HomeMy WebLinkAboutC17-241 Eagle County SchoolsAGREEMENT BETWEEN EAGLE COUNTY, COLORADO
AND
EAGLE COUNTY SCHOOLS
THIS AGREEMENT ("Agreement") is effective as of the t" day of July, 20P by and between Eagle County
Schools, a Colorado school district, (hereinafter "Contractor") and Eagle County, Colorado, a body corporate and
politic (hereinafter "County").
RECITALS
WHEREAS, Contractor has agreed to implement a comprehensive approach to improving the early childhood
system in Eagle County through community engagement and pursuit of recommendations from the Eagle County
Early Childhood Road Map; and
WHEREAS, the parties acknowledge and agree that the Services (defined below) promote the health, safety and
welfare of the people of Eagle County and are intended to provide services that could otherwise be performed by
County directly; and
WHEREAS, County desires to enter into this Agreement with Contractor for the performance of the Services to the
public which will directly support and sustain a healthy, economically vital and socially diverse community; and
WHEREAS, Contractor is authorized to do business in the State of Colorado and has the time, skill, expertise, and
experience necessary to provide the Services as defined below in paragraph t hereof; and
WHEREAS, this Agreement shall govern the relationship between Contractor and County in connection with the
Services.
NOW, THEREFORE, in consideration of the foregoing and the following promises Contractor and County agree as
follows:
1. Services or Work. Contractor agrees to diligently provide all services, labor, personnel and materials
necessary to perform and complete the services or work described in Exhibit A ("Services" or "Work") which is
attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the
provisions and conditions of this Agreement.
a. Contractor agrees to furnish the Services and reports or other information required by County in
accordance with the schedule established in Exhibit A. If no schedule is specified in Exhibit A, then Contractor
agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By
signing below Contractor represents that it has the expertise and personnel necessary to properly and timely perform
the Services.
b. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit
A and the terms and conditions set forth in this Agreement, the terms and conditions set forth in this Agreement
shall prevail.
C 17-241
2. County's Representative. The County Manager's Office designee shall be Contractor's contact with
respect to this Agreement and performance of the Services.
3. Term of the Agreement. This Agreement shall commence upon the date first written above, and subject to
the provisions of paragraph 11 hereof, shall continue in full force and effect through the 1 s day of duly, 2018.
County makes no representations concerning the possibility of future Agreements with Contractor and Contractor
should not rely on this Agreement being extended or renewed in the future.
4. Modifications. Any amendments or modifications shall be in writing signed by both parties.
5. Compensation. County shall compensate Contractor for the performance of the Services in a sum
computed and payable as set forth in Exhibit A. The performance of the Services under this Agreement shall not
exceed $167,500. Contractor shall not be entitled to bill at overtime and/or double time rates for work done outside
of normal business hours.
a. Contractor will submit quarterly invoices and payment will be made for Services satisfactorily
performed within thirty (30) days of receipt of a proper and accurate invoice from Contractor. All invoices shall
include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County
may request. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor
either revise the invoice or provide additional information.
All invoices must be delivered as follows to ensure proper payment:
Eagle County — County Manager's Office
aric.otzelberger@eaglecounty.us
Or, via U.S. Mail
Attn. Aric Otcelberger
PO Box 850
Eagle, CO 81631
b. If, prior to payment of compensation or reimbursement for Services but after submission to
County of a request therefore by Contractor, County reasonably determines that payment as requested would be
improper because the Services were not performed as prescribed by the provisions of this Agreement, the County
shall have no obligation to make such payment. If, at any time during the term or after termination or expiration of
this Agreement, County reasonably determines that any payment made by County to Contractor was improper
because the Services for which payment was made were not performed as set forth in this Agreement or purposes for
which payment was made were misrepresented, then upon written notice of such determination and request for
reimbursement from County, Contractor shall forthwith return such payment(s) to County. Upon termination or
expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County.
C. No additional services or work performed by Contractor shall be the basis for additional
compensation.
d. County will not withhold any taxes from monies paid to the Contractor hereunder and Contractor
agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made
pursuant to the terms of this Agreement.
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ECG Service Agreement
e. Notwithstanding anything to the contrary contained in this Agreement, County shall have no
obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after
December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the
Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local
Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X,
Sec. 20).
b. Subcontractors. The Contractor shall be responsible for the acts and omissions of its agents, employees and
subcontractors.
7. Durance. Contractor agrees to provide and maintain at Contractor's sole cost and expense insurance
appropriate for the type of Services it provides to the public. Such insurance may include, but not be limited to,
workers compensation insurance as required by law; automobile coverage; commercial general liability or
professional liability coverage. Contractor is not entitled to workers' compensation benefits except as provided by
the Contractor, nor to unemployment insurance benefits unless unemployment compensation coverage is provided
by Contractor or some other entity.
8. Indemnification, Governmental Immunity and No Third Party Beneficiaries.
a. The Contractor shall indemnify and hold harmless County, and any of its officers, agents and
employees against any losses, claims, damages or liabilities for which County may become subject to insofar as any
such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or are based upon any
performance or nonperformance by Contractor or any of its subcontractors hereunder; and Contractor shall
reimburse County for reasonable attorney fees and costs, legal and other expenses incurred by County in connection
with investigating or defending any such loss, claim, damage, liability or action. This indemnification shall not
apply to claims by third parties against the County to the extent that County is liable to such third party for such
claims without regard to the involvement of the Contractor. This paragraph shall survive expiration or termination
hereof.
b. The parties hereto understand and agree that the County is relying on, and does not waive or
intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections
provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to
County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers.
C. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the
parties and not to any third party. This Agreement does not and shall not be deemed or construed to confer upon or
grant to any third party any right to claim damages or to bring any suit, action or other proceeding in connection
with the Agreement.
9. Documents. Documents and materials prepared by Contractor during the term of this Agreement shall be
provided to County upon request and County shall have the right at no additional cost, to copy, use, re -use, publish,
display, the documents and materials and prepare derivative works.
f0. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally
delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx
or other comparable courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv)
when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this
paragraph by giving five (5) days prior written notice of such change to the other party.
ECG Service Agreement
COUNTY:
Eagle County, Colorado
Attention: Aric Otzelberger
500 Broadway
Post Office Box 850
Eagle, CO 81631
Telephone: 970-328-8858
E -Mail: aric.otzelberger@eaglecounty.us
CONTRACTOR:
Eagle County Schools
948 Chambers Avenue
Eagle, CO 81631
Attention: Shelley Smith
Telephone: 970-328-3958
E -Mail: Shelley.smith@eagleschools.net
t t. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason,
with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the
Contractor. County shall pay Contractor only for Services satisfactorily performed to the date of termination.
12. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this
Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the
sole and exclusive forum for such litigation. This Agreement shall be construed and interpreted under and shall be
governed by the laws of the State of Colorado.
13. Execution by Counterparts; Electronic Signatures. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same
instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following
two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or
facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized
signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of
electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R_S. 24-71.3401 to 121.
14. Other Contract Requirements and Contractor Representations.
a. Contractor shall be responsible for the completeness and accuracy of the Services and shall
correct, at its sole expense, all significant errors and omissions in performance of the Services. Contractor shall
perform the Services in a skillful, professional and competent manner and in accordance with the standard of care,
skill and diligence applicable to contractors performing similar services. Contactor shall comply with the highest
standards of customer service to the public. Contractor shall provide appropriate supervision to its employees to
ensure the Services are performed in accordance with this Agreement. This paragraph shall survive termination of
this Agreement.
b. Contractor agrees to work in an expeditious manner, within the sound exercise of its judgment and
professional standards, in the performance of this Agreement. Time is of the essence with respect to this
Agreement.
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ECG Service Agreement
C. Nothing contained in this Agreement shall be deemed to create a relationship of employer-
employee, master -servant, partnership, joint venture or any other relationship between County and Contractor except
that of independent contractor. Contractor shall have no authority to bind County.
d. Contractor shall comply with any and all applicable laws, codes, rules and regulations and that is
personnel are duly licensed, if required, to perform the Services in Colorado.
e. This Agreement contains the entire agreement between the parties with respect to the subject
matter hereof and supersedes all other agreements or understanding between the parties with respect thereto.
Contractor shall not assign any portion of this Agreement without the prior written consent of the
County. Any attempt to assign this Agreement without such consent shall be void.
g. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver
thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach.
h. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the
validity or enforceability of any other provision hereof.
i. The signatories to this Agreement aver to their knowledge no employee of the County has any
personal or beneficial interest whatsoever in the Services described in this Agreement. The Contractor has no
beneficial interest, direct or indirect, that would conflict in any manner or degree with the performance of the
Services and Contractor shall not employ any person having such known interests.
j. The Contractor, if a natural person eighteen (18) years of age or older, hereby swears and affirms
under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to
federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this
Agreement.
k. Contractor acknowledges that it is prohibited from using Eagle County funds to provide certain
public benefits to undocumented individuals pursuant to C.R.S. 24.76.5-101 et. seq.
1. Contractor shall comply at all times and in all respects with all applicable federal, state and local
laws, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Section 504
of the Rehabilitation Act concerning discrimination on the basis of race, color, gender, sex, sexual orientation, age,
religion, national origin or disability.
M. Contractor shall maintain, for a minimum of three (3) years, adequate financial and programmatic
records for reporting to County on the performance of its responsibilities hereunder. Contractor shall be subject to
financial audit by county auditors or their designees. Contractor authorizes County to perform audits or to make
inspections during normal business hours, upon 48 hours' notice to Contractor for the purpose of evaluation its
performance under this Agreement. Contractor shall cooperate fully with County.
n. The recitals set forth above are incorporated herein by reference.
15. Prohibitions on Government Contracts.
As used in this Section 15, the term undocumented individual will refer to those individuals from foreign countries
not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Contractor has any employees or
ECG Service Agreement
subcontractors, Contractor shall comply with C.R.S. 847.5401, et. seq, and this Agreement. By execution of this
Agreement, Contractor certifies that it does not knowingly employ or contract with an undocumented individual
who will perform under this Agreement and that Contractor will participate in the E -verify Program or other
Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all
employees who are newly hired for employment to perform Services under this Agreement.
a. Contractor shall not:
i. Knowingly employ or contract with an undocumented individual to perform Services
under this Agreement; or
ii. Enter into a subcontract that fails to certify to Contractor that the subcontractor shall not
knowingly employ or contract with an undocumented individual to perform work under
the public contract for services.
b. Contractor has confirmed the employment eligibility of all employees who are newly hired for
employment to perform Services under this Agreement through participation in the E -Verify Program or Department
Program, as administered by the United States Department of Homeland Security. Information on applying for the
E -verify program can be found at:
http://www.dhs.gov/xprevprot/programs/�c 1185221678150.shtm
C. Contractor shall not use either the E -verify program or other Department Program procedures to
undertake pre-employment screening of job applicants while the public contract for services is being performed.
d. If Contractor obtains actual knowledge that a subcontractor performing work under the public
contract for services knowingly employs or contracts with an undocumented individual, Contractor shall be required
to:
i. Notify the subcontractor and County within three (3) days that Contractor has actual
knowledge that the subcontractor is employing or contracting with an undocumented
individual; and
ii. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does
not stop employing or contracting with the undocumented individual; except that
Contractor shall not terminate the contract with the subcontractor if during such three (3)
days the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an undocumented individual.
e. Contractor shall comply with any reasonable request by the Department of Labor and Employment
made in the course of an investigation that the department is undertaking pursuant to its authority established in
C.R.S. 8-17.5-102(5).
If Contractor violates these prohibitions, County may terminate the Agreement for breach of
contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Contractor
shall be liable for actual and consequential damages to County as required by law.
g. County will notify the Colorado Secretary of State if Contractor violates this provision of this
Agreement and County terminates the Agreement for such breach.
ECG Service Agreement
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above.
Attest
L" Ku
Regina O'Brien, Clerk to the Board
COUNTY OF EAGLE, STATE OF COLORADO, B y and
Through Its BOARD OF COUNTY COMMISSIONERS
By:
Jillian H. Ryan, Chair
CONTRACTOR: EAGLE COUNTY SCHOOLS,
a Colorado School District
By: -
Dr. Jason Glass
Print Name:
Title: Superintendent
ECG Service Agreement
-CuuNrr 5coatEagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
Project Narrative & Milestone Timelines
Eagle County Schools seeks to leverage the District's expertise, experience, and community
connections to implement a comprehensive approach to improving the early childhood system in Eagle
County, a key tactic of the district's strategic plan for the last three years. This work will begin by
establishing an advisory group that will guide the development of a comprehensive and robust early
childhood system for Eagle County. The advisory group will work collaboratively using data that has
been published on Eagle County's early childhood system and early care and education landscape to
enhance early care and education throughout the county. The strategies detailed in this proposal will be
implemented to increase the understanding, knowledge of and support for early childhood
development and high quality early care and education so that public investments can be strategic,
targeted, and effective.
The proposed project approach reflects the findings and recommendations of the Eagle County
Early Childhood Road Map' (please see supportive documentation - Appendix I/Figure 1). The program
theory for the proposed approach (Figure 2) combines features of public opinion research and tools
successfully utilized to build early childhood systems in communities in Colorado and the nation.
Early Childhood Road Map: Implementation Project
Establish steering /Advisory Group
Baseline Data Review
Advisory group will assess existing
data sources for shared
measurement of variables and
information that can be used to
determine needs and gaps for ECE in
Eagle County.
Figure 2: Program Theory
ceased public awaren
Communication Plan and identify
themes and strategies
-Identify key early childhood
champions to garner support in each
community
-Identification of key issues for
campaign
-Establish brand identification for
ECE initiative and develop
communication campaign
Collect
-Expand early childhood champions
-Increase advocacy for early
education and quality child care
Recommendation Report/Action
Pla n
-Public support for high quality early
childhood education and care
-Sustainable early childhood systems
1 Eagle County Early Childhood Roadmap. (2016). Pg. 6. Updating the "Ovals". A Guide to Our Rationale. The Early
Childhood Systems Working Group. May 2011. Web:
www.buildinitiative.org/Portals/0/Uploads/Documents/UPdating the Ovals Guide to Rationale.pdf.k.
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-CuuNrr 5coaiEagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
Component 1: Establish a Steed ng/Advi sory Group: The Eagle County Early Childhood Roadmap report
and other successful efforts to support early childhood systems building have identified the
establishment of a coordinating entity with broad-based members as a key component in implementing
comprehensive early childhood systems. The Road Map report identifies Eagle County Schools as an
ideal candidate to act as a backbone for the advisory group. Similar to coordinated approaches in Aspen,
Boulder, Denver, and communities across the nation, Eagle County Schools will bring together an
advisory group to supportthe development of a comprehensive early childhood system. The advisory
group will provide community-based leadership that leads to sustainable collective impact promoting
early childhood development and high quality early care and education for Eagle County children. The
purpose of the advisory group will be to catalyze the development of Eagle County's comprehensive
integrated early care, health, and education system. The work of the advisory group will result in a
recommendation report that guides initiative activities and community-based, grassroots
communication efforts.
Table 1. Key Features of Successful Advisory Groups
Feature
Characteristic
ECE Local Initiative Reference
Group
Backbone Entity
Agency to coordinate efforts
Roaring Fork Valley; Boston;
and participation of agencies.
Denver; LAUP; NY City; Salt Lake,
San Antonio; San Francisco;
Collective Impact Approach
Organizations from different
sectors agree to solve a
Seattle; Washington D.C.; West
specific problem, adopt a
Sacramento (Elk Grove)
common agenda, and align
efforts using common
measures of success.
Working Groups
Address system components
and integrate data from each
elementofthe system.
Governance Framework
Early Childhood Framework,
recommendations from the
advisory group, and action
plan guides implementation
and monitoring of efforts.
--Cav�xoais Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
The advisory group development will consist of various elements including: convening
stakeholders, identifying co-chairs, establishing component groups focused on discrete aspects of the
system, forming a community resource group, and establishing a formal structure. The group will
function as a networking, sharing, and decision — making entity that will maintain awareness among all
system components of their interconnection and interoperability. Meanwhile, the component groups
will be focused on specific components of an effective system aligned with their area of expertise. For
example, components might include: governance, planning and administration, professional
development, public engagement, quality services and program, resources and funding, and
results accountability. The community resource group and content experts w i I I provide advice and
support the work a nd activities of the advisory group from the perspective of individual agencies that
operate programs and services for children aged birth -to -five years or other entities such as businesses
that wish to play a role in establishing the early care and education system. The group will function as a
catalyst or capacity -enhancer within individual agencies, promoting change and alignment with the early
care, health, and education system. Figure 3 shows a potential advisory group structure.
INFRASTRUCTURE
Governance, Planning &
Administration
Resources &Resources & Funding
Results/Accounta biIity
• Schools
'' •~�` • Child care
N Community providers
Stakeholders Resource • Service
Group and agencies
Content • Nonprofits
____________ _ Experts • Businesses
• Community
members
PROGRAMMATIC GROUPS
Co -Chairs
Group
Figure 3 - Advisory Group Structure
Quality Services/Programs
Professional Development
Community Engagement
N
-CuuNrr 5coaiEagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
The advisory group will include a diverse membership of residents, as well as members who are
bilingual to link to communities throughout Eagle County geographically and culturally. The membership
will feature representatives from public and private entities, which will lead to a system that leverages
public and private funds. Members will include individuals with the authority for decision-making that
represent major community businesses and employers, political leaders, county and local governments,
non-profit organizational representatives, community college representatives, parents, schools,
childcare providers and early childhood stakeholders. The advisory group will interface and collaborate
with the Rocky Mountain Early Childhood Council, the Eagle County Early Childhood Council, and other
entities that are working to promote early childhood.
Key features of the advisory group include providing a cross -systems perspective and broad
leadership that encompasses and compliments the components of the Eagle County Early Childhood
Framework. The advisory group will be led by a staffed coordinator until the group is established,
designates a structure, and no longer needs the coordinator to move the work forward. The advisory
group will initially meet monthly to identify focus areas, review and collect data, identify opportunities
for and barriers to collaboration and coordination among early childhood groups and initiatives, develop
recommendations for community engagement, and assess the capacity of the early childhood system.
The work of the advisory group will drive strategy, data -informed decision-making, accountability, and
quality improvement tasks featured in the recommendation report and implementation action plan. In
project Year -One, the primary tasks of the advisory group will be to review existing data, develop an
operating structure, and create recommendations to drive Year -Two activities.
Component 2: Report with Recommendations and Action Plan: The information collected from
existing reports and the work of the advisorygroup will provide data necessary to determine areas of
focus and inform the final project report. The data collected will be analyzed according to 10 Guiding
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E,4GLE: COUNTY 5Cf00L5 Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
Questions asserted as important in designing early childhood systems that are recommended bythe
American Institutes for Research.
The data analysis will be viewed in concert with the other project components and advisory
group feedback to develop a recommendation report and action plan. An equity lens will be applied to
the findings that discern the conditions for early care and education and child care quality indicators
overlaid with social, economic, and environmental data. The data in the report will assist the advisory
group in defining the approach to early childhood systems building and prioritizing decisions and efforts
based on measurable increases in community knowledge and support for early childhood.
The components of the report will include a description of the initiative, summary of the
evaluation plan, a description of the methodology for each component of the project, intermediate
outcomes, data collected throughout the project, tools used to measure the final outcomes and
indicators. The action plan will detail individuals responsible for each task, milestones, and deliverables
that lead to the establishment of a comprehensive early childhood system.
Component 3: Communication
Eagle County Schools recognizes the importance of educating a wide variety of stakeholders on
what children and families need in order to drive early childhood systems development efforts. The
proposed communication strategy for the Early Childhood Roadmap: Communication and Community
Engagement Project is informed by activities conducted by other early childhood campaigns designed to
implement early childhood systems. The approach encompasses the lessons learned from the Denver
Preschool Program, Boulder, the Aspen Childcare Funding tax initiatives, and workgroups across the
nation. The methodology is also based recommendations regarding strategic communication and public
engagement suggested by the BUILD Initiative and the Eagle County Early Childhood Roadmap.
2 Education Policy Center at American Institutes for Research (2016). Ten Questions Local Policy Makers Should Ask
About Expanding Access to Preschool. http://educationpolicy.air.org/sites/default/files/10-Preschool.pdf
E,4GLE: COUNTY 5Cf00L5 Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
Data collected from the advisory group and project activities will be utilized to determine
appropriate communication strategies (please see communication strategy in supporting documents -
Appendix 2) and will create a baseline for the assessment of public understanding and awareness of
early childhood quality and development. The communication plan will be based on defining the
audience type and their concerns and needs. The messages will consider the data that likely audiences
will respond to (ex: stories, data, etc.) as well as influencers {peers, business leaders, etc.}. Audience
needs such as translation will be addressed by disseminating materials in English and Spanish.
Communication strategies will begin implementation in January, 2018 and a communication campaign
will be fully implemented in project Year -Two.
Anticipated communication strategies and vehicles will include developing a brand identity for
the campaign, establishing an initiative website, making reports such as the Early Childhood Road Map
and Framework widely available, developing fact sheets/infographics, identifying initiative ambassadors
(Superintendent, Mayor, etc.), integrating community outreach into other initiatives, collecting and
using stories, social media, and other media activities, public awareness months, community events, and
press events surrounding early childhood development and high quality early care and education. The
project will employ a Family Outreach and Liaison and Communications Specialist who will lead
culturally and linguistically appropriate activities.
The development and implementation of the communication strategy will be spearheaded by
the Eagle County Schools Chief Communication Officer, Tammy Schiff. Most recently, Schiff led a
successful grassroots advocacy effort lea dingto the passage of a $144 million Bond/MiII Levy initiative
for Eagle County Schools {Ballot question 3A and 3B}, It should be noted that the recent ballot initiative
failed among voters three times prior to 2016. Under the guidance of Schiff, the proposal passed for the
first time in 20 years. Her knowledge of the community, skills, and experience in designing campaigns to
support education ballot initiatives will assure the project is successful.
E,4GLE: COUNTY 5Cf00L5 Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
Component 4: Baseline Establishment:
The baseline assessment will be created using data from Eagle County early care and education
system reports. The data collected will provide information needed for the advisory group to translate
the priorities of residents into an actionable accelerated publicly supported investment in early learning.
The assessment will be implemented through the work of the advisorygroup to oversee the
development of an early childhood system that aligns the variety of models and programs, while
addressing the missing elements of the Eagle County Early Childhood Framework. Recommendations
from stakeholders will drive early childhood initiatives to the education, health, social, and economic
wellbeing of residents. The assessment methodology may include strategies shown in Table 2 as
effective in public opinion research and will produce data about what compels decisions.
Table 2. Supplemental Data for Baseline and Summative Assessment
Strategies
Purpose and Benefits
Internet Surveys
Allow for both closed -ended and open-ended questions. In addition, internet
surveys can be presented along with a public information campaign and
messaging that is part of the Communication component of the project.
Internet surveys are particularly appropriate for specialized audiences such as
business leaders, early childhood stakeholders, low-income families using
specific services, and other groups.
Panel Research with
Panel research involves recruiting a group of respondents who have agreed to
the Advisory Group
take part in surveys over a set period of time. These respondents usually share
and Families with
an extensive amount of information about themselves and their households,
young children
which can be used for appropriate sample selection. This method is effective
when there is a need for a full view of how a specific target population feels
about an issue. For example, a panel of parents of families attending child care
centers could be convened to talk about the role of early education programs
in supporting child development, quality, cost and accessibility.
Community
Community dialogues are interactive in nature and each person is afforded the
Dialogues, Listening
opportunity to share their opinion, viewpoint, and experiences. Using telecom
Forum, Parent
and web -based strategies an array of participants can also join focus groups.
Forum
The moderator can ask follow-up questions that reveal additional concerns
that may not be apparent in other quantitative survey methods.
To reach limited English proficient residents, Eagle County Schools has the capacity to provide
outreach in Spanish, the primary language other than English spoken at home among Eagle County
7
-Cav" HirScHOOLs Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBITA
residents3. The baseline assessment of existing data will be completed in months one through six of the
project period and will feed into the work of the advisory group. Project milestones will include:
analyzing and streamlining data sources for common elements and measures, identifying data gaps, and
reporting the data to the advisory group, stakeholders, and the funder.
Proiect Milestones and Timelines
Table 3. Milestones, Timelines, and Deliverables
2017
Project kick-off meeting, recruit members for advisory group, establish structure and
MAY
committees for advisory group, review reports and data for gaps in information, set
meeting schedule, and establish group vision and goals.
2017
Conduct advisory group meetings and traInings (monthly), establish website for
JUNE/AUG
initiative, continue to review data, analyze current data against 10 questions, identify key
themes, concerns, and motivations for residents.
2017
Quarterly update, monthly meeting, data and report overview and summary, select
SEPT/OCT
compo ne nt g rou ps and co-chairs, align data to Road Map and Framework.
2017
Develop Year -One Recommendation Report, update website content, submit branding
NOWDEC
and outreach awareness strategyto advisory group.
Year - Two Milestones, Timelines, Deliverables
2018
Begin communication campaign, quarterly update, monthly meetings, produce action
JAN/FEB
plan for Eagle County ECE systems.
2018
Conduct outreach campaign, monthly meetings, post action plan on website for
MAR/APR
comment.
2018
Develop a sustainability plan for systems work, continue to conduct outreach and
MAY/AUG
communication campaign, monthly advisory group meetings, summarize and publish
comments on action plan, revise action plan as needed.
2018
Sustain effort, implement and sustain plan, update recommendation report/submit final
SEPT/DEC
report and action plan.
Qualifications EL
Eagle County Schools serves Pre- K through 12th grade students from Vail to Dotsero, including
Red Cliff, McCoy, and Bond. The District is nationally
recognized as innovative and comprised of 830
professionals engaging nearly 7,000 students. Eagle
County Schools has a history of achieving lofty goals that
`if ever there was a place that could set a
shining example for what a community and
its schools can accomplish out of love for
its children — let that be as and let it be
now. — Eagle County Schools Vision
3 U.S. Census Bureau. 2011-2015 American Community Survey. Language Spoken at Home Among the Resident
Population 5 Years and Over.
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E,4GLE: COUNTY 5Cf00L5 Eagle County Schools Community Engagement and Early Childhood Road Map Project
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require coordinated strategy and action. Eagle Valley High School ranked in the top 10% of high schools
across the nation for career and college readiness two years in a row. The district has had three
Principals of the Year in Colorado, one Superintendent of the Year, and one English Language director of
the Year. Our schools have been recognized as National Blue Ribbon Schools, John Irwin Schools of
Excellence, and with the Governor's distinguished Improvement award from the Colorado department
of Education. The district's work includes not only serving over 300 children dailythat attend district
early childhood programs, but also working with early care and education providers, communities,
funders, and families through a number of initiatives to create a system that supports children's
development and community health. Eagle County Schools also recognizes that each city and
surrounding area in Eagle County is a unique community of culture and place. To that end, seven of our
nine schools operate as dual Language Immersion Programs.
Eagle County Schools has demonstrated the capacityto strategically engage the community and
build support for a world-class education system. In 2016, the district provided leadership and guided
the development of a tax initiative that resulted in the passage of a $114 million bond to support the
infrastructure needs of Eagle County Schools. The measure passed with 52%of voter approval,
representing a shift in the will of the voters who had rejected the measure three times prior. The same
team that designed the ballot initiative campaign will work on the Eagle County Schools Communication
and Community Engagement Project. Together with stakeholders, the project staff will implement
strategies that organically grow support for early education by responding to the needs identified in the
baseline assessment and leveraging the work that has occurred around early childhood in Eagle County.
The Eagle County Preschool to Kindergarten Transition Project is another example of the
district's ability to develop workable, data -driven, inclusive systems that reach families. Through the
Transition Project, the district has collected data over the past three years which has identified
important aspects of the transition process at the community, school, family, and child level. Based on
E,4GLE: COUNTY 5Cf00L5 Eagle County Schools Community Engagement and Early Childhood Road Map Project
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this information, a seamless transition system has been implemented that is aligned with the
perspectives of each community (Please see Appendix 3 in supporting documents), Eagle County
Schools will approach the project in a manner that leverages the skills and trust we have gained as a
provider of early care and education services and community institution. The work will also build upon
the district's history of achieving investments in children and experience implementing structural and
programmatic elements of a comprehensive early childhood system.
Table 4. Summary of Key Experience
Components of A Comprehensive
Eagle County Schools Efforts and Achievements
Early Childhood System
Define and Coordinate
Instrumental in developing the Eagle County Early Childhood
Leadership
Transition Team, Rocky Mountain Early Childhood Council
Member, Statewide Workforce task force, and committees
focused on supporting education initiatives, {Please see
Appendix 3 in supporting documents},
Finance Strategically
Passage of Measure 3A/3B School Bond/MiII Levy, use of
blended funding streams to address gaps and sustain programs.
Enhance and Align Standards
Provided training, technical assistance, and outreach to support
the implementation of the Colorado Early Learning and
development Guidelines.
Create and Support Improvement
Utilizes blended funding streams to provide high quality early
Strategies
childhood education and training to early childhood providers in
Eagle County.
Ensure Accountability
Recipient of the Meritorious Budget Award from the Association
of School Business Officials, Certificate of Achievement for
Excellence in Financial Reporting Program ECSD preschools are
the only four-star rated programs through the State quality
Rating System in the county.
Recruit and Engage Stakeholders
I Established partnerships across county and state agencies.
Experience
The project will be implemented by Eagle County Schools key staff that are strategic, qualified,
and knowledgeable about early childhood education and issues impacting Eagle County residents.
Resumes for each project team member are included in the supportive documentation (Appendix 4).
Dr. Jason Glass, Superintendent Eagle Coun ty Sch ools: Previously, dr. Glass was Iowa's director of
Education, serving as the state's Chief State School Officer, and leading a successful education reform
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EXHIBIT A
effort that culminated in landmark legislation signed into law in 2013. Prior to serving in Iowa, Jason was
the Senior director of Human Capital Strategy with Battelle for Kids. Prior to joining Battelle for Kids, dr.
Glass served as the director of Human Resources with Eagle County Schools. Glass has also worked as
Eagle County Schools' director of Research & Assessment, as Vice President of quality Ratings
with qua I ista r Ea rly Lea rn ing, he Id severs I posts with the Colo rado De pa rtme nt of Educatio n, a nd
worked as a university instructor and high school teacher in Kentucky. dr. Glass holds a BA in Political
Science and two Master's degrees from the University of Kentucky (Education and Political Science). He
holds a doctorate in Education from Seton Hall University. Glass is appointed to a diverse selection of
local, regional, state, and national professional boards, governing associations, and regulatory bodies.
Most recently, he joined the National Board of Education Sciences through a 2016 appointment by
President Barrack Obama.
Tammy Schiff, Chief Communications Officer, Eagle County Schools: Ms. Schiff is a dependable,
collaborative and intuitive leader with experience building organizations from inception. Her skills
include strategic planning, marketing and communications, project management, public relations, social
media, advertising and copywriting, website design and content management, fundraising and donor
relations, and operations. In addition to her work at Eagle County Schools, Schiff's background includes
an array of roles spanning 20 years of professional experience. Schiff's experience also includes positions
such as Chief Marketing Officer, Senior Manager of Research, Analysis and Strategy, and Vice President
of Marketing. Schiff holds an MBA from Emory University and a BA from Tulane University. Ms. Schiff
serves as Vice President of the Colorado School Public Relations Association and is appointed to the
Regional Board of directors for the Anti -defamation League.
Shelley Smith, Director of Early Childhood Programs, Eagle County Schools: Ms. Smith is a respected
and innovative professional in early education with concurrent roles in post -secondary education at
Colorado Mountain College. In her role at Eagle County Schools, Smith has successfully administered an
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E,4GLE: COUNTY 5Cf00L5 Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
array of programs to support early childhood development that include Head Start, the Colorado
Preschool Program, E -CAR E, and tuition -based early childhood education services. Her prior roles
include quality Rating Specialist for Qua lista r Early Learning, director of Childcare Partners at Storage
Tek and district Manager for Knowledge Learning Corporation, the nation's largest provider of private
early care and education learning centers. Smith has a MA degree in Administration and Policy Studies
and Early Care and Education Leadership from the University of Denver, a BA degree in Psychology, and
a Colorado State Director Certification.
Key accomplishments and skills that will support the project include leading and designing the
ECSD Transition Project, responsibility for statewide training for Knowledge Learning for over 60 sites,
100 administrative staff and 1,200 teachers, engaging the public in the recent ballot initiative for Eagle
County Schools, and the ability to develop collaborations and partnerships. Ms. Smith also has served in
current and past leadership positions on the Transforming the Early Childhood Workforce in Colorado
Workgroup (current), the Colorado Head Start Association (current), and the Rocky Mountain Early
Childhood Council — Former Co-chair.
Erik !Martinez, Family Outreach Liaison & Communications Specialist, Eagle County Schools: Mr.
Martinez will increase parental and community involvement in the initiative. He has an impressive
background in facilitating events and activities that are culturally and linguistically appropriate in both
school and community organizations. He has attained an AS Degree in Marketing.
Budget and Pricing
Year 1 Project Budget
Component 1: Establishment of the advisory group
Category
Description
Total
Program Coordinator
(1) Program coo rdinato r/contractor to
implement and coordinate project activities.
$75,000
Advisory Group Supplies
Printing, binders, paper, etc. to support
meetings and work activities.
$5,000
Total Advisory Group
$80,000
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E%acrCniiti ry S(-jroa[s Eagle County Schools Community Engagement and Early Childhood Road Map Project
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Component 2: Communication efforts
Category
Description
Tota!
Marketing and Outreach
Funds will be used for media and outreach
$27,500
Campaign
announcements, collateral materials, and
other outreach activities as described in the
project plan.
Total Communication Efforts
$ 27,500
Component 3:
Category
Description
Total
Data Analysis
Inventory of existing data sources and
$20,000
community needs and landscape of ECE;
Establishing a system of shared data collection
and measurement and supplemental baseline
activities.
Total
1 $20,000
Administrative Fee
1 $40,000
Total Year 1: $167,500
Estimated Year 2 Project Budget
The budget for Year -Two will be based on the first-year outcomes of the project and will be driven by
the recommendations of the advisory group. It is anticipated that the project will need an additional
$192,000 to complete the work in Year -Two which will be detailed in a proposal submitted to the Eagle
County Health and Human Services department.
Familiarity with Eagle County
The success of the project will be supported by Eagle County School's intricate knowledge of
Eagle County and the characteristics and concerns of the population. While it was important to use an
external entity to develop the Road Map, a local approach to facilitating the three project components
of the baseline assessment, establishment of the advisory group, and communication plan will be most
effective. The local approach is also vital to sustaining the momentum as community members must be
invested over the long-term, which will extend beyond the project period. Because the time period in
which the activities must occur is limited it would be difficult for momentum gained to continue if the
coordinating entity was not permanently based in Eagle County. Becoming familiar with the diversity of
the county population cohorts within such a short time -frame would also pose as a formidable challenge
that could undermine data. Eagle County Schools has demonstrated time and time again our capacity to
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EXHIBIT A
establish partnerships, reinforce messages, and obtain support and encouragement from Eagle County
residents for education initiatives. As the largest and oldest educational institution in Eagle County, the
district has developed a deep connection to those we serve.
Eagle County Schools will approach the project with a long-term sustainable vision that is
grounded in our history. The initial project activities will be effective in mobilizing the community and
will result in a broad-base of stakeholders actively driving the development of a comprehensive system.
Because Eagle County Schools is familiar with the funding and resources available to other agencies in
the county, the district can provide information and insight necessary to link the micro and macro
aspects of the early childhood system so that the advisory group a nd other entities can move forward
on realistic, sustainable, action -oriented plans.
Annually, Eagle County Schools conducts an assessment that includes a demographic profile of
each community and the social, economic, health, and family development needs. The assessment also
includes an analysis of family work and career training schedules and access to other early care and
education programs.
As a result of the assessment process, Eagle County Schools is aware of each community's
unique assets, which could otherwise go unrecognized. The authenticity of our knowledge and local
base will be critical in creating an effective communication and outreach campaign that has the ability to
link the visions for early childhood held by diverse groups of residents and connect them in ways that
multiply the power and effectiveness of project communication, outreach, and education efforts.
A second aspect of the project that can only be garnered from institutions that have familiarity
with Eagle County is found in the local associations that should drive the development of community
initiatives, with an eye toward leveraging all aspects of support available. Eagle County Schools will
leverage its shared history and our strengths and successes as a starting point for facilitating the project
in each geographic area of the county. Particular attention must be focused on the formal and informal
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--Cav�xoais Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBITA
associations and networks that already exist so that elements of active participation and empowerment
can be the basis of the project strategies. Ultimately, the people of Eagle County are motivated to act,
the challenge is to discover what their motivation is and listen to it.
Eagle County Schools has assets that can channel the project aim to set the agenda for the
future development of a comprehensive early childhood system. Resources that will be leveraged
include: Individuals: At the center of the project are locally based content experts that are invested in
Eagle County. Associations: Eagle County Schools is a member of associations that include small
informal groups of professionals and agencies working towards common goals, as well as neighborhood
groups, clubs, state, regional, and national coalitions which are critical to mobilization of action -based
initiatives. Institutional Legitimacy: Eagle County Schools can use our physical assets and institutional
resources to support the project and promote a sense of civic responsibility among residents.
Connections: Eagle County Schools has built social capital overtime and views aur relationships with the
community as assets. By utilizing innovative strategies to address each project component and aur local
knowledge, Eagle County Schools the project will result in concentrated solution -focused action.
References &L M
Name/Title: Jody Ejnes
Early Childhood Teacher
Address: Eagle, CO
Phone/E-Mail: Jody. Eines@eagleschooIs.net
970-390-1933
Relationship: Staff member since 2008 - Support letter attached
Name/Title:
Mike Fox
Address: Edwards, CO
Phone/E-Mail: mfoxmfox@flcedwards.org
Director -Family Learning
970-926-7070
Ce nter
Relationship: Contracted to Provide Colorado Preschool Services - Support letter attached
Name/Title:
Rocio Garcia -Aguirre
Address: ECSd
Phone/E-Mail: 970-328-3940 rocio.garcia-aguirre@eagleschools.net
Relationship: Family Services Coordinator - Support letter attached
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--Cau�xoais Eagle County Schools Community Engagement and Early Childhood Road Map Project
EXHIBIT A
Deliverables
Methodology Report
April 30.2017
Baseline Data Assessment
September 30, 2017
Communication Blueprint
October 31.2017
Recommendation Report
July 1, 2018
Letters of Support: Please see attached supportive documentation
Schedule: Services will begin immediately upon funding and will conclude december 31, 2018.
Legal Issues: Eagle County Schools has no current legal claims or issues against the institution or any
staff member.
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