's Office and it's internal direction in serving communities in Eagle County. In our original grant we asked for funds to aid us in building trust in our communities through decentralization and the proactive approach to our community issues. We have converted a central agency, with a main office which functioned as an external resource, to an active piece in the community. Although there are still obstacle to overcome, the welcome mat has been placed into the community with the achievement of trust in the Town of Gypsum. (Attachment A) This may seem like a simple feat, however the process was long, trying and at times seemed out of reach. But in the end it was the process that humanized the officers to the town and it's people. In this process we worked in a collaborative effort with youth and adults in creating a community plan for the future that will work for all. This brings us to our problem. We have been working closely with one town and have been invited into three other communities to create a prevention plan. In the creation of these plans, we must devise a formula to generate consistency while balancing the overwhelming growth in our communities. Our community is experiencing a 6% growth rate in the last year with 12% the year previous, this must be addressed in order to create a consistent message between law enforcement and community leaders. The second piece to our original plan was the decentralization of services to the community. With the growth we are experiencing this was not difficult to do. The strategy to assign officers to their own villages has become a reality in the mechanics. Now the implementation of community policing and community problem solving through the empowerment of officers is before us as a learning task. We have partially accomplished this by decentralizing and flattening of our administrative structure. The creation of empowerment and the application of the coaching theory are our challenges for this coming year. 21: PROJECT GOALS AND OBJECTIVES Goal 1: Expand on the School/Police partnership at Minturn Middle School to reduce youth -on -youth crime. Objective la. The Community Policing Coordinator (CPC) will become an active participant in the Teen Court Process by October, 1997. Objective lb. Rejuvenate the proactive action piece in the School for reporting in -school crimes. Revitalize The Crime Stoppers program with a youth board by February 1, 1997. Goal 2: Expand the knowledge of Officers in the area of problem solving as it directly relates to the Community issues and community resources. Objective 2a. Team 10 officers with 10 community leaders by October 15, 1997. Have officers at meetings to learn resources in each town and how those resources are implemented by April 1, 1997. Objective 2b. Educate 30 patrol officers in what empowerment is, how to use it and teach it to community groups by February 1, 1997. Objective 2c. Train 20 field officers how to teach a crime prevention programs by March, 1997. Objective 2d. Train six (6) Citizen Auxiliary members how to conduct a Crime Prevention Programs by February 1, 1997. Goal 3: The Community Policing Coordinator (CPC) will devise a proactive plan for two new communities. Objective 3a. Participate and provided proactive and alternative intervention through five town council meetings in the town of Redcliff by June 1, 1997. Objective 3b. Participate in community\policing partnership to teach problem solving related to neighborhood crimes in Redcliff by October 1997. Objective 3c. Participate and implement the needs assessment process for the E1 Jebel area by January 30, 1997. Objective 3d. Collaborate on a plan with community leaders to address the findings in the needs assessment by July 1, 1997. 22. PROJECT DESCRIPTION: The future of our project is based on the continued activity of the CPC in the network of responsible agencies in Eagle County that will provided and maintain resources to our officers. The continued activity of The CPC in the community prevention incitive created by Central Rockies Prevention Project. This Project was funded by federal dollars to create a prevention network in our county. This money will end in August of 1996 and we will continue under the umbrella of The Family Center, a non-profit collaborative board of agencies striving to keep prevention alive in Eagle County. The continued involvement in our schools, striving to create a youth police partnership in solving and preventing future crime is a goal. The schools have become an important aspect in our Community Policing Project. The implementation of Crime Stoppers has given students the opportunity to be involved directly in preventing and solving crimes, with or without recognition from their peers. The growth of the job responsibilities and the respect the position receives in the community go hand in hand. With each of the goals achieved we build trust with those we work directly. We have found that involving the community from the beginning empowers them to create solutions, thus empowering others in their neighborhoods. Our office has long been devoted to the motto "Taking Care of People" this has driven us to emancipate our communities from fear and crime. This year we are empowering people we speak with by urging them to state "Not in My Neighborhood" when addressing crime. Seeing this in neighborhoods adds a new meaning to community empowerment. The creation of Citizen Patrols this last year has been a giant step forward in building teams. These citizens and officers provide villages with information to build and create a plan for independence from crime. The expansion of the Citizens Patrol and its activities is exciting. Acting as The Ambassadors from our office is the link of community/police partnership built from our Citizens Patrol and look forward to their continued success and growth Building our continued success lays deep within the existing community organizations and there endorsements of support. The Senior citizens in our community continue to grow strong in their need to fight against crime. our goal is to independently educate them in regards to their neighborhood crimes and what they may do to silently and verbally fight the battle against crime. 22. PROJECT DESCRIPTION: The future of our project is based on the continued activity of the CPC in the network of responsible agencies in Eagle County that will provided and maintain resources to our officers. The continued activity of The CPC in the community prevention incitive created by Central Rockies Prevention Project. This Project was funded by federal dollars to create a prevention network in our county. This money will end in August of 1996 and we will continue under the umbrella of The Family Center, a non-profit collaborative board of agencies striving to keep prevention alive in Eagle County. The continued involvement in our schools, striving to create a youth\police partnership in solving and preventing future crime is a goal. The schools have become an important aspect in our Community Policing Project. The implementation of Crime Stoppers has given students the opportunity to be involved directly in preventing and solving crimes, with or without recognition from their peers. The growth of the job responsibilities and the respect the position receives in the community go hand in hand. With each of the goals achieved we build trust with those we work directly. We have found that involving the community from the beginning empowers them to create solutions, thus empowering others in their neighborhoods. Our office has long been devoted to the motto "Taking Care of People" this has driven us to emancipate our communities from fear and crime. This year we are empowering people we speak with by urging them to state "Not in My Neighborhood" when addressing crime. Seeing this in neighborhoods adds a new meaning to community empowerment. The creation of Citizen Patrols this last year has been a giant step forward in building teams. These citizens and officers provide villages with information to build and create a plan for independence from crime. The expansion of the Citizens Patrol and its activities is exciting. Acting as The Ambassadors from our office is the link of community/police partnership built from our Citizens Patrol and look forward to their continued success and growth Building our continued success lays deep within the existing community organizations and there endorsements of support. The Senior citizens in our community continue to grow strong in their need to fight against crime. our goal is to independently educate them in regards to their neighborhood crimes and what they may do to silently and verbally fight the battle against crime. 23. WORK PLAN AND TIME TABLES: (see objectives) 24. STAFF AND OTHER PROJECT RESOURCES: Board of County Commissioners ---- Authorization Agency Sheriff ---- ---- Financial Authority Community Policing Coordinator -- Project Authority Community Affairs Officer ---- Project Director 25. CRITICAL ELEMENTS: (1) The involvement of key leaders to establish prevention strategies for their communities (2) The development of a plan compatible with community resources and existing operational programs. (3) Identifying and targeting the needs and problems specific to communities and neighborhood, identifying the contributing factors to crime and the fear of crime. (4) The utilization of community teams willing to participate in and conduct needs assessments, develop plans and monitor the implementation of the plan. The following is an example of a workplan: EXAMPLE WORKPLAN AND TIMETABLE: Objective To provide community relations training to 50% of the law enforcement personnel in the department (25 officers) within Responsible Party 12 months. Task 1: To recruit and hire a full-time community relations I Personnel Officer trainer. 1 996 DCSIP APPLICATION Timetable (Calendar Months ) July - August Task 2: To develop a training curriculum. Community Relations August - September Trainer Task 3: To select those personnel to receive training. Chief and Supervisory August - September Personnel 24. STAFF AND OTHER PROJECT RESOURCES: Provide brief biographical sketches of key staff or consultants involved (unless undercover) that are not included in the budget summary/narrative. Provide an organizational chart summarizing lines of responsibility and authority for the conduct of this project. If specific staff have not yet been identified, the qualifications and background sought for these key positions should be included. Unless there are significant changes in staffing or staffing needs of the project, continuation proposals need only briefly describe how this project continues to be staffed and organized. 25. CRITICAL ELEMENTS: A "critical element" is a principle or activity which is essential to the success of the project and without which the project is less likely to succeed. DCJ's "Program Blueprints" contain critical elements. If you are applying for a program that has a "Program Blueprint" the "Critical Elements" section of the brief will describe these elements. Please refer to these elements and describe how you will implement them, if appropriate. If the application is for a program which does not have a "Program Blueprint," the applicant should still outline as critical elements those principles or activities which will be essential to the success of a project. Examples of critical elements for a variety of projects are: (1) Intergovernmental agreements are present between members of a multijurisdictional task force. (2) Written agreements regarding disbursement of forfeited assets are in place. (3) The appropriate level of administrative support is present for prevention projects. (4) Levels of cooperation among community organizations or other agencies are established. (5) Formal policies and procedures are in place. 26. EFFECTS AND IMPACT: Describe specifically what the project will demonstrate or achieve. Continuation proposals need only address changes in the project as described in the Project Description. Describe how the project will address the needs and the problems cited in Item 20. This should include an indication of those agencies or groups that will benefit and the level of impact expected. 27. EVALUATION: The manner in which you -will evaluate your project is important and should be given the same advance planning as the project design itself. The evaluation design should provide detailed information regarding evaluation efforts and requirements. (Technical assistance is available from the DCJ upon request.) Data collection for reporting and evaluation purposes is an allowable expense within this.project. 14 1/96 O1996 DCSIP APPLICATION THE EVALUATION DESIGN MUST. AT A MINIMUM, ADDRESS THE FOLLOWING AREAS: Data Collection: (1) The minimum data required to be collected during the course of the grant is contained in DCJ quarterly and final reporting forms. The amount of data to be collected varies depending on the type of program for which you are making application. Continuation projects are familiar with these forms; new applicants may request a copy from DCJ. It is important to note that your agency will be required to collect certain consistent data as a condition of receiving federal funding. This data is forwarded to the federal government and will be used to demonstrate accountability and provide support for the continuation of the DCSIP at the federal level. (2) In order to report on project goals and objectives, most projects will need to set up a system of data collection specifically related to the problem statement and goals and objectives. A simple example would be: If a project has an objective to make 350 arrests, then a data collection system needs to be set up to count arrests as they are made under the federal grant. This will need to include demographic and other information, as well. (3) Applicants are encouraged to develop collection and analysis of data beyond the minimum required for the grant. (4) In this section, applicants must identify and describe what data will be collected, from what source the data will come, who will collect the data, how often it will be collected, and how it will be collected (e.g. through an "intake" form). The data described in (2) above (and often (1) above] will then be used to report Project Effectiveness and Efficiency, described immediately below. Proiect Effectiveness and Proiect Efficiency: There are two types of performance indicators or evaluation measures: (1) Efficiency measures: These are measures which determine how well the project operated. They are sometimes called process measures. They are intended to answer the question: "Did the project do what it said it would do in the time allotted?" The following is an example of an efficiency measure for the objective listed as an example in Item 2113: Did 50% of law enforcement personnel receive community relations training within 12 months? Another example of an efficiency measure is the cost\benefit ratio. (2) Effectiveness measures: These are measures which determine the impact of the project on the problem identified in the problem statement. Effectiveness measures are also referred to as outcome measures. They are intended to answer the question: "Did the project make any difference in solving the problem?" Effectiveness measures require some analysis of the data collected. The following are examples of effectiveness measures for the objective listed as an example in Item 2113: Pre- and post -scores on the community relations skills inventory, subjective assessment by supervisors of those receiving training, analysis of citizen complaints received before and after training, percent of change in arrests or seizures. Applicants are encouraged to provide more sophisticated analysis of the data collected and to go beyond the minimum evaluation described. 28. EVALUATION OF PAST PROGRESS FOR CONTINUATION APPLICATIONS: If this is a continuation project, a detailed evaluation of past activities is required. This narrative must address, in detail, the extent to which each of the project's goals and/or objectives were met, with supporting data included. If a specific objective was not achieved, or only partially achieved, an explanation must be provided. Projects applying for a third or more year of funding should provide a cumulative evaluation of past progress for the previous years of funding. 29. PLANS FOR FUTURE FUNDING: You must describe your plans and activities to reduce your dependence on federal funds in the future. List the steps you have taken or will take to reduce such reliance. FOR FIRST YEAR APPLICATIONS REQUESTING FUNDING FOR AN AUTOMATED INFORMATION SYSTEM, identify if the project is intended to be one year or more. If more, identify what the anticipated costs and purchases will be in future years. 30. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS: These enclosed pages contain the required federal and state certified assurances and certifications necessary for the applicant to qualify for federal funding. Read these carefully. If you have any questions regarding these assurances, please call the Division of Criminal Justice for assistance. These pages must accompany the completed application. 31. CERTIFICATION/SIGNATURES FORM: All signatures must be authentic (blue ink is preferred) and written by the individual whose name appears on the line below. Signatures completed by an individual's superiors or secretary are not acceptable. "Acting" or temporary assignment personnel acting in an official capacity during the absence of the person are acceptable "for" signatories. Documentation of the temporary authority should be attached as an appendix to this application. Date is the day, month and year signature was affixed. See page 21 of this application. 15 1/96 � R 1 996 DCSIP APPLICATION 31 a. Authorized Official: After the signature line, enter the name, title, agency, mailing address, and telephone number of the Authorized Official. This is the individual authorized to enter into binding commitments on behalf of the applicant agency (Item #2). For local units of government, this will normally be a city manager, mayor, district attorney, and/or county commissioner. At the state level. this individual will be a department or division head. This must be an individual other than the project director or financial officer. 31b. Proiect Director: After the signature line, enter the name, title, agency, mailing address, telephone number, Fax line, and e-mail address, if applicable, of the Project Director. The project director is the individual who will be in direct charge of the project and should be within the organizational structure of the applicant agency. This should be a person who combines knowledge and experience in the project area with ability in administration and supervision of personnel and will be expected to devote a major portion of his/her time to the project. This person will be required to sign all quarterly reports, cash requests, and other grant forms., 31c. Financial Officer: After the signature line, enter the name, title, agency, mailing address, telephone number, Fax line, and e-mail address, if applicable, of the Financial Officer. The financial officer is the person who will be responsible for fiscal matters relating to the project and in ultimate charge of accounting, management of funds, verification of expenditures, and grant financial reports. This must be an individual other than the project director or authorized official. 32. CERTIFICATION OF APPROPRIATION OF MATCH: Prior to funding of an approved application, proof of matching funds in the form of a Certification of Appropriation of Match must be received by the DCJ. The form must be signed by the authorized official or appropriate controller of the matching funds and submitted with the application. Completion of this page is mandatory. The actual matching funds must be made available to the project within the project duration and expended prior to the end date of the project. Multijurisdictional projects see Item 12b. See page 21 of this application. 16 1/96 1 996 DC51P APPLICATION 33. CERTIFIED ASSURANCES AND SPECIAL PROVISIONS: The applicant hereby certifies that the project described in this application meets all the requirements of the Anti -Drug Abuse Act of 1988. Title VI, Subtitle C, State and Local Narcotics Control and Justice Assistance Improvements, P.L. 100-690 (November 18. 1988), that all information contained in the application is correct, that there has been appropriate coordination with affected agencies and that the applicant will comply with all provisions of the Act and all other applicable Federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further understands and agrees that any subgrant received as a result of this application shall incorporate this application into the subgrant award, and shall also be subject to the grant conditions set forth in the Statement of Grant Award and in the Division of Criminal Justice Publication (Administrative Guide for Federal Justice Grant Programs.) A. Financial curd Administrative Marrugeurent I.The applicant assures that fund accounting, auditing, monitoring, evaluation procedures and such records as the Division of Criminal Justice shall prescribe shall be provided to assure fiscal control, proper management and efficient disbursement of funds received. 2.The applicant assures that it will comply with applicable financial and administrative OMB Circulars A-87, A-102 (Common Rule), A-128. A-1 10, and A-133, and will comply with the provisions of the Office of Justice Programs publication M7100.11), Financial and Administrative Guide for Grants. For practical purposes, the requirements which are pertinent to the management of Drug Control and System Improvement Act funds have been extracted from the above documents and are contained in the Administrative Guide for Federal Justice Grant Programs referenced above. However, such a guide cannot cover every foreseeable contingency, and the applicant is ultimately responsible for compliance with applicable state and federal laws, rules and regulations. 3.The Division of Criminal Justice will pay the subgrantee the reasonable and allowable costs of performance, in accordance with applicable financial OMB circulars, not to exceed the amount specified herein as the Total Budget Amount. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Gnint Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's requirements for such grant adjustments are contained in the procedures for DCJ Forms 4a, 4b, 4c, and 4d, which are hereby incorporated by reference. The Division's requirements for invoice and cost reporting submissions are contained in the Cash Request procedures (DCJ Form 3), which are hereby incorporated by reference. B. Match and Non -Supplanting of State/Local Fundi I.The applicant assures that federal funds made available under this formula grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available. Therefore, the applicant certifies: a. That the subgrantee's expenditures for the purpose described in this application for the annual period are as great as for the preceding year plus the average annual increment in such expenditures for the past two, three, four or five years; OR b. Where the certification (a.) cannot be made and thele is a reduced or unchanged local investment, then the applicant shall give a written explanation demonstrating that the applicant's reduced or unchanged commitment would have been necessitated even if federal financial support under the Drug Control and System Improvement Program had not been made available. 2.71"he applicant certifies that matching funds required to pay the non-federal portion of the cost of this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project. C. Inspection, Recordkeeping, and Audit I.The applicant assures that it will procure an audit by a CPA or licensed public accountant incorporating the subgrant. Audits must be performed in accordance with OMB Circular A-128 (State and Local Units of Governments), or OMB Circular A-133 (Institutions of Higher Education and Non -Profits). At such time as the audit is completed, ONE COPY OF THE AUDIT REPORT MUST BE FORWARDED TO THE DIVISION OF CRIMINAL JUSTICE for clearance. If the audit report does not meet the applicable A-128 or A-133 standards or is not submitted in a timely manner, then the applicant accepts responsibility for the costs of a financial program audit to be performed by the Department of Public Safety. 2.The applicant assures that it will maintain all project records as will facilitate an effective audit for three years from the date of the final financial report or beyond the three year period if an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily. 3.The applicant assures that it will keep copies of all documents and correspondence related to this subgrant in a separate file bearing the project title and giant number. All expenditures must be supported by documentation and only actual approved expenditures will be permitted. 4.The applicant assures that the Division of Criminal Justice, the Department of Public Safety, and the Comptroller General of the United States Department of Justice or designee, shall have access for purposes of audit and examinations to any bonds, documents, papers and records of the subgrantee and to relevant books and records of subcontractors of the subgrantee. The applicant shall notify any subcontractor of the subgrantee of these provisions. 5.The applicant assures that signatories of the application and subgrant award and personnel employed through this subgrant will appear when requested at any administrative hearing, conference or meeting conducted by the Division of Criminal Justice. 6.77he applicant assures that it shall maintain such data and information and submit such reports in such form, at such times, and containing such data and information as the Division of Criminal Justice may reasonably require to administer the program. The applicant further assures that quarterly financial and narrative reports shall be submitted within 15 days of the end of each calendar quarter and shall be current and actual; and that Final Reports shall be submitted on the form provided by the Division of Criminal Justice within 45 days of the end date of the subgrant. D. Discrimination Prohibited I.The applicant assures that it will comply with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title D{ of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D. E, and G. and Executive Order 11246, as amended by Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et.seq., as applicable to construction contracts. 17 1/96 1 996 DCSIF APPLICATION 2.The applicant certifies that it will comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957, as amended, and other applicable law respecting discrimination and unfair employment practices (24-34-402.CRS 1988 Replacement Vol.), and as required by Executive Order, Equal Opportunity and Affirmative Action. dated April 16. 1975. Pursuant thereto. the following provisions shall be contained in all state contracts or subcontracts. During the performance of this contract. the contractor agrees as follows - a. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, marital status, religion, ancestr% mental or physical handicap, or age. The contractor will take affirmative action to insure that such applicants are employed, and that employees are treated during employment without regard to the above mentioned characteristics. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or terminations; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post these provisions in conspicuous places, available to employees and applicants for employment. b. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. c. The contractor will send to each labor union or representative of workers with which he has collective bargaining agreements or other contract or understanding, notice to be provided by the contracting officer, advertising the labor union or workers' representative of the contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action, dated April 16, 1975, and of the rules, regulations, and relevant Orders of the Governor. d. The contractor and labor unions will famish all information and reports required by Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and by the rules, regulations and Orders of the Governor, or pursuant thereto, and will permit access to their books, records, and accounts by the contracting agency and the office of the Governor or designee for purposes of investigation to ascertain compliance with such rules, regulations and orders. e. A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization, or expel any such individual from membership in such labor organization or discriminate against any of its members in the full enjoyment of work opportunity, because of handicap, race, creed, color, sex, age, national origin, or ancestry. (24-34-402(I)(c) C.R.S.) f. A labor organization, or the employees or members thereof will not aid, abet, incite, compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct any person from complying with the provisions of this contract or any order issued thereunder; or attempt either directly or indirectly, to commit any act defined in this contract to be discriminatory. (24-34-402(1)(e) C.R.S.) g. In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be canceled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further State contracts in accordance with procedures, authorized in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, and the rules, regulations, or orders promulgated in accordance therewith, and such other sanctions as may be imposed and remedies as may be invoked as provided in Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, or by rules, regulations, or orders promulgated in accordance therewith, or as otherwise provided by law. h. The contractor will include the provisions of paragraph (a) through (h) in every sub -contract and purchase order, pursuant to Executive Order, Equal Opportunity and Affirmative Action of April 16, 1975, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any sub- contracting or purchase order as the contracting agency may direct, as a means of enforcing such provisions, including sanctions for non-compliance; provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with the subcontractor or vendor as a result of such direction by the contracting agency, the contractor may request the State of Colorado to enter into such litigation to protect the interest of the State of Colorado. 3.The applicant assures that in the event a Federal or state court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin or sex against a recipient of funds, the recipient will forward a copy of the finding to the Division of Criminal Justice. 4.a. The applicant assures that if required to formulate an Equal Employment Opportunity Program (ESOP), in accordance with 28 CFR 42.301 etseq., it will maintain a current one on file and agrees to submit a copy of the current EEOP which meets the applicable requirements to the Division of Criminal Justice. b. if the parent organization of the subgrantee receives subgrants of $500,000 or more in federal funds; an equal employment opportunity program for women and minorities is required to be approved by the U.S. Department of Justice through the Division of Criminal Justice prior to the start of the project. E. Confidential Funds The applicant assures that confidential funds used within this project will be managed in compliance with the effective edition of ON Manual M7100.1D, Financial and Administrative Guide for Grants, Appendix 7, "The Control And Use of Confidential Funds" which the applicant certifies has been read, is understood and by which it agrees to abide. F. Procurement and Contracts I.The applicant assures that open, competitive procurement procedures must be followed for all purchases under the grant, including especially the purchase of -equipment and professional services. All contracts for professional services, of any amount, and equipment purchases over one thousand dollars must receive prior approval by the Division of Criminal Justice. 2.The applicant assures that no contract or agreement will be made for execution of project activities or provisions of services (other than purchase of supplies or standard commercial or maintenance services) which is not incorporated in the approved application or approved in advance by the Division of Criminal Justice. 3.The applicant assures that contractors/vendors who assist the subgrantee to develop specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. 4.The applicant assures that the Division of Criminal Justice shall have an irrevocable nonexclusive, royalty -free license to any invention and to reproduce, publish and use any materials in whole or in part, and authorize others to do so, which are produced under this subgrant. 5.The subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice. 18 1/96 1 996 OCSIP APPLICATION G. Indemnification To the extent authorized by law, the subgrantee shall indemnify, save and hold harmless the State, its employees and agents, against any and all claims, damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or omission by the subgrantee, or its employees, agents, subcontractors, or assignees pursuant to the terms of this subgrant. H. Prohibited Acts I.The signatories hereto a%er that they are familiar with 18-8-301, et. seq., (Bribery and Corrupt Influences) and 18-8-401, et. seq., (Abuse of Public Office), CRS, 1986 Replacement Vol., and that no violation of such provisions is present. 2.The signatories aver that to their knowledge, no state employee has personal or beneficial interest whatsoever in the service or property described in the application/proposal- 1. Other Federal and State Requirements I.The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation, execution and enforcement of this subgrant. Any provision of this subgrant whether or not incorporated herein by reference which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision or condition in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution 2.Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise made available. 3.Any subgrant award is subject to and contingent upon the continuing availability of federal funds for the purposes hereof. 4.Either party may terminate the grant with thirty days written notice of intent to cancel or terminate. The grant may be terminated if the services are not satisfactorily performed by the subgrantee or if it is in the best interest of the state of Colorado to terminate the grant. If the grant is terminated by either the subgrantee or the state, the subgrantee shall be paid the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount based on the number of days of project operation prior to the date of termination. Any equipment purchased under this grant would revert, at the option of the Division of Criminal Justice, to the Division of Criminal Justice upon termination of the grant. 5.7he grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to comply with the provisions of the Anti -Drug Abuse Act of 1988, as amended, or any of the Certified Assurances and Special Provisions. 6. Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order. (a) Certified Assurances and Special Provisions, (b) Statement of Grant Award. and, m Subgrant application. J. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion for Lower Tier Covered Transactions (Subgrantee, receiving $25,000 or morel I.The prospective subgrantee certifies, by submission of this proposal, that neither it nor its principals, subcontractors or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. By signing and submitting this proposal. the prospective subgrantee is providing the certification set out below. a. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective subgrantee knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. b. The prospective subgrantee shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective subgrantee learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. c. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," 'participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. d. The prospective subgrantee agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. e. The prospective subgrantee further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions (i.e., contracts for services). f. A participant in a covered transaction may rely upon a certification (OJP Form 4061/1) of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the methal and frequency by which it determines the eligibility of its principals. Each participant may check the Nonprocurement List. g. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. It. Except for transactions authorized under paragraph d of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 2.Where the prospective subgrantee is unable to certify to any of the statements in this certification, the prospective subgrantee shall attach an explanation to this application 19 1/96 e 1 O 1 996 DCSIP APPLICATION THIS FORM MUST BE COMPLETED AND RETURNED WITH THE APPLICATION 31. CERTIFICATION/SIGNATURES: (Original signatures required. Please sign in BLUE ink.) The APPLICANT, through the following signatories, understands and agrees that any grant received as a result of this project proposal shall be subject to and incorporate the statements made herein including the Certified Assurances and Special Provisions. "The signatories certify that we have read the instructions for thii= ication and are fully cognizant of our duties and responsibilities for this project." a. Authorized Official Signature of Auth 'zed Official esr by Date �A-teS airman of Board of County Commissioners Typed Name Title Agency: Eagle County Gove mmn t Address: P.O. Box 850, Eagle, 00 81631 Telephone:_( 970 328-8600 b. Pro ect Director ' i' J Sigtipttfie of Project I) rector Ddte Kimberly Andree C67nuni ty Af fairs Typed Name Title Agency: Eagle County Sheri f f ' s Of f ice Address: P.O. Box 359, Eagle, GO 81631 Telephone:_( 970 328-8500 Fax#:(970) 328-1448 E-mail c. Financial Officer Signature of 4so l Officer Date A.J. Jo Sheriff Typed N me Title Agency: Eagle County Sheriff's Office Address: P.O. Box 359, Eagle, 00 81631 Telephone:_( 970) 328-8500 Fax#:(970) 328-1448 E-mail 20 1196 1 996 DCSIP APPLICATION THIS FORM MUST BE COMPLETED AND RETURNED WITH THE APPLICATION 32. CERTIFICATION OF APPROPRIATION OF MATCH: Please be advised that Eagle County Goverrvnent has appropriated (forfeiture fund, unit of government, or corporation) funds in the amount of $ 20, 460 to match federal funds for the Comr►Mi ty Po 1 1cirtq project. (Project Title) The source(s) of these funds is Appropriated Sheriff's Budget Execution of this document represents a certification that said funds have been earmarked within the appropriation of budget process, which by state or local government law or practice, binds and obligates the state/local unit of government or the implementing agency to use such funds for Drug Control and System Improvement Program purposes, or permits such uses and the funds are or will be (within the project duration) actually provided for such purposes. These funds are made available as new cash and would not have otherwise been made available in the absence of the federal funds. Sincerely, (Name) Sheriff (Title) (Individual authorized to commit these funds on behalf of the unit of government, corporation, or seizure fund) 21 1/96 APPENDIX A COMPREHENSIVE PLAN REQUIREMENTS FOR THE 1998/1999 FUNDING CYCLE LOCAL AND STATE GOVERNMENT AGENCIES 1/96 COMPREHENSIVE PLAN RE IREMENTS - LOCAL AND STAT GOVERNMENT AGENCIES Local Government Agencies A comprehensive community plan is a document which identifies the priority criminal justice needs in a local community. Priority criminal justice needs means the broad safety and health issues in a community. These needs will encompass prevention, apprehension, prosecution, adjudication, alternative sentencing, incarceration, and community supervision needs in a balanced and coordinated community -wide effort. These needs expand well beyond those of traditional law enforcement. A community is defined at least as a.unit of local government. Plans may be developed by local neighborhoods, but must be used to form a community -wide plan. The plan should be based upon a local needs assessment that identifies risk and protective factors, current resources and services, gaps in services, a reduction in duplication of services, and resource needs. The plan will describe tasks, methods, and/or activities that will address the identified needs. It will also offer solutions to maximize resources, share information, increase awareness of local residents (pertaining to identified problems, solutions, and services available), and identify key players, both those on the planning committee or group, and those who will provide services and/or information. The needs assessment could be based upon aggregate data, written or telephone surveys, public meetings, or a combination of sources. The application will also need to describe how the plan was developed and identify those involved in its development and maintenance. The Planning Group Applicants are reminded to use, enhance, or expand upon already existing planning groups (i.e. - SB 94, Government Restructuring, Build a Generation, etc.), or to bring those groups together, rather than create a new entity. The manner in which the planning group is formed will be left to the unit of local government's discretion. Representation and involvement in the planning process by members of the target population is crucial. Chances of project success is increased by involving members of the community (adults and youth) in the planning. The planning group membership must mirror the diversity of the population to be served, i.e. gender, age, ethnicity, and cultural background (A subgroup for project planning and design may be used to meet this criteria). The applicant will need to describe the relationships between agencies and the roles that they will fill. The planning group will need the sanction or approval of the unit of local government as a planning group that accurately represents the needs of that community. The group will, at a minimum, incorporate at least 8 of the 12 following entities: ty/ Members of the target population or representatives of the population to be served {/ Law enforcement Representatives from the schools, park and recreation dept. Health and social service providers Representatives of state and local government ty/ Representatives of group(s) with expertise in services offered Parents/families Representatives of the business community Youth, or youth representative(s) or advocate(s) ty/ Community organizations or planning groups {/ Rural job training, job service centers t/ Colleges and universities State Government Agencies The plan must be developed by the the applicant agency's parent department. If a needs assessment or other components were performed by an outside agency, the applicant agency must have played a part in its development and properly incorporated the needs assessment into its comprehensive plan. Every application from a state agency must have the endorsement of the state-wide Interagency Planning Council. This requirement will replace the planning group required of local government agencies. 1/96 1 996 DCSIP APPLICATION COLORADO U.S. CONGRESSIONAL DISTRICTS If unsure of location, call the district office: 1. Denver (303) 866-1230 4. Fort Collins (970) 493-9132 2. Westminster (303) 650-7886 3. Pueblo (719) 543-8200 5. Colo. Springs (719) 520-0055 6. Englewood (303) 762-8890 Judicial Districts of Colorado 1/96