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HomeMy WebLinkAboutC17-215 HDR Engineering IncAGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAGLE COUNTY, COLORADO AND HDR ENGINEERING, INC. THIS AGREEMENT ("Agreement") is effective as of 06/20/2017 by and between HDR Engineering, Inc. a Nebraska corporation (hereinafter "Consultant") and Eagle County, Colorado, a body corporate and politic (hereinafter "County"). RECITALS WHEREAS, County desires to utilize Consultant for facilities condition assessments (the "Project") for Eagle County owned facilities (the "Property" or "Properties"); and WHEREAS, Consultant is authorized to do business in the State of Colorado and has the time, skill, expertise, and experience necessary to provide the Services as defined below in paragraph 1 hereof; and WHEREAS, this Agreement shall govern the relationship between Consultant and County in connection with the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing and the following promises Consultant and County agree as follows: 1. Services. Consultant agrees to diligently provide all services, labor, personnel and materials necessary to perform and complete the services described in Exhibits A and B ("Services") which is attached hereto and incorporated herein by reference. The Services shall be performed in accordance with the provisions and conditions of this Agreement. a. Consultant agrees to furnish the Services no later than six months after the kick off meeting and in accordance with the schedule established in Exhibit B which will be updated and submitted to the County after the Agreement has been signed. Consultant agrees to furnish the Services in a timely and expeditious manner consistent with the applicable standard of care. By signing below Consultant represents that it has the expertise and personnel necessary to properly and timely perform the Services. b. County intends to enter into a separate agreement with DIGON Systems for the purchase, licensing and support of the BUILDER software to be utilized by County and Consultant for the facilities assessment. C. In the event of any conflict or inconsistency between the terms and conditions set forth in Exhibit A and B and the terms and conditions set forth in this Agreement, the terns and conditions set forth in this Agreement shall prevail. C17-215 d. Consultant agrees that it will not enter into any consulting or other arrangements with third parties that will conflict in any manner with the Services. 2. County's Representative. The Facilities Management Department's designee shall be Consultant's contact with respect to this Agreement and performance of the Services. 3. Term of the Agreement. This Agreement shall continence upon the date first written above, and subject to the provisions of paragraph 12 hereof, shall continue in full force and effect for a period of one year. 4. Extension or Modification. This Agreement may not be amended or supplemented, nor may any obligations hereunder be waived, except by agreement signed by both parties. No additional services or work performed by Consultant shall be the basis for additional compensation unless and until Consultant has obtained written authorization and acknowledgement by County for such additional services in accordance with County's intemal policies. Accordingly, no course of conduct or dealings between the parties, nor verbal change orders, express or implied acceptance of alterations or additions to the Services, and no claim that County has been unjustly enriched by any additional services, whether or not there is in fact any such unjust enrichment, shall be the basis of any increase in the compensation payable hereunder. In the event that written authorization and acknowledgment by County for such additional services is not timely executed and issued in strict accordance with this Agreement, Consultant's rights with respect to such additional services shall be deemed waived and such failure shall result in non-payment for such additional services or work performed. 5. Compensation. County shall compensate Consultant for the performance of the Services in a sum computed and payable as set forth in Exhibit B. The performance of the Services under this Agreement shall not exceed one hundred seven thousand three hundred sixty rive dollars ($107,365.00). In the event Consultant and County agree upon the need for additional services beyond those described in Exhibit B, those services shall be billed at the rates as set forth in Exhibit B. Prior to commencement of any additional services, Consultant shall first provide County with a written estimate which shall include an estimate of the labor, materials and any additional costs necessary to perform the services. Each estimate must be approved by County's Representative prior to commencement of the services by Consultant and all rates shall be in accordance with the rates set forth herein. Total compensation under this Agreement shall not exceed one hundred thirty five thousand seventy eight dollars ($135,078.00) without a written amendment to this Agreement. Consultant shall not be entitled to bill at overtime and/or double time rates for work done outside of normal business hours unless specifically authorized in writing by County. a. Payment will be made for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate invoice from Consultant. All invoices shall include detail regarding the hours spent, tasks performed, who performed each task and such other detail as County may request. b. Any out-of-pocket expenses to be incurred by Consultant and reimbursed by County shall be identified on Exhibit B. Out-of-pocket expenses will be reimbursed without any additional mark-up 2 G IMA INTENANCEL iw AgTvemcnls)Facilitics Condaion Asscsartent HDRWyTeemenr.HDR Engineering Irc1whties Ammmea FINAL don thereon and are included in the not to exceed contract amount set forth above. Out-of-pocket expenses shall not include any payment of salaries, bonuses or other compensation to personnel of Consultant. Consultant shall not be reimbursed for expenses that are not set forth on Exhibit B unless specifically approved in writing by County. C. If, at any time during the term or after termination or expiration of this Agreement, County reasonably determines that any payment made by County to Consultant was improper because the Services for which payment was made were not performed as set forth in this Agreement, then upon written notice of such determination and request for reimbursement from County, Consultant shall forthwith return such payment(s) to County. Upon termination or expiration of this Agreement, unexpended funds advanced by County, if any, shall forthwith be returned to County. d. County will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. e Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any period after December 31 of any year, without an appropriation therefor by County in accordance with a budget adopted by the Board of County Commissioners in compliance with Article 25, title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et. seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 5. 'Sub -consultants . Consultant acknowledges that County has entered into this Agreement in reliance upon the particular reputation and expertise of Consultant. Consultant shall not enter into any sub -consultant agreements for the performance of any of the Services or additional services without County's prior written consent, which may be withheld in County's sole discretion. County shall have the right in its reasonable discretion to approve all personnel assigned to the subject Project during the performance of this Agreement and no personnel to whom County has an objection, in its reasonable discretion, shall be assigned to the Project. Consultant shall require each sub -consultant, as approved by County and to the extent of the Services to be performed by the sub -consultant, to be bound to Consultant by the terms of this Agreement, and to assume toward Consultant all the obligations and responsibilities which Consultant, by this Agreement, assumes toward County. County shall have the right (but not the obligation) to enforce the provisions of this Agreement against any sub -consultant hired by Consultant and Consultant shall cooperate in such process. The Consultant shall be responsible for the acts and omissions of its agents, employees and sub -consultants or sub -contractors to the same extent as Consultant is responsible to the County. 7. Insurance. Consultant agrees to provide and maintain at Consultant's sole cost and expense, the following insurance coverage with limits of liability not less than those stated below: a. Types of Insurance. Workers' Compensation insurance as required by law. 3 0 MAINTENANCE Service Agroemc wfacii@ics Cundition Asscsancn[%HDPO.Ag cnK*H➢R E%pR ing Inc Facilities Msmsmcru FINAL docx ii. Auto coverage with limits of liability not less than $1,000,000 each accident combined bodily injury and property damage liability insurance, including coverage for owned, hired, and non -owned vehicles. iii. Commercial General Liability coverage to include premises and operations, personal/advertising injury, products/completed operations, broad form property damage with limits of liability not less than $1,000,000 per occurrence and $2,000,000 aggregate limits. iv. Professional liability insurance with prior acts coverage for all Services required hereunder, in a form and with an insurer or insurers satisfactory to County, with limits of liability of not less than $1,000,000 per claim and $2,000,000 in the aggregate. In the event the professional liability insurance is on a claims -made basis, Consultant warrants that any retroactive date under the policy shall precede the effective date of this Agreement. Continuous coverage will be maintained during any applicable statute of limitations for the Services and Project. b. Other Requirements. i. The automobile and commercial general liability coverage shall be endorsed to include Eagle County, its associated or affiliated entities, its successors and assigns, elected officials, employees, agents and volunteers as additional insureds. ii. Consultant's certificates of insurance shall include sub -consultants as additional insureds under its policies or Consultant shall furnish to County separate certificates and endorsements for each sub -consultant. All coverage(s) for sub -consultants shall be subject to the same minimum requirements identified above. Consultant and sub -consultants, if any, shall maintain the Foregoing coverage in effect until the Services are completed. In addition, all such policies shall be kept in force by Consultant and its sub -consultants until the applicable statute of limitations for the Project and the Services has expired. iii. Insurance shall be placed with insurers duly licensed or authorized to do business in the State of Colorado and with an "A.M. Best" rating of not less than A -VII. iv. Consultant's insurance coverage shall be primary and non-contributory with respect to all other available sources. Consultant's policy shall contain a waiver of subrogation against Eagle County. V. All policies must contain an endorsement affording an unqualified thirty (30) days' notice of cancellation to County in the event of cancellation of coverage. Vi. All insurers must be licensed or approved to do business within the State of Colorado and all policies must be written on a per occurrence basis unless otherwise provided herein. 4 ❑ VNAIHTENANCEISeM= 4g mts+Facilities Condition Asmsmem HDRL4gee I' HDR FrWmEering fnt.Facilitics Assmsmrnl FINAL docx vii. Consultant's certificate of insurance evidencing all required coverage(s) is attached hereto as Exhibit C. Upon request, Consultant shall provide a redacted copy of the actual insurance policy and/or required endorsements required under this Agreement within five (5) business days of a written request from County, and hereby authorizes Consultant's broker, without further notice or authorization by Consultant, to immediately comply with any written request of County for a redacted complete copy of the policy. viii. Consultant shall advise County in the event the general aggregate or other aggregate limits are reduced below the required per occurrence limit. Consultant, at its own expense, will reinstate the aggregate limits to comply with the minimum limits and shall furnish County a new certificate of insurance showing such coverage. ix. If Consultant fails to secure and maintain the insurance required by this Agreement and provide satisfactory evidence thereof to County, County shall be entitled to immediately terminate this Agreement. X. The insurance provisions of this Agreement shall survive expiration or termination hereof. xi. The parties hereto understand and agree that the County is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations or rights, immunities and protections provided by the Colorado Governmental Immunity Act, as from time to time amended, or otherwise available to County, its affiliated entities, successors or assigns, its elected officials, employees, agents and volunteers. xii. Consultant is not entitled to workers' compensation benefits except as provided by the Consultant, nor to unemployment insurance benefits unless unemployment compensation coverage is provided by Consultant or some other entity. The Consultant is obligated to pay all federal and state income tax on any moneys paid pursuant to this Agreement. 8. Indemnification. Consultant agrees to defend the County, its officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnitees"), from all suits, claims, demands, actions, or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnitees from: A. All damages of liability, including costs, expenses and attorney fees, to the extent caused by any negligent act, error, or omission of Consultant or any person or organization for whom Consultant is responsible, and arising out of the performance of or failure of performance of any professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses, including, in part, court costs and attorney fees, based upon any act, omission, or occurrence of Consultant or any person or organization for whom Consultant is responsible, to the extent arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services 5 G MAINTENANCEISeMct Agreemeats'facibiits Cond4ion AsmsmenI.HDRL4g e"rKi %HDR Engineering Inc Facilities Assessmsx FINAL.dxx other than professional services under this Agreement, or from conditions created by Consultant's performance or non-performance of said work or services. 9. Ownership of Documents. All documents prepared by Consultant in connection with the Services shall become property of County. Consultant shall execute written assignments to County of all rights (including common law, statutory, and other rights, including copyrights) to the same as County shall from time to time request. For purposes of this paragraph, the term "documents" shall mean and include all reports, plans, studies, tape or other electronic recordings, drawings, sketches, estimates, data sheets, maps and work sheets produced, or prepared by or for Consultant (including any employee or subconsultant in connection with the performance of the Services and additional services under this Agreement). Documents shall be in excel, word and pdf format when transferred to County. 10. Notice. Any notice required by this Agreement shall be deemed properly delivered when (i) personally delivered, or (ii) when mailed in the United States mail, first class postage prepaid, or (iii) when delivered by FedEx or other comparable, courier service, charges prepaid, to the parties at their respective addresses listed below, or (iv) when sent via facsimile so long as the sending party can provide facsimile machine or other confirmation showing the date, time and receiving facsimile number for the transmission, or (v) when transmitted via e-mail with confirmation of receipt. Either party may change its address for purposes of this paragraph by giving five (5) days prior written notice of such change to the other party. [aisle]�0VA Eagle County, Colorado Attention: Ron Siebert 590 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8881 Facsimile: 970-328-8782 E -Mail: ron.siebert@eaglecounty.us With a copy to: Eagle County Attorney 500 Broadway Post Office Box 850 Eagle, CO 81631 Telephone: 970-328-8685 Facsimile: 970-328-8699 E -Mail: atty@eaglecounty.us CONSULTANT: HDR Engineering, Inc. 2060 Briargate Pkwy Suite 120 6 G_,IMAINTENANCELSmim Agreemems�Fadidm Condition Asse ritlHOR1AyReeme AHDR Freie ing lw_Fwllhle Ass menl FFNAL dom Colorado Springs, CO 80920-1045 Telephone: 719-272-8800 Facsimile: 719-272-8801 E -Mail: allen.sullivan@,bdrinc.com 11. Coordination. Consultant acknowledges that the development and processing of the Services for the Project may require close coordination between various consultants and contractors. Consultant shall coordinate the Services required hereunder with the other consultants and contractors that are identified by County to Consultant from time to time, and Consultant shall immediately notify such other consultants or contractors, in writing, of any changes or revisions to Consultant's work product that might affect the work of others providing services for the Project and concurrently provide County with a copy of such notification. Consultant shall not knowingly cause other consultants or contractors extra work without obtaining prior written approval from County. If such prior approval is not obtained, Consultant shall be subject to any offset for the costs of such extra work. 12. Termination. County may terminate this Agreement, in whole or in part, at any time and for any reason, with or without cause, and without penalty therefor with seven (7) calendar days' prior written notice to the Consultant. Upon termination of this Agreement, Consultant shall immediately provide County with all documents as defined in paragraph 9 hereof, in such format as County shall direct and shall return all County owned materials and documents. County shall pay Consultant for Services satisfactorily performed to the date of termination. 13. Venue, Jurisdiction and Applicable Law. Any and all claims, disputes or controversies related to this Agreement, or breach thereof, shall be litigated in the District Court for Eagle County, Colorado, which shall be the sole and exclusive forurn for such litigation. This Agreement shall be construed and interpreted under and shall be governed by the laws of the State of Colorado. 14. Execution by Counterparts: Electronic Signatures. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. The parties approve the use of electronic signatures for execution of this Agreement. Only the following two forms of electronic signatures shall be permitted to bind the parties to this Agreement: (i) Electronic or facsimile delivery of a fully executed copy of the signature page; (ii) the image of the signature of an authorized signer inserted onto PDF format documents. All documents must be properly notarized, if applicable. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. 24-71.3-101 to 121. 15. Other Contract Requirements. a. Consultant shall be responsible for the completeness and accuracy of the Services, including all supporting data or other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to Consultants performing similar services. G.NAINTENANMSMipe ApMAW SFaalitia Condition Asmsmem.HDMAVeff�u HDR Engineenag Inc Facilities Assessment FINA[.do Consultant represents and warrants that it has the expertise and personnel necessary to properly perform the Services and covenants that its professional personnel are duly licensed to perform the Services within Colorado. This paragraph shall survive termination of this Agreement. b. Consultant agrees to work in an expeditious manner, within the sound exercise of its judgment and professional standards, in the performance of this Agreement. Time is of the essence with respect to this Agreement. C. This Agreement constitutes an agreement for performance of the Services by Consultant as an independent contractor and not as an employee of County. Nothing contained in this Agreement shall be deemed to create a relationship of employer-employee, master -servant, partnership, joint venture or any other relationship between County and Consultant except that of independent contractor. Consultant shall have no authority to bind County. d. Consultant represents and warrants that at all times in the performance of the Services, Consultant shall comply with any and all applicable laws, codes, rules and regulations. C. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all other agreements or understanding between the parties with respect thereto. f. Consultant shall not assign any portion of this Agreement without the prior written consent of the County. Any attempt to assign this Agreement without such consent shall be void. g. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted assigns and successors in interest. Enforcement of this Agreement and all rights and obligations hereunder are reserved solely for the parties, and not to any third parry. h. No failure or delay by either party in the exercise of any right hereunder shall constitute a waiver thereof. No waiver of any breach shall be deemed a waiver of any preceding or succeeding breach. i. The invalidity, illegality or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision hereof. j. Consultant shall maintain for a minimum of three years, adequate financial and other records for reporting to County. Consultant shall be subject to financial audit by federal, state or county auditors or their designees. Consultant authorizes such audits and inspections of records during normal business hours, upon 48 hours' notice to Consultant. Consultant shall fully cooperate during such audit or inspections. k. The signatories to this Agreement aver to their knowledge, no employee of the County has any personal or beneficial interest whatsoever in the Services or Property described in this Agreement. The Consultant has no beneficial interest, direct or indirect, that would conflict in any manner s U. MA[NTENANCELSe " Agte ntsTacilities Condition Anessmxni HDRLAgeemenl HDR Rnginming Inc Fauilii i[s Askwmna FINAL ducx or degree with the performance of the Services and Consultant shall not employ any person having such known interests. 1. The Consultant, if a natural person eighteen (18) years of age or older, hereby swears and affirms under penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) to the extent applicable shall comply with C.R.S. 24-76.5-103 prior to the effective date of this Agreement. 16. Prohibitions on Government Contracts. As used in this Section 16, the term undocumented individual will refer to those individuals from foreign countries not legally within the United States as set forth in C.R.S. 8-17.5-101, et. seq. If Consultant has any employees or subcontractors, Consultant shall comply with C.R.S. 8-17.5-101, et. seq., and this Agreement. By execution of this Agreement, Consultant certifies that it does not knowingly employ or contract with an undocumented individual who will perform under this Agreement and that Consultant will participate in the E -verify Program or other Department of Labor and Employment program ("Department Program") in order to confirm the eligibility of all employees who are newly hired for employment to perform Services under this Agreement. a. Consultant shall not: i. Knowingly employ or contract with an undocumented individual to perform Services under this Agreement; or ii. Enter into a subcontract that fails to certify to Consultant that the subcontractor shall not knowingly employ or contract with an undocumented individual to perform work under the public contract for services. b. Consultant has confirmed the employment eligibility of all employees who are newly hired for employment to perform Services under this Agreement through participation in the E -Verify Program or Department Program, as administered by the United States Department of Homeland Security. Information on applying for the E -verify program can be found at: http: www.dhs.govlxprevprotlprograms gc 1185221678150.shtm C. Consultant shall not use either the E -verify program or other Department Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. d. If Consultant obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an undocumented individual, Consultant shall be required to: i. Notify the subcontractor and County within three (3) days that Consultant has actual knowledge that the subcontractor is employing or contracting with an undocumented individual; and 9 0 IMAINTENANCELSmice Agreements Fuili ies Cc rditivn Ass Fn ADMA&�Fn%HOR Engincmr ng Inc Facilities ASsessmeu.FiNAL.du" ii. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the subcontractor does not stop employing or contracting with the undocumented individual; except that Consultant shall not terminate the contract with the subcontractor if during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an undocumented individual. e. Consultant shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. 8-17.5-102(5). f. If Consultant violates these prohibitions, County may terminate the Agreement for breach of contract. If the Agreement is so terminated specifically for breach of this provision of this Agreement, Consultant shall be liable for actual and consequential damages to County as required by law. g. County will notify the Colorado Secretary of State if Consultant violates this provision of this Agreement and County terminates the Agreement for such breach. [REST OF PAGE INTENTIONALL Y LEFT BLANK] io G;UMAINT ENANMScMri AgrocmentsTacilii im Condition AncSsmcm HWA}geewF% HDR Frkgin mg im Fao lilies Assc =nt FINAL doc IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first set forth above. Attest s;,. �.,.s..m...o...w By: Regina O'Brien, Clerk to the Board COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS � �� By: . . . dillian H. Ryan, Chair CONSULTANT: HDR ENGINEER G, C. By: �p Print Name: Title: U CONSULTANT IS REQUIRED TO HAVE ITS SIGNATURE NOTARIZED STATE OF COLORADO ) MM G)Z-) ss COUNTY OF Efl ) The foregoing instrument was acknowledged before e byR. PjRPDLE1 I"1A�G� �ti� i h�f�CRft xl�lf�on this day of 2017. My commission expires: 00-t Notary P lic WON SIMMERS BERRY N*FY public SUN 01 DOWN0 "fy 10 20154042197 My comossim Enka Oct 27 2019 ii G.WAINTENANMScrvia Agrccmcras'•Facililies Co rditivn Assessment MMAyveemrnl'•.HDK Enyneering Inc.FacRia Assmme4 FINAL.&Cx REQUEST FOR PROPOSAL PROJECT DESCRIPTION The Eagle County Facilities Management Department is seeking a consultant or consultant team to prepare a plan that provides a comprehensive inventory and conditions assessment for multiple county owned facilities. This Assessment will include a Capital Projects prioritized listing and cost estimation for a period of five, ten and fifteen years. This plan will provide data and recommendations that will guide the Facilities Management Department in effectively managing the facilities in terms of suggested improvements, on-going preventative maintenance, and major repairs based on conditions and life -cycle of assets. In addition to the conditions assessment, the selected Consultant will recommend Eagle County with a software package recommendation and cost estimate that digitizes the information gathered during the conditions assessment. The cost estimate should include the first year set up and licensing costs, broken out separately. The recommended software should allow Facilities Management staff to continuously update the assessment and create new five, ten and fifteen year UP planning reports with updated costing. The Facilities Condition Assessment will require an outside consultant(s) with proven qualifications in inventorying and assessing building systems and infrastructure and understanding the normal operation and maintenance of these facilities. Included with the RFP are the detailed minimum scope of services and tasks to be completed by the Consultant. It is not the intent of Eagle County to outline a rigid scope of tasks as part of this RFP. The Consultant is encouraged to develop a comprehensive approach with Eagle County staff throughout the project that includes step-by-step interim deliverables and workshops. SCOPE OF SERVICES The scope of the consulting services shall include the following: A facility by facility evaluation by inspection by the consultant's team in order to determine the condition of the Eagle County facilities, �..,.sum"iea, deferred maintenance, potential hazards, and compliance with depreciation/replacement schedules for roofs/windows, heating and cooling systems and other facility issues. The preparation of the Facilities Condition Assessment for Eagle County will require consultant(s) with proven qualifications in inventorying and assessing building systems and infrastructure and understanding the normal operation and maintenance of these facilities. Generally, the Scope of Services is divided into the following phases. Phase 1: Data Sharing Phase 2: Data Collection Phase 3: Analysis and Assessment of Facilities Phase 4: Final Prioritized Facilities Conditions Assessment Due to the number of facilities and the scope of work to be performed at each facility, the decision may be made to shorten the list of facilities or phase the implementation of the assessments. NOTE: Any reference to "Exhibit A" in this Exhibit is referring to Facility Groupings and Fee in Exhibit B. G WAANCM "I9�MUWAO „­ Gaon Asu=�INZOI7-Aff <40m Aun=t RIT EXHIBIT Phase 1: Data Sharing Evaluate and perform risk analysis of existing data collected for each facility by Eagle County Facilities Management Department. Phase 2: Data Collection The data collection effort will inventory the facilities listed in EXHIBU A. Data collection will include supplementing inventory and conditions, based on items identified in Phase 1, of the existing physical infrastructure or systems of the following: • Architectural: Structural, roof, shell, iate*iens and envelope ■ Mechanical, electrical, plumbing • Elevator and other conveyance systems ■ All alternative energy systems such as photo -voltaic that may be part of the facility Exclusions to this assessment include: Information Technology infrastructure All facilities will not require the same level of data collection efforts. The facilities list, Exhibit A, provides a list of facilities grouped by type/uses within this task that will need to be completed. Some facilities may take priority over others in the data gathering and analysis phases of the work. The consultant will work with Eagle County to determine schedules for the work to be completed. Note that Eagle County has limited record documents including building plans. All available plans are in PDF format and are not available in CAD. The data gathered in this phase of work should provide enough detail to evaluate code compliancy for the different building systems and what, if necessary, is required to become code compliant at the time of construction. Phase 2: Deliverables 1. Detailed schedule of facility tours to complete the project 2. Detailed list of data requested for all facilities 3. Tentative schedule of requested interviews with specific facility management staff 4. Detailed schedule of all tasks related to project completion Phase 3: Facility Assessments The consultant will develop a report that summarizes all of the information gathered during data collection. This section of the report should clearly identify all inventoried systems (regardless of deficiency of maintenance need) and any maintenance needs, repair needs, and deficiencies for the different facilities. Emphasis should be placed on the criticality of the systems in relation to the facility's primary operation resulting in a matrix of prioritized needs over the five, ten, and fifteen year horizons. Facility assessments must include the following: 1. A descriptive narrative of the deficiency, repair, or maintenance needs; 2. A descriptive location of the deficiency, repair, or maintenance needs; 3. Where appropriate, identification inefficient energy systems that may benefit from replacement prior to end of life related to energy costs; F )MASNIFNANCEVSe Tdmmw6w_Jn1mes cm&� Asm-LUDII-AlreemmRFacamn A -t RFP 2016 F NAL&d 4. The corrective action(s) necessary to ameliorate the deficiency, repair or maintenance need; and 5. The quantity of the deficiency, repair, or maintenance needs in enough detail to prepare a detailed cost estimate. 6. Evaluation and recommendation of existing capital budgeting methods. PHASE 3: Deliverables Deliverables for Phase 3 of the Facilities Strategic Plan should include: 1. A report detailing the information for Phase 3 for all facilities inventoried and the systems identified in this phase of work. 2. All pictures and other relevant documentation labeled to correspond with the facilities shall be presented in PDF format. 3. Inspection report(s) for major systems and building components for all facilities. 4. Report of all repair needs, maintenance needs, and deficiencies (un -prioritized and without cost estimates). 5. A description of the methodology used. 6. Consultation with Facilities Management Staff to discuss facility criticality, work prioritization, costing, and cost escalation to create the Final Prioritized Facilities Conditions Assessment. PHASE 4: ANALYSIS and ASSESSMENT OF FACILITIES CAPITAL INVESTMENT STRATEGY 1. Analyze, Interpret, and Summarize the Data The consultant will prepare an analysis of the systems data gathered during Phase 3 of the work and should address the following: 1. Code compliance 1 non-compliance including analysis of building energy performance requirements 2. Site conditions 3. Roof assessment 4. Hazard assessment (risk or threat potential): Analysis of probable hazards (ie flood) and recommendations for specific preventative measures to mitigate losses 5. Operational assessment: Review of current maintenance and operational practices (to include annual maintenance closures) based on current industry best practices for similar facilities 2. Cost Estimating The consultant will provide a detailed cost estimate for each of the identified deficiencies, repairs, or maintenance items. The cost estimates should, at a minimum, detail deficiencies/costs by major building system or component and by facility. 3. Current Replacement Value (CRV) and Facility Condition Index (FCI) G VHAFNTENANCVSwq rxmm1a=htin Cwdiwn Ag ssorcoA.ML7-nuc n=AFuihn M—cot RFP 20w FmnLmr The consultant will determine the CRV value for each of the major building systems and components. With the information gathered from the data collection phase and the facility assessment phase, the consultant will determine the FCI for the major building systems and components. This information will be used to determine if a system or component or system should be repaired or replaced based on the FCI. Eagle County believes that some of the facilities listed in this RFP are in poor condition and may not warrant a full or completed inventory and assessment. At the direction of the Project Manager, in coordination with the consultant, Eagle County may decide not to proceed with an inventory and analysis of a facility or scale down the analysis if preliminary assessments indicate that a facility is beyond its useful life and would not warrant upgrades. Upon this determination, the facility shall not need analysis in other phases of this RFP. 4. Software recommendation Implementation of the software solution your firm is recommending to Eagle County, includes: 1. Customizable data base of all assets for continuous updating of conditions. 2. Reports related to long term CIP planning. 3. Tracking of remaining service life of facility and equipment. 4. Calculate and track building facility conditions index. 5. Forecasting long term capital investment requirements. 6. Development of long term investment alternatives based on prioritized functional needs, safety/cost, and organizational mission. 7. Training of staff to an appropriate user Ievel. PHASE 4 Deliverables 1. Summary of analysis findings. 2. A list of deficiencies and maintenance and repair needs recommendations that have been prioritized based on knowledge of these systems and feedback from the department. 3. Cost estimates for addressing recommended repair needs, maintenance needs, and deficiencies for all facilities. 4. Current replacement values and facility condition index. 5. Draft prioritized recommendations for facility maintenance 1 enhancements based on a financial planning strategy. 6. All of the above information shall be submitted in Microsoft Excel and PDF format. PROPOSAL SUBMITTAL REQUIREMENTS 1. Proposal Form. Must be signed and submitted with response. 2. Qualifications, Briefly explain your company's qualifications to provide the services requested, e.g., years in business, staffing, vehicles to be utilized and experience and G *MWTFNANC9i`T2 rx 6TJc1b11m Cmd lwa Asux CL'017.Aym ftFu hum As"W'm RFP X16 FINA _dc other relevant services your firm offers that could enhance the final report or future management of these facilities. 3. Experience. Company must have successfully performed at least five Facility Assessments, must have experience in the evaluation of facilities in the mountain regions. 4. Schedule. Provide anticipated schedule and/or time frame to complete assessment and delivery of deliverables. 5. Budget/Pricing. Provide estimated "not to exceed" fee for the proposed services, including a breakdown by facility grouping for all facilities. The "not to exceed" fees shall include all costs, both direct and indirect, including any reimbursable expenses, a price per square foot cost for the analysis for each facility listed in EXHIBIT A and rate schedule for anyone involved in the proposed team, including rates of any sub -consultants. 6. Familiarity with Eagle County. Provide a narrative describing familiarity with the weather, altitude and how this affects the building systems and equipment in Eagle County. 7. References. Please provide three (3) references from current customers receiving the same or similar service(s). Include name of entity, contact name and telephone number. 8. Legal Issues. Are there any lawsuits, federal, state or local tax liens, or any potential claims or liabilities against you, your company or the officers of the company at this time or within the last three years? If so, please explain. 9. Deliverables. 1. Description of the firms' understanding and approach of the project including the expected deliverables. 2. Describe your firm's experience with energy audits and identifying energy efficiency opportunities. 3. Eagle County staff time is extremely limited. Describe the level of involvement of Eagle County Facilities Management staff for tours, interviews, and other information gathering. 4. Describe what documents will be requested from Eagle County. 5. Describe the ability to complete the work for all facilities within the estimated six (6) month duration of this project. 6. A description and milestone schedule of anticipated meetings based on the consultants understanding of the phases and tasks associated with the project. 7. List at least five previous work examples and provide at least three examples that, as closely as possible, represents the scope of worked covered in this RFP. Provide description of the project, the client type, dates of performance, and how your firm provided the client with services. The description of the resulting software solution or specific benefit you provided would also be acceptable. 8. Rate Schedule for anyone involved in the proposed team, including rates of any sub -consultants. 9. Estimated "not to exceed" fee for the proposed services, including a breakdown by facility grouping for all facilities. The "not to exceed" fees shall include all costs, both direct and indirect, including any reimbursable expenses. G SMAVM9tANCEO.J►greemmulFuJrtia Cmc[i¢¢Asscssmm[L'O17-AyrammllPacdWes Aan tRFP�W6 FJNALkC 10, Names of proposed personnel for firm and any sub -consultants, their professional qualifications for the Plan, and any relevant certifications/ registrations. 11. Contact information for references of similar work with similar size and type of organization. 12. Additional work examples/experience. 13. Other relevant services your firm offers that could enhance the final report or future management of these facilities. 10. Evaluation Criteria All Consultants must be prepared to submit, within five days of Eagle County's request, written evidence of their qualifications to perform as represented in their proposal. In determining the Consultant's qualifications, the following factors will be considered: 1. Projects previously completed by the Consultant; 2. Staff and resources available; 3. Whether the Consultant maintains a permanent place of business; 4. Whether the Consultant has appropriate technical experience. Each Consultant may be required to show that it has handled similar projects and that no just claims are pending against such projects. No proposal will be awarded to a Consultant who is engaged on another project that would impair its ability to perform or finance this project for Eagle County. 5. Fee Schedule G MAINTFNANCE'"T 4-10—AIM. C-dom Afssm UD 17-Apxm=ffwirbn Rssn9 t RFP 2016 FINALhr Addenda 1 October 28, 2015 1. The facility list provided is grouped by type/use, with (25) discrete groups. Given that proposed consultant pricing must be broken down by facility grouping, does the County expect submitting consultants to propose a broader grouping (i.e., Bus facilities, Government Services, Maintenance facilities, etc.) or do you expect pricing for each of the (25) groups as presented by the County? Answer: Please provide pricing per Exhibit A. 2. The RFP indicates that for Phase 1: Data Sharing, the goal or task is to "Evaluate and perform risk analysis of existing data collected for each facility by Eagle County Facilities Management Department." Given that the RPF also states on page 12 that "Eagle County believes that some of the facilities listed in this RFP are in poor critical condition and may not warrant a full or completed inventory and assessment," is the intent of Phase 1 to have the selected consultant collaborate with the County Facilities Management Department to determine level of effort for each in -scope facility based on information and knowledge provided by the County? Yes Respectfully request clarification of the intent and consultant responsibilities for successfully meeting your Phase 1 expectations. Answer: The interpretation of Phase I above is correct. 3. Will access to County facilities be available outside normal working hours to facilitate the assessment visits? Answer: No 4. Are there any facilities with operational constraints that limit access or require escorts for the assessment team? Answer: The detention area of the Justice Center will require escorts. 5. Will building drawings or other design information be available for any recent facility renovations or newer construction? Answer: Eagle County Facilities does not have drawings of all interior remodels or office additions. The drawings Eagle County has will be shared. 5. Have any Facility Condition Assessments been conducted previously? If so, was any Facility Condition Assessment software used? ANSWER: A condition assessment was performed in approximately 2002. The received report was in hard copy only. G:\MAI NTENANCE\Servke Agmements\Fadlities Co edition Assessment\HURW reamant\Addenda l.da" 7. Does Eagle County have a Computer Maintenance Management System for their buildings? If so, will building equipment information from that system be made available? ANSWER: Eagle County uses Maintenance Connection and will provide equipment information. 8. Does Eagle County have a preference for formatting (e.g. font size and type, double -sided sheets)? Is there a page limit? ANSWER: Font size of 12 or larger, no double -sided pages and no page limit. 9. What is the anticipated start date for this contract? Are there project milestone dates that Eagle County would like the project team to meet? ANSWER: Start date of approx. February 2017 and receivables in the second quarter of 2017. Date of receivables will depend on scoping after proposals are received. 10. Under section 9 Deliverables, number 2 describes energy audits and identifying energy efficiency opportunities. Is Eagle County seeking a full energy audit to be performed? Is Eagle County looking to confirm code compliance? What extent of identifying energy inefficiencies would Eagle County like the project team to perform? ANSWER: Energy audits will not be required 11. Would Eagle County like a comprehensive maintenance plan to be included as a part of this assessment? ANSWER: Yes, with recommended replacement dates. 12. Will there be a pre -proposal walk-through of the facilities scheduled? ANSWER: Due to the number of buildings and how spread out they are around the county there will not be a pre -proposal walk through. 13. What is the desired schedule for this project? r _�&A'A►► tirte' 70 14. Is it your intention for us to Retrocommission buildings as part of this project, or would that be a subsequent recommendation as applicable? ANSWER: Retrocomissioniong is nbt being requested. This would be a subsequent recommendation. G:\MAI NTENANCE\Se rw1m Agreements\Facllides Canditian Assessmer[t\HDR\Agreement\Addenda ]..dock 15. Since the County is already using PubWorks, would you consider that for software, or do you have a particular CMMS in mind? ANSWER: Eagle County Facilities does not utilize PubWorks. Maintenance Connection is the software utilized. 16. Phase 2. Data Collection: A. Are you looking for the square footage of exterior material e.i. amount of brick, metal siding. Also the same for the interior spaces s.f of carpet, tile, tables and chairs. ANSWER: No B. Will cabinet casework in buildings need to be inventoried. ANSWER: No 17. Phase 3. Facility Assessment: A. #1 indicates Facilities inventoried and the systems. Are you asking for HVAC systems only, and to what extent, age, and tonnage, with replacement. Answer: Please see Phase 2: Data Collection for items. B. #3. Inspection reports of Major Systems, please elaborate what you feel is a Major System, HVAC, Exterior Envelope, Roof. ANSWER: Please see 17A. 18. Phase 4. Capital Investments: A. #1 Are you anticipating a full Energy Audit under ASTMIASHRAE standards, or age based estimate of units compared to current Code restraints. ANSWER: Please see #10. B. # 4, Eagle County is seeking a Hazard Assessment to be performed. Is Eagle County seeking an assessment that would typically resemble the scope of an Environmental Site Assessment? Is Eagle County simply seeking FEMA report and floodplain information? What extent would Eagle County like this portion of the project to be performed? 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The assessment will result in a prioritized capital projects listing and cost estimation for periods of 5, 10, and 15 years. once completed, this implementation plan will provide the necessary data and recommendations to guide the Facilities Management Department in effectively managing the facilities in terms of suggested improvements, ongoing preventative maintenance, and major repairs based on facility conditions and life -cycle of assets. In addition to the conditions assessment, the H DR will provide Eagle County with a mar$ cost estimate that will synthesize the information gathered during the conditions assessment. The fee proposal includes the first-year setup eP4 H D R's software recommendation will allow Facilities Management Department staff to continuously update the assessment and create new 5-, 10- and 15 -year capital improvements planning reports with updated costing. Based on the Request for Proposal (RFP), HDR has developed a comprehensive, phased approach that includes interim deliverables and establishes consultation meeting milestones with Facilities Management Department staff and other stakeholders, as detailed in the following text. Project Understanding and Approach HDR will conduct a facility -by -facility inspection in order to determine the condition of the identified Eagle County facilities with regard to code compliance at the time of construction, deferred maintenance, potential hazards, and compliance with depreciation/replacement schedules for roofs/windows, heating and cooling systems, and other facility deficiencies. HDR will perform the work as follows in 0'z accordance with the phasing schedule outlined in the RFP: • Phase 1— Data Sharing ■ Phase 2 — Data Collection ■ Phase 3 — Facility Analysis and Assessment • Phase 4 -- Capital Investment Strategy Formulation and Software Recommendation Because of the number of facilities and the evaluations to be performed at each facility, HDR understands that the list of facilities may be shortened by the County or the implementation of the individual facility assessments may be phased. We will work with you to match the scope or scheduling of services to adjust for the available budget. Phase I: Data Sharing HDR will evaluate available data and perform a gap analysis to identify project execution risk associated with data provided for each facility by Eagle County Facilities Management Department. PHASE 1 DELIVERABLES 1. Debrief Phase 2: Data Collection HDR will commence with the data collection effort, which will include an inventory of the facilities listed in the Facility Groupings and Fee table. The data collection will also supplement the inventory and conditions of the existing physical infrastructure or systems based on items identified in Phase 1, as they relate to the following systems: • Architectural: structural, roof, shell, interiors, and envelope • Mechanical, electrical, and plumbing • Elevator and other conveyance systems • Alternative energy systems such as photovoltaic that may be part of the facility Facilities Condition Assessment, Eagle County, Colorado 28 HDR understands that Information Technology infrastructure is excluded from this assessment. HDR also understands that each facility will not require the same level of data collection effort and that some facilities may take priority over others in the data gathering and analysis phases of the work. HDR will work with Eagle County to determine schedules forthe work to be completed. H DR acknowledges that Eagle County has limited record documents, including building plans in PDF format, and that the available plans are not CAD format. In this phase, HDR will gather data of sufficient detail to evaluate code compliancy for the building systems and determine what, if anything, is required to become code compliant for the capital improvement projects that are identified and estimated. Part of our data collection process will include interviews with Facilities Management staff, as time allows, to determine existing conditions and the history of the facilities to be assessed. Typical questions asked will pertain to recent and planned maintenance, repairs, and renovations; work order logs and occupant complaints; validation of year constructed and space utilization; points of contact for access to locked spaces; and any other special considerations to minimize impact to normal daily operations. 01 The Eagle County Facility Groupings map on the following page, illustrates HDR's planned approach to package facilities together for the purpose of maximizing efficiency in the field inspection work. Facility numbers in color -coded icons, as indicated on the map, are aligned by color with the Facility Groupings and Fee table in the Budget/Pricing section. HDR proposes to initiate the field inspections with a single building in Eagle at the County's Administration Building on 500 Broadway, followed immediately by data entry and quality control procedures. This initial building will enable County staff to observe a portion of the assessment process, provide feedback on the results, and allow H DR to ensure proper quality assurance procedures are in place with the field team before proceeding with the remaining assessments. IJ:T;FI*KV]44i►14ITA 114*1 1, A detailed schedule of facility tours to complete the project 2. A detailed list of data requested for all facilities 3. A tentative schedule of requested interviews with specific Facilities Management staff 4. A detailed schedule of all tasks related to project completion Facilities Condition Assessment, Eagle County, Colorado 29 Eagle County Facility Groupings Garfield Glenwood Glenwood Municipal FN _Routt A 13 4 r Summit 22,.24 Edwards`""` Eagle County Regional Airport 2-12,20-26 16-11;30 ,y •, . •tyriooIgs yI j R rt �r «.,' Red I Jebel i.! ��+P _ ;�'•` Basalt Pitkin ' Aspen -Pitkin Leadvill County Airport^'. Aspen ''_ � Lak@.0 Lake Airport N Marble Gunnison o s CII See Facility Groupings and Fee Fable on page 22, Facilities Condition Assessment, Eagle County, Colorado 30 Phase 3: Facility Analysis and Assessment HDR will develop a summary of the information gathered during data collection. HDR will clearly identify all inventoried systems (regardless of deficiency or maintenance need) and any maintenance needs, repair needs, and deficiencies for the facilities. As a part of the assessment phase, H DR will place particular emphasis on the criticality of the systems in relation to the facility's primary operation resulting in a matrix of prioritized needs over the 5-,1Q-, and 15 -year horizons. HDR will include the following in the facility assessments and budgeting methods: • A descriptive narrative of the deficiency, repair, or maintenance needs • A descriptive location of the deficiency, repair, or maintenance needs • Where appropriate, identification of inefficient energy systems that may benefit from replacement prior to end -of -life related to energy costs • The corrective action(s) necessary to ameliorate the deficiency, repair, or maintenance need • The quantity of the deficiency, repair, or maintenance needs in enough detail to prepare a detailed cost estimate • An evaluation and recommendation of existing capital budgeting methods PHASE 3 DELIVERABLES 1. A report detailing the information for Phase 3 for all facilities inventoried and the systems identified in this phase of work 2. All photos and other relevant documentation labeled to correspond with the facilities presented in PDF format 3. Inspection reports for major systems and building components for all facilities 4. A report of all repair needs, maintenance needs, and deficiencies (not prioritized and without cost estimates) S. A description of the methodology used I -N Prior to commencing with Phase 4, the HDR team will discuss, in consultation with Facilities Management Department staff, facility criticality, work prioritization, costing, and cost escalation in anticipation of creating the Final Prioritized Facilities Conditions Assessment, which will be a part of the Eagle County Capital Investment Strategy. Phase 4: Capital Investment Strategy Formulation and Software Recommendation ANALYZE, INTERPRET, AND SUMMARIZE THE DATA HDR will prepare an analysis of the systems data gathered during the previous phases, which will address the following: • Code compliance/noncompliance including analysis of building energy performance requirements • Site conditions ■ Roof assessment • Hazard assessment (risk or threat potential): Analysis of probable"hazards (e.g., flooding) and recommendations for specific preventative measures to mitigate losses • Operational assessment: Review of current maintenance and operational practices (to include annual maintenance closures) based on current industry best practices for similar facilities COST ESTIMATING HDR will provide a detailed cost estimate for each of the identified deficiencies, repairs, or maintenance items. The cost estimates will, at a minimum, detail deficiencies/costs by major building system or component and by facility, CURRENT REPLACEMENT VALUE (CRV) AND FACILITY CONDITION INDEX (FC0 DETERMINATION HDR will determine the CRV for each of the major building systems and components. With the information gathered from the data collection phase and the facility assessment phase, HDR will determine the FCI for the major building Facilities Condition Assessment, Eagle County, Colorado 31 systems and components. This information will be used to determine if a system or component of a system should be repaired or replaced based on the FCL HDR acknowledges that Eagle County believes some of the facilities identified are in poor condition and may not warrant a full or complete inventory and assessment. As such, HDR further acknowledges that, in consultation with the project manager, Eagle County may decide not to proceed with an inventory and analysis of a facility or scale down said analysis if preliminary assessments indicate a facility is beyond its useful life and would not warrant upgrades. Upon such a determination, HDR will not conduct further analysis for that particular facility. if this occurs, we will work with to match the scope of our effort as necessary to adjust to the available budget. SOFTWARE RECOMMENDATION HDR is recommending a software solution (BU ILDERTM) to Eagle County which will allow the County to: • Customize a database of all assets for continuous updating of conditions • Create reports related to long-term capital improvements planning • Track remaining service life of facilities and equipment • Calculate and track building FCIs • Forecast long-term capital investment requirements • Develop long-term investment alternatives based on prioritized functional needs, safety/ cost, and organizational mission training of staff to an appropriate user level PHASE 4: DELIVERABLES 1. A final summary of analysis findings F-31 2. A list of deficiencies and maintenance and repair needs recommendations that have been prioritized based on knowledge of these systems and feedback from the Facilities Management Department 3. Cost estimates for addressing recommended repair needs, maintenance needs, and deficiencies for all facilities 4. CRVs and FCls 5. Prioritized recommendations for facility maintenance/enhancements based on a financial planning strategy Note: All deliverables will be submitted in Microsoft Excel and PDF format. For the purposes of this proposal, it is assumed that the County's review period for deliverables will be 10 working days. At the end of each phase (except Phase 4), a previous phase telephonic debrief/future phase brief meeting will be held. (A debrief meeting only will be held at the end of Phase 4.) While we assume some level of client involvement in this project, HDR will remain cognizant and respective of Eagle County staff time when scheduling interviews, tours, and information gathering. The level of involvement is likely to be the greatest during the kickoff meeting and staff interview stages. HDR would request receipt of the following documents by no later than December 16, 2015: • 2017 Eagle County Adopted Budget • Adopted Capital Improvements Program • Any Facilities Management Department strategic planning documents ■ Any available architectural drawings (floor plans, wall sections, roof details, etc,) and as -built drawings Facilities Condition Assessment, Eagle County, Colorado 32 ACQRO® CERTIFICATE OF LIABILITY INSURANCE 11.� 6/1/2017 DATE[MWDnNYYY] 1 4/3/2017 THIS CERTIFICATE 1S ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certiftcate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provlslons or be endorsed. If SUBROGATION 1S WAIVED, subject to the terms and conditions of the pollcy, certain policies may require an endorsement. A statement on this certificate does not confer rl ghts to the cartlficate holder In lieu of such endorsement sj. PRODUCERLockton Companies 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816)960-9000 NAMED T PHONEFAAXX No E-MAIL ADDAEs Y Y INSURERS AFFORDING COVERAGE NAIC N INSURER A: Hartford Fire Insurance Company 19682 EACH OCCURRENCE $ 1000000 INSURED HDR ENGINEERING, INC. 1012100 8404 INDIAN HILLS DRIVE INSURER e : TraVelers Property Casugty Co afAmerica 25674 INsumx c: American Zurich Insurance Company 40142 INSURER D! Lexington Insurance Company 19437 OMAHA, NE 68114-4049 INSURER E: INSURER F COVERAGES HDRINOI CERTIFICATE NUMBER: 146110iiIS REVISION NUMBFR- xxxxxxx THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ]NSR LTR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY NUMBER MWD12ffMI POLICY EXP IMMIDONYYY11LIMITS A X COMMERCIAL GENERALUABILITY CLAIMS -MADE rx-1 OCCUR Y Y 37CSEQUO950 6/1/2016 &112017 EACH OCCURRENCE $ 1000000 PREMISES lEa owurrence)s 1000 000 MED EXP [Any one person] $ 10,000 X CONTRACTUAL LIAB PERSONAL $ADV INJURY $ 1000 000 GEML AGGREGATE LIMIT APPLIES PIER: POLICY Y j� LOC FT GENERAL AGGREGATE $ 2,000,000 PRODUCTS -COMPIOPAGG $ 2,000,000 $ OTHER: A A A AUTOMOBILE X LIABILITY ANY AUTO Y Y 37CSE 00951 37CSE U1160 �AOS) 37CSE 110952 Hl) MA) WU2016 51112O1fi 6/1/2016 6/1/2017 6/1/2017 6/1/2017 COMBINED SINGLE LIMIT $ 2,000,000 BODILY Per arson $ [ P 1 xxxxxxx OWNED SCHEDULED AUTOSONLY AUTOS BODILY INJURY [Per accident] $ xxxxxxx x HIRED AUTOS ONLY X AUTONON-GAINED ONLY Per aodden� GE $ xxxxxxx $xxxxxxx B X UMBRELLA LIAS x OCCUR N N ZUP-IOR64084-16-NF I 61112016 6/1/2017 EACH OCCURRENCE $ 1,000,000 EXCESS LIAR CLAIMS -MADE (EXCLUDES PROF. LIAB) AGGREGATE $ 1000 000 DED RETENTION$ $ xxxxxxx C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOPJPARTNERIEXECUTIVE OFFICEPJMEM13EREXCLUDED? (Mandatory In NH) IF yyees, describe under DESCRIPTIONOFOPERATIONS below NIA Y 038112 7 7/1/2016 7/112017 0 X PER ER EL. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA FMPLOYEE $ 1,000-000 EL. DISEASE -POLICY LIMIT 1 $ 1,000,000 D ARCHS & ENGS N N 061853691 fi:1/2016 6/1/2017 PER CLAIM: $1,000,000. AGG: PROFESSIONAL $2,000,000. LIABILITY DESC RIPTIONOF OPERATIONS 1 LOCATIONS 1 VEHICLES [AC ORD 101, AddManal Ram arks Schedule, may be attec had If more apace Is required) FACILITIES CONDITION ASSESSMENTS FOR 34 BUILDINGS IN EAGLE COUNTY, CO. EAGLE COUNTY, ITS ASSOCIATED OR AFFILIATED ENTITIES, ITS SUCCESSORS AND ASSIGNS, ELECTED OFFICIALS, EMPLOYEES, AGENTS AND VOLUNTEERS ARE NAMED AS ADDITIONAL INSURED ON GENERAL AND AUTO LIABILITY AS PER WRITTEN CONTRACT, ON A PRIMARY, NON-CONTRIBUTORY BASIS. WAIVER OF SUBROGATION APPLIES WHERE ALLOWABLE BY LAW, 30 DAYS NOTICE OF CANCELLATION APPLIES, 10 DAYS NOTICE FOR NON-PAYMENT OF PREMIUM. HOLDER 14600556 EAGLE COUNTY, COLORADO ATTN: RON SIEBERT 590 BROADWAY P.O. BOX 850 EAGLE CO 81631-0850 ACORD 25 (2018163) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 9E CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED 1 1M ® 1988 015 ACORD CORPORA EXHIENT The ACORD name and logo are registered marks of ACORD t' Grr W